project proposal of education

Education Project Proposal

Whenever you desire to see something to happen what do you do? Of course! You make an excellent proposal to encourage people to see the need from your standpoint and help you achieve your goals. However, if you find yourself inadequate to create an exceptional and excellent Education Project Proposal , you don’t have to worry because we got you covered. We provided you with an excellent collection of Project Proposal Samples that you can pull up whenever you need one. Nonetheless, that’s not the end. We also created a concise guide so you can create one without breaking a sweat. Go on take a scroll below and see it for yourself.

10+ Education Project Proposal Examples

1. university project proposal template.

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What is an Education Project Proposal?

An Education Project Proposal is a document that anyone can use within the education industry. This type of proposal is something students , teachers , and other staff can use to showcase their ideas to the school board or to the PTA.

What are the characteristics of a project life cycle?

A project life cycle is a process in which people from an organization or a project management team go through to finish a project successfully. In this way, people can gauge if what they are doing is advantageous to the overall project or not, and how it affects the company in the long run. 

The Initiation stage of the project is the conception part of it. It is the part where people create the ideas and concepts of the whole project. Determining the purpose and desired outcome of the project is within this stage.

The Planning stage is all about determining the details and processes to ensure that the project will hit the desired outcome. It is also in this phase that the proposal submission should be done.

The execution stage is usually the longest stage. The whole duration of this stage is not something the other stages can eclipse. However, this is the most hectic and time-consuming of them all. This is also the stage where all the plans are executed and come to life.

At this stage of the project, the whole execution is done and people are ready to close the project. Maybe some projects opt to become a program like the Indian Poshan Project that pushed for health and nutrition or ultimately ending the project in view of another. Nonetheless, this should never be done quickly but instead by a proper and deliberate process.

How to Create an Education Project Proposal

Education is one of the most favorable works that the older generation can do for its successor. Without a proper and genuine early childhood education , even our civilizations can be endangered. That’s why to help you make the most of their education we provided steps below for you to create an excellent project proposal.

Step 1: Determine the Readers

Your first step in creating your education project proposal should be on determining the reader of the said proposal. In this way, you can be sure that what you’re writing is tailor-made to the specific person and will see its fruits. So make sure to write something that your readers would appreciate.

Step 2: Define Project Summary

After having a definite audience you should also make sure that what you’re writing should include all the details of the project. However, since it is a proposal you may only opt to provide a summary of the project plan itself.

Step 3: Establish a Work Plan

The actions your team will do has a cause and effect, in this way, you can also see that it has further effects in the long run that might affect the readers. So make sure that you determine these within your work plan. If you’re planning to tackle school health in a certain primary school make sure that you detail it.

Step 4: Tackle the Budget and Schedule

Lastly, ensure that your proposal has a budget and schedule document or section. If you check the internet for some proposal templates you may also see these embedded usually in the later pages of the document. However, this is important and you should make sure that you write these well.

What details should I put in the project proposal?

The main details that a project proposal should have are the vision and goals, key deliverables, schedule, and ownership. Other resources and details that can also be included are the success criteria, key issues and risks, and reporting.

What is the proposal format?

The major format of creating a proposal includes: 1. Introduction 2. Issue 3. Solution 4. Qualification 5. Conclusion

What are the five elements of a concept paper?

The five elements of a concept paper are: 1. Vision 2. Scope of Work 3. Goals 4. Schedule/Timetable 5. Milestones/Criteria

With the rise of the internet and the promulgation of its uses, comes the rise of higher education. The concepts that once thought impossible are now right around the corner. However, it is still necessary to put forth ideas and concepts to the test. Use PDF, Word, or other formats as you see fit, but make sure that you are creating proposals to make the world a better place.

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Education Project Proposal Template: A Comprehensive Guide + Free Template Download + How to Write it

Education project proposal template: a comprehensive guide.

As a seasoned educator, I understand the importance of creating well-thought-out and thorough proposals for new educational projects. The Education Project Proposal Template is an invaluable tool for educators and administrators looking to secure funding and support for their innovative initiatives. Unlike a standard proposal, this template is specifically tailored to the unique needs of educational projects, providing a clear and structured framework to outline the goals, objectives, and expected outcomes . In this article, we will delve into the importance of using a specialized template for education project proposals and explore the key elements that set it apart from a standard proposal.

I can provide you with a template for an education project proposal that you can use as a reference in creating your own proposal. Here are a few examples:

Title: STEM Enrichment Program for Elementary Students

Executive summary.

The STEM Enrichment Program aims to provide hands-on learning opportunities for elementary students in the areas of science, technology, engineering, and mathematics. By offering after-school workshops and weekend sessions, we aim to spark an interest in STEM fields and nurture the next generation of innovators and problem-solvers.

The need for quality STEM education has never been greater. As technology continues to advance, the demand for skilled STEM professionals is on the rise. However, many students, especially those from underprivileged backgrounds, do not have access to resources and opportunities to explore STEM fields. This program seeks to bridge that gap and provide a supportive environment for students to explore and excel in STEM.

• Introduce students to basic STEM concepts through engaging and interactive activities
• Build confidence and interest in STEM fields among young learners
• Provide mentorship and guidance for students considering a future in STEM careers
• Foster a sense of curiosity and creativity in problem-solving

Implementation Plan

• Partner with local elementary schools to identify students who would benefit from the program
• Recruit qualified STEM educators and professionals to lead workshops and mentor students
• Secure funding and resources to provide necessary materials and equipment for hands-on activities
• Coordinate with parents and guardians to ensure participation and support for the program

Evaluation and Assessment

• Conduct pre and post-program assessments to measure the impact on students’ interest and knowledge in STEM
• Collect feedback from students, parents, and educators to make improvements for future iterations of the program
• Track the long-term academic and career outcomes of program participants

My advice on this example is to ensure that the objectives are specific, measurable, achievable, relevant, and time-bound (SMART). This will help demonstrate a clear understanding of the program’s goals and how they will be achieved.

Title: Literacy Development Initiative for Rural Communities

The Literacy Development Initiative seeks to address the literacy gap in rural communities by providing resources, training, and support for educators and students. Through the implementation of literacy programs and the establishment of community libraries, we aim to improve literacy rates and promote lifelong learning in underserved areas.

Rural communities often face challenges in accessing quality education resources, including books, qualified educators, and supportive learning environments. As a result, literacy rates in these areas tend to be lower than national averages. This initiative seeks to empower these communities by equipping them with the tools and knowledge to promote literacy and a love for reading.

• Increase access to age-appropriate and culturally relevant reading materials for students in rural schools
• Provide professional development opportunities for educators to enhance their teaching strategies and literacy instruction
• Foster a culture of reading and storytelling within the community through engagement and outreach efforts
• Measure and improve literacy outcomes for students through ongoing assessment and monitoring
• Partner with local schools and community organizations to establish community libraries and reading programs
• Identify and distribute high-quality literature and educational resources to schools in rural areas
• Facilitate training workshops for educators on effective literacy instruction and classroom management
• Host literacy events and activities to engage students and families in the joy of reading and storytelling
• Conduct baseline assessments to identify areas for improvement and track progress over time
• Monitor library usage and book circulation to gauge community engagement
• Measure changes in literacy rates and reading proficiency among students through standardized assessments

My advice on this example is to emphasize the community-driven nature of the initiative and the importance of culturally relevant resources and programming. This will demonstrate a respect for the unique needs and strengths of the communities being served.

These examples provide detailed and in-depth information for each section of the education project proposal template. They serve as a guide for structuring the proposal and effectively communicating the purpose, objectives, implementation plan, and evaluation methods of the education project. By following the format and content of these examples, individuals can create a well-organized and compelling proposal for their own education projects. Additionally, my advice on each example offers insights into important considerations and strategies for crafting a successful proposal.

Download free Education Project Proposal Template in Word DocX, Powerpoint PPTX, and PDF. We included Education Project Proposal Template examples as well.

Download Free Education Project Proposal Template PDF and Examples Download Free Education Project Proposal Template Word Document

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Education Project Proposal Template FAQs

Q: What is the purpose of the Education Project Proposal Template?

A: The purpose of this template is to provide a structured format for proposing education-related projects, whether it’s for a school, community organization, or other institution.

Q: How can I use this template?

A: Simply fill in the sections with the relevant information for your proposed education project. You can customize it to meet the specific needs and requirements of your project.

Q: What are the key components of this template?

A: The key components include the project title , objectives, background information, project activities , timeline, budget, and evaluation plan .

Q: Can this template be used for any type of education project?

A: Yes, this template is versatile and can be used for a wide range of education projects, including curriculum development , after-school programs, community workshops, and more.

Q: Is there a specific format or length requirement for using this template?

A: While there are no strict requirements, it’s best to keep the proposal concise and focused. Aim to provide enough detail to clearly convey your project idea without overwhelming the reader.

Q: What are the benefits of using this template?

A: Using this template can help ensure that your education project proposal is well-organized, comprehensive, and professional. It can also make the proposal review process more efficient for stakeholders.

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How to Write a Proposal for an Education Project

by Heather Skyler

Published on 10 Dec 2018

The purpose of an education proposal is usually to secure grant money and get approval for a specific education project. Often, an entire team is involved and will collaborate to put the proposal together. Whether it's the idea of one person or of many, a proposal for an education project generally follows a basic format.

Start With an Abstract

The abstract is a concise paragraph or a single page that explains the entire purpose and scope of the proposal. Similar to a blurb on the back of a book, the abstract gives you a short version of the whole. Abstracts help to focus readers and guide them through the proposal. While the proposal starts with an abstract, some people find it easier to write this section last so it essentially acts as a summary of the entire report.

Write the Needs Assessment or Statement of the Problem

There is a reason you are proposing this plan or idea – to fulfill a specific need or solve a problem – so the first section should clearly explain what the need is or describe the problem that will be solved. This section is very important, and the content should be clear and concise. For example, you are proposing a program to improve the math scores of eighth-grade students. Describe the current state of their grades and show why these students would benefit from your program.

The needs assessment section should also explain how you've analyzed the needs of this particular group and why the implementation of the project will be helpful. How did you identify the eighth-grade project participants? How did you determine that your project could be successful with this group? Don't describe the entire project or plan in detail here. That comes next.

Include the Program Description

Now you've come to the meat of the proposal. What exactly is your proposed idea? Describe the nature of the project and show how it will lead to improving student performance. It's a good idea to keep the focus of the project limited so it can be implemented effectively within the time and budget constraints of the project. In this section, also include the project's goals and objectives. Explain what you plan to achieve and lay out the timeline.

Let's say your idea to improve eighth-grade math involves building a specialized computer game that can match the pace of a single student's progress. You'll outline how long it will take to develop and test the game, then lay out how many students will test your project and what variables you'll use to measure success.

Describe How the Project Will Be Implemented

The implementation section provides a more detailed explanation of how exactly you will operate the project. You gave a brief outline of this in an earlier section, but here is your chance to further explain the objectives, activities, instructional methods, materials and assessments that will be essential for the implementation and evaluation of the project.

List the Key Personnel

Identify each member of the project team and describe their duties and responsibilities. Indicate the amount of time this team will devote to the project. Provide a short bio for each team member, highlighting their backgrounds and achievements and revealing why they are a good fit for this project.

Budget and Justification

In this section, create a detailed budget. State the total amount you are requesting, then break down the spending for each part of the project. For our eighth-grade math example, this could include staff salaries, computers and other related costs.

Methods and Measurement Tools

Describe exactly the methods you will use to measure the success or failure of the project. It is important to connect the ideas in this section to the rest of the plan. This section should illustrate the strategies you plan to use to determine the extent to which you are attaining the project's objectives. List the data you plan to collect and the assessment measurements you will use. Provide a timeline for collecting the data and explain your strategies for compiling and reporting evaluation results.

Education proposals are typically long and very detailed. They also involve lots of initial research and revision. This is a nutshell version of how you can put one together, but any successful proposal for a major project should be thorough and well-written.

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FREE 13+ Education Project Proposal Samples in MS Word | Pages | Google Docs | MS Outlook | PDF

Nowadays, providing a systematic and effective education for children and teenagers is a real challenge and more complex than the usual, mainly during the COVID-19 pandemic. Due to the observance of physical distancing and quarantine, online and digital classrooms are the new normal for the meantime. Most of the teachers and professors are becoming busier than ever as they try their best efforts in assessing the needs of their students. Perhaps you are a teacher who has an early childhood education project in mind that can probably help your fellow instructors in their productive teaching, as well as the little ones in becoming proficient learners.  In this article, we provide you some downloadable project proposal samples and an informative guide to help you. 

Education Project Proposal

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An education project proposal  is a professional document created and collaborated by a team of teachers, professors, and other instructors that thoroughly explains their ideas about a particular kind of education project. This helps a person or a team to initiate fundraising for their project if it gets approval. 

For example, the Lao People’s Democratic Republic Inclusive Education Project is one of the longest running education projects worldwide, being established for 16 years with the main goal to focus on the needs of disabled students and to change the education system through the introduction of  child-centred approaches to teaching and learning  in 539 schools across the country. This unique project became a huge success for many people according to the book “ Disability, Poverty and Education .” 

In any kind of project proposals, one person or a team should follow a standard format in creating an education project proposal. Below are some essential components that you should consider while writing your project proposal :

Ask the members of your team or non-profit organization about their suggestions of the project title. Write down 3-5 possible titles and select the best among them. Remember that a thought-provoking title can definitely help you in getting approval for your future project. Adding some basic information about your team or organization is important in introducing your project as well.

According to an article written by Heather Skyler, she said that you should begin with writing an abstract in a concise paragraph or a single page, explaining the entire purpose and scope of your proposal . It helps the readers to focus and guide them through the proposal. 

Be specific and clear about the description of the problem that will be solved through the education project you are proposing. Explain how you have conducted some research and analysis of a certain group. Take note that you must include the reason why implementing your project is the key in supplying the needs of your target group. Provide a well-detailed description of your project such as the objectives, activities, instructional methods, materials and assessments, etc. 

Inform them about the total amount or an estimate that you need in order to execute the whole project. Classify the expenses for individual parts of the project. Add some justifications in this part.

An education project proposal is a formal document to showcase a strategic tool through which an educational institution can determine its priority actions, policy orientations, and anticipated outcomes. Additionally, it notifies the community in ensuring educational success for all students regardless of age.

The main factors to consider are the following:

• Title of education project
• Organization or company profile
• Overall objectives
• Project input
• Key personnel
• Budget and justification
• Sustainability
• Expected output

An article explained that these projects significantly enhance the child’s ability to work with his or her peers, building teamwork and group skills. It allows the teacher to learn more about the child’s specific necessities. 

According to this article , project-based learning (PBL) deeply encourages students to connect with content areas text while enhancing their knowledge of a certain topic. It is a unique way to preoccupy and allow them to gain ownership over their personal learning.

Therefore, writing a project proposal is similar to serving an amuse-bouche to your dear guests. It is a French term that means “amuse the mouth” or simply, to please guests’ palates with a little flavorful taste.  Presenting your proposal is hinting at flavors to come in the full “meal course” of your overall project.  If you want a no-fuss template, the guides in this article will certainly help you in creating an effective education project proposal . Plus, here are some downloadable samples in various formats that you can use as well. Click the templates here and start downloading now!

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Writing a Project Proposal

Main navigation, a good proposal describes....

• what you hope to accomplish
• why those objectives are important to your academic or artistic field
• how you intend to achieve your objectives

Your original project proposal is the core of your grant application. 

Detailed Proposal Guidelines

• General guidelines for all grant proposals
• Additional specific guidelines for  Research, Arts/Design, and Senior Synthesis  project proposals
• Ways to turn your good proposal into a great one
• Sample Project Proposals : Check out exemplars of past student project proposals.

Connect with Faculty Mentors and UADs

• Faculty Mentors should meet required eligibility criteria .
• Students should  schedule a meeting with their Undergraduate Advising Director (UAD)  as they write their proposal. UADs are well-versed with all VPUE Undergraduate Research Grants!

Watch a 3-minute overview of the VPUE Student Grant application process.

Watch a 2-minute video on how to write the critical dialogue section of a creative arts project proposal.

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Proposal Templates

13+ education project proposal templates – pdf, word.

An educational project proposal usually contains details and ideas for approval of a project within the school property or distance learning simple program . For a better learning environment and easier writing, our education project proposal templates already feature the necessary content and sample programs for primary school, early childhood education, middle school, and high school students.

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Student Project Proposal Template

Education Program Proposal Template

High School Education Project Proposal Template

Free Science Project Proposal Sample for Education

Primary School Project Proposal Template for Education

Free Simple Research Education Program Project Proposal

What is an Education Project Proposal?

Environmental project proposal example for education.

Free Middle Schools Classroom Project Proposal Template

Project Proposal on Education for Distance Learning Students

What are the things you need to do to have a clear project proposal?

1. get the vision and turn it into a proposal, 2. find the right companies and businesses to help you in the funding of the proposed project, 3. have the best team, 4. arrange meetings together with your team and representatives from the companies that will help you fund the project, free education project proposal for poverty example.

Early Childhood Education Project Proposal Sample

Free Proposal for Preschool Education Project

Kindergarten School Education Project Proposal for Funding

Free NGO Education Project Proposal Template

Parts of an Education Project Proposal

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Special Education Project Proposal Template

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• Ready-to-use, fully customizable Subcategory
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Creating a comprehensive and well-structured project proposal is no easy task, especially in the field of special education where attention to detail and customized solutions are paramount. But fear not! ClickUp's Special Education Project Proposal Template is here to save the day.

With this template, you can:

• Define your project goals, objectives, and budget with ease
• Outline your project scope, activities, and timelines in a clear and concise manner
• Demonstrate the impact and effectiveness of your proposed interventions
• Collaborate with team members and stakeholders to ensure a unified vision

Whether you're advocating for inclusive education or developing innovative programs, ClickUp's Special Education Project Proposal Template is your secret weapon to gaining support and making a positive difference. Start creating your winning proposal today!

Benefits of Special Education Project Proposal Template

When it comes to creating a special education project proposal, having a template can make the process much smoother. Here are some benefits of using the Special Education Project Proposal Template:

• Streamline the proposal creation process, saving you time and effort
• Ensure that all necessary information is included in the proposal
• Provide a professional and organized format for presenting your project
• Increase your chances of getting approval for your special education project
• Help you clearly communicate your goals, objectives, and strategies to stakeholders
• Enable you to easily customize the template to fit the specific needs of your project

Main Elements of Special Education Project Proposal Template

ClickUp's Special Education Project Proposal template is designed to help you streamline your project planning and execution for special education initiatives. Here are the main elements of this Whiteboard template:

• Custom Statuses: Use the Open and Complete statuses to track the progress of your special education project proposal, ensuring that each step is completed efficiently.
• Custom Fields: Utilize custom fields to capture important information specific to your special education project, such as student names, project objectives, timelines, and resources required.
• Custom Views: Access two different views to manage your project effectively. The Project Proposal view allows you to outline and track the various stages of your proposal, while the Getting Started Guide view provides a comprehensive overview of the project's key steps and resources needed.

With ClickUp's Special Education Project Proposal template, you can easily collaborate, track progress, and ensure successful implementation of your special education initiatives.

How to Use Project Proposal for Special Education

If you're working on a special education project proposal, using a template can help streamline the process. Here are five steps to effectively use the Special Education Project Proposal Template in ClickUp:

1. Define the project scope and goals

Start by clearly defining the scope and goals of your special education project. What specific needs or challenges are you aiming to address? What outcomes do you hope to achieve? By clearly defining your project, you can ensure that your proposal effectively communicates your intentions.

Use the Goals feature in ClickUp to outline and track the specific goals of your special education project.

2. Identify the target audience and stakeholders

Determine who your target audience is for the special education project proposal. This could include school administrators, teachers, parents, or other stakeholders involved in the education system. Understanding your audience will help you tailor your proposal to their needs and concerns.

Create custom fields in ClickUp to keep track of the target audience and stakeholders involved in your special education project.

3. Outline the project plan and timeline

Develop a comprehensive project plan that outlines the specific activities, resources, and timeline for your special education project. Break down the project into manageable tasks and establish deadlines for each stage. This will demonstrate your organization and planning skills, giving stakeholders confidence in your ability to execute the project successfully.

Utilize the Gantt chart feature in ClickUp to visually map out the project plan and timeline for your special education project.

4. Include a budget and resource allocation

In your proposal, include a detailed budget that outlines the necessary resources and estimated costs for implementing the special education project. Consider expenses such as materials, equipment, professional development, and personnel. Demonstrating a clear understanding of the financial aspects of the project will enhance the credibility of your proposal.

Use the Table view in ClickUp to create a budget breakdown and allocate resources for your special education project.

5. Provide a plan for evaluation and measurement

Showcase your commitment to accountability and continuous improvement by including a plan for evaluating the effectiveness of the special education project. Outline the metrics and indicators you will use to measure success and how you will collect data to track progress. This will demonstrate your dedication to evidence-based practices and ensure that the project is meeting its intended outcomes.

Use Dashboards in ClickUp to track and visualize key metrics and milestones for evaluating the progress and impact of your special education project.

Get Started with ClickUp's Special Education Project Proposal Template

Special education professionals can use this Special Education Project Proposal Template to streamline the process of creating and implementing projects that support students with special needs.

First, hit “Get Free Solution” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create effective projects:

• Use the Project Proposal View to outline the details of your special education project, including goals, objectives, and timelines
• The Getting Started Guide View will help you lay out step-by-step instructions for implementing the project
• Organize projects into two different statuses: Open and Complete, to track the progress
• Update statuses as you complete tasks to keep stakeholders informed of progress
• Collaborate with team members, administrators, and parents to gather input and make necessary revisions
• Assign tasks to team members and set deadlines to ensure timely completion
• Monitor and analyze projects to ensure maximum productivity and positive outcomes.

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Educational Proposal

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6 steps for writing a persuasive project proposal

A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives, and goals. Your project proposal should summarize your project details and sell your idea so stakeholders buy in to the initiative. In this guide, we’ll teach you how to write a project proposal so you can win approval and succeed at work.

All projects have creation stories, but they don’t start with someone declaring, “Let there be resources!” To move forward with a project, teams must submit a proposal to decision-makers within their organization or to external stakeholders. 

What is a project proposal?

A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives , and goals. Your project proposal should summarize your project details and sell your idea so stakeholders feel inclined to get involved in the initiative.

The goal of your project proposal is to:

Secure external funding

Allocate company resources to your project

Gain stakeholder buy-in

Build momentum and excitement

Project proposals vs. project charters vs. business cases

Project proposals and project charters serve different purposes in the project creation process, and it’s important to understand the difference between the two. While a project proposal takes place in the initiation phase of the project, the project charter takes place in the planning phase. 

As mentioned above, a project proposal is a persuasive document meant to convince stakeholders why the project should be carried out. A project charter is a reference document that defines project objectives, and it can’t be created until the project proposal is approved.

People also confuse the business case with the project proposal, but the business case also comes after the proposal. Once the project is approved through a proposal, a business case may be used to secure additional funding for the project.

Types of project proposals

There are six types of proposals you may encounter as a project manager, and understanding the different formats can be useful as you write yours. Each type has a different goal.

Solicited: You’ll send solicited proposals in response to a Request for Proposal (RFP). An RFP announces a project in detail and asks for bids from qualified teams. Because you’re competing against other companies for this type of proposal, you must do thorough research and write persuasively.

Unsolicited: You’ll send unsolicited proposals without an RFP, meaning no one asked for your proposal. In this case, you won’t be up against other companies or teams, but you’ll still need to be persuasive because you have no knowledge of whether the stakeholder you’re pitching to needs you.

Informal: You may have a client send you an informal request for a project proposal, in which case you can respond with your project pitch. Because this isn’t an official RFP, the rules are less concrete.

Renewal: You’ll send renewals to existing clients in hopes that they’ll extend their services with your organization. In this type of project proposal, the goal is to emphasize past results your team has produced for the client and persuade them you can produce future results.

Continuation: You’ll send continuations as a reminder to a stakeholder letting them know the project is beginning. In this project proposal, you’ll simply provide information about the project instead of persuading the stakeholder.

Supplemental: Similar to a continuation proposal, you’ll send a supplemental proposal to a stakeholder already involved in your project. In this type of proposal, you’re letting the stakeholder know the project is beginning, while also asking for additional resources. You should persuade the stakeholder to contribute more to the project in this proposal.

The tone of voice and content of your project proposal will differ based on the type of proposal you’re sending. When you know your project goals, you can write your proposal accordingly.

How to write a project proposal

These step-by-step instructions apply to most project proposals, regardless of type. You’ll need to customize your proposal for the intended audience, but this project proposal outline can serve as a reference to ensure you’re including the key components in your document. 

1. Write an executive summary

The executive summary serves as the introduction to your project proposal. Similar to a report abstract or an essay introduction, this section should summarize what’s coming and persuade the stakeholder to continue reading. Depending on the complexity of your project, your executive summary may be one paragraph or a few paragraphs. 

Your executive summary should include:

The problem your project plans to solve

The solution your project provides for that problem

The impact your project will have 

You should only address these items briefly in your executive summary because you’ll discuss these topics in more detail later in your proposal. 

2. Explain the project background

In this section, you’ll go into the background of the project. Use references and statistics to convince your reader that the problem you’re addressing is worthwhile.

Some questions to include are:

What is the problem your project addresses?

What is already known about this problem?

Who has addressed this problem before/what research is there?

Why is past research insufficient at addressing this problem?

You can also use this section to explain how the problem you hope to solve directly relates to your organization. 

3. Present a solution

You just presented a problem in the project background section, so the next logical step in proposal writing is to present a solution. This section is your opportunity to outline your project approach in greater detail. 

Some items to include are:

Your vision statement for the project

Your project schedule , including important milestones

Project team roles and responsibilities  

A risk register showing how you’ll mitigate risk

The project deliverables

Reporting tools you’ll use throughout the project

You may not have all these items in your proposal format, but you can decide what to include based on the project scope . This section will likely be the longest and most detailed section of your proposal, as you’ll discuss everything involved in achieving your proposed solution. 

4. Define project deliverables and goals

Defining your project deliverables is a crucial step in writing your project proposal. Stakeholders want to know what you’re going to produce at the end of your project, whether that’s a product, a program, an upgrade in technology, or something else. As the stakeholder reads through your vision, this will be the section where they say, “Aha, this is what they’ll use my resources for.”

When defining your deliverables, you should include:

The end product or final objective of your project 

A project timeline for when deliverables will be ready

SMART goals that align with the deliverables you’re producing

While it’s important to show the problem and solution to your project, it’s often easier for stakeholders to visualize the project when you can define the deliverables.

5. List what resources you need

Now that you’ve outlined your problem, approach, solution, and deliverables, you can go into detail about what resources you need to accomplish your initiative.

In this section, you’ll include:

Project budget : The project budget involves everything from the supplies you’ll need to create a product to ad pricing and team salaries. You should include any budget items you need to deliver the project here.

Breakdown of costs: This section should include research on why you need specific resources for your project; that way, stakeholders can understand what their buy-in is being used for. This breakdown can also help you mitigate unexpected costs.

Resource allocation plan : You should include an overview of your resource allocation plan outlining where you plan to use the specific resources you need. For example, if you determine you need $50,000 to complete the project, do you plan to allocate this money to salaries, technology, materials, etc.

Hopefully, by this point in the proposal, you’ve convinced the stakeholders to get on board with your proposed project, which is why saving the required resources for the end of the document is a smart strategic move.

6. State your conclusion

Finally, wrap up your project proposal with a persuasive and confident conclusion. Like the executive summary, the conclusion should briefly summarize the problem your project addresses and your solution for solving that problem. You can emphasize the impact of your project in the conclusion but keep this section relevant, just like you would in a traditional essay. 

Tips for writing an effective project proposal

Following the steps listed above will ensure your project proposal has all the right elements. But if you want to impress your readers and win their approval, your writing must shine. In addition to the above, a project proposal includes:

Know your audience

As you write your proposal, keep your audience (i.e. the stakeholders) in mind at all times. Remember that the goal of the proposal is to win your audience over, not just to present your project details. For example, if you’re creating a new editing tool for a children’s publishing house, can you determine whether your stakeholders are parents and appeal to their emotional side when persuading them to buy in to your product?

Be persuasive

Persuasion is important in a project proposal because you’re hoping your audience will read your proposal and do something for you in return. If your reader isn’t intrigued by your project, they won’t feel inclined to help you. If you describe your editing tool but don’t mention the many features it will offer, how it will benefit clients, and its positive impact in the industry, your audience will wonder, “Why should I care about this project?” 

Keep it simple

While you should go into detail on your problem, approach, and solution, you shouldn’t make your project proposal overly complex. This means you can discuss the project plan for your proposed editing tool without discussing what codes the engineers will use to make each feature work. 

Do your research

A successful project proposal includes thorough research. Be prepared to back up your problem—and solution—with reputable sources, case studies, statistics, or charts so you don’t leave your audience with questions. When writing your proposal, put yourself in the reader’s shoes and ask:

Why is this a problem?

How is this a solution to the problem?

Has anyone addressed this problem before?

What are the project costs?

If you can answer these questions, then you’ve likely done enough research to support your proposed initiative.

Use project management tools to strengthen your project proposal

Good project proposals require team collaboration . With the right management tools, your team can communicate, share information, and work together on one shared document. 

When you store all your project information in one place, it’s easy to access that data when you need it. Project proposals stem from well-organized and properly planned projects, which is why project management software is a key resource to effectively write a project proposal. Ready to get started? Try Asana .

Related resources

Understanding dependencies in project management

Unmanaged business goals don’t work. Here’s what does.

How Asana uses work management to drive product development

How Asana uses work management to streamline project intake processes

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Blog Business

How to Write a Project Proposal (with Examples & Templates)

By Jennifer Gaskin , Dec 11, 2023

For businesses that rely on clients and partnerships to generate sales and revenue, project proposals are must-haves. A polished, professional project proposal is one of the best ways to present the capabilities your team has and put your goods and services in the best possible light.

But creating a good project proposal is more than just a timeline and a budget. Adding visual flourishes like charts, graphs and other imagery can help elevate a boring proposal to the top of the pile. Learn how you can create a successful project proposal and take a look at several project proposal templates you can fully customize using Venngage.

Click to jump ahead:

• What is a project proposal and how to use it

How to write a project proposal in 9 steps

4 project proposal examples with templates.

• What are the 6 types of project proposals?

What are the contents of a project proposal?

What is a project proposal & how to use it.

A project proposal is a formal document that outlines the details, objectives and scope of a proposed project. The purpose of a project proposal is to describe the parameters of a potential project or initiative.

Depending on the industry and type of project proposal (more on that in a moment), these documents can include things like scope of work, timelines, staffing, budget, capability statement and more.

Companies that receive project proposals from other firms or individuals use these documents to narrow down their options and make an informed decision about the best partner for them. And companies that create project proposals use them to make their pitch for the project.

Here’s an example of a project proposal to propose a new partnership:

It’s important to note that project proposals are not the same as business proposals , though there are some similarities. One of the biggest differences is that business proposals tend to be more general and expansive. Learn more about writing a great business proposal.

Writing a great project proposal can be a challenge. That’s because you need to craft the message specifically for the company or individual you’re sending the proposal to.

But don’t worry if you don’t know where to start, here’s how you write an effective project proposal:

Step 1: Review the RFP (if you have one)

If there is no formal RFP, you’ll still need to start out researching as much as you can about your potential client. That means finding out not only about the problem you’re hoping to solve but the history of the client, their industry, their competitors and more. Getting to know them better will help you understand how to portray yourself or your company in the best light.

Step 2: Create a project proposal outline

Whether you use the sections we listed above in that order, add or remove ones or shift things around, jot down a quick outline of sections to keep in mind as you work.

Step 3: Define the problem and present your solution

Kick things off by clearly nailing down the problem or need your project is tackling. Back it up with some hard evidence and data to show why this issue is a big deal. Break it down for your audience, explaining how your project is going to make their lives better.

Step 4: Highlight elements that may set your proposal apart

For example, if you know that your company will be able to complete the task more quickly than any competitors, make that the focus of your solution or scope of work section. Compare your proposed timeline with what your competitors are likely to propose to the client.

You should also make notes of any elements that you might be able to visualize through a graph, chart or other design element — visuals can help not only make your project proposal easier on the eyes, but they can make it more memorable and illustrate to the client that you are able to think creatively.

Here’s an example of how it can look in your project proposal:

Step 5: Define project deliverables and goals

A rock-solid project hinges on clarity, and that starts with laying out precisely what your project will deliver. Whether it’s reports, shiny new products, or top-notch services, make it crystal clear from the get-go.

Next, set the bar with measurable goals and objectives that scream success. Break them down so everyone’s on the same page. And because time is money, map out a timeline that’s not just a bunch of dates but a roadmap with key pit stops.

These milestones and deadlines are the heartbeat of your project, guiding you through each phase and making sure you hit the finish line with style. It’s all about setting the stage for success and making sure everyone’s got their eyes on the prize.

Step 6: State your plan or approach

Now, we’ve made it to the meat of your project proposal. In this section, walk your readers through the nitty-gritty of your project management approach.

Break down the essentials when it comes to resources—think people, equipment, and budget. And, while you’re at it, clue them in on your game plan for handling potential challenges through your risk management strategy. Additionally, consider your approach to project management, for example  agile project management  prioritizes flexibility and adaptability in order to effectively respond to changes and deliver successful outcomes.

Step 7: Outline your project schedule and budget

Crafting a successful project hinges on meticulous planning, starting with the creation of a detailed project schedule.

Break down the project into specific tasks and assign realistic timelines to each one. This step-by-step schedule, like a roadmap, not only helps in visualizing the project’s progression but also aids in resource allocation and risk management.

Simultaneously, developing a comprehensive budget is paramount. Dive deep into identifying and estimating all project costs, including personnel, materials equipment, and any potential contingencies. The budget acts as the financial backbone, ensuring that resources are allocated judiciously.

But here’s the deal – keep it real. Your schedule and budget need to be doable, considering the real-world factors at play. It’s all about laying the groundwork for success and keeping everyone in the loop from start to finish.

Step 8: Write the executive summary

The executive summary serves as the project’s sneak peek, condensing the entire proposal into a punchy snapshot. This opening act isn’t just a formality; it’s your chance to grab the reader’s attention from the get-go.

Picture it like the movie trailer – it needs to be compelling, leaving the audience eager for the full feature. In this compact summary, shine a spotlight on the critical elements of your proposal.

Outline the problem you’re tackling, showcase your ingenious solution, spell out the perks and benefits and throw in a quick glance at the budget for good measure. It’s your project’s elevator pitch, setting the stage for what’s to come and making sure your audience is hooked right from the first line.

Step 9: Proofread and edit

Before sending your proposal out into the world, give it a thorough once-over. Take the time to meticulously proofread every nook and cranny, hunting down grammar slip-ups, punctuation quirks and sneaky spelling errors.

A second perspective can catch things you might have overlooked. And let’s talk presentation – ensure your proposal isn’t just a content champ but looks the part too. Format it like a pro, making sure it’s visually appealing and easy on the eyes.

After all, a polished proposal not only communicates your ideas effectively but also leaves a lasting impression. Browse Venngage’s selection of project proposal templates to get a head start today!

Additional tips:

Avoid overly salesy language.

It can be tempting, particularly if you’re sending unsolicited project proposals, to use some of the same language in your proposal as you might in an ad, but you should keep such wording to a minimum.

Let the proposal speak for itself; if you or your firm truly are the best one for the job, it should be evident in your proposal. Being straightforward can also signal to the hiring party that you don’t want to waste their time with flowery language. It’s better to deal in facts rather than opinions for project proposals.

Establish a single point of contact

Some project proposals will include lists or even short bios of your staff members who will be involved in the project. But it’s a good idea to ensure that your project proposal makes it clear whom the client should contact to move the project forward or submit any questions. Include this person’s information at the beginning and the end of your document.

Write with one voice

While it’s common for large RFPs to be completed by many people on the team, ensure that whoever is responsible for bringing it all together has a chance to make the document feel cohesive. It should read as if one person put the entire thing together.

Now that we’ve explored some of the background and purpose of project proposals, let’s take a look at some templates you can customize using Venngage for your own project.

Construction project proposal examples

The construction industry is a complex one, and project proposals are critical for landing business and keeping projects on track. But there are many approaches a construction project proposal can take.

Taking the complicated and making it simple is a challenge, particularly in this field, but as this project proposal example shows, it can be done. By using simple, clear language and well-placed visual emphasis, this free project proposal template stands out for its simplicity.

Many hiring companies simply skim project proposals for things like budget and timeframe, and while you still need to craft an engaging proposal, it’s a good idea to put those types of elements front and center, as this construction project proposal does.

Remember that regardless of whether your firm is hired for the job at hand, every document you send to another business is a chance to establish your company’s brand identity. Use a template like the one below, update it with your logo and brand colors and fonts to keep it aligned with your messaging.

As you can see from the example below, a few color changes can make a huge difference:

To easily apply your brand colors and logos, simply have them automatically extracted from your website using Autobrand:

And apply them to your design in one click with My Brand Kit :

Design project proposal examples

You might think it would be a no-brainer for a designer to create a well-designed project proposal, but it’s common for creative people to have difficulty when it comes to analytical thinking. That’s why having a couple of great project proposals in your back pocket is perfect for a designer.

Project proposals in creative fields tend to be a bit less buttoned-up than those in other industries, so use your proposal as an opportunity to make a bold design statement. The template below, for example, uses a striking color palette and minimalist imagery on the cover to make the proposal stand out, and those touches are reinforced throughout the document.

This example, similarly, uses creative color combinations to strike a design-forward tone. But as both of these templates illustrate, the bones of the project proposal must be sound, and all the information required should still be covered.

Work project proposal examples

Not every industry requires a unique approach to project proposals, and, in fact, for most applications, a general work proposal template will suffice, provided that you do your due diligence in following any requirements set forward by the hiring party.

This template created for a consulting firm illustrates a straightforward approach to project proposals that you can easily adapt for your needs. Add or remove pages, insert charts and graphs or new icons and craft a compelling narrative.

This project proposal template is an excellent example of how companies can use established templates to create a unique proposal. Note how they’ve used the sections that apply to them and put them together in a way to appeal to their potential client.

Marketing project proposal examples

Marketers and marketing agencies are regularly asked to submit RFPs, whether for individual projects or long-term engagements, so the average marketing agency will need to have several project proposals on hand that they can modify when new requests come in.

This social media marketing project proposal template is ideal for a single campaign rather than a multi-year engagement. In that situation, it’s crucial to make sure all dates and milestones in the campaign are clearly stated.

Ideally, a marketing agency or marketer will get a chance to pitch for long-term work. In that case, this project proposal template is ideal for outlining all aspects of the project proposal, including a timeline that extends to a full year.

A critical aspect of modern marketing success is doing a great deal of research on keywords, competitors and traffic, and many marketers include such metrics in their project proposals, along the lines of this example. Note how high-impact charts and graphs are used to help the audience absorb the data and make an informed decision. There are various marketing proposal examples that you can look at to inspire your next proposal design and help catch the attention of your clients.

What are the 6 types of project proposal s?

Because every project is unique, there are many types of project proposals, but these are the most common ones:

Solicited through RFP

RFP stands for Request for Proposal (they may also be called Request for Quotation, or RFQ).

These types of project proposals typically come with the most stringent requirements and obligations. The hiring company will usually list out the elements that must be included in the RFP as well as any limitations or conditions that apply.

From the vendor’s standpoint, being asked to submit an RFP is generally a good sign because it means that your firm (or yourself, if you’re an individual) has made it through the initial round of research by the hiring party.

I nformally solicited

Informally solicited project proposals are similar to RFPs or formally solicited proposals in that they may have just as many requirements, but because they’re outside of the formal RFP process, the requirements often aren’t stated up front. That could mean the vendor needs to do more research and ask more questions of the hiring party, or it could mean there actually aren’t as many requirements.

Another benefit of submitting an informally solicited project proposal is that the absence of a formal process likely means the vendor will be up against less competition.

Unsolicited

Also called spec (speculative) proposals, unsolicited project proposals come from the vendor’s side rather than the hiring party.

These proposals are particularly difficult because the hiring party, well, may not be hiring at all. With a spec or unsolicited project proposal, the vendor believes there’s a need for their services and must not only convince the hiring party that the need exists, but that the vendor is the best one to fill that need.

Pre-proposals

Pre-proposals can be considered mini versions of RFPs. They are often sought by a hiring party that wants to avoid a lengthy proposal process — or simply doesn’t want to read a long pitch. These types of proposals are brief, usually a few pages at most, and depending on the results, the hiring party may make an offer or make a full RFP request.

Non-competing/continuation proposals

Continuation proposals are common in multi-year projects or ones in which both parties may have agreed to certain conditions governing how the project proceeds.

With a continuation proposal, the goal isn’t to pitch your services but rather to keep the client up to date on the project, inform them of any metrics they need to know or that may be part of the scope of work and get their formal approval to continue with the project.

Competing/renewal proposals

Renewal proposals are similar to continuation proposals, but instead of being created in the middle of a project, a renewal project proposal is generated once a project or contract has ended. They’re also called competing proposals because the vendor will need to make their case as to why the project or contract should be renewed.

It may be wise to approach these types of proposals as you might an unsolicited one, but the benefit to the vendor is that (if the project has been a success), they will have past results with that specific client to showcase in their new proposal.

The content of project proposals will vary depending on the industry and the type of proposal. For example, while solicited, unsolicited and pre-proposals will typically include a budget that is negotiable, a continuation proposal’s budget has likely already been set. That said, here are the typical contents of a project proposal:

• Summary : An executive summary or project background is typically the first section of a project proposal. Most vendors use this as an opportunity to thank the hiring company for the opportunity, as well as summarizing what the client is about to see through the remainder of the proposal.

This template shows a complete executive summary for a product launch, which can be longer than a typical executive brief or project background in your proposal — something to keep in mind:

• Objective : An explanation of what needs to be done or what problem can be solved if the hiring party accepts the proposal.

• Solution : An explanation of what the vendor would do to solve the problem or how they would approach completing the needed task.

• Scope of work : A detailed description of what exactly would be done, when and how much it would cost. This section may also need to include legal information, though in most cases, contracts are separate from project proposals.

Here’s an example of how you can write down the scope of work for your proposed project:

Call to action : The final section of your project proposal (assuming there are no appendices) should let the hiring party know what to do next. Include a place for them to sign the document to show their acceptance, as well as contact information in case they have further questions. To make the proposal legally binding, you can send it to your client via a free eSignature software such as Papersign  and collect their signature in a compliant manner.

• Appendix : Appendices in project proposals could include information that didn’t fit within the client’s requirements or that helps to further explain information in the main part of the document. This section is optional.

Project proposal FAQs

What is the difference between project proposals and project charters.

The difference between both is that project proposals serve to present a project’s goals and approach for approval. On the contrary, project charters officially authorize the project, defining roles, responsibilities and initial objectives.

What is the difference between project proposals and business cases?

Project proposals focus on securing approval by presenting a project idea and its feasibility. On the other hand, a business case provides a more comprehensive analysis, including financial aspects and long-term strategic impact, aiding stakeholders in making informed decisions.

What is the difference between project proposals and project plans?

Project proposals aim to gain approval by detailing the project’s purpose and scope, whereas project plans are comprehensive documents specifying tasks, timelines and resources necessary for successful project execution.

Highlight your products effectively with Venngage’s professional project proposal templates

Letting a potential customer know what you’re capable of is a critical tool in many fields, and project proposals can highlight your company in a way few other documents can.

Start with one of these templates or create your project proposal from scratch. Whether your company has just gotten an RFP or you want to land that big fish in your industry, Venngage makes it simple to create an effective project proposal without becoming overwhelmed. It’s free to get started.

Teacher-Powered Schools

• Review sample school proposals and write your own

In this step, your team will research what is required in a proposal to a state, district, or charter authorizer for a new or converted teacher-powered school. Most of this information can be gathered from the approving body’s website, but don’t forget to use your networks to learn what might not be formally written down that makes an application rise to the top or be automatically discarded.

What is a teacher-powered school?

This section aims to help you in your process by featuring a number of sample documents to help you consider what language and ideas to include in your proposal. Teams that have written proposals in the past report that they used information they gleaned from various sample proposals to develop their own.

Some areas of autonomy will be secured, enhanced, or otherwise codified through approval of your proposal. But keep in mind that in addition to the school proposal, you may need to work with the state, district, charter authorizer, or union/association to formalize your team’s arrangement for collective autonomy. Often, a charter school proposal turns into the school’s charter agreement and teachers’ autonomy is written in. In other cases, the proposal may make clear how the team will operate with autonomy but the autonomy itself will be formalized in a separate agreement or set of agreements. (See learn about securing collective teacher autonomy .)

For example, after a pilot school proposal is approved in Boston or Los Angeles, a pilot school agreement in the form of an MOU (memorandums of understanding) is arranged between the school district and the union. The MOU grants five areas of autonomy, including: staffing, budget, curriculum & assessment, governance, and school calendar.

In addition to the MOU, teachers at each Boston and Los Angeles pilot school collectively write an Election-to-Work Agreement (EWA) for their site on an annual basis that outlines the working conditions at the school. This is an opportunity for teachers to decide to exempt themselves from some aspects of the collective bargaining agreement. For example, at their own will, they might expand work hours or require teachers to become National Board certified.

The EWA is voted on by the teachers at the site (in Los Angeles, these EWAs are also approved by their union local, UTLA), and teachers who do not agree to work under the conditions will enter the district’s hiring pool and default to the working conditions outlined in the existing collective bargaining agreement. Often teams include their EWA for the school’s first year in their proposal. This is the case in some of the sample proposals included below.

There are two steps for ensuring you are securing all the autonomy you need. First, comb through the plans your team made throughout the Storming stage, and—as a team—carefully consider what areas of autonomy you will need to achieve your mission, vision, values, and goals. Then, make sure you’ve covered all the bases in your proposal and/or in any additional documents you learn you will need through your research on this website and within your own state, district, charter authorizer, or union.

It might also be helpful at this time to find a school start-up check list for your state. These are usually provided by charter authorizers, but can be helpful to your team whether you are starting a charter or not. There are many details provided in these lists that this guide does not cover, and you should be sure you are covering every angle. This sample Start-Up Tasks and Timeline from Novation Education Options, a charter authorizer in Minnesota, will give you an idea.

Revisit the Forming stage steps learning about teacher-powered schools and finding inspiration and motivation for the work to gather supporting research to include with your proposal.

Review sample school proposals

Arts theater entertainment school (artes) proposal.

School proposal. The ArTES design team authored this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 87.

Chrysalis Charter School Proposal

Contract. Chrysalis in Palo Cedro, California, has teachers’ collective authority written in its charter contract arranged with the Shasta County Board of Education.

Laurel Tree Charter School Proposal

Contract. At Laurel Tree Charter School, a teacher-powered school, teachers’ collective autonomy is arranged via charter contract with Northern Humboldt Union High School District and the school’s governing bylaws.

Oliver Partnership School Proposal

School proposal. In 2012 the Lawrence Teachers Union, AFT Massachusetts and the AFT prepared this proposal to Lawrence Public Schools with an eye toward transitioning an underperforming school into a grades 1-8 school with teacher-powered governance in many areas, overseen by a Partnership Council consisting of union, district, school, parent, and community representatives. The proposal sets some big goals and values, while leaving the ideas about how to reach the goals to the team of teachers at the school to work out after the proposal is accepted.

School of History and Dramatic Arts Proposal

Proposal. In 2011 the design team for the School of History and Dramatic Arts prepared this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 117.

Securing Autonomy: Discussion Starters for Creating a Teacher-Powered School

Discussion Starters. Teams starting or improving a teacher-powered school should use this resource to explore ideas and tips that are important for teams to know as they author proposals, including how to navigate politics, how to position the role of the board, and which areas of autonomy are "musts."

Silver Lake Studio School Proposal

School proposal. In 2013 the design team of Studio Middle School prepared this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 26.

Social Justice Humanitas Academy (SJHA) Proposal

School proposal. The SJHA design team authored this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 142.

• Overview of the five stages
• Learning about teacher-powered schools
• Finding inspiration and motivation for the work
• Building a team
• Developing a 30,000-foot vision
• Developing a design team
• Determining a collaborative leadership model
• Designing a student-centered learning program
• Designing the physical learning environment
• Designing assessment of student learning
• Designing a schedule
• Designing student engagement strategies
• Designing parent engagement strategies
• Designing an approach to discipline and social needs
• Creating a high-performance culture
• Developing a shared purpose
• Deciding whether to formally organize the teacher team
• Determining an approach to teacher evaluation and tenure
• Ensuring the teacher-powered team is a community of learners
• Defining budgeting processes and priorities
• Creating a strategy for attracting families
• Seeking external support
• Learn about securing collective teacher autonomy
• Connect with teachers in existing teacher-powered schools and get feedback on your proposal
• Developing personnel processes
• Improving how your team’s shared purpose is used in decision making
• Cultivating skills and dispositions for evaluating colleagues
• Refining skills for working in a collaborative leadership model
• Creating and refining a process for assessing school performance
• Learning skills for working unconventionally
• Bringing new team members into the existing culture
• Planning for changes in leadership
• Assessing whole school performance for continuous improvement
• Seeing your team as part of a larger community of teacher-powered schools
• Growing the teacher-powered school community
• Mobilizing the teacher-powered school community to transform teachers and teaching

Search the Guide

• Our Mission

PBL for Pre-K Through Second Grade

Very young students can benefit from project-based learning, as these detailed steps for a project conducted by preschool students demonstrate.

Observation, exploration, and discovery are three main skills that young children (kindergarten to second grade) generally develop when they interact with their surroundings. Some children prefer to take time to observe the environment before moving around to explore, while others choose to immediately start actively discovering the wonders within the environment. Nurturing an environment that ignites curiosity and facilitates exploration, therefore, is paramount.

Early-years educators who work with children 2 to 7 years old play a pivotal role in laying the foundation for lifelong learning by creating spaces where children can freely explore their diverse interests and learn how to expand explorations and inquiries into meaningful in-depth projects. 

In this post, I share a project I developed for a pre-K class with 3-year-olds that offers clear examples of each step and process feature. The project began when a boy became fascinated by the sound that came out of a bottle when he blew into it. He shared his findings with his peers, and the Sounds Exploration project began.  

Creating an Environment for Exploration

The environments where young children interact become learning spaces and serve as educators, generating dialogue between children and/or between each child and the environment, developing processes of inquiry, reflection, observation, and active listening. What should these spaces be like? 

Versatility: Design flexible learning environments that allow spontaneous exploration and discovery in different areas and disciplines. Incorporate adaptable learning materials to accommodate diverse interests and activities. Equip your classroom with a rich variety of resources, including books, art supplies, natural materials, and sensory experiences. Allow children to access natural open spaces that offer enough room for free exploration.  

In the example of the Sounds Exploration project, the teacher offered different materials and contexts for the learners to make and identify sounds, both outside and indoors. In the open air, the teacher helped learners focus on sounds by inviting them to close their eyes and name the sounds they could hear. This takes some time and guidance to help learners to listen beyond the sounds in the foreground and pay attention to those in the background. The learners were then made aware of the sounds they made by walking on different surfaces—like pebbles, grass, and mud—and the sounds they made with sticks or by hitting the water. Outdoors contexts are full of discovery possibilities. 

Indoors, the children used materials such as plastic tops, foil, plastic, cellophane, construction paper, and cardboard to make sounds. Wood blocks, musical instruments, and toys (cars, trucks, dolls, balls, construction blocks) are also an option, as are the different surfaces (floor, carpets, tables) in the classroom. 

In both environments, the children had guidance to help them discover more about the sounds they produced. This connects with the next point.

Curiosity: Encourage a culture of inquiry by posing open-ended questions, stimulating wonder, and inviting children to explore topics of interest. Offer provocations and invitations to learning that spark curiosity and prompt further investigation. 

Collaboration: Facilitate opportunities for children to explore together, interact, learn from one another, and question their findings. 

Interacting with children during exploration periods

The most successful interactions a teacher can carry out in the period of inquiry are those that don’t have a single answer but allow for different responses. The children’s answers will likely be the result of the connections they make with themselves, their previous knowledge, their interaction with their peers, and the context in which they’re interacting.

As a consequence, the teacher has an opportunity to develop and model an attitude of listening and of inquiry into the children’s responses and the construction of their learning. 

For example, related to the Sounds project, the teacher might ask the following questions: 

• “How do you do it? Can you teach me?”
• “This sound... what does it remind you of?” 
• ”What other sounds can we make?”
•  ”What causes sound to be produced?”
•  ”What can we use this sound for?”

Engage in active observation: Observe children closely as they play: as they interact with each other, the decisions they make, and how they choose to communicate their feelings, emotions, thoughts. Pay attention to their interests, preferences, and inquiries.

Listen actively: Listen to the children’s conversations when you ask open-ended questions to stimulate their thinking and foster reflection and critical thinking. Encourage them to communicate their ideas and their thoughts, share observations, and voice their desire to know. 

Let the children express freely: Let them show you their willingness to deepen their knowledge. Follow their interests and curiosity, allowing them to guide the direction of their exploration. Facilitate support and resources based on their inquiries, empowering them to build knowledge and take ownership of their learning journey.

Provide research tools: Offer the children access to age-appropriate tools and materials, including books, digital resources, and hands-on experiences. Support them in navigating these resources independently, fostering self-directed learning skills.

Facilitate tools to document their findings: Provide materials and resources for learners to document their discoveries in various ways: different art forms, notes, oral dialogues, audio/video recordings. 

Transferring exploration into research projects

Children’s active exploration, properly documented, will generate a lot of information and, in turn, will create the possibility of continuing work on a specific project.

In the example of the Sounds Exploration project, the learners were invited to use the sounds they had collected, identified, and documented to make a Sound Story from a well-known story they usually read in class and enjoyed. The guiding question was this: How can the learners in this class turn [the name of the story] into a sound story?

Assist project planning: Guide children in planning and organizing their research project, and deconstruct the process into manageable steps. Help them create research questions, collect information, and develop a short-term plan of action. 

Analyze the data collected: Facilitate understanding of the findings and guide the children to become aware of which subject area they’re willing to learn more about. 

Ignite Intrinsic motivation: Provide steps for the learners to become aware of  what they already know about the specific topic in that subject area and what more they want to know, and guide them in finding where they can collect the information they’re looking for. 

Foster reflection: Promote reflection throughout the research process. Provide opportunities for children to share their findings with peers and reflect on their learning experiences and strategies.

Research projects enable teachers to empower children to make choices and decisions about their learning journey when they have a range of options and opportunities to explore their interests authentically. In addition, research projects foster collaboration and peer learning by encouraging children to work together and share what they’ve learned. 

It’s important to recognize and celebrate children’s achievements and contributions throughout the research process. Create opportunities for them to showcase their work, share their findings with others, and receive feedback and praise .

In essence, by creating an environment that nurtures exploration, supporting children during their inquiries, and empowering them to take on leadership roles in their learning, early years educators can lay the groundwork for a lifetime of curiosity, discovery, and success.

Brown Center scholars react to President Biden’s FY 2025 Department of Education budget proposal

Subscribe to the brown center on education policy newsletter, katharine meyer , katharine meyer fellow - governance studies , brown center on education policy @katharinemeyer rachel m. perera , and rachel m. perera fellow - the brookings institution, governance studies , brown center on education policy michael hansen michael hansen senior fellow - brown center on education policy , the herman and george r. brown chair - governance studies @drmikehansen.

April 9, 2024

The Biden administration recently released their budget proposal for FY 2025. Even though the president has a limited role in setting the Department of Education’s (ED) budget , the budget proposal is one of the most powerful tools the president has in the budget process, as it sets an early agenda for negotiation and subsequent congressional debates.

This year, President Biden released his budget proposal prior to the current fiscal year being fully funded. The final FY 2024 Department of Education budget—signed into law on March 9, 2024 after over five months of continuing resolutions—totaled about $79.1 billion, slightly less than its FY 2023 budget. The FY 2025 Department of Education discretionary budget requested is $82.4 billion. As illustrated in Figure 1, this is lower than the requested FY 2024 , 2023 , and 2022 budgets, though higher than the enacted FY 2024, 2023, and 2022 budgets. Of note, the FY 2024 and FY 2025 budgets are restricted by funding caps set for nondefense discretionary programs in the Fiscal Responsibility Act of 2023 (FRA) that raised the debt ceiling.

The FY 2025 budget also comes during an election year . President Biden’s proposal serves not only as a roadmap for budget negotiations but a chance to outline his priorities for a second term, showing how he would advance many of the initiatives outlined in his 2024 State of the Union .

President Biden often invokes his father’s aphorism “show me your budget, and I’ll tell you what you value” when discussing federal fiscal policy. Below, Brookings scholars reflect on the Department of Education’s FY 2025 budget proposal to see what we can learn about what the administration values. Scholars also share insights about the underlying policy problems that the funding proposal attempts to address and what research shows about how effective these proposals might be at advancing students’ well-being.

Katharine Meyer

The President has previously proposed to “double Pell,” increasing the annual maximum Pell grant award to $13,000 a year by 2029. The Pell Grant ( developed by late Brookings scholar Lois Rice in collaboration with Senator Claiborne Pell) is a need-based, undergraduate financial aid program . About 40% of undergraduates receive a Pell Grant— 6.1 million students in 2021-22 . Almost half of Pell recipients have a family income less than $20,000. The revised Free Application for Federal Student Aid (FAFSA) formula launched this year should increase both the number of students eligible to receive any Pell and the share of students eligible for the maximum award.

The maximum student award was $7,395 for the 2023-24 school year and was held flat in the FY 2024 budget. The president proposed increasing maximum Pell to $8,145 for the 2025-26 school year (a $750 or 10% increase). This FY 2025 proposal is actually lower than what the administration requested in FY 2024 when they proposed an $8,215 maximum award for the 2024-25 school year. This smaller increase may reflect growing concerns about the fiscal sustainability of the Pell program and would require even larger increases in subsequent years for “double Pell” to become a reality by 2029.

Notably, the FY 2025 proposal differentiates the maximum award based on the institution a student attends, setting a lower maximum award ($7,495) for students enrolled in proprietary (for-profit) institutions. For-profit colleges leave students, on average , worse off than public or private nonprofit institutions, with lower earnings and higher student loan debt . Amid concerns of a rise in for-profit enrollment post-pandemic , it seems the goal of differentiating Pell amounts would be to sway prospective students toward enrolling in nonprofit institutions where their award would have more “purchasing power.” ED often applies different federal financial aid eligibility rules for for-profit and nonprofit institutions. For example, the “90/10 rule” states proprietary institutions ( but not nonprofit institutions ) must receive at least 10% of their revenue from non-federal funds. Similarly, under the latest “gainful employment” regulations only for-profit colleges or non-degree programs in any sector would lose aid eligibility if they failed debt-to-earnings thresholds. I applaud the effort to steer students to enroll in nonprofit institutions that on average leave students better off. Still, I worry what precedent it sets for future presidents to propose limits on the Pell grant based on the colleges a student attends.

The Pell Grant is the crown jewel of the federal higher education system—it opens the doors to postsecondary education for millions of students a year who otherwise would not be able to afford college. Pell is the foundation upon which additional college access and success initiatives are built and in the FY 2025 budget and beyond should be preserved and increased to fulfill our nation’s commitment to higher education and social mobility.

Rachel M. Perera

One of the most important roles that the federal government plays in education is protecting students’ civil rights. While a federal right to a high-quality education does not exist, students are entitled to an education free from discrimination based on race, ethnicity, and shared ancestry, gender and sexual identity, disability status, and age. And it’s the responsibility of the Department’s Office for Civil Rights (OCR) to enforce those protections in more than 13,000 school districts and 5,700 postsecondary institutions across the country.

Educational civil rights are the baseline standards students should expect to encounter in any institution under OCR’s jurisdiction. Yet, for decades, OCR has not been adequately funded to ensure those baseline standards are met. Making matters worse, OCR’s caseload has exploded in recent years. In FY 2023 alone, OCR received more than 19,000 civil rights complaints from students and advocates across the country alleging a wide range of civil rights abuses. This is a dramatic increase from the early 2000s when OCR’s caseload averaged 5,000. Yet, OCR has fewer FTE staff now (562 in 2023) than they had in 2003 (672). The consequence of this imbalance is a civil rights enforcement agency that is far more reactive than proactive and investigations that can take years to resolve.

The president’s proposed budget includes an increase of $22.4 million to OCR’s budget—bringing the agency’s FY 2025 budget to $162.4 million. This 16% budget increase will largely be used to increase staffing levels at OCR by 86 FTE. This increase is notable, and I applaud the Biden administration for recognizing the important work OCR does—and that they need more resources to do that work well. But a 16% increase is not enough. This is especially true as OCR takes on an increasingly wide range of pressing contemporary discrimination issues. In the last six months alone, OCR has opened more than 60 new investigations into complaints of antisemitic, anti-Muslim, or anti-Arab discrimination in colleges and schools across the country following the start of Israel’s war on Gaza last fall. OCR has also expanded their work in the enforcement of civil rights protections for LGBTQ+ students as a result of the administration’s expanded Title IX guidance and soon-to-be released regulations. This includes a recently opened investigation into Owasso Public Schools following the tragic death of transgender teen Nex Benedict and reports of routine anti-LGBTQ+ bullying and harassment that he and other transgender students experienced. Given overwhelming evidence that LGBTQ+ students continue to face sex-based discrimination in schools, more enforcement from OCR is necessary.

Federal regulators can play a vital role in protecting students’ civil rights in schools and campuses across the nation. But the type of careful, timely, and systemic enforcement work necessary to take on these complex discrimination issues will require far more resources than a 16% budget increase.

Michael Hansen

The Department of Education’s FY 2025 budget proposal highlights its funding requests to help build out the teacher pipeline. The overall aim is commendable, as the supply of individuals choosing to pursue certification to enter the classroom has been dropping precipitously since the Great Recession and is now near historic lows . Additionally, states and districts across the country have been reporting widespread staffing challenges during the last few years of pandemic recovery.

There are two notable areas where the Department is directing investments into the teacher pipeline to address these challenges. One item proposes to double funding for the Augustus F. Hawkins Centers of Excellence program. This is a relatively new program for teacher training programs in HBCUs and other minority-serving institutions, aiming to increase the supply of qualified teachers of color for the classroom. Given the disconnect between ethnic and racial representation of students vis-à-vis the teacher workforce, these are worthwhile investments that should benefit students and schools in many ways.

The second item requests support to expand nascent teacher residency and Grow Your Own (GYO) programs, models that attempt to draw in various types of non-traditional candidates into the teaching profession. Though the evidentiary support for these programs is still emerging , the findings we do have are generally positive , at least on early-career teacher retention and teacher diversity measures.

A challenge for both budget items, however, is that these types of pipeline programs are inherently long-term strategies. They require investments of time and money before really bearing any fruit. These up-front investments may also explain the fairly modest output of such programs relative to the entire workforce demand. Comprehensive numbers do not exist, but even making a set of generous assumptions, I estimate that teacher residencies and GYO programs collectively account for considerably less than five percent of the annual average vacancy rate across the country. The Hawkins Centers of Excellence just made their inaugural grants to 12 institutions last year, implying that any real production boost is at least a few years away. Thus, while the Department’s commitment to supporting the teacher pipeline is welcome, we must bide our time while waiting for these efforts to mature.

This delayed impact is probably just as well, though, as I do not expect districts to continue hiring at the frenetic pace they have in recent years. Flush with ESSER funds to support COVID-19 recovery, many school districts hired more teachers —despite declining enrollments—resulting in lower teacher-student ratios compared to pre-pandemic figures. The days of easy money are over, though, as the proposed budget conspicuously avoids extending the use-as-you-choose ESSER funds, and newly requested funds intended to support learning recovery omits the use of funds to support staffing. Districts will now be looking for ways to cut costs, and education finance scholar Marguerite Roza has recently warned of a “ bloodletting ,” where districts with the steepest fiscal cliffs will soon experience large-scale layoffs. Reading between the lines here, the Department of Education is not going to come to districts’ rescue to maintain staffing levels.

Continue reading about education policy proposals and the FY 2025 ED budget

For more information about what the research says about President Biden’s FY 2025 Department of Education budget proposals, see below from Brookings scholars and guest authors on pressing issues in U.S. education policy, politics, and practice:

• The FY 2025 budget proposes $23 million to American History and Civics education— Melissa Kay Diliberti and Stephani L. Wrabel show that high-poverty high schools are less likely to offer the types of extracurricular experiences research shows boost students’ civil learning.
• President Biden continues to push for free community college in his FY 2025 budget, proposing $90 billion to cover two years of community college— Dick Starz wrote about the America’s College Promise Act (ACPA), legislation around “free college” proposed in 2021, and key considerations for the design of college financial aid.
• The FY 2025 budget proposal includes an additional $625 million for Student Aid Administration. This is notable because insufficient funding for the ED Federal Student Aid office is one explanation for the rocky rollout of the Free Application for Federal Student Aid (FAFSA) this year. Read more about the FAFSA rollout in pieces by Dominique Baker and Katharine Meyer .
• One proposal in the FY 2025 budget would fund a Preschool Incentive Demonstration program in collaboration with school and community-based settings— Christina Weiland, Meghan McCormick, and Allison Friedman-Krauss evaluated the differing impact of school-based and community-based preschool programs, offering policy recommendations for collecting data and monitoring early childhood program quality.

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