cover letter for information technology job

Information Technology Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Information Technology Cover Letter

• Cover Letter Text Examples

A great information technology (IT) cover letter can demonstrate your ability to develop innovative technical solutions and create value for your organization. Emphasize your advanced knowledge of cutting-edge technologies and industry trends to brand yourself as a thought leader within your space. This guide provides cover letter examples and expert tips to help you land your next interview.

Information Technology Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

To write a great IT cover letter that stands out from the competition, the first step is to begin analyzing the job description. Identify key skill sets and qualifications the company is looking for in a candidate and tactically integrate these terms into your document. Focus on highlighting technical projects that demonstrate your ability to generate results for potential employers. Below, we’ll walk you through each section of your information technology cover letter:

1. Contact information and salutation

List your name, phone number, email, and LinkedIn URL in the header of your IT cover letter. Be sure to address the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This shows you’ve taken the time to research the company before applying and conveys your genuine interest in the role.

2. Introduction

Lead with a strong opening paragraph at the top of your IT cover letter to introduce yourself and convey your interest in the job. Mention your years of experience within the technology industry and highlight one or two notable achievements to grab the hiring manager’s attention. Emphasize relevant skill sets, programming languages, and technologies that match the position you’re applying for.

For example, notice how this candidate highlights their experience in UX design. They demonstrate a comprehensive understanding of user-centered design principles for application development, which helps to illustrate their unique subject matter expertise. As you begin crafting your information technology cover letter, focus on building an introduction that contains nuanced insights to hook the reader.

I’m interested in applying for the UX designer position with Cadence Inc. that I found on your company website. As you can see from my attached resume, I have a proven track record of enhancing UX for innovative software applications. My holistic understanding of user-centered design principles would be an asset to your team.

3. Body paragraphs

In the body paragraphs of your IT cover letter, continue to feature your strongest achievements and technical expertise. Start by mentioning something specific about the company’s reputation, culture, or mission statement and why this draws you to apply for the position. Use this as an opportunity to describe your technology projects and accomplishments in more detail.

In the example below, the candidate makes a concerted effort to illustrate how their background aligns with the organization’s culture. They also establish a sense of scope for their technology experience by citing the number of app downloads. By painting a clear and compelling image of your career, you’ll greatly enhance the impact of your information technology cover letter.

Cadence Inc.’s reputation for DEI strongly aligns with my professional values. During my time with Black Cat Apps, I oversaw all aspects of UX design for accessible technologies to promote empathy and understanding. I can achieve similar results for your organization based on my career achievements:

• Oversaw UX design for the development of three mobile apps with over 10 million downloads to date, resulting in coverage of applications from Mashable and Techcrunch
• Collaborated with designers, developers, research managers, and producers to develop creative solutions accessible to users with diverse needs
• Conducted front-end programming using HTML 5, CSS, and JavaScript to develop and build web-based prototypes

4. Information technology skills and qualifications

While it’s important to highlight technical skills on your information technology cover letter, it’s generally best to avoid featuring a comprehensive list. Instead, carefully integrate key terms from the job description into your paragraphs. This demonstrates how you’ve utilized programming languages and technologies in professional settings. Below, you’ll find a list of keywords to consider adding to your IT cover letter:

5. Closing section

Close out your information technology cover letter with a call to action (CTA) inviting the hiring manager to schedule an interview. Reinforce how your unique background as a technology professional can create value for the company you’re targeting. Be sure to thank the reader for their time and consideration, as showing respect also demonstrates your professionalism.

I’d like to set up an interview to discuss how my expertise in user-centered design can create value for your organization and users. Feel free to contact me via phone or email for any questions you may have about my background. I appreciate your time and consideration.

Meera Patel

Information Technology Cover Letter Tips

1. align your cover letter with the job description.

To stand out in today’s competitive job market, you need to carefully tailor your cover letter towards each job you apply for. Identify programming languages and technologies that match the company’s needs. For example, if a company is seeking a candidate with an extensive background in cybersecurity, you might emphasize your knowledge of data governance and risk management.

2. Quantify your technical achievements

Incorporating hard numbers, data, and metrics is a great way to make a lasting impression on the hiring manager. This strategy shows potential employers you can generate results and create value for their organization. For instance, if you played an integral role in the development of a successful app, you might mention the number of downloads. If you led a complex cloud migration, include the number of users or devices impacted.

3. Highlight your leadership capabilities

In addition to your technical acumen, hiring managers want to see you can collaborate effectively in dynamic team environments. Feature examples of you interfacing with cross-functional teams and non-technical users. Demonstrate your ability to coach, develop, and mentor junior developers. This sends a clear message that you’re the right fit for the company’s culture.

Information Technology Text-Only Cover Letter Templates and Examples

Meera Patel UX Designer | [email protected] | (123) 456-7890 | San Francisco, CA | LinkedIn

January 1, 2024

Celia Alvarez Senior Hiring Manager Cadence Inc. (987) 654-3210 [email protected]

Dear Ms. Alvarez:

I’m interested in applying for the user experience (UX) designer position with Cadence Inc. that I found on your company website. As you can see from my attached resume , I have a proven track record of enhancing UX for innovative software applications. My holistic understanding of user-centered design principles would be an asset to your team.

Cadence Inc.’s reputation for diversity, equity, and inclusion (DEI) strongly aligns with my professional values. During my time with Black Cat Apps, I oversaw all aspects of UX design for accessible technologies to promote empathy and understanding. I can achieve similar results for your organization based on my career achievements:

Amar Singh Software Developer | [email protected] | (123) 456-7890 | New York, NY 12345 | LinkedIn

Matthew Johnson Senior Hiring Manager Arc Tech (987) 654-3210 [email protected]

Dear Mr. Johnson,

I’m reaching out regarding the senior software developer position at Arc Tech. With over seven years of experience within the technology industry, I have a proven track record of developing innovative technical solutions from conception to launch. My expertise in project management would be an asset to your organization in this position.

Arc Tech’s reputation for creativity and innovation is what draws me to apply for this opportunity. As a software developer, I have a passion for identifying creative solutions to complex technical challenges. I can create value for your clients and team based on previous successes:

• Developed and launched a major upgrade to the web-based employee interface, with an uninterrupted flow of business-critical operations, leading to a 15% increase in efficiency
• Coordinated with a team of 15 developers to write proprietary software and maintain systems for 60 enterprise clients using C++ and Linux platforms
• Collaborated with project managers and IT teams to identify critical components, define new product features, and improve functionality to ensure user satisfaction

I hope to speak with you further regarding how my software development expertise could benefit your organization. You may contact me via phone or email at your convenience. I appreciate your time and consideration.

Skyler Thompson  Cybersecurity Manager | [email protected] | (123) 456-7890 | San Diego, CA | LinkedIn

Lori Taylor Senior Hiring Manager Orion Security Inc. (987) 654-3210 [email protected]

Dear Ms. Taylor,

I’m interested in applying for the director of cybersecurity position that I found on LinkedIn. As you can see from my resume, I have a strong history of managing security compliance, risk, and data governance at the enterprise level. I can achieve similar results for your company in this role.

Orion Security Inc.’s reputation as a leading provider of cybersecurity solutions is what draws me to apply for this position. Throughout my career, I’ve developed and enhanced security operations for both enterprise and government clients. My advanced background within the cybersecurity industry would be an asset to your team based on prior achievements:

• Delivered cybersecurity consulting services to industry and government clients accounts valued at up to $10 million, monitored networks for security breaches, and identified opportunities to enhance data security protocols and threat prevention
• Conducted penetration testing to locate vulnerabilities and mitigate security risks
• Coordinated with senior leadership with management to develop training materials and procedures for cybersecurity

I look forward to speaking with you further about how my cybersecurity experience could benefit your organization in the director position. Feel free to contact me via phone or email for any additional questions you may have about my background. Thank you for your time and consideration.

Skyler Thompson

Information Technology Cover Letter FAQs

Why should i include an information technology cover letter -.

While not every job will ask for a cover letter, including one can help bolster your odds of landing the interview. The cover letter is an opportunity for you to provide unique insights into who you are as a professional that you wouldn’t normally feature on a resume, such as your passion for the technology industry.

Are cover letters becoming obsolete? -

Many believe that cover letters have become obsolete. While cover letters aren’t always required, writing one demonstrates your enthusiasm and genuine interest in the role you’re applying for. This can sometimes make all the difference in generating interviews during the job search.

How do I make my cover letter stand out? -

The best way to make your cover letter stand out is to tailor it to each individual application. Mentioning specific details about the company shows hiring managers that you’ve done your research beforehand and are genuinely interested in the opportunity.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Information Technology (IT) Cover Letter: Samples & Tips

The Information Technology (IT) industry is one of the fastest-growing industries in the world. With the rise of digitalization and technological advancements, IT professionals are in high demand. However, despite having a solid resume, many IT job applicants neglect the importance of a cover letter.

A cover letter is a crucial document that accompanies your resume and highlights your skills and experiences. It serves as an introduction to your personality, abilities, and qualifications. A well-written cover letter can make you stand out from the hundreds of other applicants and land you the dream job you have been eyeing.

In the IT industry, a cover letter is even more important as it demonstrates your technical abilities and knowledge of the industry. It gives the recruiter insight into your approach to problem-solving and how you can contribute to the team’s success.

Apart from that, a cover letter allows you to explain any gaps in your employment history, justify your interest in the company, and showcase your soft skills. These are all things that cannot be portrayed in a resume alone.

Moreover, since most job applications are submitted online, a cover letter provides an opportunity to personalize your application and make a lasting impression. It is a chance to leave a mark on the recruiter’s mind and show them why you are the perfect fit for the job.

A cover letter is a necessary component of the job application process, and in the IT industry, it can make or break your chances of getting the job. It is a way to showcase your technical abilities, explain employment gaps, and stand out from the competition. So, make sure to take the time to craft a strong cover letter that demonstrates your passion and expertise in the IT field.

How to Write an Effective Cover Letter for IT Positions

If you are looking for a job in the information technology field, one of the most important documents you will need to master is the cover letter. A well-written cover letter can express your interest in the job, highlight your qualifications, and demonstrate that you are the right candidate for the position. In this section, we will explore some tips and techniques for writing an effective IT cover letter.

Importance and basic etiquettes of writing an IT cover letter

A cover letter is your first impression on the potential employer, and you want to make it count. It shows that you have done your research, understand the company’s needs, and are genuinely interested in the position. When writing an IT cover letter, be sure to:

• Address the recipient by name
• Use professional language
• Keep it brief and to the point
• Highlight your relevant qualifications
• State your interest in the job and the company

Understanding the job description and company culture

Before you start writing your cover letter, be sure to carefully read the job description and research the company’s culture. This will help you tailor your cover letter accordingly and show that you understand the company’s needs. For example, if the company values creativity and collaboration, be sure to highlight those qualities in your cover letter.

Highlighting your skills and expertise

When writing your IT cover letter, be sure to highlight your skills and expertise that are relevant to the job. This can include your technical abilities, education, certifications, and work experience. Be sure to provide concrete examples of your accomplishments and how they can benefit the company.

Techniques for customizing the cover letter for different IT jobs

Customizing your cover letter for each individual job is an important technique that can help you stand out from other applicants. To do this, you can:

• Use keywords from the job description in your cover letter
• Highlight specific skills or experiences that are relevant to the job
• Address any specific concerns or requirements listed in the job description

An effective IT cover letter should showcase your skills, experiences, and interest in the position while demonstrating your understanding of the company and its needs. By following these tips and techniques, you can increase your chances of landing the IT job of your dreams.

IT Cover Letter Sample

To successfully land a job in the IT industry, your cover letter needs to be well-written and effective in conveying your skills and experience. Here is an example of a winning IT cover letter, along with a deconstruction of each section and some tips to help you craft your own.

Dear Hiring Manager,

I am writing to express my interest in the IT Specialist position listed on your company’s website. I am confident that my technical skills, combined with my experience and strong work ethic, make me a great fit for this role.

As a graduate of XYZ University’s Computer Science program, with over 5 years of experience in IT support, I have developed a strong skill set in troubleshooting, problem-solving, and network administration. In my most recent role, I was responsible for managing and maintaining the company’s IT infrastructure, which included overseeing software updates, data backup, and security protocols.

I am also well-versed in programming languages such as Java, C++, and Python, as well as network technologies such as TCP/IP and LAN/WAN. Additionally, I am comfortable with cloud computing platforms and have experience with AWS and Azure.

I am excited about the opportunity to bring my expertise and skills to your team and would appreciate the chance to discuss my qualifications in more detail. Thank you for considering my application.

Sincerely, [Your Name]

Deconstruction and Tips:

Opening Paragraph:  The opening paragraph should introduce yourself and express your interest in the position. Use this space to explain why you are a good fit for the role and briefly highlight your experience and skills.

• Tip: Research the company and customize your opening paragraph to show that you have a genuine interest in the company and the position.

Middle Paragraph(s):  In the following paragraphs, provide more detail about your experience, education, and technical skills. Be sure to highlight any achievements or specific tasks you accomplished in previous roles.

• Tip: Use bullet points to break up paragraphs and make your experience and skills easy to read.

Closing Paragraph:  Use this paragraph to thank the hiring manager for their time and consideration. Here, you can also express your enthusiasm for the opportunity to meet with them and further discuss your qualifications.

• Tip: Include a call-to-action at the end of your cover letter, such as “I look forward to hearing from you” or “Please let me know if you require any additional information from me.”

By following the above structure and utilizing these tips, you can create a strong IT cover letter that will showcase your skills and experience, and ultimately help you land your dream IT job.

Format, Layout and Design of an IT Cover Letter

When it comes to crafting an effective IT cover letter, one key consideration is the format, layout, and design. This section will provide an overview of commonly used formats and styles, tips for creating an IT cover letter format that stands out, and guidance on elements and structure of design, including fonts, header and footer, and optimizing for electronic submission.

Overview of commonly used formats and styles

There are several standard formats and styles that are commonly used for cover letters in the IT field. These include:

Block format:  In this traditional style, all text is aligned to the left and separated into paragraphs with a blank line between each paragraph.

Modified block format:  This format is similar to block style, but the date, sender’s address, and closing are aligned to the right.

Semi-block format:  A hybrid between block and modified block styles, semi-block format features paragraphs that are indented instead of left-aligned.

Full block format:  In this format, all text is left-aligned and there is no paragraph indentation.

Email format:  This format is used when submitting a cover letter electronically. The content is usually the same as a traditional cover letter, but the letter is pasted into the body of an email rather than being attached as a separate document.

Tips for creating an IT cover letter format that stands out

To make your IT cover letter stand out from the rest, consider incorporating some of the following elements:

Header design:  Use a creative and visually appealing header that includes your name, contact information, and relevant skills or qualifications.

Font choice:  Select a font that is easy to read and professional, such as Times New Roman, Calibri, or Arial.

Formatting:  Use bold, italics, and bullet points to highlight key information, such as your achievements or technical skills.

White space:  Make sure your letter is visually appealing by incorporating plenty of white space, which can help break up large blocks of text and improve readability.

Customization:  Tailor your letter to the specific job and company you are applying to. This can show that you have researched the company and are genuinely interested in the position.

Elements and structure of design

Finally, it’s important to consider the specific elements and structure of your IT cover letter. Here are a few key factors to keep in mind:

Header and footer:  As mentioned earlier, your header should include your name, contact information, and relevant skills or qualifications. Your footer can include a page number or a link to your online portfolio or LinkedIn profile.

Introduction:  Start your letter with a strong opening that grabs the reader’s attention, such as a compelling statistic or personal anecdote.

Body:  Use the main body of your letter to highlight your relevant experience and achievements, including any technical skills or certifications that are relevant to the position.

The Dos and Don’ts of Writing an IT Cover Letter

When applying for an Information Technology (IT) position, your cover letter is your first opportunity to make a positive impression. Unfortunately, it’s also an opportunity to make common mistakes that can cost you the job. In this section, we’ll highlight the dos and don’ts of writing an effective IT cover letter.

Common Mistakes Made by Candidates and How to Avoid Them

Mistake: not addressing the hiring manager by name.

Addressing your cover letter to “Whom it may concern” or “To the hiring manager” is a surefire way to show that you weren’t invested enough in the job to do a little research. Considering it’s so easy to find the name of the hiring manager or the HR representative, there’s really no excuse not to.

Mistake: Focusing on Yourself Instead of the Company

Sure, your cover letter is meant to showcase your experience and achievements, but it’s important not to forget the company you’re applying to. What makes them unique? What are their recent achievements? What alignment do you see between your goals and their mission? Answering these questions in your cover letter can show that you’re not just looking for any job, but one that perfectly fits your skillset and values.

Mistake: Not Proofreading

If you’re like most job seekers, you’re probably using the same cover letter for multiple job applications. That’s perfectly fine, but make sure you’re reading it over each time to catch any errors that may have slipped through. Nothing is more of a turn-off to an employer than spelling errors, grammar mistakes or formatting issues.

Tips for Creating a Positive Impression with IT Cover Letter

Tip: research the company.

As we mentioned earlier, researching the company you’re applying to is essential. Take a look at their website and social media accounts, read news articles, and find out as much as you can about their culture and values. Use this information to personalize your cover letter and show that you’re truly invested in the company.

Tip: Emphasize Your Accomplishments

Don’t just list your job duties or qualifications; make sure to highlight your accomplishments. Did you innovate a new process that saved your company time or money? Did you spearhead a project that increased efficiency or productivity? These are the types of things that really stand out to hiring managers.

Tip: Use Keywords from the Job Posting

Many companies use applicant tracking systems (ATS) to sift through resumes and cover letters. By using keywords from the job posting in your cover letter, you’re increasing the chances that your application will make it through the ATS and into the hands of a real person.

Writing an effective IT cover letter takes time and effort. By avoiding common mistakes and following these tips, you’ll stand out to potential employers and increase your chances of being called in for an interview.

Tips for Writing Cover Letters for IT Internship

When it comes to applying for an IT internship, having a well-written cover letter can help set you apart from other candidates. Here are some tips on how to format and structure your cover letter, highlight your relevant coursework and experience, create a targeted cover letter, and avoid common mistakes:

Cover Letter Format and Structure

Your cover letter should adhere to a standard format and structure, which includes:

• Header: Include your name, address, phone number, and email address at the top of the page.
• Salutation: Address the letter to the hiring manager or recruiter.
• Introduction: Begin with a strong opening statement that mentions the position you are applying for and why you are interested in the company.
• Body: The body of your cover letter should be 2-3 paragraphs that highlight your relevant coursework and experience, and how it relates to the internship position.
• Closing: Use the final paragraph to reiterate your interest in the position and thank the reader for their time.
• Signature: Include a professional closing such as “Sincerely” and your signature (if sending a physical copy).

Highlighting Relevant Coursework and Experience

To make your cover letter stand out, be sure to highlight all relevant coursework and experience that showcases your IT knowledge and skills. This could include:

• Coursework: List any relevant IT courses you have taken, including the coursework title, the name of the institution, and the grade you received.
• Certifications: If you have any industry-recognized certifications, such as CompTIA A+ or Network+, be sure to mention them.
• Work experience: Highlight any relevant IT work experience you have, including internships, volunteer work, and part-time jobs.
• Skills: Mention any IT skills you possess that are applicable to the position, such as proficiency in programming languages, operating systems, or software applications.

Creating a Targeted Cover Letter

To create a targeted cover letter for an IT internship, research the company and position to better understand what the organization is looking for. Use this information to tailor your cover letter to the company and position, highlighting how your experience and skills align with their needs.

Avoiding Common Mistakes

To ensure your cover letter makes a good impression, be sure to avoid these common mistakes:

• Spelling and grammar errors: Proofread your cover letter carefully to avoid typos, grammatical errors, and misspelled words.
• Generic statements: Avoid using generic statements that could apply to any job or company. Be specific and highlight how your skills and experience relate to the organization and position.
• Length: Keep your cover letter concise and to the point.

By following these tips, you can create a compelling cover letter that effectively showcases your IT knowledge and skills and sets you apart from other candidates.

How to Make the Best Use of Keywords in IT Cover Letter

As an Information Technology (IT) job seeker, you already know that your resume and cover letter are critical components for landing an interview. However, did you know that most companies use an Applicant Tracking System (ATS) to scan and filter out unqualified candidate applications? In this section, we’ll explore how you can leverage keywords in your IT cover letter and ensure that it makes it past the ATS screening process.

Understanding how ATS Works

ATS software uses a pre-established set of criteria to determine which resumes and cover letters make it through to the hiring manager for review. To ensure your IT cover letter stands out, you’ll need to understand what keywords and phrases the ATS is programmed to recognize. These are usually industry-specific terms that describe the skills and experiences related to the position being advertised.

Techniques for Using Keywords and Maintaining Natural Flow of Content

To create a stand-out IT cover letter, you’ll need to optimize your use of keywords while maintaining a natural flow of content. Here are a few tips to help you achieve this balance:

Review the Job Posting and Company Website: Carefully review the job posting and company website to identify keywords that are relevant to the position and company culture. Look for industry buzzwords, technical jargon, and other language used in the posting and company mission statement.

Tailor Your Cover Letter for Each Job: While it’s tempting to craft one general cover letter, it’s essential to customize your letter for each job you’re applying for. Use the keywords identified in step one throughout your cover letter, ensuring they match the skills and experiences you bring to the table.

Use Action Verbs: Start each sentence with an action verb that highlights your skills and expertise. For example, “Managed,” “Developed,” and “Implemented” are all action verbs frequently used in IT cover letters.

Maintain a Natural Flow of Content: Avoid stuffing your cover letter with industry-specific terms, as this can come across as unnatural or even robotic. Instead, focus on incorporating keywords when describing your skills and experiences, while maintaining an easy-to-read format.

By following these tips, you can optimize your IT cover letter for ATS screening and stand out from the competition. Remember to keep your cover letter concise, relevant, and professional, and you’ll be one step closer to landing your dream IT job.

The Cover Letter for IT Manager Positions

When it comes to applying for a managerial position in the field of Information Technology (IT), having a well-crafted cover letter can make all the difference in landing an interview. The cover letter serves as your first impression, so it’s important to make it count. Here are some tips for crafting a compelling cover letter for IT Managerial positions:

Cover letter format and structure

Generally, a cover letter should be no more than one page in length and should comprise three to four paragraphs. The structure of your cover letter should include:

• A salutation addressing the hiring manager
• An opening paragraph introducing yourself and expressing interest in the position
• One to two paragraphs highlighting your qualifications and experience
• A final paragraph expressing enthusiasm for the opportunity to interview and thanking the hiring manager for their consideration
• A closing and your signature

Tips for highlighting qualifications and leadership abilities

It is important to use your cover letter to showcase not only your technical skills, but also your leadership abilities. Here are some tips for highlighting these qualities:

Start by addressing the company’s specific needs as outlined in the job posting. Explain how your skills and experience make you uniquely qualified to meet those needs.

Discuss specific projects you have managed in the past, highlighting your ability to lead a team and meet deadlines.

Highlight your communication skills, emphasizing your ability to work across departments and communicate technical concepts to non-technical team members.

Emphasize your problem-solving skills by discussing how you have identified and resolved technical issues in the past.

Provide concrete examples of how you have contributed to improving operations or implementing new technology within a previous organization.

Remember, your cover letter is an opportunity to demonstrate not just your technical expertise, but also your leadership abilities. By following the above tips and emphasizing your qualifications and experience, you can create a compelling cover letter that showcases your value and gets you one step closer to landing your dream IT managerial position.

IT Cover Letter but no Experience? Tips for Landing Your First IT Job

For candidates without experience, landing your first IT job can be a daunting challenge. However, creating a strong cover letter can significantly increase your chances of landing that coveted first job. Here are some strategies to help you craft an impressive IT cover letter:

Highlight Your Education

Even if you don’t have any professional experience, highlighting relevant coursework and projects can demonstrate your knowledge and passion for the field. Make sure to include any relevant classes you’ve taken, as well as any personal projects you’ve worked on, such as coding or building websites.

Showcase Your Skills

While you may not have professional experience to draw from, you likely have skills that are transferable to the IT field. For example, if you have experience in customer service or problem-solving, make sure to highlight those skills in your cover letter. Additionally, if you have any certifications, such as CompTIA A+ or Microsoft Certified Systems Engineer (MCSE), be sure to mention them.

Emphasize Your Enthusiasm

Finally, make sure to emphasize your enthusiasm for the IT field. If you have a genuine passion for technology and are eager to learn, mention that in your cover letter. Employers are often looking for candidates with a strong work ethic and a willingness to learn and grow.

While the lack of professional experience can be a challenge when applying for your first IT job, there are strategies you can use to create a strong cover letter. By showcasing your education, skills, and enthusiasm, you can increase your chances of landing that first position. Good luck!

Technical Skills to Highlight in an IT Cover Letter

When it comes to landing your dream job in the information technology (IT) industry, a well-written cover letter can make all the difference. Not only does it give you the opportunity to showcase your personality and enthusiasm for the position, but it also allows you to highlight your technical skills and experience. In this section, we’ll discuss some of the top technical skills to feature in your IT cover letter and provide techniques for showcasing those skills and explaining how they apply to the position.

Overview of Technical Skills to Feature in the IT Cover Letter

Before we dive into the details, it’s important to note that the technical skills you should feature in your IT cover letter will depend on the specific job you are applying for. However, there are some general technical skills that will likely be valued by most IT employers, including:

• Programming languages (e.g. Java, Python, C++)
• Operating systems (e.g. UNIX, Linux, Windows)
• Databases (e.g. SQL, Oracle, MongoDB)
• Networking (e.g. LAN, WAN, TCP/IP)

Other skills that are in high demand in the IT industry include cybersecurity, cloud computing, and artificial intelligence/machine learning. If you have experience or skills in these areas, make sure to highlight them in your cover letter as well.

Techniques for Showcasing Your Technical Skills

When it comes to showcasing your technical skills in your IT cover letter, it’s important to strike the right balance between being specific and being concise. Here are some techniques you can use to effectively showcase your technical skills:

Use specific examples. Rather than simply listing the programming languages or databases you know, provide examples of how you have used them in your past work experience. For example, you could describe a project you worked on that utilized a particular programming language to solve a complex problem.

Tailor your skills to the job requirements. When you’re applying for a specific position, read the job description carefully and make sure to highlight the technical skills that are most relevant to the role. Use the same language and terminology that is used in the job listing to make it clear that you have the skills they are looking for.

Explain how your skills apply to the position. Don’t just list your technical skills without explaining how they will be valuable in the role you’re applying for. For example, if you’re applying for a job as a software developer, you could explain how your experience with a particular programming language will allow you to quickly adapt to the company’s existing codebase.

Show enthusiasm for learning new skills. In the rapidly-evolving world of IT, employers are always looking for candidates who are willing to learn new technologies and stay up-to-date with the latest trends. Mention any relevant training courses or certifications you have completed, and express your eagerness to continue learning and growing in your career.

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3 IT Cover Letter Examples to Get the Job in 2024

• IT Cover Letter
• IT Support Cover Letter
• IT Help Desk Cover Letter
• Writing Your IT Cover Letter

You’re the go-to computer guru with a passion and knowledge that make you a successful IT professional. Apart from an analytical mind and a deep understanding of technology, you’re also an excellent communicator capable of breaking down complex concepts for a non-technical audience.

You’ll find plenty of open positions when looking for a new job, but to turn them into firm offers, you’ll need to create a cover letter to accompany your IT resume that does a good job of describing your diverse skill set .

We’re here to help you score that job and advance your career. With our IT cover letter examples and tips, as well as our cover letter generator , you’ll wow hiring managers and be ready to ace those interviews!

IT Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your IT cover letter!

123 Fictional Avenue Seattle, WA 98101 (123) 456-7890

July 10, 2023

Ethan Anderson DocuSign 123 Fictional Lane Seattle, WA 98101

Dear Mr. Anderson:

I first came across DocuSign as a user assisted by the seamless integration of electronic signatures in everyday transactions. Now, I’m excited about the potential to become part of the innovative team that revolutionizes how businesses operate. With my experience in database administration, cloud computing, and more, I am convinced I can contribute to DocuSign’s mission as an IT operations manager.

At ExtraHop, I led the IT team in managing, maintaining, and optimizing critical infrastructure for more than 200 clients. In addition, I deployed scalable cloud solutions that helped reduce operating costs by 23% and increase overall system efficiency by 37%. My fluency in database administration enabled me to design and implement efficient database systems, reducing query times by 41% and lowering storage costs by 18%.

During my tenure at Rover, I was responsible for managing the company’s IT infrastructure and its transition to a cloud-based system. This allowed for a 12% increase in business agility and a 28% reduction in downtime, making it possible for the pet-sitting platform to grow into new markets.

Given my strong penchant for scripting and automation, I have developed custom automation solutions that have contributed to system resilience, boosted efficiency, and reduced errors by 92%. My philosophy resonates with DocuSign’s aim to simplify life for people and companies worldwide.

I wholeheartedly believe that my diverse background in IT and passion for driving efficiency will make a significant impact at DocuSign as an IT operations manager. Thank you for your time and consideration, and I look forward to the opportunity to discuss how I can contribute my skills and enthusiasm to your organization.

Andrei Ivanov

Enclosures: Resume Application 2 letters of recommendation Transcript of records

Why this cover letter works

• But beyond that, the recruiter wants to see your ability to get the company desired results. Don’t just highlight your previous wins; quantify them.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

IT Support Cover Letter Example

Copy this text for your IT support cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

August 10, 2023

Victoria Sanchez Netflix 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Sanchez,

As a longtime Netflix consumer, I’m excited to contribute to its technological heartbeat as your next IT support assistant. Having been captivated by numerous series and films from the comfort of my living room, I have great respect for the hard-working teams behind the screens. With my proficiency accrued from various IT roles, I’m eager to support the teams that have been impressing me, and millions, for years.

In my previous role at Laserfiche, I enhanced the efficiency of their IT network by providing remote desktop support. This led to a substantial cut in system downtime by 18%. Additionally, my hands-on hardware repair skills ensured a quick turnaround of two hours for any major breakdown, leading to minimum disruption in productivity.

I further solidified my skill set in network administration during my tenure at Age of Learning. In two years, I significantly improved the company’s network efficiency by implementing several optimization techniques, resulting in a 22% reduction in bandwidth utilization. This also led to a 9 percent decrease in costs associated with network maintenance.

By marrying my expertise in IT support and a deep understanding of the unique needs of the streaming industry, I am certain of my ability to contribute positively to Netflix. My drive to facilitate smooth and efficient digital operations aligns with Netflix’s user-centric approach. I greatly appreciate your time and consideration and look forward to discussing my application with you further.

• While you strive to show these skills in action in your IT support cover letter, take it further by connecting your past work to the current needs of the hiring organization.

IT Help Desk Cover Letter Example

Copy this text for your IT help desk cover letter!

123 Fictional Avenue Dallas, TX 75001 (123) 456-7890

Noah Brown Texas Instruments 123 Fictional Lane Dallas, TX 75001

Dear Mr. Brown:

I am captivated by Texas Instrument’s relentless pursuit of revolutionizing the world by making electronics more affordable. As you trailblazed the phase-out of vacuum tubes, leading the world toward transistors and integrated circuits, your commitment to continuous advancement and reliable high-volume production is impressive. Reflecting on your undeniable contribution toward making semiconductors ubiquitous in electronics globally, the opportunity to apply for the IT help desk supervisor role within such an impactful organization excites me.

At Accenture, I embraced the challenges as an IT help desk specialist for four years, taking strategic stands to resolve an average of 87 critical technical issues monthly. This tenacious effort led to an elevated satisfaction rate of 94% among clients. My technological insight and comprehensive understanding of IT service management systems allowed me to streamline processes, resulting in a notable 23% decrease in support ticket resolution times.

My tenure as a junior IT administrator at Deloitte US also equipped me with extensive experience in deploying and patching software. A key highlight was launching a new software suite and configuring security settings, facilitating a 17% risk reduction in security breaches. Furthermore, I automated the process, enabling a 32% decrease in software deployment times.

Adaptation to changes in the technological landscape, along with coordination with multidisciplinary teams, is the formula to success in tech. I’m eager to implement this formula, ensuring the IT help desk team at Texas Instruments maintains optimal efficiency and effectiveness. I look forward to illustrating how my skills and background have prepared me for this supervisory role.

Isabella Andrade

• Don’t get carried away with singing your wins, though. Use a few sentences to show you did your homework on the company.

Related cover letter examples

• Customer Service
• Project Manager
• Program Manager
• Administrative Assistant
• Career Change

How to Write an Impressive IT Cover Letter

Working in IT has helped you develop your natural keen eye for detail and no-nonsense approach, so you’re all set to begin crafting the perfect cover letter . The key is to be concise and specific, all the while still being ready to describe your greatest accomplishments in a way that gets you the job.

Which accomplishments would that be? Let the job description be your guide. Read it carefully and adjust your cover letter to match not just the tone, but also the skills and achievements required.

Don’t forget to personalize your cover letter to the job and express that this particular job is the one that you want, and not just any job in IT.

Write a captivating greeting and intro

To instantly show that you’ve done your homework, make sure to address the hiring manager by name if at all possible. Next, discuss why you want to apply your extensive skills in things like network management, database administration, or customer service to succeed in this role.

It’s a good idea to also try to get a little personal. Perhaps the company has helped local schools set up their new computer rooms? If so, make sure to mention how much your own values align with the company’s mission to help out the community.  If you’re not sure how to start, here’s an example of what not to do. Use the opener to discuss how you can help the company, not how it can help you.

This is a no-go!

I’m applying for this position because I saw your ad on Indeed. I like computers and want to work in IT so please consider me for this job.

Now, this opener does a much better job of showing why the applicant is excited to lend their skills to that particular job. You can do the same by dropping a line that connects your skills in IT to the company’s overarching mission and background.

This one is a winner!

As a longtime Netflix consumer, I’m excited to contribute to its technological heartbeat as your next IT support assistant. Having been captivated by numerous series and films from the comfort of my living room, I have great respect for the hard-working teams behind the screens. With my proficiency accrued from various IT roles, I’m eager to support the teams that have been impressing me, and millions, for years.

Show off your expertise in the body of your cover letter

The body paragraphs of your cover letter are the meaty parts that really cement why you’re the IT expert that particular company wants to hire. You should limit this section to a maximum of three paragraphs, so be concise, but effective as you mention some of your career highlights.

The exact content of this section will depend on your role. If you’ve worked as an IT help desk support worker, dive into how your in-depth knowledge of technology helped end users overcome various issues. However, if your job was more on the operations side, you might want to talk about successful IT projects you’ve run or participated in.

Don’t just list off things you did, though. Instead, use relevant metrics to explain the impact your work has had. You’ve already covered some of them in your IT resume—your cover letter lets you go into more detail.

This is impressive!

My tenure as a junior IT administrator at Delloite US also equipped me with extensive experience deploying and patching software. A key highlight was launching a new software suite and configuring security settings, facilitating a 17% risk reduction in security breaches. Furthermore, I automated the process, enabling a 32% decrease in software deployment times.

Wrap up your cover letter in a memorable way

To end on a strong note, lean into your in-depth knowledge of IT and how it can help that particular company. For instance, if you’re applying for a job in cybersecurity, discuss how your expertise in preventing DDoS attacks can help the business strengthen its position as a market leader in secure networking.

In addition, express your excitement at joining the ranks of that particular business. Now is also a good time to thank the reader for their consideration.

The below closing paragraph is a good example of what you should avoid doing. It’s not very memorable and it doesn’t paint the candidate as an IT expert; instead, it gives off the impression that they just want any job, not that job.

Don’t do this!

I know I don’t have much experience but I will work hard. I really want to work for you and I can start any time because I need a job right away.

The below example takes a much more positive spin on things. The candidate expresses how their background can make a difference, and they refer to the company by name, which gives instant brownie points in a cover letter.

Let’s go!

Being a good researcher is crucial in IT, so show that you’re no stranger to seeking answers. Check LinkedIn, the company website, the job description , and Google before throwing in the towel. If you can’t pinpoint a person to address, you can use “Dear Hiring Manager” or “Dear [company name] Team.”

Working in IT means you might have some projects to show off that don’t really fit into your resume or cover letter. In this case, add a portfolio under your contact information—this can be your GitHub repository or a personal website. Technical recruiters will appreciate it.

IT job descriptions range from really casual to extremely formal, so there’s no one-size-fits-all advice here. Start by reading the listing carefully, then check out the company website, and try to match the tone with an extra dash of professionalism.

IT Cover Letter Example (w/ Templates & Tips for 2024)

You’re one of the people that keep the digital world running smoothly.

As an experienced troubleshooter, you’re no stranger to technology.

But when it comes to writing your cover letter, you start lagging.

You've got all that technical know-how down to a science but describing it in a cover letter can leave you scratching your head.

We've got your back!

In this article, we're about to demystify the IT cover letter game for you.

Here's what we’re going to cover:

• What a Job-Winning IT Cover Letter Looks Like
• 5 Steps to Writing a Great IT Cover Letter

3 Essential IT Cover Letter Tips

Let’s dive in!

IT Cover Letter Example

5 Steps for the Perfect IT Cover Letter

Now that you've glimpsed what makes a job-winning IT cover letter, it's your turn to write an IT cover letter that shines .

We've got your back with these easy-to-follow steps:

#1. Put Contact Information in the Header

Start preparing your cover letter by creating a header where you can put your contact information, just like you would on your resume .

Here's what to include:

• Full Name. Ensure your first and last names take center stage at the top of the page.
• Professional Job Title. Match your job title on the cover letter with the specific position you're applying for. This clarity helps the hiring manager streamline reviewing your application process since they sift through dozens of applications for different roles.
• Email Address. Select a professional and straightforward email address. Ditch the quirky addresses from your younger days. (For example, k [email protected] won't cut it, but [email protected] is perfectly suitable.)
• Phone Number. Verify that your phone number is written down accurately so the hiring manager can easily reach you. If you're applying for an international role, you can include the dialing code before your phone number.
• Location. Typically, specifying your city and state/country is enough. However, if you're looking for remote work or relocation, make that clear in your resume and cover letter.
• Relevant Links (optional). Feel free to add links to relevant websites or social media profiles, such as your LinkedIn or GitHub.

With your contact details in place, it's time to focus on the hiring manager's contact information :

• Company Name. Always add the name of the company you're applying to.
• Hiring Manager's Name. If possible, identify the name of the hiring manager for the department you're interested in.
• Hiring Manager's Title. If you find the hiring manager's name and see they're the head of the department, use their official title instead of simply "Hiring Manager."
• Location. The company’s location, such as city, state, or country, is crucial. This goes double for organizations that operate globally. Optionally, you can even include the exact street address if they have more than one location in the same city.
• Email Address (optional). If available, include the hiring manager's email address.
• Date of Writing (optional). To add a professional touch, you can include the date you wrote your cover letter.

#2. Address the Hiring Manager

Once you've got the contact details in order, it's time to make it personal by addressing the hiring manager in your cover letter .

So steer clear of the generic "To Whom It May Concern."

Addressing the hiring manager directly can leave a much stronger first impression if you do it right.

Start with some research. Dive into the job ad, explore the company's website, or take a peek at their LinkedIn profile to discover who's leading the department you're applying for. Find their name and email address if possible.

Now, let's talk about formality. We always suggest using "Ms." or "Mr." followed by their last name. But if you're uncertain about their gender or marital status and don’t want to risk messing this up, using their full name works just as well. For example:

• Dear Ms. Smith
• Dear Sarah Smith

In those instances where you can't unearth details about the hiring manager or the head of the IT department, you can still address your letter thoughtfully:

• Dear IT Department
• Dear IT Hiring Team
• Dear Human Resources Team
• Dear Head of IT

#3. Write an Eye-Catching Opening Statement

Hiring managers typically take a few seconds to skim over an applicant's document before deciding whether to read further.

So, making a strong first impression at first glance is crucial to a successful IT cover letter. This is where your cover letter’s opening paragraph comes in.

Your IT cover letter should start by introducing why you’re writing and expressing your genuine interest in the position. Conveying your enthusiasm for the industry or the specific job can pique the hiring manager's curiosity.

Researching the company can pay off here, too. The more insights you have about the employer, the better you can emphasize your alignment with their company culture and mission statement. This shows that your application isn't just a random submission; you are genuinely interested in this specific role.

Depending on your experience level, you can also start your IT cover letter by mentioning a significant achievement or skill that makes you an ideal fit for the position. Just remember to keep this paragraph brief. Your goal here is to engage the hiring manager's interest and encourage them to explore your IT cover letter in more depth.

#4. Use the Cover Letter Body for the Details

At the core of your IT cover letter is the opportunity to show the hiring manager what truly distinguishes you as a qualified candidate.

But don’t just repeat what it says on your IT resume . Instead, use this space to really tie in your professional expertise with what the employer is looking for.

You want to persuade the hiring manager that you’re the best choice among hundreds of applicants with similar skills and experience. So, your best bet is to highlight your most relevant achievements by referencing the job ad.

Tailoring your IT cover letter to align with the job requirements is your cheat code. Pay attention to what skills and experience the job description is looking for in its candidates, and jot down the most important ones you have under your belt.

For example, if you're eyeing an IT role in a company that specializes in cloud storage, highlight your proficiency in cloud storage architectures, data migration strategies, or your familiarity with leading cloud providers like AWS or Azure.

Showing your familiarity with the company, its business model, or its industry can be a huge plus, too. If you’ve used the company's products or services, don't hesitate to mention it in your cover letter. This shows your alignment with their mission and possibly their work culture.

Lastly, make sure your IT cover letter is filled with enthusiasm. Convey your genuine excitement for the role and how confident you are that you can contribute to their success.

If you’re looking for more inspiration, check out these cover letter examples ! 

#5. Wrap It Up and Sign It

Getting the end of your IT cover letter right is like the final line of code that makes your application run smoothly.

You want to conclude your cover letter in a way that leaves the hiring manager confident that you’re a great candidate for the role. Start by adding a brief summary of the skills that make you stand out from the rest and how you’re confident you can contribute to the company.

Then it’s time to add a compelling call to action. Just encourage the hiring manager to take the next step, such as calling you for an interview or discussing your application further. This proactive approach can leave a memorable mark and enhance your chances of securing an interview.

Finally, don’t forget to sign your IT cover letter . Choose an appropriate signature line followed by your full name. Here's an example:

Please don't hesitate to reach out to me via the provided email or phone number to arrange an interview. I eagerly await the opportunity to delve deeper into my application at your earliest convenience.

Warm regards,

John Draper

If you feel that "Warm regards" is a bit overused, consider these alternative sign-off options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics covered.

Now, let's take your IT cover letter to the next level with these top tips .

#1. Match Your Resume

Design can’t be underestimated when you’re applying for a job in IT.

It shows forward thinking, innovation, and consistency. To give hiring managers a great first impression from the start, make your cover letter as consistent with your resume as possible.

Your cover letter’s layout should align well with your resume; otherwise, you might come off as disorganized.

Just keep the information on the page aligned neatly, and make sure you’re using consistent font styles and sizes throughout. Carefully set the page margins and line spacing, and whatever you do, don’t let your cover letter extend to a second page .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Crafting a cover letter from scratch can be a daunting task, and we get it. That's where our cover letter templates come to the rescue. Use them along with our free resume templates and create a matching application in minutes!

We've collaborated with hiring experts worldwide to create templates that check all the boxes when it comes to industry requirements and visual appeal. Try them now for a stress-free application process!

#2. Mention Skills and Keywords

Your IT cover letter should immediately show hiring managers that you’ve got exactly what they’re looking for in a candidate.

The best way to show them you’re the right person is by weaving in keywords from the job ad throughout your cover letter. And since hiring managers have to comb through hundreds of applications for every job position, this approach makes their job a lot easier, too.

Of course, this doesn’t mean you should just add random words you recognize from the job advertisement. You want to build a narrative that shows you have the right expertise. Focus on the most important skills from the job ad that match the ones you already have, and explain how those skills helped you excel at your job.

#3. Add Any Relevant Links

Don’t underestimate the power of a well-placed link on your IT cover letter.

Just like your resume should include any relevant links that can back up your computer skills , so should your cover letter. If the hiring manager reads something in your cover letter about your previous projects or employers, make it convenient for them.

By adding links to your LinkedIn and GitHub in your cover letter, hiring managers don’t have to circle back to your resume to see what they need. Plus, having a ready hyperlink to your LinkedIn profile could encourage the hiring manager to directly reach out to you through that platform if your IT cover letter impressed them. 

Key Takeaways

And you’re all set for that IT cover letter!

We hope you feel more confident after reading our guide and that you go out there and land that IT job you’ve been after.

But before we part ways, let’s recap some key points from our article:

• Start your IT cover letter by including all the necessary contact information. This means making sure your own contact details are accurate and hunting down the hiring manager so you can address them appropriately in your letter.
• The body of your IT cover letter should elaborate on relevant accomplishments and address keywords from the job ad. Be as specific as possible about how the skills they’re looking for in a candidate have helped you excel in your work.
• Make your cover letter as similar to your resume as possible, and keep the length under one page. Use our online resume builder and cover letter templates to save time.
•  Don’t forget to add an appropriate closing line to your cover letter. It might seem like an insignificant detail, but forgetting it can look sloppy and ruin all your hard work so far.

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IT cover letter example

Primary purpose

Secondary purpose, cover letter header, cover letter greeting, cover letter middle part (body), how to close an it cover letter (conclusion and sign-off), tailor your cover letter for success.

The world of IT is vast, ever-changing and an integral part of today’s business and commerce. As a job seeker in the field, you’re in high demand, but still face competition. A great IT cover letter can set you apart from dozens of candidates with the same degree and skills. 

You probably already know that a resume is an essential part of any application, but a cover letter can be almost equally important in convincing an employer that you have the passion and drive to be the right fit for their company.

There’s nothing to fear when it comes to writing a great cover letter. With Resume.io’s collection of occupation-specific cover letter examples and writing guides, you can achieve excellent results in just a matter of minutes.

This writing guide, along with our IT cover letter example will:

• Explain the purpose and advantage of a cover letter for any IT position
• Break down the cover letter format into step-by-step sections
• Dive into the most important writing tips for each cover letter part: header, greeting, introduction, body and conclusion
• Discuss writing psychology, career change tools and strategies
• Help ensure your IT cover letter is error-free.

Before jumping into the details of crafting the perfect cover letter, let’s take a look at how writing a great cover letter directly increases your chances of landing the IT position you desire.

The purpose and advantage of an IT cover letter

IT jobs can come with attractive salaries, growth opportunities and even flexible hours. And in such a rapidly expanding industry, there’s plenty of room to learn new things and improve your skills. CompTIA lists 17 skills employers in demand now.

So how do you land your IT dream job and put yourself on the path to success?

A cover letter is one of the best ways to convince a hiring manager to give you a chance. This one page document (roughly 200 to 400 words) allows you to make the best case for yourself by focusing on your most impressive achievements and relevant qualifications.

Many applicants feel that a cover letter for a tech position isn’t all that necessary since the majority of the daily work is based on skills like programming languages, softwares and procedures. However, this couldn’t be further from the truth. Whether you’re a web developer, programmer, software engineer, this document allows you to focus on what makes you different from other candidates with the same technical skills. 

The cover letter covers all the gaps that a resume has by definition. It answers the unanswered questions. It reminds the employer that you’re a real person and not just a “wall of text” regarding your tech skills. It establishes an emotional connection with the hiring decision-maker- an extremely necessary advantage when there’s dozens or hundreds of resumes on the recruiter’s desk.

What if the job application doesn’t mention a cover letter?

Sometimes a job posting lists a cover letter as “optional” – or fails to mention whether one is required at all. So what should you do? Is this a free pass to save yourself the effort and submit an application without a cover letter?

While there might be some candidates who take that path, they are severely reducing the chances of getting the job. If you’re serious about the position, then it’s a smart idea to always write and send a cover letter – unless the job posting specifically asks you not to. This is your chance to make a great impression and show off your attention to detail – why waste such a big opportunity?

While good writing is one important component of an effective cover letter, you’ll also need great formatting to make a good first impression and leave a recruiter or hiring manager with a positive opinion of your application. 

In general, fonts like Georgia, Arial, Verdana, Open Sans or Helvetica (and some others) with a size of roughly 11 point are universally recommended by design experts for readability, laconic style and avoiding reader fatigue. 

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

You probably noticed that a resume is great at conveying certain pieces of information about your qualifications and work experiences — namely dates, grades and the names of businesses where you’ve worked or interned. 

While on your job search, there’s likely to be other applicants with the same degree, technical skills and knowledge. There might even be candidates with more or better experience than you’ve had. 

Luckily, an IT job isn’t only about your technical skill set. Believe it or not, proven soft skills like communication, leadership and the ability to focus and immerse yourself in long-form tasks can actually make you a more desirable candidate than someone with years of experience who isn’t willing to be part of a team or see a project to its end.

Personality counts!

In a survey of a range of hiring professionals, almost 80 of respondents listed “personality” as their most sought-after trait for potential hires. While your skills are important, especially in a field like IT (whether it’s coding, web development or machine learning), don’t underestimate the importance of conveying energy, charisma and passion in your cover letter.

Your cover letter is the best place to convey all of these traits and to actually show an employer how you’ve implemented them in previous positions. By doing this, you can effectively level the playing field and give yourself a better chance of landing your dream position, even against more qualified candidates.

A great cover letter is all about maximizing your chances — don’t let the opportunity go to waste!

Best format for an IT cover letter

No matter where you fall in the spectrum of IT jobs, the good news is cover letter format remains relatively unchanged between positions or fields. 

The format of an IT cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending of your cover letter (conclusion and sign-off)

Some applicants fear the cover letter writing process because they think it lacks structure. Luckily, this doesn’t have to be you. In this section, we’ll break down each part of the document into manageable steps. 

Below you will find the IT cover letter example that we’ll refer to in advising how to optimize the effectiveness of each specific letter paragraph and section.

Dear Mr. Driver,

Nine years of pharmaceutical IT experience have taught me that scientific advances are intimately connected with the (optimal) performance of cutting-edge technology.

Whether it is integrating a new logistics system to improve product deviation metrics by 28%, working with geneticists on their data science models to speed up their pipeline, or implementing new demand planning software, I have worked diligently to translate technical possibilities into practical outcomes which put patients first.

I understand that you have a number of products that are coming to market this year and that your recent warehousing investment will need to be supported with best-in-class IT solutions. I give regular keynotes on the biotech conference circuit around logistics tech.

As an avid student of agile development methodologies, I have developed and implemented long-term IT strategies that have had a business-wide impact:

• Designed logistics software for controlled drugs warehouse ($22m annual revenue)
• Sourced demand planning tool to improve forecasting accuracy by 19%.
• Managed all  aspects of IT provision in pharma manufacturers of 50-120 employees

Scientists are very specific with their technology requirements and I am adept at explaining the possibilities and limitations of any given solution to my stakeholders. I leverage close vendor relationships from my conference circuit to develop best-in-class solutions.

I am passionate about talking about the impact of technology in science and would welcome the chance to discuss further at interview.

Travis Willis

Your cover letter header serves two main purposes. The first is to help identify the document as belonging to you. In medium to large companies, hiring is often taken care of by a team of HR professionals. That means there’s a good chance your cover letter will float from desk to desk while multiple people review it. Your cover letter heading makes sure the necessary information like your phone number, social media, phone number or LinkedIn URL is at the hiring manager’s fingertips when it's time to schedule a job interview.

The second purpose of a distinctive header is to improve your letter’s readability and style with interesting or creative formatting. Since this is the section that will most likely catch the reader’s eye first, it’s worth putting some effort into creating an attractive format.

The goal of the cover letter header: Label the document as yours and keep your contact information handy, with attractive and practical formatting. Above all, be memorable and identifiable to recruiters and hiring managers.

One way you can create an application that’s extra polished and professional is by aligning the document styles of your cover letter and resume. A cover letter template can make this process much easier by allowing you to choose a style that matches the presentation of your potential employer.

Since tech jobs can vary widely depending on the company and your specific role, it’s a good idea to check out your potential employer’s branding and image before deciding on a template or design. If it evokes a colorful, youthful vibe, a modern template might be in order. For more formal industries, neutral color palates and a professional design might make a better impression.

Your cover letter greeting may only contain a few words, but it’s instrumental in establishing a personal connection and respectful tone right from the start of your letter. In general, “Dear” followed by the HR manager’s last name works for a variety of positions. If you know the hiring manager personally, or are aware that the company has an informal workplace culture, “Hi” or “Hello” and the first name might be more appropriate.

Using the hiring manager’s name in your cover letter greeting is one of the most important things you can do to prove your attention to detail and start things off on the right note. In fact, studies have actually shown that our brains release a positive chemical reaction upon hearing our own names. 

However, when applying for positions in some large companies it might be near impossible to find the exact name of the hiring manager responsible for reading your letter. If this is the case, there’s no need to go to extreme lengths to find a name. A collective noun like “Dear (Company Name) Hiring Manager” or “hiring team” can also work better than the impersonal “To Whom It May Concern.”

The goal of the cover letter greeting : Address the recipient by name to set the tone and immediately create a personal connection.

Cover letter introduction

Recruiters can receive dozens of applications (sometimes hundreds in large companies) for any given tech job, and they only have so much time to spend on each one. You can maximize the chances of a hiring manager making it through your whole letter by creating an intriguing introduction . There's no need to be presumptive or eclectic, but an interesting anecdote, relevant fact, or even a statistic, can help hook readers and encourage them to continue into the body section.

The goal of the cover letter introduction: Grab the hiring manager’s attention with a captivating and relevant piece of information that flows into your body paragraphs.

Here’s the greeting and introduction from our IT cover letter sample.

The cover letter body section is where you’re finally able to jump into all the most relevant skills, achievements and milestones that make you the ideal candidate for the job. Since this is the largest section of the letter, you can make things easier by dividing it into two parts.

In the first paragraph, you can use the STAR method to describe: a s ituation, the required t ask, your a ctions and the positive r esult that followed. Make sure to choose anecdotes that demonstrate the most relevant skills for your potential position — you can use the job description to help narrow those down.

In the second paragraph, discuss your most pertinent competences — both hard skills and personality traits — and how you could use those to contribute to this new position.

The goal of the cover letter body : Use the STAR method to formulate relevant anecdotes from past experiences, explain your strengths and potential contributions.

Our IT cover letter sample illustrates what you might include in the middle part.

Now that you’ve laid out the best case for yourself, it’s time to close out your letter with an effective conclusion. One of the best methods is to create a call to action. This sentence expresses your enthusiasm for the position and invites a hiring manager to get in touch. You may also leave your contact information again here, space permitting.

Then, close out your letter with a cordial signature. Examples of cover letter salutations are “Best regards,” “Sincerely” and “Thank you.” Any of these can work well, depending on the tone of your letter.

The goal of the cover letter closing : Finish your letter with an effective call to action that encourages a hiring manager to contact you.

Below is the closing section of our sample IT cover letter.

Writing psychology, career change tools and strategies

As an IT professional, there are a few key qualities you’ll want to convey in your cover letter regardless of your area of expertise.

• Problem-solving: A big part of any technology job is your ability to analyze tricky situations, come up with a potential solution and put it into place. Examples of times you made a difference through clever troubleshooting or worked tirelessly on a difficult problem can help show your commitment to a job well done.  
• Willingness to learn: Technology is always changing so the ability to learn new skills and update your knowledge is essential to thrive in the field. Instead of resting on your laurels, try to show an employer how you adapt to new situations and fresh technology to improve yourself and the workplace.  
• Initiative: When a problem arises, IT professionals are required to rise to the challenge — often with limited time to fix the problem. By demonstrating initiative and passion in your cover letter, you can show how you’ll quickly and efficiently handle any IT crisis.  
• Teamwork: IT may seem like a solitary job, but the truth is that tech professionals rarely work alone. Some are responsible for managing company systems and assisting other employees, while others solve customer problems. Even independent positions often require collaboration with other IT professionals. Demonstrating your ability to work in a team can set you apart.

The information technology label covers a variety of job titles and duties. So far, we’ve covered general advice that will allow you to strengthen any cover letter for an IT position. Now, it’s time to talk about the specifics.

One of the best things you can do to improve your chances of landing any given IT job is to tailor your cover letter for each and every position that you apply to — not only for your specific IT field but also for the needs and style of every employer. Write a basic cover letter you can draw from, but then alter it to suit each job.

Writing for hiring managers

Here’s an important thing to remember when writing your cover letter: most hiring managers are not IT experts. They understand the basic terminology if they only recruit IT specialists, but don’t expect them to know every abbreviation and coding language. 

If a friend who is not an IT expert has some difficulty understanding your letter, it’s possible a hiring manager will as well. Focusing on soft skills and strengths from the job description are your best bet when it comes to making sure your letter will be fully understood.

IT cover letter with no experience

If this new job will be your first IT position , your best strategy is to highlight relevant abilities from previous jobs, even if they weren’t IT related. Luckily your cover letter focuses more than your resume does on soft skills, so you should have examples of teamwork, customer service, problem-solving or adaptability to choose from. Hiring managers looking to fill entry-level IT positions will be seeking these skills.

You can also explain where you find your passion for IT and why you were motivated to make a career change. And don’t forget that your cover letter is a great place to answer any potential questions arising from your resume.

Tailoring your cover letter means choosing only the most relevant examples and achievements for the potential position. The job description is a great place to start when it comes to identifying the most pertinent skills and qualities for the job. Since your resume is a great place for listing hard skills like programming languages and software knowledge, you can keep your cover letter focused mainly on your soft skills like leadership, motivation, passion and willingness to learn.

When writing anecdotes, make sure to include the necessary details so that the letter reader can imagine the situation and see how you were effective in your former roles. No need to weigh the letter down with too many specifics, but a few well-placed numbers, facts or statistics can make your accomplishments stand out in a hiring manager’s mind.

In case of a career change

If this new job will be your first IT position, your best strategy is to highlight relevant abilities from previous jobs, even if they weren’t IT-related. Luckily, your cover letter focuses more on soft skills than your resume, so you should have examples of teamwork, customer service, problem-solving or adaptability to choose from. 

IT cover letter format and common mistakes

• Generic letters: As previously discussed, a tailored letter can make all the difference when it comes to conveying your interest for the position and your passion for IT. A copy-paste letter may seem like the easy option, but hiring managers will quickly notice a lack of effort.  
• Too much technical info: If your letter isn’t clear for the average person, it’s likely a hiring manager won’t understand it either. This is especially relevant if you’re applying for a company that’s not exclusively tech-oriented (since all kinds of businesses have IT departments nowadays). Consider focusing on common skills and scenarios which show how you’d make a great team player and a perfect fit for the potential employer.  
• Grammar and spelling mistakes: Typos and overly complicated grammar give the impression you don’t have great communication skills. You can quickly fix these errors by asking a friend to proofread your letter OR using an online cover letter builder with a spell-check function.  
• Formatting issues: Believe it or not, good presentation is one of the key components of a professional cover letter. If you’re not confident in your graphic design skills, a cover letter template like one from Resume.io can make the process much easier.IT cover letter format and common mistakes

Take your career growth to a new level with these 10 expert tips to writing and formatting the best cover letter.

Key takeaways

• A cover letter is an essential part of any complete application. Unless a job posting asks you not to submit one, it’s always a smart idea to include a thoughtful letter in your application.  
• Make the writing process much easier by including the standard cover letter sections and tailoring each one to your needs.  
• A great cover letter should include numbers, facts and specific information to clearly illustrate your potential contributions to the position.  
• Don’t forget that most hiring managers are not IT specialists. Keep your letter comprehensible for someone without a tech background.  
• Formatting errors can really dash your chances of making a great first impression. Use a cover letter builder and/or a template make sure you avoid common pitfalls.

Go and get your dream job now!

For more specific samples with cover letter writing hacks from industry insiders, see these other dedicated guides in our IT category: Software engineer cover letter sample

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IT Cover Letter Samples & Examples That Worked in 2024

Crafting an effective IT cover letter might often feel like configuring a new software system — it takes skill, precision, and careful attention to detail. To help you on this journey, we're offering useful tips, insightful examples, and foolproof templates. Let's load that career drive and begin this rewarding adventure.

In this guide, we'll teach you everything you need to know about writing a cover letter as an IT professional. Keep reading to learn:

• Exploring reliable IT cover letter examples
• How to properly format your IT cover letter
• How to write an effective IT cover letter header
• How make your cover letter headline compelling
• How to personalize the greeting on your IT cover letter
• How to build an impressive cover letter introduction
• How to emphasize your value as an IT professional
• How to include powerful action words in your cover letter
• How to highlight your IT skills through your projects
• How to conclude your cover letter with a strong closing statement
• How to avoid common mistakes in an IT cover letter
• How to pair your IT cover letter and resume
• What is the average salary and job outlook for IT professionals
• Where to find useful job search resources for IT professionals

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

IT intern cover letter example

Why does this IT intern cover letter sample work?

• Detailing of past experiences: Petro does a good job providing details about his previous roles and duties. This gives the employer a clear idea of his skill set and past responsibilities
• Showcasing extracurricular activities: Mentioning participation in various extracurricular activities showcases Petro's initiative, ability to balance multiple responsibilities, and his willingness to engage in team environments.

What could make this example better?

• Stronger opening: The introduction needs more punch. Petro should start by directly addressing how he can add value. For instance, "With my academic background in Business & Management coupled with my hands-on experience in office operations, I am primed to make a meaningful contribution in the Office Intern role at THG Corporation, LLC."
• Relevant responsibilities and achievements: Although the letter details his past experiences, it doesn't fully sync the mentioned responsibilities or skills with the requirements of the IT intern role. Laying out candidate's skills or experiences in direct relevance to the job description would make for a more compelling argument.
• Less words: The body of the letter is somewhat lengthy. Breaking it down into shorter, more digestible paragraphs could enhance readability.

IT assistant cover letter sample

What are the strengths of this cover letter sample?

• Effective mention of achievements: Gustav does a solid job providing specific examples of his past achievements like winning the Employee of the Month Award twice. 
• Academic and extracurricular details: Including details about his academic background and active involvement in various extracurricular activities paints a well-rounded picture of Gustav as both a student and an active member of his community.

What are the weaknesses of this cover letter sample?

• Use of clichéd language: Phrases like "results-oriented and dedicated individual" are often overused and can lose their impact. Instead, Gustav could demonstrate these qualities by highlighting accomplishments or specific initiatives he's driven.
• Impersonal greeting: Starting with "Dear Hiring Managers" makes the letter feel less personal. If possible, Gustav should research and address the letter to the specific person responsible for hiring.
• Lack of formatting for readability: Although the content is detailed, the lack of bullet points and sufficient spacing can make the letter a bit challenging to read quickly. Using bullet points to highlight key accomplishments or skills can increase the letter's readability, making it easier for hiring managers to pinpoint his key qualifications.

Senior Android developer cover letter example

Why does this cover letter hit the mark?

• Experience overview: Right from the start, Peter sets a clear expectation of his experience by stating he has seven years as a Senior Android Developer. This gives an instant snapshot of his role and expertise level.
• Mentioning relevant tech skills: Peter effectively lists out his technical capabilities, such as Java, XML, Android SDK, Kotlin, Android Studio, and RESTful APIs. This not only showcases his proficiency in necessary languages and tools but also resonates directly with the job requirements, creating a strong case for his candidacy. 

What could be improved in this example?

• Lack of customization: While he does state that he admires the products of the company he is applying to, Peter could offer more specifics about why he's particularly interested in this company. This would show that he's researched the company and sees himself fitting into their mission and culture. 
• Too casual tone:  While a conversational tone can make a cover letter seem more personal, there are sections where Peter's tone could possibly be seen as too informal for a professional cover letter. Phrases like "It’s hectic and challenging, but I love it!" might be interpreted as too casual in certain professional contexts. Aligning his tone to reflect professional enthusiasm could improve it.

1. How to properly format your IT cover letter

Having the right content is only half the battle won. The other half is presenting it in an easily digestible and navigable manner. So, let's dive into how you can properly format your IT cover letter .

• Start with simplicity: Choose a clean, professional-looking font like Times New Roman or Helvetica in a 10-12 point size. Avoid fancy, hard-to-read fonts which may seem unprofessional.
• Spacing matters: Maintain clear line spacing. Commonly, 1.15 or 1.5 spacing is just right. Also, keep decent margins (1" - 1.5") all around your document.
• Length counts: A one-page cover letter is preferable. Remember, recruiters don't enjoy reading a novel about your life. Stick to the highlights.
• Digital readiness: Make sure your cover letter is properly formatted for emails and online applications. PDF files generally keep your formatting intact across different devices.

Remember, make your formatting user-friendly, or in this case, reader-friendly, and you'll be half-way to success.

Create your cover letter fast with artificial intelligence.

2. how to write an effective header.

The header of your IT cover letter is like its identity card. It presents basic but crucial information. But what exactly should you include here? 

Your header should contain:

• Your Contact Information (phone number, email — a professional one)
• The Date (when the letter is written)

But that's not all - do a bit of research and include the recipient’s information.

• Recipient's Name
• Their Job Title
• Company Name
• Company Address

Now, let’s compare two examples:

Bad cover letter header example

John Doe [email protected] 123-456-7890

Why is it incorrect? It's simply incomplete. It contains only the basic contact information for the sender, but it lacks the recipient's information and the date, which is usually expected in a professional cover letter.

Good cover letter header example

John Doe | [email protected] | (123) 456-7890 | 123-456-7890

April 20, 2022

To: Mr. Smith Brown Director of Recruitment Tech Forward Co. 1234 Their St Their City, State, Zip

Why does it work? All important pieces of information for possible future contact are there. The recipient's details, which include the relevant person’s name, job title, and the company's details, are not left out either, lending the effort a sense of personal touch and added professionalism.

Pro tip: Even if the job ad doesn't mention who to address your letter to, it's worth making the extra effort to find out. A little sleuthing on the company's website or LinkedIn can help you find the right person - adding a personal touch to your cover letter that could set you apart from the rest.

3. How to craft a compelling headline

The headline of your IT cover letter is your prime real estate. This single line determines whether the employer will want to read more. But how do you create one that sparks interest? Let's get down to it.

Bad IT cover letter headline example

Application for IT Job

Why is it weak? Although this headline is not incorrect, it's generic and doesn't offer much to capture the reader's curiosity. There are likely to be many applications for an IT job, without specifics, your application can easily get lost in the crowd.

Good IT cover letter headline example

Certified IT Professional with 10+ years in Cybersecurity Eager to Innovate at Tech Forward Co.

Why is it strong? This headline packs a punch with specificity. It establishes credibility with the mention of certification and experience, specifies the area of expertise (cybersecurity), shows intent (innovation), and signifies interest in the company. This level of care and detail can quickly capture the interest of the reader, compelling them to dig deeper into the cover letter.

Remember, a compelling headline arrests attention, bringing your cover letter to the forefront amidst a sea of generic applications. The perfect combination opens the the door to new opportunities.

4. How to personalize the greeting on your IT cover letter

With the header and headline of your cover letter in place, your next step is to create a greeting.

We recommend always using a personalized greeting over a generalized one . Unlike generalized greetings — such as “To Whom It May Concern” — a personalized greeting will address a specific person or department by name. In doing so, this shows employers you have excellent attention to detail.

Examples of personalized greetings for your IT cover letter

• Dear Mr. Stark,
• Dear Mr. Peter Stark,
• Dear Hiring Manager Peter Stark,

If you've done your part in thoroughly researching the company but cannot pinpoint an exact person who will review your cover letter, try out one of the following alternatives:

General greetings for your cover letter

• To the [Company Name] Team
• To the [Company Name] Hiring Manager

5. How to build an impressive IT cover letter introduction

The headline and greeting of your cover letter do a lot of the heavy-lifting when it comes to initially attracting an employer’s attention. To keep the employer interested, however, you will need a powerful introduction that includes:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Let's bring in an example for better understanding:

Bad IT cover letter introduction example

To whom it may concern,

I am an IT worker and I've been working in various jobs for many years now. I am applying because I need a job and I think your company might be a good fit.

Why does it fall flat?  This opening lacks specificity, and comes across as unenthusiastic and impersonal. It also misses the opportunity to establish a connection via a mutual acquaintance. Crucially, there's nothing here that sets the applicant apart from other candidates.

Good example of an IT cover letter introduction

To the [Company Name] Hiring Manager,

I am an IT Specialist with 4+ years of experience working in academic and classroom settings. As a part-time IT support professional for [Former Employer], I had the pleasure of meeting your company’s Assistant IT Manager, John Smith. After observing my work, Mr. Smith highly recommended I apply for this position.

Why does it hit the mark?  This introduction is sure to grab attention. The writer begins by specifying their professional background, setting the context right away. Sharing the detail about working closely in academic settings gives insight into the candidate's experience. Furthermore, mentioning the meeting with the company’s Assistant IT Manager creates an immediate connection.

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6. How to emphasize your professional value in an IT cover letter

With the employer’s attention now firmly hooked, you can delve into a more in-depth explanation of your professional strengths and qualifications in your body paragraphs. An effective IT cover letter should contain between 2 to 4 body paragraphs that answer these key questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

Focusing on accomplishments is particularly important, as they help immensely with showing employers the real-life value you can offer their company.

Examples of how to describe accomplishments in an IT cover letter

• As an IT Specialist for [Former Employer], I assisted in the design and implementation of a new business computer network that connected all departments through a singular digital platform. As a result of this implementation, communication efficiency rose by 65%, and time to complete projects decreased by nearly 50%.
• While working for [Former Employer], my team and I overhauled the entire cybersecurity protocol, which led to a 90% reduction in security breaches over the course of one year. Moreover, this overhaul also achieved an endorsement from independent cybersecurity auditors for its robustness and effectiveness.
• As a Project Manager at [Former Employer], I spearheaded a cross-functional team to launch a tech support app which expanded our customer service reach by 150%. The implementation resulted in a 45% rise in customer satisfaction score within the first 3 months, one of the key milestones in my tenure.

Each example not only marks a significant achievement, but also quantifies the value added, showcasing the impact you've made in your previous roles. This portrayal of real-life scenarios helps employers visualize the benefits you can bring to their company. 

7. How to include powerful action words in your IT cover letter

Injecting your IT cover letter with strong action words can make it far more compelling. Action words, also known as action verbs, add energy to your sentences, making your duties and achievements stand out.

Using such verbs, you paint a clearer picture of your role in past experiences and exhibit your dynamic approach. They drive your narrative, ensuring the reader's engagement and clarity.

To help you jazz up your cover letter, here's a list of 10 powerful action verbs ideal for an IT cover letter:

Powerful action verbs for your IT cover letter

• Implemented
• Streamlined
• Coordinated
• Spearheaded

Remember, while your skills and experiences are key, expressing them energetically can make all the difference! So shake off those dull "responsibilities included" phrases and replace them with these power-packed verbs.

8. How to highlight your IT skills through your projects

As an IT professional, it is essential to highlight your skills and experience. One way to do that is to include information about significant projects you have completed, including those from school, work, or personal projects. 

Providing details on the scope of the project, technologies used, and the results achieved can help demonstrate your abilities and provide concrete examples of your work. 

Here's an example of how to showcase your IT projects in a cover letter

I led a team of four developers to design and develop a responsive and user-friendly e-commerce website. I conducted requirements gathering, created wireframes, and managed the development process from conception to deployment. This project demonstrates my ability to manage a team, deliver high-quality results, and use various technologies to achieve the project goals.

9. How to conclude your IT cover letter with a strong closing statement

The final element of any good cover letter is a strong closing statement . In this statement, you should aim to include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Let's have a look at two contrasting examples:

Bad cover letter conclusion example

Thank you for your time. I'm waiting for your response. 

[Applicant Name]  

Why does it fall short? The closing statement reads more as a demand, rather than a polite request, and it leaves out any note about following up, making it sound somewhat passive.

Good example of a closing statement from an IT cover letter

As your new IT Specialist, I will bring a high level of quality and professionalism to help your company reach its digital goals. I am eager to further discuss this opportunity with you directly and am available to meet any weekday from 9 a.m. to 4 p.m. The best way to reach me is at (123) 456-7890.

I look forward to hearing from you within the week and will reach back out to touch base after that time has passed.

Best Wishes,

[Applicant Name]

Why makes it effective? The candidate clearly expresses their eagerness and readiness to contribute to the target company's digital goals. Making their availability known shows their open and proactive approach to communication. Finally, indicating a follow-up within a specific time period signals their interest and persistence, yet their tactful phrasing ensures it doesn't come off as overbearing.

10. How to avoid common mistakes in an IT cover letter

Applying for a dream IT job can sometimes lead to over-excitement, often causing candidates to overlook small but impactful mistakes . Here are a few common slip-ups and how to sidestep them.

• Generic greeting: Properly addressing your contact person shows respect and attention to detail. Make efforts to find out their name and use it. And rather than "To whom it may concern” try something like "Dear Hiring Manager".
• Lack of personalization: Ensure your cover letter is company-specific. A mistake to avoid is submitting the exact same letter for multiple job applications.
• Writing a novel: Keep your cover letter concise and relevant. Anything more than a page is overkill. 
• Errors in grammar and spelling: These can quickly dim your professional shine. Double, or even triple, check for typos and grammar errors, or use a reliable editing tool.
• Neglecting to quantify achievements: This could be the difference between a good and a great cover letter. Use numbers to express impact, like "Increased network efficiency by 50%" versus "Improved network efficiency".

With keen attention and thoughtful writing, you can ensure your IT cover letter avoids these common blunders and stands out instead for all the right reasons.

11. How to pair your IT cover letter with a resume

Having a well-crafted cover letter isn't the entire run; it charts the course with your resume forming the stride. Here's how to pair your IT cover letter with your resume effectively.

A cover letter is your opportunity to tell your story, to elaborate on your achievements, and describe your passion for the job and the company. On the other hand, your resume is a brief, facts-based summary of your skills, experiences and achievements.

Both are equally important in conveying your value as a potential employee, but their purposes are distinct . 

When pairing them, consistency is key . Use the same header, font, format and layout for both your cover letter and resume. This seamless design integration gives the impression of professionalism, attention to detail, and a mindful approach to your job application — valued attributes in any IT professional.

In a nutshell, your cover letter and resume are a dynamic duo, each highlighting different yet complementary aspects of your professional persona. Treat them with equal importance to create a lasting impression on your prospective employer.

Use artificial intelligence to create your resume — FAST!

12. average salary and job outlook for it professionals.

If you're contemplating a career path in IT, the forthcoming statistics offer encouraging news. The Bureau of Labor Statistics (BLS) provides some insightful data worth considering.

As of May 2022, IT professionals took home an average annual wage of $100,530 . This attractive paycheck reflects the high demand for IT expertise in almost all sectors of the economy.

The outlook is equally promising. From 2022 to 2032, employment in computer and information technology occupations is projected to grow at a pace that significantly outstrips the average for other professions.

Therefore, if you're considering a leap into the IT industry, or looking to advance within it, this data indicates a positive path. With approximately 377,500 new job openings anticipated each year on average, the field remains ripe with opportunities. 

All in all, the IT industry continues to be a rewarding field in terms of both salary and job market prospects.

13. Essential job search resources for IT professionals

Staying ahead in the constantly evolving field of IT requires resourcefulness, especially while job hunting. To make your search easier, we've gathered a list of reliable resources specially dedicated to IT professionals:

• Dice.com : Mostly known as the 'go-to' platform for technology jobs, Dice.com hosts thousands of job postings from companies across the globe. Behind only the giant job boards in terms of sheer volume, it’s a must-stop for IT professionals.
• TechFetch : This platform is designed to connect tech professionals, particularly in IT, with businesses. TechFetch offers over 250,000+ tech jobs and boasts an intelligent skill-oriented job search engine.
• GitHub careers : Known as the home of open-source projects, GitHub has a jobs board that caters to developers, engineers, and programmers, making it a great resource for candidates looking for IT roles.
• ITJobPro : One of the most visited IT Job boards in the U.S and provides a very effective IT job search.
• FlexJobs : Perfect for IT professionals seeking remote or flexible job options. Every listing is vetted by a real person, so you don’t have to worry about scams.

Tapping into these resources can really up your game in your job search. Keep your CV updated, network persistently, stay patient, and with the right set of tools, that coveted IT job could soon be yours. Happy hunting!

Follow this cover letter outline for maximum success. 

IT Cover Letter FAQ

How long should an it cover letter be.

Your IT cover letter should ideally fit on one page. Stick to three or four brief paragraphs that highlight your most relevant skills, achievements, and why you're a great fit for the role.

What is the best way to address my IT cover letter?

If you know the hiring manager's name, it's best to address the letter to them directly (e.g., Dear Ms. Johnson). Should the job posting not indicate a name, 'Dear Hiring Manager' is a suitable alternative.

What skills should I highlight in my IT cover letter?

Highlight those skills that align with the job description. These may include specific programming languages, project management, problem-solving abilities, IT certifications and other relevant technical and soft skills. 

Should I repeat my resume in my cover letter?

Your cover letter should complement, not repeat, your resume. Use it to provide context for your achievements and expand on the most pertinent aspects of your experience or motivation for applying.

Can I use a standard template for my IT cover letter?

While a template can be a good starting point, you should always customize your cover letter for each job application. Tailoring your letter enhances its effectiveness by demonstrating how your IT skills specifically match the position.

Julia Gergelova

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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Information Technology Cover Letter Examples

Writing a cover letter for an Information Technology (IT) role can be an exciting challenge. With the right information and guidance, you can easily create a document that will make an impact on potential employers. This post provides a comprehensive guide to crafting an IT cover letter, as well as helpful examples to get you started. By the end of this post, you’ll be equipped with the knowledge and resources to confidently write a great IT cover letter.

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Why a Information Technology profession needs a cover letter

A well- crafted cover letter is an essential part of any job application within the Information Technology (IT) field. Writing a good cover letter provides you the opportunity to show potential employers why you are well- suited for the role they are recruiting. It also gives you an opportunity to highlight key skills and abilities relevant to the IT job description.

A cover letter gives you the chance to outline your experience and skills in an organized manner. It should include your qualifications and experience, along with any education and training you have completed that is relevant to the IT job. Also, you should explain why you are interested in the particular role and company, and why you would be a good fit for the role.

A cover letter is also a chance to make a good first impression. It’s a great way to demonstrate your ability to communicate effectively, with someone who doesn’t know you personally. It should be concise and to the point, and should make clear the reasons why you are qualified for the position. It should also include examples of how you have used your skills to solve problems and make successful contributions to previous employers.

Finally, a cover letter should highlight your enthusiasm and motivation to work in the field of IT. By demonstrating an interest in the profession, you are demonstrating to potential employers your commitment to the industry.

By following all of these tips, you can create an effective cover letter that will help you stand out from the competition and increase your chances of getting an interview. Good luck!

Writing the Perfect Information Technology Cover Letter

Writing a cover letter for an Information Technology (IT) position is essential in order to stand out among the competition. An IT cover letter should be specific to the role and company you are applying to, and should include pertinent information about your qualifications and experience.

When writing an IT cover letter, it is important to focus on the specific skills and knowledge required for the role. Be sure to address the required qualifications listed in the job posting to demonstrate your knowledge and abilities in the field. Highlight past experiences, certifications, and any other relevant information to showcase your qualifications. Additionally, you should demonstrate your understanding of the organization and its goals, as well as illustrate how you would be an asset to the company.

It is also important to keep the length of your cover letter in mind. Keep it focused and concise; the goal is to highlight the most important aspects of your qualifications and experience. Be sure to proofread carefully for any grammar and spelling errors, as this can be a major distraction for employers.

Finally, remember to end your cover letter on a strong note. Thank the employer for their consideration and express your interest in the organization. By following these tips and demonstrating your qualifications, you can create the perfect IT cover letter to help you land your dream job.

What should be included in a Information Technology cover letter

A well- crafted information technology (IT) cover letter can make the difference between getting an interview and being overlooked. It should clearly explain why the job seeker is an ideal fit for the position and the organization. The following should be included in a successful IT cover letter:

• A strong opening: The opening should make the reader want to learn more. Start by expressing enthusiasm for the position and the organization.
• Relevant experience: Highlight relevant experience and technical skills that make you a qualified candidate for the job.
• Accomplishments: Include any accomplishments that demonstrate your skills and abilities in the field.
• Personality: Share something unique about yourself that makes you stand out from the competition.
• Closing: Close the letter with an offer of further discussion and a thank you for their time.

By including these components, you can ensure that your IT cover letter will make an impact and help you to stand out from the other candidates.

How to format a Information Technology cover letter

Dear [Hiring Manager],

I am writing to apply for the Information Technology (IT) role at [Company], and believe I am the perfect choice for the job. As a results- driven IT professional with [number] years of experience, I have the knowledge, skills, and abilities to provide high- quality IT services and solutions at [Company].

With a strong background in information technology, I am confident that I can make a significant contribution to the success of your organization. My experience includes [list relevant skills]. I have successfully managed [list relevant experience]. I am an excellent problem solver and have a great track record of meeting and exceeding expectations. I am also proficient in [list relevant technical skills], and I am an experienced user of [list relevant software].

I am highly organized, and I am comfortable working in a fast- paced environment. I am an excellent communicator, both verbally and in writing, and I am capable of working independently or as part of a team. I strive to stay up- to- date on the latest developments in the IT field, and I am always looking for opportunities to learn and grow.

I am confident that I am the best candidate for the position and I am eager to discuss my qualifications and experience in more detail. Thank you for your consideration and I look forward to hearing from you.

Sincerely, [Your Name]

Common mistakes to avoid when creating a Information Technology cover letter

• Not Tailoring Your Cover Letter to the Job: It is important to customize each cover letter to the specific job you are applying to. Your cover letter should demonstrate why you are the best candidate for the job and discuss how your qualifications fit within the company’s needs.
• Not Explaining Your Qualifications: When writing your cover letter, it is important to explain in detail why you are the right candidate for the position. Describe your qualifications and experience that relate to the job and also discuss any education or certifications you may have in the field.
• Not Including Relevant Skills: When writing a cover letter for an IT position, it is important to include any relevant skills that you have. Describe your knowledge of programming languages, software applications, network infrastructure, and other IT- related topics.
• Not Including Specific Examples: Instead of just listing your qualifications, it is important to provide specific examples of how you have used your skills to achieve success in the past. Show that you can demonstrate your proficiency in the IT field by providing examples of your achievements.
• Not Formatting Your Cover Letter Correctly: Your cover letter should be well- structured, with a clear introduction, body, and conclusion. It should also be formatted correctly, with a neat font, correct margins, and correct spacing between lines.
• Not Proofreading Your Cover Letter: Before you submit your cover letter, make sure to proofread it for any typos, spelling mistakes, or grammatical errors. It is also important to review your cover letter to ensure that all the information is accurate and up- to- date.

Benefits of submitting a Information Technology cover letter

A cover letter is an important part of your job application process as it is your chance to make a good first impression and demonstrate your enthusiasm for the opportunity. It is also an opportunity to highlight your relevant skills and experiences, helping you to stand out from other applicants. When submitting a cover letter for an Information Technology (IT) role, there can be many benefits to including it in your application.

• Showcase Your Technical Expertise: By including a cover letter, you can provide hiring managers with a more in- depth look at your technical skills and experience. This can help show that you are the right person for the job and can provide a better understanding of how your skills align with the position requirements.
• Demonstrate Your Interest: Cover letters provide a great way to demonstrate your interest in the role, allowing you to explain why you would be a great fit. Your cover letter can help to showcase your enthusiasm and dedication to the role, demonstrating that you are passionate about the position.
• Make a Great First Impression: A cover letter can be a great way to make a good first impression before you even meet with the hiring manager. By including a cover letter, you can show that you have taken the time to research the company and job description, as well as going the extra mile to create a well- crafted application.
• Highlight Your Relevant Experiences: When applying for an IT role, the cover letter is a great way to highlight the specific experiences that are most relevant to the position. You can explain how your previous experiences match the job requirements and discuss how you can use your skills to add value to the team.

Overall, submitting a cover letter when applying for an IT role can be extremely beneficial. It can be a great way to showcase your technical expertise, demonstrate your interest in the role, make a great first impression, and highlight your relevant experiences.

Writing an effective cover letter for an information technology role can be challenging. By following the tips and examples outlined in this guide, however, you can create a compelling cover letter that stands out and leaves a lasting impression. Remember that a cover letter should be tailored to the specific job for which you are applying, and should include information about your experience in the field and any relevant certifications or qualifications you have. Ultimately, though, this guide has provided the tools you need to create a successful cover letter that will help you get the job you desire. Good luck!

IT Cover Letter Sample

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Free download this IT cover letter template in Word now

This IT cover letter template is available for free to download in Word Format. It’s quite difficult to get hired for an IT job. That’s because most people fail to create a clear yet persuasive cover letter. Therefore, here’s our well-crafted cover letter template for IT persons that conveys all the details clearly. Download it now and pave the path towards a successful career.

• File format:  Word (Microsoft)
• File size:  79 KB
• Ready-to-use:  fast, easy, and free

A compelling cover letter involves much more than an error-free document. So what makes your Information Technology cover letter really stick?

Employees in the field of IT should have a solid grip on technical aspects. Considering that, it’s obvious to have this explained in the job application. Besides, it should also convey your prior achievements and, of course, include a detailed section addressing your soft skills too.

Read on for more tips on writing a cover letter.

IT Cover Letter Example

Full Name Address Phone Number Email Address

Hiring Manager Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

With a passion for solving complex challenges, I am thrilled to express my strong interest in the IT position at (Company Name), as advertised by XYZ News. Being in this field for more than 12 years, I have the skill set that perfectly matches your requirements. With proficient expertise, I am confident that I could be a valuable addition to your professional assets.

Since my graduation with a Bachelor’s degree in Information Technology, I have been in four positions, all of which have helped me to hone my skills and scale up in this field. Lastly, I was working at 000 Techstone in the Cybercrime Department as a head supervisor. However, my tech expertise extends beyond just supervising. I can monitor security systems, execute network-related tasks, and track data records with high accuracy.

As per your requirement, my brief know-how about internet protocol could help your company troubleshoot communication errors. Moreover, through a course in AI automation, I can provide comprehensive solutions to make things faster. I can also handle strict deadlines and possess excellent communication skills. It gives me the confidence to present the project to clients and be in touch with other staff members.

With my background in cyber security and information transfer, I am excited to be a part of your company. Thank you for considering my application. I look forward to the opportunity to discuss how my experience as a tech wizard aligns perfectly with the dynamic challenges at your firm. Feel free to hit me up anytime for an interview!

Sincerely, Leah Richards

How to Write an IT Cover Letter

Struggling to write a job-securing IT cover letter? Don’t worry! Even if you’re a newbie, these tips will help you to secure a job quickly.

1. Read the job requirements with maximum attention to detail

First up, you should read the requirements and pay close attention to the given details in the job post. Most job seekers neglect this part and send a ‘one-for-all’ resume just after spotting a job opening. And the majority of times the results aren’t in their favor.

Using a template makes the process of writing a cover letter go faster and easier. However, you need to customize it according to the specific job demands at hand.

Remember, working in IT requires a strong grip on technical aspects. So you must first read the job post and analyze whether you have the potential to fulfill the prerequisites or not . Then, write an IT officer cover letter based on the position you’re applying for. It will demonstrate your genuine interest and suitability for the role.

2. Start with a personalized greeting & attention-grabbing intro

Next, begin your IT cover letter with a customized greeting , as it instantly adds a personal touch. For instance, using the recipient’s name, such as ‘Dear Mr. Loisel ,’ conveys that you’ve invested the effort to know who you’re addressing , leaving an excellent first impression.

Moving forward, you can follow it up with an attention-grabbing introduction . This isn’t the place for generic phrases like ‘I’m writing to apply for the IT position.’ Instead, infuse it with a burst of enthusiasm and intrigue you have for the company and job.

The first few lines are a make-or-break part of the IT cover letter. Given that, it’s crucial to state the value you can bring to their enterprise with your technical expertise and skills.

3. Highlight your achievements as a tech wizard in the body

With the reader’s attention firmly in your grasp, it’s time to write the main part of your IT cover letter. At this point, you have to put in all your tech accomplishments and previous work experiences . This may include different certificates you have received or any smart solutions you’ve come up with.

Moreover, it’s worth mentioning the venture led by you that saved the company a lot of time and money. But what if you are just starting out? As a fresher, share relevant courses you took. Such a tech cover letter with no experience could leave a profound impact on the hiring manager.

4. Add a section addressing your hard and soft skills

A rule of thumb indicates that you should incorporate hard skills in the job application. This may include proficiency to work in certain operating systems , data analysis , expertise in cloud computing , etc.

In addition to this, companies hunting IT employees are always on the lookout for candidates with soft skills . These are the qualities that go beyond coding and troubleshooting, showing that you’re a well-rounded professional.

IT is a field that requires a person to collaborate with teams, give presentations, and handle tough tasks at strict deadlines. That said, you must mention your soft skills to convert the hiring manager’s ‘maybe’ to a YES. Mainly, these skills incorporate effective communication, problem-solving, and time management .

So let them know the knack you have for such skills. After all, being great in IT isn’t just about tech knowledge; it’s about teamwork, sharp thinking, and staying flexible.

Read more about the difference between hard and soft skills

5. Leave a clear CTA in the closing paragraph

As you wrap up your IT officer cover letter, it becomes paramount to add a final touch that resonates with the manager. A well-crafted Call-to-Action (CTA) in your closing paragraph could bridge the gap between the letter and the call for an interview. To achieve this, the best practice is to utilize an easy yet professional tone .

While it’s wise to end up with a strong phrase expressing why you’re the best fit for the job, you can also show your excitement to become a part of their team. It would further impress the hiring manager.

6. Check for grammatical errors & typos

Before you hit the send button, take a moment to ensure your IT cover letter is grammatically perfect . Give it a thorough read to catch any mistakes or typos that might have slipped in. These small details might seem minor, but they can make a big difference in how your letter is perceived.

So, before you consider your letter complete, run through this step to ensure it’s truly top-notch.

IT Cover Letter FAQs

What to mention in a tech cover letter with no experience.

As a newcomer, you can highlight your passion for technology , eagerness to learn , and any relevant coursework or personal projects. Just be open and tell them your knack for technical tasks.

Is it appropriate to mention salary expectations or benefits in the cover letter?

No, in general, it’s not advisable to discuss salary expectations in your cover letter. You must focus on showcasing your qualifications. If you get a call for an interview, you can then discuss salary expectations and benefits.

How to download this free product cover letter template?

You can download our IT cover letter template in Word Format without any hassles. Here are the steps to do so:

• Locate the upper right corner of this page.
• Navigate the download box there and find the compatible version of Word for your device.
• Tap on Download.
• Customize the file.

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• How to Write the Perfect...

How to Write the Perfect Goodbye Email to Co-Workers & Clients

11 min read · Updated on June 13, 2022

Leave a positive, lasting impression by writing a thoughtful goodbye email to your co-workers.

Ending any relationship is never easy, especially when you're leaving a job. Even if you're thrilled to be moving on, it's important to walk out the door on good terms.

So, after you've given your two-weeks' notice, it's time to start thinking about writing goodbye emails to your co-workers, managers, and clients. This might sound simple at first — a quick  “so long and farewell” — but it's easy to overthink it.

If you're struggling to find the perfect words, use these tips (and examples) to help you get started.

The importance of sending the best farewell email

You've submitted your notice, and the company has made an announcement about your departure — so why do you need to write a goodbye email? At this point, you've probably had plenty of conversations with your co-workers wishing you well at your new job or future endeavors. That's enough, right?

Even if everyone knows you're leaving, sending a goodbye email to your co-workers before your last day is pretty standard practice. It's good etiquette and a nice way to close out your time at a company — especially if you've formed strong bonds with your colleagues, managers, and clients.

In addition to expressing your appreciation, you can also use the farewell message as an opportunity to share your alternate contact information, including personal email address, LinkedIn profile URL, or even phone number, to keep in touch. 

Chances are, these are valuable people in your professional network that you'll want to lean on if you need a job reference or LinkedIn recommendation. They may also connect you with new opportunities down the road — just make sure to return the favor in the future.

6 tips to crafting and sending the perfect goodbye email

Initially, writing a goodbye email to coworkers might seem straightforward enough, but it's important to find the right words and leave on a positive note. Here are a few tips to keep in mind when you bid farewell:

1. Check with your manager

Before you send your goodbye email, confirm the company has announced your departure. Your email should not come as a surprise to anyone, so simply make sure everyone is aware you're leaving.

2. Send your email a day or two before you leave

Because everyone is aware you're leaving, you don't need to send your farewell email until a day or two before your final day. Sending it any earlier could cause you to become distracted from finishing your job and tying up loose ends. 

However, if you're reaching out to clients or vendors, you'll want to let them know shortly after you give your two-weeks' notice. That will give them plenty of time to ask any questions and get ready for your departure and discuss a transition plan.

3. Nail your goodbye email subject line

Writing the perfect farewell email subject line is never as easy as it seems, but it's really important you get it right. 

Your farewell email subject line should be straightforward and fairly obvious. It may look different depending on who you're sending your email to, but here are a few professional goodbye email examples:

Saying goodbye is never easy

Keeping in touch

My last day

4. Say positive and show gratitude

Your farewell letter email should take on an overall positive attitude and tone. Show gratitude for your experience with the company and the opportunity to work with talented individuals. 

If you're sending a goodbye letter to someone you've grown particularly close to, you can share a good memory, a funny moment, an inside joke, or even a compliment.

5. Don't forget your contact information

One of the main reasons for sending a goodbye email to coworkers is to give them your contact information. You'll no longer have access to your work email, so if you want to keep in touch with them, share your personal email address and customized LinkedIn profile URL . You can also share your phone number if you'd like. 

6. Keep it short and sweet

Overall, your goodbye message to your colleagues should be short and sweet. It only needs to be one or two paragraphs. Avoid giving too many details on your new opportunity or showing too much excitement about leaving. 

You also don't want to talk negatively about any team members, managers, or the company itself. It's best to keep it brief, show your gratitude, share your contact information, and move on.

Examples of goodbye emails for your team, managers, colleagues, and clients

With these tips in mind, start drafting your farewell email. You can use these goodbye email templates below to help you get started, but remember you'll want to personalize them with your own information and experiences.

1. Saying goodbye to your close colleagues

If you've become close with your colleagues and team members at work, there's a good chance you already had plenty of conversations with them about your departure. It's also probable you have their personal contact information and already have plans to keep in touch after your last day.

Even so, you can still send them a goodbye email. This doesn't need to particularly formal or include all the nitty-gritty details of your departure. Instead, focus on your gratitude and keeping in touch. Here's an example of what that might look like:

Subject line : Thank you for everything

Dear Caitlin,

As my time at XYZ Corporation winds down, I can't help but reflect on all the awesome people I've worked with — including you. It's hard to believe we've worked together for more than four years now.

I feel particularly grateful I met you on my first day, and I cannot thank you enough for your guidance those first few weeks. It's been a blast collaborating with you on so many projects. I love your tenacity, your willingness to jump right in, and your ability to think outside the box.

Of course, this isn't goodbye; I know we'll keep in touch outside of work (Let's get those quarterly Zoom check-ins on the calendar we talked about!).

I'll miss you moving forward, but I wish you nothing but the best. Keep killin' it!

2. Saying goodbye to your immediate team or direct reports

Your farewell email to your immediate team or direct reports will largely depend on what type of relationship you have with them. If you worked in a more laid-back collaborative office setting, feel free to take on that tone in your goodbye email. If you wore suits, shook hands, and worked in a more corporate environment, you'll likely write a more formal farewell.

Here's an example of something you might write to your close team or direct reports in a more casual setting:

Subject line : My last day

As you know, my time with ABC Collective winds down in a couple days.

I still can't believe it, but it's been an absolute pleasure working with each of you these past six years. This is definitely bittersweet. I'm excited about my next move, but I will greatly miss working with each of you. I will never forget how much fun we had brainstorming at the local brewery, and Fridays won't be the same without our team lunches at Lemongrass.

Thank you for all your support, and please keep in touch. Feel free to shoot me an email at [email protected], or connect with me on LinkedIn at linkedin.com/in/firstnamelastname123.

I will miss seeing you each day, but I look forward to seeing what you continue to accomplish. If there's anything I can do to assist with this transition in the next two days, don't hesitate to reach out.

All my best,

3. A goodbye email to your boss or manager

Although you could potentially tell your boss or manager goodbye in the same email you send your direct team, you can also send them a separate one, especially if you worked closely together. Again, the way you write this email will largely depend on your relationship, but here's an example of a goodbye email you could send your manager:

Subject line : Saying goodbye is never easy

Because today is my last day with ABC Collective, I wanted to let you know how much I've enjoyed my time here.

It's been a pleasure working with you, and I appreciate everything I've learned under your leadership. Your guidance and support over the past three years has been invaluable, and I will look back on this time with extreme gratitude.

Although our time together is ending, I hope to keep in touch. Feel free to reach out at [email protected] or 111-222-3333 at any time.

Thank you again for your leadership, and I wish nothing but the best for you and the team.

4. A goodbye email to your CEO or founder

If you work at a smaller company or startup, there's a good chance you work directly with your CEO or founder at times. If they've played a pivotal role in your time at the company, it's worth sending them a goodbye email, too. They'll appreciate the thoughtfulness. 

Again, this will depend on your relationship with your CEO as well as the company's culture, but here's an example of something you might send:

Dear Cynthia,

As you know, today is my last day with ABC Startup, and I have to say this is an incredibly bittersweet day.

My time here has been overwhelmingly positive, and I've loved learning under your leadership. I've grown so much as not only a person but also a designer, and I largely attribute that to the positive culture you've established as well as your support in my continued professional development.

I wish ABC Startup nothing but the best, and I do hope we can keep in touch. Feel free to reach out at [email protected] or find me on LinkedIn.

Thank you again for giving me this incredible opportunity these past three years, and I look forward to seeing what ABC Startup accomplishes next.

5. Sample goodbye email to clients, vendors, or third-party contacts

If you're in a client-facing role or work with people outside your company, don't forget to send them an email. You'll likely want to do this shortly after you put your notice in with the company — but once you've figured out what the transition will look like. 

Once you've determined the new point of contact, send out your goodbye email. Here's an example:

Subject line : New point of contact 

Dear ZYX Cooperative,

I am reaching out to let you know my last day with ABC Collective will be September 8.

I want to let you know how much I've enjoyed working with you these past two years, and it's been a pleasure getting to know you.

Over these next two weeks, I'll be working to tie up any loose ends, so feel free to reach out if you have any questions. Otherwise, your new point of contact will be Ashley. She has more than 10 years of experience, and she's a pleasure to work with. She's CC'd on this email and will touch base with you within the next week.

Wishing you and ZYX Cooperative all the best,

6. A company-wide goodbye email

On your last day, you might want to send an email out to your company, depending on its size and how closely you worked with colleagues across departments. 

For instance, if you work at a 30-person startup, it's likely you grew close to a large number of your co-workers, so you could send out a company-wide email or Slack message. Here's an example:

Subject line : Keeping in touch

To my ABC Collective colleagues,

As you all have heard, my last day with the company is tomorrow, May 2.

Before I leave, I want to let you all know how much I've enjoyed my time working for ABC Collective. This is an incredible company, and I feel fortunate to have been a part of it for these past seven years. It's been a pleasure working with each one of you, and I wish you all nothing but the best.

Although you won't see me around the office any more, please don't be a stranger. My personal email is [email protected], and you can find me on LinkedIn at linkedin.com/in/firstnamelastname123.

I look forward to keeping in touch and seeing what you all continue to accomplish!

Sending a goodbye email to your co-workers is an important final step in leaving your job. It gives you the perfect opportunity to show your gratitude and also share your contact information for future correspondence.

You never want to leave a company on bad terms, and a nicely written farewell email can help ensure your transition is a positive one.

Don't waste your time Googling. Get expert career advice delivered straight to your inbox . 

Recommended Reading:

How Long Should I Stay at a Job Before Quitting?

Writing a Professional Resignation Letter

4 Wrong Reasons to Quit Your Job

Related Articles:

How to Write a Resignation Letter (+ Example)

It's OK to Quit (Your Job)

20 Funny and Awkward Zoom Fails: Meetings Gone Wrong

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Free Cover Letter Templates

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In this article, we discuss different types of cover letters and four steps to customize your own cover letter, and we provide you with free cover letter templates for each type.