Checklist: Submitting My Dissertation or Thesis

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The following checklist includes all items that should be prepared in order to complete the submission of your dissertation or thesis, using the Axess Dissertation and Thesis Center  

We recommend that you take all necessary steps in order to upload your dissertation or thesis in time to meet all of the applicable posted deadlines and give your Final Reader plenty of time to approve the dissertation or thesis once it has been uploaded.

Prior to Online Submission

  • Enroll in the quarter for which you intend to submit
  • File online “Application to Graduate” through Axess by the appropriate deadline.
  • Submit Reading Committee Signature Page requirement online.
  • If a committee member is missing, or has been assigned an incorrect role, meet with your department who maintains reading committees and changes permitted within policy.
  • For thesis: The name of your Thesis Advisor and designate them as your Final Reader.
  • Confirm with your department that your candidacy is valid through your degree conferral date.
  • Confirm with your department that you have completed all required university Milestones .
  • Review Copyright Considerations for Authors of Electronic Theses and Dissertations . Discuss embargo and other release options with your co-authors and advisor before preparing the submission online.
  • For students submitting a dissertation: Complete the Survey of Earned Doctorates .

During Online Submission 

Ensure your electronic dissertation or thesis is formatted following these guidelines:

  • One electronic copy of the dissertation or thesis in PDF format.
  • For D.M.A Composition students, score page size is 11" x 17".
  • Type size 10, 11, or 12 point. Smaller fonts are acceptable for tables, captions, etc. 
  • Font style is New Times Roman. If applicable, mathematic/scientific notation fonts are embedded in the PDF file.
  • Line spacing of dissertation or thesis text is 1.5 or 2.
  • Margins are 1.5 inches on the binding edge and 1 inch on all other sides.
  • Text is divided correctly.
  • Title page is formatted correctly.
  • No signature page or copyright page is included.
  • Pagination begins with the first page of the Abstract (page “iv” or if formatted for double-sided printing with the Abstract to appear on the right page, then pagination begins with a blank page as page "iv"). Pagination is continuous and placement of numbers is consistent throughout the manuscript.
  • Dissertation contains no multimedia or large images embedded into the PDF file.
  • The dissertation or thesis is ready-for-publication in appearance. All pages and sections are in order.
  • The dissertation or thesis contains no unnumbered pages, except for the title page which is unpaginated, but is assumed page 'i'.
  • PDF file size does not exceed 1 GB.
  • PDF file has no encryption or other security measures applied.
  • One version of the abstract, containing no special text formatting or HTML, entered into an online submission form.
  • File size(s) do not exceed 1 GB. 
  • Short description or label is applied to each file after upload. 
  • Maximum 20 supplemental files.
  • Agree to Stanford University publication license.
  • Optional: Limit amount of dissertation or thesis content available via third-party distributors.
  • Optional: Creative Commons license selected and applied.
  • Optional: Delayed release (embargo) of the dissertation or thesis.
  • Written permission from the appropriate copyright holder(s) to reproduce any copyrighted material in the dissertation or thesis. Each letter is formatted and uploaded as a single PDF file. Maximum 10 permission files.

After Online Submission

  • Confirm via Axess that your designated Final Reader certifies the submission by noon of the final submission deadline date .
  • For students submitting a dissertation, if you haven't done so already: Complete the Survey of Earned Doctorates .

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Dissertation and Thesis Guidelines

  • Overview of the Library Submission Process
  • MA/MS/PhD Students: Next Steps for Online Submission
  • MFA Students: Next Steps for Online Submission
  • Common Formatting Issues
  • Frequently Asked Questions and Tutorials

Deadlines for Completion of Library Requirements

The library submission process has multiple steps. In order to meet all deadlines for conferral of graduate degrees, the entire process (including submission to Chapman University Digital Commons and ProQuest Dissertations & Theses Global, as applicable) must be completed by 5:00 p.m. Pacific time on the following dates as per the deadlines set by the Office of the Associate Vice President for Graduate Education :

  • Spring 2024 : May 10, 2024

It is recommended to make the initial submission to the library at least one week in advance of these dates to allow time for any necessary revisions. Do not count on being able to start and complete the library submission process on the due date.

Steps for Library Submission

Initial steps for library submission.

  • Complete the appropriate Checklist (below) and obtain the necessary signature(s) from the committee chair or advisor. (Please check the "Last updated" dates to ensure you are using the current version.)  

Email the following to the Dissertations and Theses Librarian at [email protected] as two separate files:

Signed checklist , with both pages in one file.

The dissertation or thesis , with signed approval page. PDF format is preferred.

Submissions without signatures or using an older version of a checklist will not be accepted .

  • The Dissertations and Theses Librarian will evaluate the dissertation/thesis for compliance.  Please allow at least 2 business days for a response. If changes are needed, the Dissertations and Theses Librarian will contact the student. The library will review each dissertation/thesis up to  two times  (including the initial review). If the dissertation/thesis does not meet the formatting requirements after two reviews, the student may be asked to work with a professional editor and/or have their chair review and submit a new checklist.

Solutions to many common formatting issues are available under the Formatting Questions tab of the  Frequently Asked Questions  page. You may also wish to consult the Common Formatting Issues page to learn about common issues to avoid.

  • If no changes are needed, the Dissertations and Theses Librarian sends an approval email to the student with instructions to move on to the appropriate next steps for online submission.

Checklist and Formatting Requirements

The Dissertation/Thesis Checklist is mandatory for all library submissions . The Checklist allows the Committee Chair and the Leatherby Libraries' Dissertations and Theses Librarian to verify that all format requirements have been completed properly. Please use the appropriate checklist for your program.

  • MA/MS Thesis Checklist Last updated: 09/07/2021
  • MFA Thesis Checklist Last updated: 08/29/2023
  • Ph.D. Dissertation Checklist Last updated: 09/07/2021

Fillable Templates (optional) Though you are not required to use them, fillable templates for your thesis and dissertation are also provided to use during the writing process. Please note that these templates are optional and are offered on an as-is basis . They are not formatted according to a single citation style (APA, Chicago, MLA, etc.), and thus their specific formatting may not be ideal for all dissertations and theses. You may customize the look of many elements in the template or create your own document from scratch, so long as the elements required by the checklist are formatted appropriately. In the case of any discrepancies between checklist and template, the checklist has authority and is the final word on formatting requirements.

If you have any questions about the checklist or templates, please check the Formatting Questions tab of the  Frequently Asked Questions  page.

  • MA/MS Thesis Template (optional)
  • MFA Thesis Template (optional)
  • Ph.D. Dissertation Template (optional)
  • ~[123]~: May 13, 2024 4:22 PM
  • ~[124]~: https://libguides.chapman.edu/dissertations

COMMENTS

  1. Research Regulations & Forms

    Manual for preparation of Ph.D Synopsis Manual for preparation of Ph.D Thesis Panel of Examiners for Oral Examinations Panel of Examiners - Thesis Adjudication ... List of Panel Members For DC Proforma for Submission of Thesis Check list while submitting the proceedings of the viva-voce examination Viva Notification Certificates. No Dues ...

  2. PDF CHECK LIST OF DOCUMENTS TO BE UPLOADED FOR FINAL SUBMISSION OF Ph.D

    14. 1 Hard Copies of the Synopsis 15. 1 CD of the Synopsis 16. 1 CD of the Thesis (For Plagiarism Check) Note: Plagiarism check will be initiated only if complete final thesis is uploaded in online. 17. Hard Copies of the 2 journal papers published 18. Letter from research centre having checked all residence certificate

  3. PDF INSTRUCTIONS TO THE CANDIDATES FOR SUBMISSION OF Ph.D. SYNOPSIS ...

    The penalty fee for the late submission of Ph.D. Thesis is Rs.500/- (if it exceeds six months from the date of Submission of the Synopsis) for every six months till the date of submission of thesis. 10.

  4. PDF MANUAL FOR PREPARATION OF Ph.D. SYNOPSIS (Prescribed Format and

    (see format for Ph. D thesis) 6. Binding Specifications: Each of the 4 copies of the synopsis should be sewn and bound uslexible cover of thicking f white art paper. The cover should be printed in black letters and the text for printing should be identical to what has been prescribed for the title page. 7. Submission of Synopsis: •

  5. PDF GUIDELINES FOR PRE-PH.D SEMINAR/SYNOPSIS And PH. D THESIS SUBMISSION

    This document, herein after referred to as the "Guidelines for Pre-Ph.D Seminar/Synopsis and Ph. D Thesis Submission" lists the general and specific requirements governing the Pre-PhD ... CHECKLIST FOR PRE Ph.D SYNOPSIS SUBMISSION 1. Proforma for submission of Synopsis YES/NO 2. Eight (08) copies of the Synopsis along with Soft copy as per ...

  6. Checklist: Submitting My Dissertation or Thesis

    During Online Submission. Ensure your electronic dissertation or thesis is formatted following these guidelines: One electronic copy of the dissertation or thesis in PDF format. Page size is standard U.S. letter size (8.5" x 11"). For D.M.A Composition students, score page size is 11" x 17". Type size 10, 11, or 12 point.

  7. PDF Guidelines of Synopsis Submission for Ph.D. Degree

    1. Coursework should be clear. 2. Two research paper publication (ISSN/ISBN) related to PhD topic with guide and Rai University name. 3. Minimum four RDC should be cleared. (Recommendation by RDC panel to submit the synopsis) Note: - Research scholar has to send the PDF file of synopsis via mail prior to one month of submission/presentation of ...

  8. PDF FOR THE PREPARATION OF Ph.D. / M.S. SYNOPSIS AND THESIS

    Scholars are required to submit a short, precise synopsis indicating their research work and outcomes. 2.1.Ph.D. synopsis should be 4-6 pages longand M.S. synopsis should be 2-3 pages long, excluding the cover page. 2.2.Single-line spacing and 12-pt font sizeshould be used in the synopsis.

  9. Checklist: Writing a Thesis or Dissertation

    Checklist: Dissertation. My title page includes all information required by my university. I have included acknowledgements thanking those who helped me. My abstract provides a concise summary of the dissertation, giving the reader a clear idea of my key results or arguments. I have created a table of contents to help the reader navigate my ...

  10. PDF INSTRUCTIONS TO THE CANDIDATES FOR SUBMISSION OF Ph.D. SYNOPSIS

    4. Four copies of the synopsis (Soft binding). & one copy of the synopsis in a CD with PDF file not exceeding 4 pages. 5. If there is any change of topic/change of Guide/Conversion of Full time to Part time and vice versa/Extention of time for submission of Ph.D. thesis/exemption from writing M.Phil. Part I examinations

  11. PDF Application Submission of Synopsis

    Ph.D. Registration Date : Checklist For Submission of Synopsis 1 Name of the Candidate 2 Name of the Guide and Department 3 Date of Registration/Mode of Programme/Full ... Application Submission of Synopsis Author: Ashraf Created Date: 3/17/2021 1:17:13 PM ...

  12. PDF Manual For Preparation of Ph.D./ M.S. Synopsis

    The dimensions of the final bound copies of the thesis report should be 297mm×210mm (Standard A4 size). The synopsis should have the following page margins: Top edge : 25 to 30 mm Bottom edge : 25 to 30 mm Left side : 35 to 40 mm Right side : 20 to 25 mm Manual For Preparation of Ph.D./ M.S. Synopsis (Prescribed Format and Specification)

  13. PDF Revised Checklist of Documents for Submission of Synopsis 01-01-2022

    No any other documents required for the checklist and submission of synopsis. Signature of Research Co Guide: _____Stamp of Research Co Guide: _____Date:___/___/202. Signature of DRAC Chairman ... 09 Permission Letter of Extension for Ph.D. Thesis Submission . 10 External Expert Pannel List with Seal and duly signed by Guide

  14. PDF Guidelines for Preparation of Synopsis

    tables, etc.) for writing the Synopsis is the same as that for the thesis. Please consult the "Guidelines for Preparation of Thesis / Dissertation/Reports" for IIT Ropar for reference. 2. The length of a synopsis for the Ph.D. Thesis should normally be 1000 to 4000 words, including tables and figures. The Synopsis should be on A4 size paper. 3.

  15. PDF Check List while Submitting Ph.D. Synopsis

    7 Plagiarism report (Synopsis & Thesis) Yes/No 8 Synopsis evaluation fee of Rs.12,500/- in the form of Fee Challan Yes/No 9 Xerox copy of the journal Publications of the scholar with Yes/No proof for the impact factor of the journal 10 Copy of fee challan's and progress report for all the semester Yes/No till the submission of Synopsis

  16. PDF CHECK LIST WHILE SUBMITTING THESIS

    5. Proforma for submission of Thesis YES/NO 6. Checklist for Thesis Preparation YES/NO 7. No dues Certificate (original) YES/NO 8. Copy of Synopsis acceptance mail from Centre for Research YES/NO 9. Checked For Language and Grammar YES/NO 10. Report from "URKUND" Software attached YES/NO 11. PDF of the Thesis Uploaded YES/NO

  17. LibGuides: Dissertation and Thesis Guidelines: Initial Steps

    The library submission process has multiple steps. In order to meet all deadlines for conferral of graduate degrees, the entire process (including submission to Chapman University Digital Commons and ProQuest Dissertations & Theses Global, as applicable) must be completed by 5:00 p.m. Pacific time on the following dates as per the deadlines set by the Office of the Associate Vice President for ...

  18. PDF Srm Institute of Science and Technology

    Ph.D. FT / PT Reg. No. CHECK LIST FOR SUBMISSON OF Ph.D. SYNOPSIS 1. Proforma for submission of Synopsis (download from the website) YES/NO 2. 6 copies of the Synopsis as per the norms of SRM IST Regulations. ... Thesis evaluation fee of Rs.30,000/- in the form of a DD (any nationalized bank) drawn in favour of ...

  19. PDF Procedure for submission of Ph.D Synopsis/Thesis

    Procedure for submission of Ph.D Synopsis/Thesis. Soft copy of Synopsis as per template (including list of journal publications, first page of each journal publication to show HBNI affiliation and Conference/Symposium papers), List of Six Examiners as per template and a note from the guide (only in case of large scale collaborative papers ...

  20. Thesis Submission

    A CD containing the thesis copy in PDF format. The penalty fee for the late submission of Ph.D. Thesis is Rs.500/- (if it exceeds six months from the date of submission of the Synopsis) for every six months till the date of submission of thesis. Actual Postal Expense is to be paid by the candidate at time of the submission of consolidated Report.

  21. PDF Checklist for Semester's Work

    11.Submission of grades for the semester of thesis submission 12.Correctness of thesis title as approved by the Research Board/DCC 13.Submission of spiral bound, double side printed copies of the same, one for each examiner and soft copies of thesis (in a single PDF format) and synopsis written on a CD 14.Submission of synopsis (one for each ...

  22. PDF Name of the student Subject FT/PT: Reg.No

    Check list for Ph.D synopsis / thesis submission Name of the student Subject FT/PT: Date of Registration Reg.No. Registration confirmation (completion of course work) Received : Yes/No, (Enclose order copy) Minimum period (date) Maximum period (date) Date of submission of Synopsis

  23. PDF Guidelines for Ph.D. thesis submission and No dues at Central ...

    is required at the time of Ph.D. thesis submission: i) Soft copy of the Ph.D. thesis must be mailed to [email protected] in specified single pdf format, which includes the followings: Cover Page printed in BOLD LETTERS: (a)The title at the top (b) Author's name in the middle (c) IIT Delhi

  24. PDF GUIDELINES FOR PRE-PH.D SEMINAR/SYNOPSIS And PH. D THESIS SUBMISSION

    This document, herein after referred to as the "Guidelines for Pre-Ph.D Seminar/Synopsis and Ph. D Thesis Submission" lists the general and specific requirements governing the Pre-PhD ... CHECKLIST FOR PRE Ph.D SYNOPSIS SUBMISSION 1. Proforma for submission of Synopsis YES/NO 2. Five (05) copies of the Synopsis along with Soft copy as per ...