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Receptionist Personal Statement

• CV Templates & Advice

Are you applying for a new receptionist position but stuck on what to write in your personal statement for your CV? Don’t panic, we’re here to help. Here is our expert advice on what to include in your receptionist personal statement, as well as a template for you to follow.

We recommend that you use this short personal profile to make your skills and achievements shine. This 100-150 words should promote your strengths, achievements and key skills that relate to the role and successfully sell you as the ideal candidate.

Alternatively, you can read our generic guide for  how to write a personal statement .

What to include in your receptionist personal statement

Why you’re applying for the specific role.

• Highlight why you are applying for the role, and what appealed to you.
• Mention what has appealed to you about the company, ensure that you do your research and tailor your personal statement to each role.
• Provide information on previous work experience as a receptionist.
• Highlight the relevant subjects you have studied, or qualifications gained.
• Provide information on your School/College/University that you attended, if relevant.

Your Receptionist Experience & Skills

• Provide information on your previous receptionist role, mentioning key responsibilities and how they relate to the advertised position.
• Mention key skills that you possess and that helped you to manage previous workload.
• Highlight relevant qualifications, and ensure you mention communication and IT skills.

Receptionist Personal Statement Example

A polite, friendly and extremely capable receptionist, with a passion for delivering excellent administrative support. I hold excellent communication and listening skills, that allow me to communicate successfully with all clients and guests, face-to-face and over the phone. In my previous role I was responsible for answering the telephone, responding to emails, greeting guests and providing a range of administrative support. I am a great people person, therefore providing excellent customer service comes naturally. I have a working knowledge of Microsoft Office and other administrative tools. As a polite, enthusiastic, self motivated individual, combines with my experience and expertise, I believe that I would make a great asset to your administration team.

If you’re looking for further resources to help you with your receptionist job application, then you can choose from the options below:

• Receptionist CV Template
• Receptionist Cover Letter Template

Related links

• Personal Assistant Cover Letter Template

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School Receptionist Cover Letter Examples & Writing Tips

Use these School Receptionist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Receptionist Example 1
• School Receptionist Example 2
• School Receptionist Example 3
• Cover Letter Writing Tips

School receptionists are responsible for greeting and directing visitors, answering phones, and handling general inquiries. They also provide support to the administrative staff.

To be successful in this role, you need to be friendly, organized, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you get the job.

School Receptionist Cover Letter Example 1

I am excited to be applying for the School Receptionist position at ABC School. I have more than five years of experience in customer service and I possess excellent communication and interpersonal skills. I am confident that I would be an excellent addition to your team.

I have a proven track record of providing excellent customer service. In my previous role as a Receptionist at XYZ Company, I was responsible for greeting visitors and answering the phone. I also managed the front desk and ensured that the office was kept tidy. I frequently went above and beyond to help visitors and employees with their needs. I was highly praised by my supervisor for my exceptional customer service skills.

I have the ability to stay calm under pressure and handle difficult situations with grace. I am also proficient in Microsoft Office and have experience using various other software programs.

I am excited about the opportunity to join ABC School and contribute my skills and experience to your team. I look forward to hearing from you soon.

School Receptionist Cover Letter Example 2

I am writing to apply for the open School Receptionist position that I saw on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your school.

I have over three years of experience working as a receptionist in a school setting. I am familiar with all of the duties and responsibilities that come with this position, and I am confident that I can handle them all effectively. I am patient and efficient, and I have a strong customer service orientation. I am also skilled in handling multiple tasks simultaneously.

I am confident that I can be a valuable asset to your school. I am eager to learn and grow, and I am committed to providing the best possible service to your students and staff. I would be grateful for the opportunity to interview for this position, and I look forward to hearing from you soon.

School Receptionist Cover Letter Example 3

I am writing to express my interest in the school receptionist position that is currently available at your school. I have been working as a receptionist for the past three years and have gained valuable experience in this field. My previous employers have all praised me for my ability to work well under pressure, my positive attitude and my ability to multitask.

I have worked as a receptionist at both small and large companies and have gained valuable skills in dealing with people from all walks of life. I have also learned how to handle difficult situations with tact and professionalism. I believe these skills will be an asset to your school.

I am confident that I can perform well in any environment and look forward to the opportunity of working with you. Please find attached my resume for your review.

School Receptionist Cover Letter Writing Tips

1. show your customer service skills.

As a school receptionist, you’ll be the first point of contact for parents and students, so it’s important to showcase your customer service skills. Some great ways to do this include:

• Mentioning how you’ve helped resolve customer complaints in the past or how you’ve gone above and beyond to help customers in need.
• Explaining how you’re patient and efficient when it comes to handling multiple tasks simultaneously.
• Detailing your strong communication skills and how you’re able to build positive relationships with parents and students.

2. Customize your cover letter

When applying for a school receptionist position, it’s important to personalize your cover letter by highlighting your past experiences that have prepared you for this role. For example, if you have experience working with children, mention this experience in your cover letter and explain how you’re looking forward to using your skills in this new position.

3. Highlight your organizational skills

As a school receptionist, you’ll be responsible for managing the front desk and ensuring that all the administrative duties are carried out smoothly. To show hiring managers that you’re capable of handling these responsibilities, highlight your organizational skills in your cover letter. For example, explain how you’re able to keep track of multiple tasks simultaneously or how you’re able to stay calm under pressure.

4. Proofread your cover letter

One of the most important things to do when applying for any job is to proofread your resume and cover letter. This will help ensure that there are no errors in your application that could disqualify you from getting the job.

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13 Receptionist CV Examples [+ Template]

Receptionists are the first point of contact, setting the tone for all subsequent interactions with their warm welcome and efficient service. Similarly, a well-crafted CV serves as your introduction, creating a positive first impression that paves the way for further engagement. In this guide, we'll delve into exceptional receptionist CV examples that highlight your ability to manage tasks, communicate effectively, and maintain a professional demeanor, just like a top-notch receptionist.

CV Examples

Cv guidance.

• Essential Sections

Optional Sections

• Getting the CV Structure Right
• Formatting Your CV
• Personal Statements for Receptionist
• CV Experience
• CV Skills & Proficiencies
• How to Tailor Your CV to a Job
• FAQs about CVs
• Related CVs

CV Writing for Receptionists

• Highlight Your Receptionist Experience : Detail your experience in reception or customer service roles. Mention the size of the organizations you've worked for and the volume of calls or visitors you've handled.
• Showcase Your Multitasking Abilities : Provide examples of how you've juggled multiple tasks at once, such as managing phone lines, greeting visitors, and handling administrative duties.
• Customize Your CV to the Role : Tailor your CV to the job description, emphasizing relevant skills such as proficiency in specific software or languages, or experience in a particular industry.
• Detail Your Technical Skills : List your proficiency in office software such as Microsoft Office, scheduling software, or any industry-specific systems you're familiar with.
• Demonstrate Your Interpersonal Skills : Mention instances where your communication, problem-solving, or conflict resolution skills have been put to the test. Highlight your ability to maintain a friendly and professional demeanor under pressure.

The Smarter, Faster Way to Write Your CV

Receptionist CV Example

• Implemented a new digital appointment scheduling system, improving efficiency by 30% and significantly enhancing client satisfaction.
• Managed the reception area of a high-traffic office, serving over 200 clients daily, maintaining a high level of professionalism and efficiency.
• Coordinated and streamlined communication between different departments, reducing miscommunication incidents by 40% and improving overall operational efficiency.
• Developed and maintained a comprehensive database of over 1000 clients, improving data accessibility and accuracy.
• Reduced waiting time for clients by 20% through effective management of appointments and efficient handling of walk-ins.
• Trained and mentored 3 new receptionists, improving team productivity by 15% and enhancing customer service quality.
• Managed a multi-line phone system, efficiently directing calls and reducing hold times by 25%.
• Implemented a new filing system that improved document retrieval times by 30%, enhancing office efficiency.
• Assisted in planning and coordinating over 50 corporate events, improving company culture and employee satisfaction.
• Efficient Appointment Scheduling
• High-Traffic Reception Management
• Interdepartmental Communication
• Database Management
• Time Management
• Team Training and Mentoring
• Multi-Line Phone System Management
• Office Organization and Filing
• Event Planning and Coordination
• Customer Service Excellence

Dental Receptionist CV Example

• Implemented a new patient scheduling system, resulting in a 30% increase in appointment efficiency and a 20% reduction in patient wait times.
• Managed a team of 3 receptionists, improving the patient check-in process and reducing patient complaints by 40% through enhanced communication and coordination.
• Developed and maintained a comprehensive patient database, enhancing data accuracy by 25% and improving the speed of patient record retrieval.
• Coordinated with dental staff to streamline patient flow, reducing appointment delays by 15% and improving overall patient satisfaction.
• Handled a high volume of patient calls, maintaining a 95% satisfaction rate by providing prompt and accurate information.
• Implemented a new billing system that improved payment processing time by 30%, enhancing the accuracy and accessibility of financial records.
• Managed patient appointments and cancellations, maintaining a 90% appointment fill rate and reducing no-shows by 20%.
• Assisted in the development of a patient feedback system, leading to a 10% improvement in patient satisfaction scores.
• Collaborated with dental staff to ensure all patient records were up-to-date, reducing record discrepancies by 15% and improving overall record management efficiency.
• Exceptional organizational skills
• Proficient in patient scheduling
• Team management and leadership
• Database management
• Excellent communication skills
• Highly skilled in coordinating with dental staff
• Proficient in handling high volume of patient calls
• Experience in implementing new billing systems
• Efficient in managing patient appointments and cancellations
• Ability to develop and implement patient feedback systems

Entry Level Receptionist CV Example

• Managed the front desk operations, effectively reducing visitor wait time by 30% through efficient scheduling and organization.
• Implemented a new digital filing system for client records, improving data retrieval time by 40% and enhancing overall office productivity.
• Coordinated and streamlined communication between different departments, resulting in a 20% increase in inter-departmental efficiency and collaboration.
• Assisted in the planning and execution of corporate events, leading to a 25% increase in client engagement and satisfaction.
• Handled incoming calls and inquiries, achieving a 95% customer satisfaction rate through prompt and courteous service.
• Contributed to the development of a new office protocol manual, which improved staff understanding of procedures and reduced procedural errors by 15%.
• Provided administrative support to a team of 10, improving team efficiency by handling routine tasks and allowing them to focus on core responsibilities.
• Managed the office supply inventory, resulting in a 20% reduction in unnecessary expenditures through careful tracking and ordering of supplies.
• Assisted in the onboarding process of new hires, reducing their acclimation period by 30% through comprehensive orientation and training.
• Front Desk Management
• Efficient Scheduling and Organization
• Digital Filing and Data Management
• Inter-departmental Communication
• Event Planning and Execution
• Customer Service and Inquiry Handling
• Office Protocol Development
• Administrative Support
• Inventory Management
• New Hire Onboarding and Training

Front Desk Receptionist CV Example

• Streamlined front desk operations, resulting in a 30% increase in efficiency and a 20% reduction in customer wait times.
• Implemented a new appointment scheduling system that improved accuracy and reduced no-shows by 15%.
• Managed and resolved customer complaints, leading to a 10% increase in overall customer satisfaction ratings.
• Coordinated with various departments to ensure smooth operations, resulting in a 25% improvement in inter-departmental communication.
• Developed and implemented a new check-in procedure that reduced guest wait times by 20%.
• Trained 5 new receptionists, improving the front desk team's efficiency and customer service skills.
• Managed a high volume of incoming calls, maintaining a 95% answer rate and ensuring all inquiries were promptly addressed.
• Assisted in the organization of company events, leading to a 30% increase in employee participation and morale.
• Implemented a new filing system that improved document retrieval times by 40%, enhancing office efficiency.
• Efficient Front Desk Management
• Appointment Scheduling
• Customer Complaint Resolution
• Inter-departmental Coordination
• Procedure Development and Implementation
• Team Training and Development
• High-Volume Call Handling
• Event Organization
• Document Management and Filing
• Improving Office Efficiency

Gym Receptionist CV Example

• Implemented a new customer service protocol, resulting in a 30% increase in member satisfaction and a 20% increase in membership renewals.
• Managed the gym's front desk operations, improving efficiency by 25% through the introduction of a new check-in system and streamlined administrative processes.
• Coordinated and promoted gym events and classes, leading to a 15% increase in class attendance and a 10% boost in overall member engagement.
• Developed and maintained a comprehensive database of gym members, enhancing communication efficiency and resulting in a 20% increase in member participation in gym activities.
• Handled member complaints and issues, resolving 90% of cases within 24 hours, improving member satisfaction and retention.
• Assisted in the training of new reception staff, reducing onboarding time by 30% and improving overall team performance.
• Managed the gym's social media accounts, increasing online engagement by 40% and contributing to a 15% increase in new memberships.
• Assisted in the design and implementation of a new gym layout, improving member flow and reducing congestion during peak hours by 20%.
• Provided exceptional customer service, contributing to a 10% increase in positive online reviews and a 5-star average rating on Google.
• Exceptional customer service
• Efficient front desk management
• Effective communication
• Event coordination and promotion
• Conflict resolution
• Staff training and development
• Social media management
• Process improvement
• Design and layout planning

Hospital Receptionist CV Example

• Implemented a new patient check-in system that reduced waiting times by 30%, improving patient satisfaction and streamlining the admission process.
• Managed the reception area of a busy hospital department, handling up to 200 patients daily with a record of zero complaints regarding service delivery.
• Coordinated with the hospital's IT department to troubleshoot and resolve software issues, resulting in a 20% increase in system uptime and efficiency.
• Developed and maintained a comprehensive database of patient records, enhancing data accuracy and accessibility for healthcare professionals.
• Facilitated communication between patients, families, and medical staff, improving patient experience and hospital ratings by 15%.
• Trained and mentored 5 new receptionists, ensuring consistent high-quality service and adherence to hospital policies and procedures.
• Managed the scheduling of appointments for over 50 healthcare providers, reducing scheduling errors by 25% and improving patient flow.
• Handled sensitive patient information with 100% confidentiality, adhering to HIPAA regulations and maintaining patient trust.
• Assisted in the implementation of a new electronic health record system, contributing to a 40% improvement in record retrieval times.
• Exceptional patient service and communication skills
• Proficient in patient check-in systems
• Ability to manage high-traffic reception areas
• Experience in coordinating with IT departments
• Proficient in maintaining comprehensive patient databases
• Experience in training and mentoring new staff
• Expertise in scheduling appointments for multiple healthcare providers
• Strict adherence to HIPAA regulations and confidentiality protocols
• Experience in implementing electronic health record systems
• Ability to handle sensitive patient information with utmost confidentiality

Hotel Receptionist CV Example

• Implemented a new customer service protocol that improved guest satisfaction scores by 30%, leading to a significant increase in repeat bookings and positive online reviews.
• Managed the front desk operations during peak hours, effectively handling over 100 check-ins and check-outs daily, ensuring smooth operations and guest satisfaction.
• Coordinated with housekeeping and maintenance departments to resolve guest issues promptly, reducing complaint resolution time by 40%.
• Introduced a new system for managing room bookings that increased efficiency by 25%, leading to fewer overbookings and improved guest experience.
• Handled guest inquiries and complaints, achieving a 90% satisfaction rate by providing prompt and effective solutions.
• Trained and mentored 5 new receptionists, improving the team's overall performance and customer service ratings.
• Managed the hotel's telephone system, handling over 200 calls daily, and ensuring all inquiries were directed to the appropriate department swiftly and accurately.
• Assisted in the development of a loyalty program that increased repeat business by 20% within the first year of implementation.
• Collaborated with the hotel's events team to coordinate over 50 events, contributing to a 15% increase in the hotel's event booking revenue.
• Front desk operations management
• Efficient complaint resolution
• Room booking management
• Guest inquiry and complaint handling
• Team training and mentoring
• Telephone system management
• Loyalty program development
• Event coordination
• Interdepartmental collaboration

Legal Receptionist CV Example

• Streamlined the appointment scheduling process, resulting in a 30% increase in client consultations and a significant boost in the firm's client acquisition rate.
• Implemented a new digital filing system, improving document retrieval times by 40% and enhancing the efficiency of legal teams.
• Managed the reception area during high-traffic periods, maintaining a professional and organized environment that received positive feedback from 95% of clients in satisfaction surveys.
• Coordinated the logistics for over 50 legal seminars and workshops, contributing to a 20% increase in the firm's professional network and client base.
• Developed a comprehensive client follow-up system that improved client retention rates by 15%.
• Assisted in the preparation of legal documents, reducing the workload of legal teams by 25% and enabling them to focus on complex legal tasks.
• Managed communication with over 100 clients, ensuring timely responses and maintaining a high level of client satisfaction.
• Contributed to the development of a client database, improving client management and tracking of legal cases.
• Provided administrative support to a team of 10 lawyers, enhancing team productivity and efficiency in handling legal cases.
• Proficient in digital filing and document management
• Excellent customer service and client satisfaction
• Experience in coordinating and managing events
• Ability to develop and implement efficient systems
• Strong communication skills
• Proficient in database management
• Experience in providing administrative support to legal teams
• Ability to handle high-traffic reception areas
• Skilled in preparation of legal documents

Medical Receptionist CV Example

• Implemented a new patient scheduling system that increased efficiency by 30%, reducing patient wait times and improving overall patient satisfaction scores.
• Managed a team of 3 receptionists, streamlining front desk operations and reducing patient check-in time by 20%.
• Coordinated with the medical team to ensure seamless patient flow, resulting in a 15% increase in daily patient capacity.
• Developed and maintained a comprehensive patient database, improving data accuracy and accessibility for the medical team.
• Reduced no-show rates by 25% through the implementation of an automated appointment reminder system.
• Handled patient inquiries and complaints with a 95% satisfaction rate, enhancing the clinic's reputation for excellent customer service.
• Facilitated the smooth transition to a digital record-keeping system, reducing paperwork by 40% and improving data retrieval times.
• Managed the coordination of over 1000 patient appointments monthly, ensuring optimal utilization of medical staff time.
• Implemented a patient feedback system that led to significant improvements in clinic services and a 20% increase in patient satisfaction scores.
• Efficient Patient Scheduling
• Team Management
• Operations Streamlining
• Customer Service
• Digital Record-Keeping
• Appointment Coordination
• Patient Feedback Analysis
• Problem-Solving
• Process Improvement

Office Receptionist CV Example

• Implemented a new digital filing system that increased office efficiency by 30%, reducing the time spent on administrative tasks and improving the organization of important documents.
• Managed the reception area to provide exceptional first impressions, resulting in a 20% increase in client satisfaction scores based on feedback surveys.
• Coordinated and streamlined the scheduling of 5 conference rooms, reducing booking conflicts by 50% and ensuring optimal usage of office resources.
• Developed a comprehensive training manual for new receptionists, reducing onboarding time by 40% and ensuring consistent service delivery across the team.
• Handled an average of 100 daily inbound calls, providing prompt and courteous service that improved caller satisfaction by 15%.
• Assisted in the planning and execution of 12 corporate events per year, contributing to a 25% increase in employee engagement scores.
• Managed the distribution of office supplies, implementing a tracking system that reduced wastage by 30% and saved the company $10,000 annually.
• Provided administrative support to a team of 10, improving team productivity by handling routine tasks and enabling them to focus on core responsibilities.
• Facilitated communication between different departments, improving interdepartmental collaboration and contributing to a 10% increase in project completion rates.
• Proficiency in digital filing systems
• Excellent customer service
• Efficient scheduling and resource management
• Training and onboarding new staff
• Handling high volume inbound calls
• Event planning and execution
• Inventory management and cost reduction
• Providing administrative support
• Interdepartmental communication and collaboration

Salon Receptionist CV Example

• Implemented a new appointment scheduling system, increasing efficiency by 30% and reducing no-shows by 20%.
• Managed client relations, resulting in a 15% increase in customer retention and a 10% increase in new client referrals.
• Coordinated with stylists to optimize appointment scheduling, leading to a 25% increase in daily appointments and a significant boost in salon revenue.
• Introduced a new system for managing inventory, reducing product waste by 20% and saving the salon $10,000 annually.
• Trained and supervised two junior receptionists, improving front desk efficiency and customer service ratings.
• Developed and implemented a customer feedback system, leading to a 30% improvement in customer satisfaction scores.
• Managed the salon's social media accounts, increasing online visibility and attracting an average of 10 new clients per month.
• Streamlined the check-in and check-out process, reducing client wait times by 15% and improving overall client experience.
• Coordinated salon events and promotions, resulting in a 20% increase in bookings during typically slow periods.
• Client Relationship Management
• Coordination with Salon Staff
• Training and Supervision
• Customer Feedback Analysis
• Social Media Management
• Process Streamlining
• Event and Promotion Coordination
• Efficiency Improvement

Spa Receptionist CV Example

• Implemented a new online booking system, increasing appointment bookings by 30% and significantly improving customer convenience and satisfaction.
• Managed a team of 5 receptionists, reducing customer wait time by 20% through efficient scheduling and task allocation.
• Developed and executed a customer feedback system, leading to a 15% increase in customer retention through targeted improvements in service delivery.
• Coordinated with the spa management to introduce new services, resulting in a 25% increase in overall revenue.
• Handled customer complaints and queries, maintaining a 95% customer satisfaction rate through effective problem resolution and communication.
• Organized staff training programs to ensure consistent service quality, leading to a 10% increase in positive customer reviews.
• Managed the spa's front desk operations, ensuring smooth day-to-day functioning and a welcoming environment for customers.
• Assisted in the development of promotional campaigns, contributing to a 20% increase in new customer acquisition.
• Handled cash transactions and maintained financial records with 100% accuracy, ensuring transparency and trust in financial dealings.
• Excellent customer service skills
• Proficient in managing online booking systems
• Effective team management and delegation
• Ability to develop and implement feedback systems
• Strong coordination and collaboration skills
• Proficient in handling customer complaints and queries
• Ability to organize and conduct staff training programs
• Experience in managing front desk operations
• Proficient in assisting in promotional campaigns
• Accurate cash handling and financial record keeping

Veterinary Receptionist CV Example

• Implemented a new appointment scheduling system that increased efficiency by 30%, leading to improved client satisfaction and reduced wait times.
• Managed and coordinated a team of 3 receptionists, resulting in a 20% increase in productivity and a more streamlined client experience.
• Developed and executed a client communication strategy that improved client retention by 15%, through regular follow-ups and personalized service.
• Initiated a client feedback system that led to a 10% improvement in service quality, by identifying areas of improvement and implementing necessary changes.
• Coordinated with the veterinary team to ensure seamless client and patient flow, reducing client wait time by 25%.
• Managed the inventory of veterinary supplies, reducing wastage by 15% through efficient tracking and timely ordering.
• Handled a high volume of client calls, maintaining a 95% satisfaction rate by providing prompt and accurate information.
• Assisted in the creation of an informative pet care brochure, leading to a 20% increase in the sale of pet care products.
• Trained 5 new receptionists, improving the overall efficiency of the reception team by 30%.
• Exceptional Client Service Skills
• Team Management and Coordination
• Effective Communication Strategies
• Client Retention Techniques
• High Volume Call Handling
• Training and Development
• Feedback Collection and Implementation
• Promotion and Sales of Pet Care Products

CV Structure & Format for Receptionists

Essential cv sections for receptionists, getting your cv structure right.

• Logical Flow : Begin with a compelling personal statement, then proceed to your professional experience, ensuring a logical progression through the sections of your CV.
• Highlight Key Achievements Early : Make significant accomplishments stand out by placing them prominently within each section, especially in your career experience.
• Use Reverse Chronological Order : List your roles starting with the most recent to immediately show employers your current level of responsibility and expertise.
• Keep It Professional and Precise : Opt for a straightforward, professional layout and concise language that reflects the precision reception demands.

Formatting Your Receptionist CV for Success

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Technical Expertise

• Administrative Proficiency : Expertise in managing administrative tasks such as scheduling appointments, maintaining records, and handling correspondence.
• Customer Service Excellence : Proven ability to provide exceptional customer service, resolving queries and issues efficiently and professionally.
• Technical Savvy : Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and office equipment (e.g., multi-line phone systems, printers, fax machines).
• Data Management : Experience in managing and organizing data, ensuring accuracy and confidentiality.

Interpersonal & Collaboration Skills

• Effective Communication : Ability to communicate clearly and professionally with diverse stakeholders, both verbally and in writing.
• Problem-Solving : Aptitude for identifying and resolving issues, improving office efficiency and workflow.
• Team Collaboration : Proven ability to work effectively within a team, contributing to a positive and productive work environment.
• Adaptability : Flexibility in adjusting to changes in schedules, procedures, and tasks.

Creating a Compelling Skills Section on Your CV

How to tailor your receptionist cv to a specific job.

Tailoring your CV to the target job opportunity should be your single most important focus when creating a CV.

Tailor Your CV to a Job Description

Highlight Your Relevant Receptionist Experiences

Use industry-related keywords, emphasize your soft skills, align your professional summary with the job requirements, include relevant certifications and skills, cv faqs for receptionists, how long should receptionists make a cv, what's the best format for an receptionist cv, how does a receptionist cv differ from a resume, related cvs for receptionists.

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School Receptionist: Job Description & Responsibilities

As educational institutions continue to grow, so does the need for organized and responsible personnel. One such personnel is the School Receptionist. This article will look at the School Receptionist job description, responsibilities, the importance of their role in educational institutions, and the benefits a School Receptionist can enjoy in their day-to-day work.

Explanation of School Receptionist position and responsibilities

The School Receptionist is a key member of staff in educational institutions. They are responsible for handling all incoming and outgoing phone calls, greeting and assisting visitors, and ensuring that the school runs smoothly. They are required to work closely with students, parents, teachers, and administrative staff to provide support and guidance.

In addition to their administrative tasks, the School Receptionist is responsible for maintaining a safe and secure environment within the school premises. They monitor the entrance and exit of students and visitors, regulate access to the school, and maintain school records.

Importance of School Receptionist role in educational institutions

The role of School Receptionist is critical to the successful operation of educational institutions. They are the first point of contact for all visitors to the school, and as such, they create the first impression of the institution. The School Receptionist is the face of the school, and they play a vital role in promoting the school’s image, values, and mission.

Furthermore, the School Receptionist is responsible for ensuring that school records are kept confidential and up-to-date. This includes maintaining attendance records, student data, and handling sensitive information.

Benefits of being a School Receptionist

Aside from the satisfaction that comes with helping to shape and mold the future generation, being a School Receptionist offers numerous benefits.

Firstly, School Receptionists typically enjoy flexible working hours, which enables them to attend to personal and family matters. Moreover, School Receptionists have opportunities for professional and personal growth as they get to interact with different members of the school community.

The School Receptionist is an integral part of any educational institution. Their roles and responsibilities are critical to ensuring that the school runs smoothly and that visitors are welcomed warmly. Being a School Receptionist also offers numerous benefits, including flexibility and opportunities for growth.

Job Description

As a school receptionist, you will be responsible for the smooth operation of the school’s front desk. Your core duties and responsibilities will include, but are not limited to:

Overview of job duties and responsibilities

• Greeting visitors, answering phone calls, and responding to emails
• Managing the school’s schedule and calendar
• Directing visitors to the appropriate areas of the school
• Maintaining accurate records and files
• Handling administrative tasks, such as photocopying and data entry
• Assisting with student enrollment, attendance, and records
• Liaising with teachers, staff, parents, and external partners

Required education and qualifications

To qualify for this position, you will typically need a high school diploma or equivalent. Additional education or training in office administration or customer service is a plus. Experience in a similar role, particularly in a school setting, is highly valued.

Skills needed for the position

As a school receptionist, you should possess excellent interpersonal and communication skills, both oral and written. You should be able to multitask and prioritize effectively. You must be detail-oriented and proficient in using office software and equipment, such as Microsoft Office and copiers. Proficiency in Spanish or other languages can also be beneficial.

Availability and work hours

The work schedule for school receptionists typically follows the school year calendar and is generally Monday through Friday during school hours. However, some schools may require receptionists to work before and after normal school hours or on weekends for special events or meetings. You should be flexible and willing to accommodate these schedules as needed.

A school receptionist is a vital member of a school’s administrative team. This role requires excellent communication, organizational, and multitasking skills, as well as a high level of professionalism and compassion. If you have a passion for helping others and working in a fast-paced environment, this could be the perfect job for you.

Receptionist Duties

As a school receptionist, your duties go far beyond greeting visitors and answering phone calls. Your role demands a high level of communication skills, organization, and multitasking abilities to handle diverse administrative tasks.

Greeting visitors and maintaining visitor records

Your first responsibility is to receive and welcome visitors to the school. You must be courteous, professional, and helpful in answering their questions and directing them to the appropriate department or person. Besides, you should maintain a record of visitors’ details, including their names, purposes of the visit, and the time they spent on the school premises.

Answering phone calls and responding to emails

As the first point of contact for callers, you will receive inquiries, complaints, and requests. You must possess excellent listening, understanding, and problem-solving skills to address these issues promptly and professionally. Additionally, you need to respond to emails and other written communications in a timely, accurate, and eloquent manner.

Scheduling appointments

Your role also involves scheduling appointments for parents, students, and staff members. You must maintain a calendar of events, meetings, and other schedules and notify the relevant parties in advance. You need to have excellent time-management skills to ensure that appointments do not overlap or conflict with each other.

Processing paperwork and documentation

As part of your administrative duties, you will handle various paperwork, forms, and documents. You must be detail-oriented, accurate, and proficient in data entry, filing, and record keeping. Besides, you should have a basic understanding of confidentiality and privacy laws to ensure that such documents are secure and confidential.

Handling administrative tasks

As the school’s front desk officer, you will perform various administrative duties, including typing, photocopying, faxing, scanning, and emailing documents. Additionally, you will help in updating school databases, preparing reports, and responding to queries from other staff members.

A school receptionist’s role is critical in ensuring the smooth running of a school’s administrative functions. Therefore, to excel in this role, you need to be an excellent communicator, an excellent multitasker, and be detail-oriented, among other essential skills.

Communication Skills

As a School Receptionist, communication skills are crucial to your success in the role. Excellent communication skills enable you to interact with students, parents, teachers, and staff members effectively. Furthermore, it helps in building relationships and fostering a positive school environment. Your communication skills reflect the school’s image, and thus mastery of this skill is essential.

To learn effective communication skills, consider taking professional training or attending workshops. You can also observe and model effective communication by watching experienced School Receptionists in action. Additionally, reading books on effective communication could also help you understand and sharpen your communication skills.

Dealing with difficult and challenging conversations is an inevitable part of your role as a School Receptionist. Despite your best efforts to maintain a positive school environment, conflicts and misunderstandings are bound to arise. However, with excellent communication skills, you can navigate these conversations with ease. Here are some tips on how to handle challenging conversations:

• Listen attentively and empathize with the other party’s feelings and sentiments.
• Avoid interrupting the other party and allow them to express their concerns and expectations fully.
• Gather all the facts and information necessary to address the issue effectively.
• Stay calm and avoid getting defensive or emotional.
• Offer solutions that satisfy both parties and ensure a positive outcome.

Multitasking while communicating is another critical skill that you must master as a School Receptionist. Multitasking is vital because you often have to handle multiple tasks simultaneously while communicating with different people. For instance, you may have to answer phones, reply to emails, and attend to visitors while attending to a student or teacher’s needs.

To multitask effectively while communicating, consider the following tips:

• Prioritize tasks based on their urgency or importance
• Learn to delegate tasks that can be performed by other staff members
• Use tools such as reminders and to-do lists to manage tasks effectively
• Stay focused on the task at hand and avoid distractions
• Learn to manage your time effectively to ensure that all tasks are attended to promptly.

Effective communication is a vital component of being a successful School Receptionist. Learning to communicate effectively, handle difficult conversations, and multitasking while communicating will help you excel in your role and create a positive school environment.

Technology Skills

Technology is at the heart of many school operations, and often times a school receptionist must have a firm grasp on a variety of technology skills. Here are some of the key skills required for a school receptionist:

Using school software and databases

As the gatekeeper of information, a school receptionist must be able to navigate various school-wide databases and software programs to retrieve information on students, faculty, and staff. This includes knowing the ins and outs of the school’s student information system, as well as any other databases or software that are used for attendance, grading, or scheduling.

Typing and data entry

In addition to knowing how to navigate various databases and software programs, a school receptionist must also have strong typing and data entry skills. As they are often responsible for recording and entering various types of information into school databases, a receptionist must be comfortable with typing quickly and accurately.

Managing social media accounts

Many schools have a social media presence, and a school receptionist may be tasked with managing and curating content for those accounts. This can include posting updates or event information, responding to messages or comments, and even creating graphics or other visual content to accompany posts.

A school receptionist must be comfortable with technology and willing to learn new programs and systems as needed. By mastering these technology skills, a school receptionist can help ensure the smooth operation and organization of their school.

Administrative Duties

As a School Receptionist, a major part of your responsibility is to maintain and organize student records. This is crucial because these records contain essential information that can be important in decision-making for school activities, promoting academic success, and ensuring student safety.

You will also be tasked with filing and record keeping, which is an essential administrative duty in any organization. Filing and record keeping involve creating and managing structured documentation, archiving files correctly, and utilizing technology for efficient access to data. As a School Receptionist, it is your duty to ensure that all records are up to date, accurate, and properly formatted.

Assisting with school events and functions is also another essential duty in your job description as a School Receptionist. You’ll be required to help organize and manage school events such as parent-teacher conferences, annual school concerts, sports day, or even graduation ceremonies. You’ll need to coordinate with other administrators, teachers, and other staff to ensure that all activities run without any glitches. The goal is to create a positive atmosphere where students can feel supported academically, emotionally and socially.

In addition, you may also be responsible for coordinating with parents, guardians, and stakeholders on various occasions such as meetings or consultations. You will need to ensure that everyone who requests an appointment with a teacher or other administrative members is properly booked, scheduled, and the necessary paperwork is in place.

Your day-to-day administrative duties will vary depending on the needs of the school. To effectively fulfill your responsibilities, you’ll need to have excellent organizational skills and be diligent and reliable in completing administration tasks. Attention to detail, time-management skills, and competency in managing electronic data systems are essential skills for every School Receptionist.

The Administrative Duties of a School Receptionist are critical to the school’s smooth running by providing well-organized and coordinated record-keeping, event monitoring, and administrative support needed for the daily operations of the school. Your efforts are vital to support both the students and the school’s faculty as they engage in successful education and drive the school’s mission.

Safety and Security

Ensuring the safety and security of students, staff, and visitors is a top priority for school receptionists. As the first point of contact for anyone entering the school premises, receptionists must be alert and proactive in responding to potential threats or emergencies.

Protocol for emergencies

Receptionists play a critical role in emergency preparedness and response. They must have a clear understanding of the school’s emergency protocol and be able to execute it efficiently in the event of an emergency. This includes notifying appropriate authorities, directing staff and students to safe areas, and providing updates and instructions as needed.

Monitoring CCTV cameras

CCTV cameras are an important tool for monitoring activity on school premises. Receptionists should be trained on how to effectively use the security cameras and be vigilant in monitoring them for any suspicious activity. If something out of the ordinary is observed, receptionists should immediately alert the appropriate authorities and take appropriate action to prevent any potential harm.

Dealing with unauthorized visitors

In order to maintain a safe and secure environment, it is important for receptionists to be able to identify and deal with unauthorized visitors. This may include asking for identification or verifying the purpose of their visit. If necessary, receptionists should be prepared to deny entry or contact the appropriate authorities to handle the situation.

Keeping confidential information safe

Receptionists often have access to sensitive and confidential information such as student records and personal identifiable information. It is essential for receptionists to maintain the confidentiality and integrity of this information. They should be trained on proper data security and privacy policies and be diligent in safeguarding any confidential information they come across.

Safety and security are key responsibilities of school receptionists. They must be well-trained in emergency response protocols, vigilant in monitoring security cameras, able to deal with unauthorized visitors, and committed to protecting the confidentiality of sensitive information. By fulfilling these responsibilities, receptionists can contribute to creating a safe and secure environment for students, staff, and visitors.

Interpersonal Skills

As a school receptionist, it is essential to possess excellent interpersonal skills to build strong relationships with students, parents, and faculty members. Building these relationships is critical since they form the foundation of a positive school culture, leading to increased student achievement and retention rates.

One of the key areas a school receptionist should focus on is conflict resolution. Due to the diverse backgrounds, opinions, and beliefs of staff and students, conflicts and misunderstandings can arise. Effective conflict resolution requires active listening skills, clear communication, empathy, and problem-solving abilities.

Dealing with sensitive situations and emotional reactions is another crucial aspect of the school receptionist’s role. This can involve comforting grieving parents or dealing with irate individuals. In such scenarios, the school receptionist should maintain composure, be empathetic, and provide information and assistance as needed.

Moreover, the school receptionist must be equipped with stress and anxiety management skills. The job can be stressful, especially during peak periods such as registration and exam time. Techniques, such as deep breathing, mindfulness, and time management, can be helpful in alleviating stress and anxiety.

The school receptionist plays a critical role in facilitating an excellent school experience for students, parents, and faculty. Possessing good interpersonal skills, including conflict resolution, handling sensitive situations, and managing stress and anxiety, is essential in carrying out the duties and responsibilities of the job effectively.

Examples of Successful School Receptionist

In this section, we will discuss successful School Receptionists and what makes them exceptional in their role.

Case studies of successful School Receptionist

One example of a successful School Receptionist is Mary. Mary has been working for the same school for 10 years and has built strong relationships with students, parents, and staff. She is known for her friendly and welcoming demeanor, and her ability to multitask and handle challenging situations.

Another successful School Receptionist is John. John is relatively new to the role, but he quickly adapted to the demands of the job. He is highly organized, efficient, and pays close attention to detail. John communicates effectively with the school community and resolves issues promptly.

What makes a School Receptionist exceptional

A School Receptionist can be considered exceptional if they possess the following qualities:

1. Exceptional Communication Skills

The ability to effectively communicate is crucial for School Receptionists. They must be able to convey information clearly, answer questions from students, parents, and staff with patience and professionalism, and be able to diffuse difficult situations.

2. Strong Organization and Multitasking Skills

School Receptionists must have strong organizational skills to keep track of numerous administrative tasks, student attendance, managing phone and email correspondence, and other duties. Multitasking and time management skills are highly valued in this role.

3. Positive Attitude

A positive attitude can make all the difference in creating a welcoming and supportive atmosphere for students, parents, and staff. School receptionists with a positive attitude help to set the tone for the entire school.

4. Compassionate and Empathetic

School Receptionists interact with parents and students experiencing various challenges, and they must approach these interactions with compassion and empathy. The ability to understand and provide support to those in need is highly valued.

Profile of a successful School Receptionist

An ideal profile of a successful School Receptionist includes the following:

Experience and Qualifications

A School Receptionist should have a high school diploma or equivalent, with office management experience, excellent computer and typing skills, and some customer service experience. Previous experience working in a school setting is highly desirable.

Personal Qualities

A successful School Receptionist should demonstrate strong communication, organizational, and multitasking skills. They should possess a positive attitude, show compassion and empathy, and be able to work independently.

Job Responsibilities

The responsibilities of a School Receptionist includes, but not limited to, answering phone calls and emails, welcoming visitors, managing student attendance, providing support to school administrators, managing schedules, and performing other administrative tasks as needed.

A successful School Receptionist is a valuable asset to any school. They play a critical role in ensuring students and staff can navigate the school environment smoothly. Potential hires should possess the necessary qualifications, personal qualities, and job responsibilities to be successful in this role.

Professional Development

As a School Receptionist, professional development is crucial to your success in your role. You need to be up-to-date with the latest developments in your industry and equip yourself with the skills and knowledge required to handle any challenges that come your way. Here are some ways to enhance your professional development:

Continuing Education Opportunities

Continuing education opportunities are a great way for School Receptionists to stay up-to-date with the latest advancements in their field. Taking classes, attending conferences, and workshops can sharpen your skills and keep you informed about the latest trends and technologies. You can look for opportunities offered by industry organizations, community colleges, and universities.

Certifications and Training

Getting certified can add more credibility and value to your resume. Certifications are typically designed to demonstrate your mastery of a particular subject. Earning certification can help you stand out from your peers and increase your chances of getting promoted. Some certifications that can be beneficial for School Receptionists include Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), and Google Certified Educator.

Networking with other School Receptionists

Networking with other School Receptionists can provide you with valuable insights and advice. Joining associations and attending local chapter meetings can help you interact and connect with other receptionists in your area. This can be an excellent way to share best practices, discuss new techniques, and learn about the newest technology being used in the field.

As a School Receptionist, investing in professional development is a great way to ensure success in your role. It is essential to keep yourself up-to-date with the latest trends and technologies in your field, and expanding your knowledge and skills will help you to become more valuable to your organization. By taking advantage of continuing education opportunities, earning relevant certifications, and networking with peers in your industry, you can take your career to the next level.

Future of School Receptionist Role

As with most professions, the role of the School Receptionist has undergone significant changes in recent years, with trends indicating further evolution. This section will examine some of the changes and trends, as well as the influence of technology, and provide insight into the future of the School Receptionist role.

Changes and Trends in School Receptionist Position

Traditionally, School Receptionists have been responsible for managing the administrative tasks of schools, such as greeting visitors, directing calls, and managing paperwork. However, the role has evolved to include a wider variety of responsibilities, including event planning, social media management, and data entry.

One significant trend in the School Receptionist position is the requirement for more advanced technical skills. As schools continue to adopt technology into their curriculum and operations, School Receptionists are expected to have knowledge of various software applications, as well as be able to troubleshoot technical issues.

Additionally, there is a growing demand for School Receptionists to possess excellent communication and interpersonal skills, as they often function as the “face” of the school. They must be courteous, professional, and able to communicate effectively with a diverse range of individuals.

The Future of Technology in the Role

The future of the School Receptionist role is closely tied to the evolution of technology. As schools continue to integrate technology into their operations, the School Receptionist will need to keep pace with new software applications and devices.

One trend that is likely to continue is the use of digital receptionist systems. These systems allow visitors to check in, manage their appointments, and even receive directions through a tablet or kiosk. This can free up the School Receptionist to focus on other tasks and reduce their workload.

Another trend is the use of chatbots or virtual assistant technology. These tools can be integrated directly into a school’s website or social media accounts, allowing visitors and parents to access information quickly and easily. School Receptionists may be required to manage and oversee these tools, as well as train others on how to use them effectively.

Future Expectations and Job Outlook

As schools continue to evolve, the expectations for School Receptionists are likely to become more complex. In addition to traditional administrative tasks, they may be required to manage communication channels, oversee technology systems, and manage events.

The job outlook for School Receptionists is healthy, with the Bureau of Labor Statistics projecting a 10% growth rate for administrative assistants and secretaries, which includes School Receptionists, between 2019 and 2029.

The School Receptionist role is evolving, with changes and trends indicating that they will need to be comfortable with technology and possess excellent communication skills. The use of digital receptionist systems and virtual assistants is expected to grow, while the need for skilled School Receptionists is projected to increase. Those interested in pursuing a career as a School Receptionist can expect to enter a dynamic and rewarding profession that will continue to evolve in the coming years.

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2 School Receptionist Resume Samples

A resume for the school receptionist position is a logically structured document that contains information about your qualifications and experiences in reverse chronological order.

It needs to be a short yet comprehensive document which includes the detail of a candidate’s relevant traits.

It is a fact that recruiters spend a few seconds looking through a resume. Therefore, the need to impress them at the very beginning is the prime concern in this scenario.

The following resume along with this cover letter for the school receptionist will guide you on how to build a perfect job application set.

Sample Resume for School Receptionist Position (Example 1)

Agnes Carson 32 Augusta Drive, Benton, AR 42252 [Contact #] [Email]

School Receptionist

SUMMARY Self-motivated and dependable School Receptionist with 3+ years’ progressive experience working as a receptionist in educational settings. Highly skilled in greeting visitors and guiding them appropriately. Competent at handling multi-line telephone exchanges, processing incoming mail, and answering queries from parents and visitors. Recognized for maintaining the confidentiality of official documents.

COMPETENCIES

• Computer: MS Word, Excel and PowerPoint
• Typing Speed: 60WPM
• Bilingual: English/Spanish

KEY ACCOMPLISHMENTS

• Introduced and designed a new set of forms and memos making the front-desk procedure smooth and friendly.
• Played a pivotal role in devising instructional material for new teachers.

PROFESSIONAL EXPERIENCE

School Receptionist The Learning Alliance – Benton, AR 2012 – Present

• Greet visitors as they enter the school office
• Answer and direct phones in a professional manner
• Process incoming mail
• Create, develop and maintain files
• Order and maintain supplies
• Supervise student workers
• Create the plan for tracking lesson plans
• Maintain staff development information and catalogs
• Perform administrative duties as and when assigned

Front Desk Receptionist FROSCH – Houston, TX 2009 – 2012

• Greeted and assisted clients in a courteous and professional manner
• Answered and routed incoming telephone calls
• Prepared outgoing mail
• Sorted and distributed incoming mail
• Scheduled conferences rooms
• Maintained office inventory
• Performed general clerical duties such as filing, photocopying, typing, and maintaining the database
• Updated contact list and addresses

EDUCATION A.S. Degree in Sociology City University, Benton, AR  | 2008

School Receptionist Resume Sample 2

Karen Anderson 589 Cider Hill Road, York, ME 71653 (000) 999-9651 [email protected]

SUMMARY Highly organized, dedicated, and dependable receptionist with 10+ years’ hands-on experience in handling front desk work in an academic setting. Adept at managing administrative and clerical work processes particular to school environments.

PROFESSIONAL HIGHLIGHTS

• Expert in handling school switchboard by answering calls and providing the required information
• Well-versed in retrieving and collating information to deliver a high level of reception and administrative services
• Adept at responding to queries regarding admission and accounting information
• Qualified to maintain complex record-keeping systems to ensure appropriate filing and paperwork maintenance

KEY ACHIEVEMENTS

• Reduced paperwork by 55% by implementing a core electronic filing system
• Developed starter materials for new students, significantly reducing administrative and training work
• Reorganized the mail system by implementing a dynamic mail distribution system
• Overhauled the existing first contact system by introducing a specialized greeting for telephone and in-person queries

School Receptionist Highline Public Schools, York, ME (6/2015 – Present)

• Greet visitors and respond to their queries about school curriculum, timings, and special projects
• Answer telephone calls and provide information about school services
• Create schedules for staff members and ensure that they are delivered to them on time
• Make appointments and follow up on them by calling or emailing
• Receive mail and ensure that it is properly sorted out and distributed
• Provide visitors with information regarding classes and schedules and encourage them to meet with a school admissions counselor
• Create correspondence such as memos and letters and ensure that they are sent to the right recipients
• Make preparations for meetings and special events
• Maintain adequate inventory of school supplies and equipment by creating a liaison with vendors and suppliers
• Monitor the use of supplies and equipment and coordinate efforts to ensure that wastage is minimized
• Perform scanning, photocopying and printing activities

Front Desk Assistant Daisy Bronson Middle School, York, ME (1/2014 – 6/2015)

• Greeted visitors and parents and provided them with information on school services
• Assisted school receptionist by talking over half her telephone workload
• Created and distributed memos and announcements to teachers and staff members
• Maintained students’ records in a confidential manner
• Distributed schedule sheets to staff members and teachers
• Ensured the general cleanliness and maintenance of the school reception area

EDUCATION High School Diploma St. Mark Catholic School, York, ME – 2002

CORE COMPETENCIES • Tier one services • Correspondence handling • Appointment scheduling • Admissions management • Supplier relations • School security • Bookkeeping • Technology savvy • Mail handling

COMPUTER SKILLS

• MS Word and Excel
• Typing Speed: 50 WPM
• School Receptionist Cover Letter [2+ Samples]
• 6 Front Desk Receptionist Resume Objective Examples
• 5 Hotel Receptionist Resume Summary Examples
• Front Desk Receptionist Resume Sample

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Receptionist CV examples

When looking to secure a receptionist position, your CV needs to catch recruiters’ eyes, and show them why you’re the perfect candidate for the role.

It is essential that you quickly demonstrate you have the best skills for any receptionist role ,so that employers are eager to invite you in for an interview.

This guide, including 3 receptionist CV examples , will help you put together a winning CV that will showcase your in-demand skills, making you stand apart from the other applicants.

Guide Contents

• Receptionist CV Examples x 3
• How to structure your CV
• Write a powerful CV profile
• How to detail Work experience
• Education sections tips
• Essential Receptionist Skills

CV templates 

Receptionist CV Example

Hotel receptionist CV Example

Gym receptionist CV Example

This example CV demonstrates generally how you should be structuring and formatting your CV to sell yourself as an effective receptionist.

Your CV should be tailored and relevant to the positions you’re applying to, and the below guide will go through each component of your CV, explaining how you can adapt each aspect to suit your situation.

Receptionist CV Structure

Your first impression in the recruitment process begins with your CV, so when putting it together you should first be planning the layout .

Make sure that it is easy to read, and that it accentuates the most important parts of your experience and skills.

The below infographic breaks down the structure your CV should be following to make it easy to read as well as emphasising why the employer should hire you; it also includes pointers on the formatting and styling of your CV.

A poorly structured CV can cause key aspects to be missed by recruiters, so you need your CV to be well defined and simple to review.

CV formatting tips

• A CV should be ideally no longer than 2 sides of A4 – allowing you to go into enough depth about your relevant experience, without being so detailed that it becomes tedious to read.
• Although tempting to use large text or bold colours to attract recruiters’ attention, try to stick to a clear and professional looking font and colour pallet.
• Use short paragraphs and bullet points to separate text – bold headings are also a great way to highlight sections such as work experience or qualifications and make it easier for a recruiter to follow.
• Avoid using any logos or images in your CV as this can distract from the content.

Structuring your Receptionist CV

Keep the content of your CV ordered in the following way:

• Contact details  – you want to make it easy for recruiters to get in touch with you, so make this section clear and accurate at the very top of your CV.
• Profile  – This is a short summary of your experience and skills that are relevant to the job you are applying to and helps recruiters at first glance realise why you’re right for their position.
• Work experience / career history – List all your work history, starting with your most recent / current position, then working backwards.
• Education  –  Listing your educational background and any professional qualifications.
• Interest and hobbies  – This is an optional section but below I will explain how to display this in a way that can further your applications.

Each of these sections is explained in detail below including what information you need to be including to produce a stand out CV.

CV Contact Details

This is the simplest section of your CV, but one you need to get right if you want to hear back from recruiters.

You want this section to be highly visible to recruiter, so don’t hide it at the bottom or at the side of your CV.

There is no need to write too much detail in this section, so stick to the basics:

• Phone Number – Ideally this would be your mobile number, before sending an application always double check this is your most up to date number
• Email address  – Use only professional looking email addresses , preferably your first name and last name@. If you have a childish email address from years ago, create a new account for job applications
• Location – This doesn’t need to be your full address and instead can just be the city or town you reside in
• If you have a Linkedin account, feel free to include a link, especially if you have testimonials or endorsements on your profile.

You only have two pages to create that great first impression so there is no need to add extra details such as your full address, date of birth or any other surplus personal information – these will take up too much valuable space.

Also, a receptionist wouldn’t be judged on their looks so a photo isn’t required .

Receptionist CV Profile

Your profile sits at the top of your CV and acts as an introductory summary to catch readers’ attention and ensure they keep reading.

A strong profile will be custom fit to the roles you are applying to, highly tailored to reflect the requirements of those positions.

Your introductory paragraph should be no longer than 5-10 lines, you will be able to go into more depth later in your CV.

For a receptionist role this is the type of content you should be including in your profile:

Previous Employment  – Have you previously worked in customer facing roles? Which types of companies have you worked for?

Essential Receptionist Skills – Every job role will have different requirements but try to demonstrate your ability to work within a busy environment, greet clients, arrange meetings etc.

Relevant Qualifications   – Any vocational customer service training could be applicable but also look to include any qualifications in English or IT.

Quick tip:  If you worry that your spelling and grammar might not be correct, try using our quick-and-easy CV Builder  to eliminate the risk of making mistakes.

Boost your profile with a core skills section

In addition to your personal profile you can include a core skills section directly underneath, this will help to show recruiters your talents from the first glance at your CV.

This section should contain bullet points that detail the most relevant skills for a receptionist role ( use 2-3 columns to avoid this section becoming too lengthy .) You should be looking to include key word s from within your target job specifications to help you make a big impression

Work Experience

Once you’ve written your profile and core skills, you need to focus on your work experience.

This section will demonstrate your previous employment, including responsibilities and achievements in your roles.

If you have a vast amount of experience, reduce the size of each role as you work backwards through your employment history.

Remember not to leave any gaps but instead document any periods of unemployment or travelling.

If you have never had any type of paid employment then include unpaid work experience or voluntary experience you have obtained.

Structuring your Roles

Avoid including big chunks of texts in your work experience section and instead break down the information using headers and bullet points.

This will help a recruiter hone in on significant information that makes you more desirable for the role.

This annotated example shows you how to do this.

See more sample CVs 

You should divide your role descriptions into these three segments.

Include a brief summary of the company you worked for and an overview of your role.

“Working as a receptionist on a busy front desk for (company name) providing all front of house functions to support the business.”

Key Responsibilities

Use bullet points to break down each aspect of your roles, including regular tasks, one-off projects, and who you would interact with within that role.

• Greeting clients and visitors in person and answering or referring inquiries
• Arranging meeting rooms and providing refreshments and ensuring attendees are well looked after

Key Achievements

You want to be showcasing instances where you have added value to a working environment and made an impact.

• Introduced a new scheduling system that ensured 100% accuracy in appointment booking

Towards the bottom of your CV you should be adding your qualifications, including any GCSEs, A Levels, Degrees or any vocational qualifications.

Tip – Unless you are a school leaver, you don’t need to list every qualification in detail as this will take up valuable space.

For example, writing “10 GCSEs A-C” is sufficient in most cases, as opposed to listing every individual subject and grade.

Also, be sure to include any receptionist relevant qualifications, such as customer service certificates.

Hobbies and Interests

Unlike the other sections of your CV, this part isn’t mandatory, so only add hobbies or interests that are relevant to your work.

If you have limited work experience this section could be used to document how you have used relevant skills outside of the work environment. For example, playing as part of a sports team could highlight your ability to organise events and communicate effectively.

However, don’t add for the sake of adding. You only want to add interest that could help prove you are a good fit for your target roles.

There’s no need to add reference details to your CV, employers shouldn’t ask for reference until offer stage.

Essential Skills for your Receptionist CV

Each receptionist role will ask for different skills so make sure to review the requirements in the job specification and add these to your CV.

However, most receptionist positions will expect you to be able to demonstrate the below skills.

Customer Service – As a receptionist you will be the face of the business, meaning you need strong customer facing skills to ensure all clients have the best experience. Highlight how you’ve worked to fulfil customer needs previously in past roles.

Office support – You will most likely be needed to support a variety of functions, from organising post to arranging meeting rooms. In your CV you need to focus on how you have been able to successfully support busy office functions

Diary management – As a receptionist you will often be required to book events, rooms and meeting, so it’s essential to show that you are capable and organised throughout your CV.

Call handling – Any front-of-house role will require good telephone manner and the ability to screen calls to ensure that important calls get through to the right people on time.

Security – With many receptionist roles being undertaken in public spaces of buildings, it’s important to prove that you know proper security protocols.

Writing your Receptionist CV – Conclusion

When writing a CV for a Receptionist role you need to make it both visually pleasing and include information that is relevant and tailored to the job.

Whilst you need to include details of your experience, education and relevant skills you want to make it clear and easy to read, including an enticing personal profile that summaries why you should be hired.

A CV definitely isn’t one size fits all, so make sure to research target jobs before applying so you are able to tailor your skills and add keywords which will ensure you stand apart from the competition, helping you progress to interview stage .

Best of luck with your next application.

CV examples

Receptionist CV

Ava, an adept Receptionist, utilises the Harvard CV template with a clear and uncomplicated design that highlights her daily responsibilities and accomplishments.

"Dependable and highly organised receptionist (CPD certified) with 5+ years of experience in providing exceptional customer service and managing administrative tasks efficiently."

Table of contents

Receptionist CV Writing Guide (Examples & Tips)

Receptionists serve as the first point of contact for many companies, making it crucial for them to effectively represent and promote the employer brand. Crafting a good receptionist CV is the best way to showcase your customer service, administration, and communication skills. 

Whether you're interested in becoming a receptionist or contemplating a career change , the process of writing a CV remains similar. It can be overwhelming to create a CV without a starting point. This article offers industry tips and a step-by-step guide to help you create a good CV tailored to your receptionist career goals.

Receptionist CV example

Download this receptionist CV example as PDF

Looking at this receptionist CV template, you can see Ava’s relevant experience and skills. She emphasises her ability to work under pressure in a fast-paced environment. She has opted for the professional Stanford template due to its simple yet widely accepted format.

Exploring cover letters? Take a look at the corresponding receptionist cover letter example !

Customise this receptionist CV sample

What should you include in a receptionist cv.

To create a modern CV , optimise the document for ATS , research the company thoroughly, and include all the keywords from the job post. Reviewing and editing your receptionist CV carefully is paramount to ensure it’s error-free and gives the best impression.

Below, you can find recommended sections to incorporate into your receptionist CV. Once you have included the essential information, consider adding optional sections such as awards or references .

For more tips, refer to how to improve your CV .

Set yourself apart with a strong personal profile

A CV for a receptionist personal statement, also known as a personal profile, is a section on a CV that aims to reflect one’s career aspirations and background. This statement provides a glimpse into what the applicant can offer before delving into experience and expertise. It’s also the first impression recruiters will get. Your personal profile summary helps differentiate your CV from others with similar qualifications and experiences.

Below are examples of personal statements at different skills and competency levels. A well-structured and compelling personal profile on a CV can increase your chances of being invited to an interview. Find out how to write a personal profile and discover proven strategies.

Receptionist Personal Profile Example

Diligent and personable Receptionist with a proven track record of efficiently managing front desk operations. Exceptional organisational and communication skills contribute to a welcoming environment for clients and visitors. Known for maintaining a high level of professionalism, consistently prioritise efficiency and courtesy to ensure a positive first impression and seamless daily operations at the front desks.

Receptionist with No Experience Personal Profile Example

Enthusiastic individual seeking a Receptionist role with a strong willingness to learn and contribute. Eager to leverage excellent interpersonal skills and adaptability to provide exceptional support in a professional setting.

Learn more on how to write a CV for a receptionist with no experience.

Medical Receptionist with No Experience Personal Profile Example

Detail-oriented and empathetic Medical Receptionist with a background in healthcare administration. Proficient in managing patient records, appointment scheduling, and ensuring a smooth flow of operations in a medical setting.

School Receptionist with No Experience Personal Profile Example

Proactive School Receptionist with a passion for creating a positive atmosphere for students, parents, and staff. Adept at handling administrative tasks and maintaining a welcoming front office for educational institutions.

Hotel Receptionist with No Experience Personal Profile Example

Experienced Hotel Receptionist with a focus on delivering outstanding guest experiences. Highly skilled in reservation management, check-in/check-out procedures, and providing exceptional customer service in the hospitality industry.

Front of House Receptionist with No Experience Personal Profile Example

Dynamic Front of House Receptionist known for excellent multitasking and communication abilities. Proven track record in managing diverse responsibilities and ensuring a seamless front office experience for both clients and staff.

Veterinary Receptionist with No Experience Personal Profile Example

Compassionate Veterinary Receptionist with a strong background in animal care environments. Skilled in handling client inquiries, scheduling appointments, and supporting veterinary teams to ensure smooth clinic operations.

Dental Receptionist with No Experience Personal Profile Example

Detail-oriented Dental Receptionist with expertise in managing patient appointments, billing, and maintaining a welcoming atmosphere in a dental practice. Proven ability to handle administrative duties with precision and professionalism.

For additional CV advice and tips for the above job profiles, refer to the following CV examples:

Hospitality

Elevate your CV with receptionist skills

As a receptionist, emphasise strong organisational and time management skills in your CV. Ultimately, you should focus less on aesthetics, like the design, and more on crafting a compelling document to showcase your skills and experience. More importantly, a CV should balance hard and soft skills, emphasising communication, listening, and empathy.

Refer to how to put skills on a CV for further guidance. Additionally, check out how you can boost your CV with language skills .

Mention work experience

When including work experience on a receptionist CV, listing all relevant job responsibilities and tasks highlighting your proficiency in the role is essential. Start each entry with the job title, employer name, and employment dates. Include any awards or achievements received during your tenure as a receptionist or another relatable customer service role, if applicable.

Front Desk Coordinator, Johnson Consulting, London, UK | 2020 - Present

Manage the front desk, greeting and assisting visitors, and directing calls to the appropriate personnel. Coordinate meeting room schedules and assist in organizing company events, ensuring smooth logistical operations. Maintain a high level of professionalism in handling inquiries, providing information, and resolving customer concerns.

Implemented a new visitor sign-in system that significantly reduced wait times and improved the overall experience for clients and guests.

Received positive feedback from management and visitors, acknowledging the enhanced efficiency and professionalism of the front desk operations.

Example of a receptionist with no experience:

Intern, Johnson Consulting, London, UK | 2023

Assisted in organising company events, demonstrating strong organisational and multitasking abilities. Collaborated with team members to support daily office functions and maintain a professional reception area. Completed a comprehensive internship focused on developing receptionist and customer service skills.

Gained hands-on experience in managing the front desk, including greeting visitors and handling phone inquiries.

Acquired proficiency in using office equipment, managing mail, and ensuring a tidy and organized workspace.

For more tips, refer to how to enter the workforce after graduating.

List education or other relevant qualifications

To become a receptionist in the UK, you need to have a combination of qualifications, knowledge and skills. Qualifications-wise, it is beneficial to have at least five GCSEs or equivalent – ideally including English language, maths and IT – although some employers may accept lower grades depending on the role. A-Level qualifications can be helpful but are not essential. Our education article further outlines how to structure is on a CV.

In addition to showcasing your qualifications, it is essential to highlight any relevant experience or volunteer work you have completed related to a receptionist role. Also, include any continuing professional development activities you have undertaken, such as training courses and seminars.

Refer to courses and certificates for more tips. Alternatively, consider the courses below to elevate your CV.

Professional Receptionist Course – IEAA Level 2

NCFE Level 3 Certificate in Principles of Business Administration

Receptionist Course by Live & Learn

Key takeaways

After reading this article, you're ready to kickstart your career documents and apply for receptionist jobs! The key to obtaining a desired receptionist job is planning and creating an eye-catching CV. Remember that using the 'working smarter, not harder' approach can give you more leads and eventually help you land your desired job.

Next steps?

Explore our range of CV templates and CV examples designed to align with your career objectives. If you find crafting a CV challenging, our CV Writing Service is here to simplify the process for you.

We suggest familiarising yourself with effective approaches to kickstart a compelling cover letter . This step can make a positive impression on employers, significantly enhancing your prospects of landing the perfect account management job.

What is the best format for a receptionist CV?

When writing your CV, using a professional and transparent format is essential. A CV will look different for everyone, depending on their situation and career goals. However, you should follow the most common format of writing a CV in reverse chronological order, with the most recent work experience listed first. If you have gained work experience, consider a skills-based CV to showcase your capabilities.

What are the top qualities of a receptionist?

The top qualities of a receptionist include strong communication skills, excellent customer service abilities, the ability to multitask and prioritise tasks, a professional attitude, problem-solving skills, organisation skills, and the ability to work independently. To reach a maximum impact, incorporate these qualities, skills, and attributes organically throughout your CV to make a lasting impression. Refer to our customer service or part-time CV example for more tips.

What does a receptionist do?

The responsibilities and duties of a receptionist are multifaceted; however, typically, they represent the first point of contact for visitors to a business, providing welcoming services and helping to direct customers if they require any assistance. They are responsible for answering incoming calls, taking messages, and transferring calls to the appropriate party. Receptionists’ office duties include filing documents, sorting mail and scheduling appointments. Lastly, receptionists often act as administrative assistants, taking notes and communicating with other departments in the business.

How to add Hobbies to a receptionist CV?

While core sections like education and work experience are essential, it's equally important to pay attention to additonal sections like hobbies and interests. See key tips below or refer to our article on how to list hobbies and interests on a CV.

Make sure to choose hobbies that are relevant to the receptionist role.

Select hobbies that reflect positively on your character and professionalism.

Keep it brief with only a line or two about hobbies is sufficient, focusing more on job-related skills.

What are the common mistakes to avoid when writing a receptionist CV?

A general rule of thumb for CV writing is to ensure the following:

Tailor your CV to highlight specific skills and experiences relevant to the receptionist position.

Ensure that you highlight key skills such as communication, organisation, and interpersonal abilities.

Avoid providing excessive detail about non-relevant experiences or including a lengthy personal statement.

Provide specific examples of achievements or responsibilities in previous roles to demonstrate your capabilities.

Pay attention to the formatting and layout for a polished and professional appearance.

Proofread carefully to eliminate any grammar or spelling mistakes that can detract from the overall quality of your CV.

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School Receptionist Resume Sample

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Work Experience

• No physical exertion required
• Somewhat stressful due to frequent student activity
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
• Respond to visitor & parent requests as appropriate
• Greets every guest and caller warmly, providing information and assistance as needed
• Receives and distributes all mail, packages and other correspondents to their respective locations
• Review Calendar requested for conference room usage on campus. Approve or decline based on campus guidelines, and reassignment as needed. Print daily calendar for each conference room and place on doors
• Process payment request forms for front office expenses
• Participates in and completes training programs successfully offered to increase skill and proficiency related to assignments
• Reviews current developments, literature and technical sources of information related to job responsibility
• Follows company policies, and federal and state laws
• Ensures adherence to good safety procedures
• Consults directly with CSUSA personnel when applicable
• Greets and directs walk-in traffic providing general information and making referrals to offices and services as appropriate
• Answers phone inquiries by providing general information and/or connecting calls to offices and services as appropriate
• Maintains confidentiality of records as appropriate
• Serves as liaison for administrators and teachers
• Ensures Front Office is organized and information sheets for parents are stocked
• Maintains inventory of office supplies, ordering from outside vendors or bookstores, as needed within available budget with direction from Principal or Business Administrator
• Provides passes to students as appropriate
• Orients and situates substitute teachers
• Has the ability to work and interact with individual at all level of the organization
• Has the ability to organize, prioritize and manage multiple priorities
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting business documents

Professional Skills

• Experience in clerical work in office setting
• Communicate and interact effectively with multiple stakeholders
• Has the ability to establish a set of operating principles and routines; driving projects to completion, while insisting on highest level of quality
• Embraces feedback and constructive criticism in the spirit of constant improvement
• Actively participates in professional development opportunities
• Takes on additional roles and responsibilities as assigned
• NVQ 2 or GCSE’s at A – C, or equivalent

How to write School Receptionist Resume

School Receptionist role is responsible for training, interpersonal, software, events, travel, immigration, finance, health, negotiating, spanish. To write great resume for school receptionist job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For School Receptionist Resume

The section contact information is important in your school receptionist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your School Receptionist Resume

The section work experience is an essential part of your school receptionist resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous school receptionist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular school receptionist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Education on a School Receptionist Resume

Make sure to make education a priority on your school receptionist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your school receptionist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in School Receptionist Resume

When listing skills on your school receptionist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical school receptionist skills:

• Demonstrates proficient use of computer software – Windows (Word, Excel, Outlook, PowerPoint); Student Information System (SIS) and email communications
• Possesses good knowledge of company and departmental policies and procedures
• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction and solicit feedback to improve performance
• Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; Oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing

Related to School Receptionist Resume Samples

School resume sample, school administrator resume sample, school coordinator resume sample, learning delivery resume sample, educator nurse resume sample, operator instructor resume sample, resume builder.

• CV Templates
• School Receptionist CV Example

Example CV Template For a School Receptionist

Using a CV Template when creating a CV for a School Receptionist position is a helpful way of putting structure into your CV, and a great way to learn ideas.

Quick Links

Personal statement.

• Cover Letter Guidance
• School Receptionist CV Template Overview
• School Receptionist CV Example Structure
• Related CV Advice

It is good practice to view several examples of CVs from your industry, so you can define what you would like to achieve. Be careful when using a CV template because the content you include needs to be unique content, tailored to your experiences as a School Receptionist and specifically, about your achievements. When creating your CV, a key tip is to carefully insert your personality, give an overview of your job responsibilities and share insights about your career that you are proud of.

School Receptionist CV Advice

It is good practice to view several examples of CVs from your industry to define what you would like to achieve. Be careful when using a CV template because the content you include needs to be unique content, tailored to your experiences as a School Receptionist and specifically, about your achievements. When creating your School Receptionist CV, a key tip is to carefully insert your personality. Key points to include are an overview of your job responsibilities and insights about elements of your career that you are proud of. When applying for a School Receptionist job, read the hiring manager’s School Receptionist job description, identify the School Receptionist skills mentioned in the job ad, and ensure they appear on your School Receptionist resume.

School Receptionist Personal Statement

Start with a unique personal statement tailored specifically to you. Focus on who you are, what your strengths are and share the traits that make you a standout candidate for a job in Education. Your personal statement should summarise your CV, which should address who you are, what you have to offer, and what you are aiming for in your career. Most crucially, you need to let the hiring manager, interviewer, or employer understand the type of impact you will have in their company, should you be employed. Our CV template includes a personal statement example to help you secure a job interview. employed.

School Receptionist Cover Letter Guidance

When job seekers apply for a School Receptionist job, it is crucial to include a cover letter, even if the position is an entry-level job. The cover letter suitable for most School Receptionist jobs needs to fulfil three criteria. You should introduce yourself, build rapport with the recruiter, and encourage the hiring manager to invite you to an interview. When writing your cover letter, create an introduction, explain why you are applying for the job, and why they should hire you. It can be helpful to review the School Receptionist job description to discover the skills the employer is seeking. You can view the perfect cover letter template here.

Recommended School Receptionist Jobs

CV Template Overview for a School Receptionist

As a School Receptionist, I was the first point of contact for parents, students, staff and visitors. I was responsible for providing a welcoming and friendly atmosphere, answering client enquiries, and assisting with day-to-day operations. With a strong understanding of the school's policies and procedures, I directed callers to the appropriate department, assisted with administrative duties, and managed the organisation of the reception area.

Working in a school environment, I recognised the importance of confidentiality and the safeguarding of children. Additionally, my experience in customer service enabled me to resolve queries and complaints in a polite and professional manner.

CV Example Work Experience for a School Receptionist

• Answering incoming telephone calls and responding to emails.
• Providing a courteous, helpful and professional service to all visitors.
• Assisting in the management of the school's reception area and ensuring it remains presentable.
• Performing administrative tasks including handling confidential student records and updating student information.
• Coordinating the distribution of school correspondence to parents.
• Scheduling appointments and maintaining the school calendar.
• Maintaining manual and electronic registers.
• Assisting with school events and functions.
• Adhering to health and safety procedures at all times.
• Maintaining knowledge of school policies and procedures.

CV Tips for a School Receptionist

• Excellent communication skills, both written and verbal.
• Good organisational and time-management skills.
• Ability to multitask and work in a fast-paced environment.
• Experience in customer service or receptionist role.
• Familiarity with basic computer systems including Microsoft Office and database management systems.
• Understanding of safeguarding and confidentiality policies.
• Positive and friendly attitude.
• Ability to take initiative and work independently.
• Experience working in a school environment is desirable.
• Education qualifications at GCSE level or higher.

School Receptionist Sample Resume Format

This School Receptionist resume sample format will allow you to create a concise CV that includes all the elements a hiring manager will expect to see when you apply for School Receptionist jobs. Your work experience and education should be added in reverse chronological format, with the most recent employer and qualification appearing first. If you have little work experience, we recommend changing the order of our School Receptionist resume sample/cv sample, so your education is listed before your work experience. If you have no work experience, consider adapting the resume sample, where an Essential Skills section replaces the Previous Employers section.

Example Structure of a CV for a School Receptionist

Telephone Number | Email Address | LinkedIn Profile

Your Personal Statement

Previous Employers

Company name, job title (dates of employment).

• Job skills (School Receptionist skills)
• Achievements
• Awards and recognition
• Job skills (computer skills / interpersonal skills / verbal communication skills)

Education & Qualifications

University name, degree name (dates of study).

• Relevant modules

College Name

(dates of study).

• Subjects and grades

Interests & Hobbies

• Transferable skills and experience

Related CV Templates

• Admissions Officer
• Preschool Administrator
• Distance Learning Coordinator
• School Registrar
• Education Administrator
• Admissions Clerk

Find a Salary

Average salary.

Min: £13.00 Max: £27,560.00

Average School Receptionist Salary in UK: £18,504.29

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Top 16 Receptionist Resume Objective Examples

Updated July 21, 2023 13 min read

A resume objective is a brief statement that summarizes your skills, experience, and goals for the position you are applying for. When writing a resume objective for a receptionist position, it's important to highlight any relevant experience and skills you possess that make you well-suited for the role. Some key qualities of successful receptionists include excellent customer service skills, strong organizational abilities, an ability to multitask effectively, and proficiency in computer software programs. Additionally, it’s beneficial to mention any certifications or qualifications that may be pertinent to the role. As an example, if you have completed a medical office assistant program or have experience working with specialized software programs such as EMRs or scheduling systems, these should be included in your resume objective. By clearly outlining your qualifications and experiences at the outset of your resume, you will be better positioned to land the job opportunity of your dreams.

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Top 16 Receptionist Resume Objective Samples

• To secure a challenging position as a Receptionist in an organization where I can utilize my organizational and communication skills.
• To obtain a Receptionist position in an established company where I can contribute my administrative and organizational abilities.
• Seeking a Receptionist role at a reputable company to demonstrate excellent customer service skills, communication abilities, and multitasking capabilities.
• To be part of a professional team as a Receptionist and use my experience in customer service, data entry, and telephone etiquette.
• To work as a Receptionist in an organization that values hard work and dedication.
• Looking for the opportunity to join an esteemed organization as a Receptionist to utilize my excellent interpersonal skills and knowledge of office procedures.
• Desire to join an organization as a Receptionist with the aim of providing exceptional customer service while utilizing my administrative skills.
• Seeking employment as a Receptionist to apply strong organizational, communication, and problem-solving skills while delivering exceptional customer service.
• Seeking the position of Receptionist in an organization where I can apply my strong interpersonal skills, attention to detail, and ability to multi-task efficiently.
• Aiming for the role of receptionist where I can use my excellent phone mannerism, computer literacy, and organizational abilities for the benefit of the company.
• Applying for the position of receptionist with the goal of utilizing my excellent communication skills, problem-solving aptitude, and commitment to excellence.
• Looking for an opportunity to work as receptionist at your esteemed company where I can showcase my exceptional customer service abilities along with proficient multitasking capabilities.
• Eagerly seeking employment opportunities as receptionist so that I may utilize my knowledge in office management systems along with outstanding telephone etiquette skills.
• Desiring to join your team as receptionist so that I may contribute towards achieving organizational goals by employing strong administrative capabilities combined with excellent customer service attitude.
• Applying for the role of receptionist wherein I could make use of my expertise in data entry operations along with proficiency in handling multiple tasks simultaneously within tight deadlines.
• Interested in joining your team as receptionist so that I could use my extensive experience in managing front desk operations including scheduling appointments & greeting visitors warmly

How to Write a Receptionist Resume Objective

A receptionist resume objective is a crucial component of the job application process. It provides potential employers with an insight into the qualifications and experience you possess that make you a suitable candidate for the position. As such, it is important to ensure your receptionist resume objective is well-crafted and effectively communicates why you are the best person for the job.

When writing your receptionist resume objective, start by introducing yourself and indicating which position you are applying for. This should be followed by a few sentences outlining your relevant skills and qualifications that demonstrate why you are qualified for the role. For example, if you have prior experience in customer service or administrative roles, this should be highlighted here. Additionally, consider emphasizing any special skills or abilities that make you stand out from other applicants; these could include fluency in multiple languages or specialized software expertise.

Next, provide concrete examples of how your skills can benefit the employer. For instance, if you have excellent organizational skills, emphasize how this will help streamline processes at their organization. Be sure to use language that is clear and concise so as not to confuse potential employers when reading through your document.

Finally, finish off your receptionist resume objective by expressing enthusiasm for the role and highlighting why you are excited about working for this specific employer. This demonstrates to employers that not only do you possess the necessary skills but also have an eagerness to learn more about their company culture and contribute positively to their team environment.

By following these tips when crafting your receptionist resume objective statement, you can ensure that it stands out from other applicants’ resumes and makes a great impression on potential employers.

Related : What does a Receptionist do?

Key Skills to Highlight in Your Receptionist Resume Objective

In the competitive job market, it's crucial to make your receptionist resume stand out from the rest. One effective way to do this is by highlighting key skills in your resume objective that align with the job description and showcase your capabilities. This section will delve into the essential skills you should emphasize in your receptionist resume objective, helping you grab employers' attention and increase your chances of landing an interview.

1. Multitasking

A receptionist often has to handle multiple tasks at once, such as answering phone calls, scheduling appointments, and greeting clients. Therefore, having multitasking as a skill in a resume objective shows potential employers that the candidate can efficiently manage various tasks simultaneously without compromising the quality of work. This is crucial for maintaining smooth operations and ensuring customer satisfaction in a fast-paced office environment.

2. Time-management

A receptionist often juggles multiple tasks at once, from answering phone calls and emails to greeting visitors and scheduling appointments. Good time-management skills are essential for prioritizing these tasks, ensuring all work is completed in a timely manner, and maintaining an organized and efficient front desk. Including this skill in a resume objective can demonstrate to potential employers the candidate's ability to handle busy work environments without compromising on productivity or quality of service.

3. Microsoft Office

A receptionist often needs to use Microsoft Office for various tasks such as drafting emails, creating spreadsheets, managing databases, and preparing presentations. Proficiency in this software suite demonstrates that the candidate has the necessary computer skills to perform these tasks efficiently and effectively. This can contribute to smooth office operations and improved productivity. Therefore, it is a valuable skill to highlight in a resume objective for a receptionist position.

4. Customer service

A receptionist is often the first point of contact for a company or organization, interacting with clients, customers, and visitors. Therefore, excellent customer service skills are crucial to ensure a positive first impression. This skill is also needed to handle inquiries, complaints, and requests effectively and efficiently. Including this skill in a resume objective shows potential employers that the candidate can provide high-quality service and contribute to a welcoming and professional environment.

5. Telephone etiquette

As a receptionist, one of the primary responsibilities is to handle incoming and outgoing calls. Having good telephone etiquette ensures that communication is clear, professional, and respectful. This skill is crucial in maintaining positive relationships with clients, customers, or other stakeholders. Including this skill in a resume objective can highlight the candidate's ability to represent the company professionally over the phone.

6. Data entry

As a receptionist, one of the key responsibilities is to maintain and update information in databases or filing systems. This could include client information, appointment schedules, or other relevant data. Therefore, having strong data entry skills is crucial as it ensures accuracy and efficiency in managing this information, which contributes to smooth office operations. Mentioning this skill in a resume objective can demonstrate an applicant's ability to handle administrative tasks effectively.

7. Scheduling

A receptionist often manages the schedules of other employees, organizes meetings, and coordinates appointments. Having strong scheduling skills demonstrates the ability to manage time effectively, prioritize tasks, and keep operations running smoothly. This skill is crucial in maintaining organization within the company and ensuring efficient workflow. Including this skill in a resume objective can show potential employers that you are capable of handling multiple responsibilities and managing your time well.

8. Problem-solving

A receptionist often serves as the first point of contact for clients, customers, and visitors. Therefore, they may encounter various issues or problems such as scheduling conflicts, customer complaints, or communication mishaps. Having problem-solving skills allows a receptionist to effectively handle these situations in a professional and efficient manner. It also demonstrates their ability to take initiative and make sound decisions which contributes to the overall operations and service quality of the organization.

9. Organization

A receptionist often handles multiple tasks simultaneously, such as answering phone calls, scheduling appointments, and greeting clients. Good organization skills are necessary to manage these tasks efficiently without making mistakes or overlooking important details. Including this skill in a resume objective shows potential employers that the candidate can maintain order and efficiency in a busy work environment.

10. Communication

As a receptionist, one of the primary roles is to communicate effectively with clients, customers, and internal staff. This includes answering phone calls, responding to emails, and greeting visitors. Therefore, having strong communication skills is essential for ensuring clear and efficient information exchange. A resume objective highlighting this skill can demonstrate the candidate's ability to handle these tasks proficiently and maintain a professional image of the company.

In conclusion, effectively highlighting key skills in your receptionist resume objective can significantly increase your chances of securing a job interview. It's important to tailor these skills to match the specific requirements of the job you're applying for. Remember, your objective should not only showcase your abilities but also demonstrate how these skills will contribute to the success of the company. Craft it carefully and concisely, ensuring it is compelling enough to capture the employer's attention and make them want to read more about you.

Related : Receptionist Assistant Skills: Definition and Examples

Common Mistakes When Writing a Receptionist Resume Objective

Writing a resume objective as a receptionist can be tricky. It’s important to present yourself in the best possible light, so you need to make sure you avoid common mistakes that could cost you an interview.

One of the most common mistakes when writing a resume objective for a receptionist is being too vague. Many people will simply state something like “To obtain a position as a receptionist” without really providing any details about their skills and qualifications that make them stand out from other applicants. A more effective approach would be to include specific information about your experience and qualifications, such as “To leverage my 5 years of experience working in customer service and administrative roles to become an excellent receptionist at XYZ Company.”

Another mistake is not tailoring your resume objective to the job you are applying for. You should always customize your objective statement by using keywords from the job posting and emphasizing why your skills and experiences make you well-suited for the role. For example, if the job posting emphasizes customer service, you might say something like “Seeking an opportunity to apply my strong customer service skills as a receptionist at XYZ Company.”

Finally, one mistake many people make is not proofreading their resume objective before submitting it. Employers are looking for attention to detail and accuracy, so it's essential that your resume objective is free of typos or grammar errors. Take the time to carefully review your work before submitting it in order to ensure that it is professional and error-free.

By avoiding these common mistakes when writing a resume objective for a receptionist position, you will be able to create an effective statement that helps set you apart from other applicants and increase your chances of getting an interview.

Related : Receptionist Resume Examples

A right resume objective for a receptionist would focus on the applicant's qualifications, such as relevant experience, interpersonal skills and ability to multi-task; whereas a wrong resume objective would simply state that the applicant is seeking a job in reception.

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Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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School Receptionist Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the school receptionist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Respond to inquiries from staff members, students, and the general public
• Demonstrate regular and prompt attendance
• Maintain visitor log and issue visitor passes
• Responsible for routing calls promptly and correctly to the proper staff person or voicemail, correctly and politely take messages when necessary
• Maintain a neat, welcoming & organized office environment
• Attend to sick and injured students, administer medication and ensure all medical incidents are properly documented
• Maintain student medical, student early dismissal, visitor, and parent volunteer logs
• Assist with the receipt and distribution of student materials, including homework requests
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc
• Assist with the scheduling of teacher conferences
• Perform other duties as assigned
• Greet and direct campus visitors
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists
• Receive, sort, and distribute mail, messages, documents, and other deliveries
• Instructs and assists staff in using office machines
• Works happily with children, young adults, and parents of all backgrounds
• Opening and closing the office and conference rooms, ensuring they are stocked with supplies, and prepared each day
• Directs phone callers and guests properly
• Please go to www.kippsa.org and click on the Join the Team tab
• Screen visitors and parents using a background check scanner system
• Organizes, secures, and maintains reception area
• Ability to understand and follow basic instructions and guidelines
• Ability to apply common sense in performing job
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Use standard office equipment including personal computer and peripherals
• Occasional light lifting and carrying (less than 15 pounds)
• Work with frequent interruptions
• Maintain emotional control under stress

3 School Receptionist resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, bilingual school receptionist resume examples & samples.

• Performs routine office tasks such as filing, photocopying, faxing, etc., ensuring confidentiality and security of office space, student files, and all information pertaining to students, parents, and staff in accordance with KIPP guidelines
• Receives payment for varying school items, services, fees, and fundraising from staff, families, and the student body; accurately maintain the cash receipt logs and weekly submittal to Finance
• Stays abreast of upcoming events and activities
• Creates and edits correspondences, newsletters, memos, etc. as assigned
• Establishes and maintains cooperative working relationships, and effectively communicates with staff, families, student body, and community at large based on trust and respect
• Organizes workload and prioritizes demands to meet deadlines
• Assist students with routine medical needs as necessary; performs routine first aid as needed
• Manage daily execution of student transportation change requests and report out to all required parties

School Receptionist Resume Examples & Samples

• Warmly greet all visitors to the school and direct them to the appropriate place or person; Respond to visitor & parent requests as appropriate
• Serve as primary contact for all school communication via phone
• Responsible for sending direct mail and other notices that need to be sent home by the school
• Log and reconcile daily attendance
• Update Illuminate with address and student information changes as needed
• Accept mail and deliveries and route to appropriate recipient
• Provide administrative support to the Office Associate and School Business Operations Manager
• Assist as necessary with school events
• Assist with data entry and special projects as needed
• Maintain a neat, welcoming & organized office environment
• Creates and edits correspondences, newsletters, memos, etc., as assigned
• Routinely monitors office copy machines, serves as point of contact for service of machines, ordering paper, etc
• Routinely assesses supply needs, and assists ASLO in purchases for front office and teacher tank
• Orients substitutes to roles and responsibilities, unlocks classrooms for substitutes when a teacher is absent
• Serves as intermediary to custodial team for daily classroom needs (spills, cleanups, etc.)
• Handle Verification of Enrollment Requests

Middle School Receptionist Resume Examples & Samples

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Assist students, teachers, and parents as needed
• Assist parents in checking students in and out of school
• Provide clerical assistance as needed
• Supervise office aides
• Demonstrates regular and prompt attendance
• High school diploma or GED
• One year clerical experience in office setting, including basic computer skills
• Ability to communicate effectively; manage multiple priorities and projects; use computer and application software; possess effective organization, communication, and interpersonal skills; perform job requirements with limited supervision

High School Receptionist Resume Examples & Samples

• Skills in communication; Bilingual/Spanish preferred
• Ability to manage multiple priorities and projects; bilingual/Spanish preferred; use computer and application software; demonstrate effective organization, communication, and interpersonal skills; follow written instructions; perform job requirements with limited supervision

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• How to Write Your Personal Statement | Strategies & Examples

How to Write Your Personal Statement | Strategies & Examples

Published on February 12, 2019 by Shona McCombes . Revised on July 3, 2023.

A personal statement is a short essay of around 500–1,000 words, in which you tell a compelling story about who you are, what drives you, and why you’re applying.

To write a successful personal statement for a graduate school application , don’t just summarize your experience; instead, craft a focused narrative in your own voice. Aim to demonstrate three things:

• Your personality: what are your interests, values, and motivations?
• Your talents: what can you bring to the program?
• Your goals: what do you hope the program will do for you?

This article guides you through some winning strategies to build a strong, well-structured personal statement for a master’s or PhD application. You can download the full examples below.

Urban Planning Psychology History

Table of contents

Getting started with your personal statement, the introduction: start with an attention-grabbing opening, the main body: craft your narrative, the conclusion: look ahead, revising, editing, and proofreading your personal statement, frequently asked questions, other interesting articles.

Before you start writing, the first step is to understand exactly what’s expected of you. If the application gives you a question or prompt for your personal statement, the most important thing is to respond to it directly.

For example, you might be asked to focus on the development of your personal identity; challenges you have faced in your life; or your career motivations. This will shape your focus and emphasis—but you still need to find your own unique approach to answering it.

There’s no universal template for a personal statement; it’s your chance to be creative and let your own voice shine through. But there are strategies you can use to build a compelling, well-structured story.

The first paragraph of your personal statement should set the tone and lead smoothly into the story you want to tell.

Strategy 1: Open with a concrete scene

An effective way to catch the reader’s attention is to set up a scene that illustrates something about your character and interests. If you’re stuck, try thinking about:

• A personal experience that changed your perspective
• A story from your family’s history
• A memorable teacher or learning experience
• An unusual or unexpected encounter

To write an effective scene, try to go beyond straightforward description; start with an intriguing sentence that pulls the reader in, and give concrete details to create a convincing atmosphere.

Strategy 2: Open with your motivations

To emphasize your enthusiasm and commitment, you can start by explaining your interest in the subject you want to study or the career path you want to follow.

Just stating that it interests you isn’t enough: first, you need to figure out why you’re interested in this field:

• Is it a longstanding passion or a recent discovery?
• Does it come naturally or have you had to work hard at it?
• How does it fit into the rest of your life?
• What do you think it contributes to society?

Tips for the introduction

• Don’t start on a cliche: avoid phrases like “Ever since I was a child…” or “For as long as I can remember…”
• Do save the introduction for last. If you’re struggling to come up with a strong opening, leave it aside, and note down any interesting ideas that occur to you as you write the rest of the personal statement.

Once you’ve set up the main themes of your personal statement, you’ll delve into more detail about your experiences and motivations.

To structure the body of your personal statement, there are various strategies you can use.

Strategy 1: Describe your development over time

One of the simplest strategies is to give a chronological overview of key experiences that have led you to apply for graduate school.

• What first sparked your interest in the field?
• Which classes, assignments, classmates, internships, or other activities helped you develop your knowledge and skills?
• Where do you want to go next? How does this program fit into your future plans?

Don’t try to include absolutely everything you’ve done—pick out highlights that are relevant to your application. Aim to craft a compelling narrative that shows how you’ve changed and actively developed yourself.

My interest in psychology was first sparked early in my high school career. Though somewhat scientifically inclined, I found that what interested me most was not the equations we learned about in physics and chemistry, but the motivations and perceptions of my fellow students, and the subtle social dynamics that I observed inside and outside the classroom. I wanted to learn how our identities, beliefs, and behaviours are shaped through our interactions with others, so I decided to major in Social Psychology. My undergraduate studies deepened my understanding of, and fascination with, the interplay between an individual mind and its social context.During my studies, I acquired a solid foundation of knowledge about concepts like social influence and group dynamics, but I also took classes on various topics not strictly related to my major. I was particularly interested in how other fields intersect with psychology—the classes I took on media studies, biology, and literature all enhanced my understanding of psychological concepts by providing different lenses through which to look at the issues involved.

Strategy 2: Own your challenges and obstacles

If your path to graduate school hasn’t been easy or straightforward, you can turn this into a strength, and structure your personal statement as a story of overcoming obstacles.

• Is your social, cultural or economic background underrepresented in the field? Show how your experiences will contribute a unique perspective.
• Do you have gaps in your resume or lower-than-ideal grades? Explain the challenges you faced and how you dealt with them.

Don’t focus too heavily on negatives, but use them to highlight your positive qualities. Resilience, resourcefulness and perseverance make you a promising graduate school candidate.

Growing up working class, urban decay becomes depressingly familiar. The sight of a row of abandoned houses does not surprise me, but it continues to bother me. Since high school, I have been determined to pursue a career in urban planning. While people of my background experience the consequences of urban planning decisions first-hand, we are underrepresented in the field itself. Ironically, given my motivation, my economic background has made my studies challenging. I was fortunate enough to be awarded a scholarship for my undergraduate studies, but after graduation I took jobs in unrelated fields to help support my parents. In the three years since, I have not lost my ambition. Now I am keen to resume my studies, and I believe I can bring an invaluable perspective to the table: that of the people most impacted by the decisions of urban planners.

Strategy 3: Demonstrate your knowledge of the field

Especially if you’re applying for a PhD or another research-focused program, it’s a good idea to show your familiarity with the subject and the department. Your personal statement can focus on the area you want to specialize in and reflect on why it matters to you.

• Reflect on the topics or themes that you’ve focused on in your studies. What draws you to them?
• Discuss any academic achievements, influential teachers, or other highlights of your education.
• Talk about the questions you’d like to explore in your research and why you think they’re important.

The personal statement isn’t a research proposal , so don’t go overboard on detail—but it’s a great opportunity to show your enthusiasm for the field and your capacity for original thinking.

In applying for this research program, my intention is to build on the multidisciplinary approach I have taken in my studies so far, combining knowledge from disparate fields of study to better understand psychological concepts and issues. The Media Psychology program stands out to me as the perfect environment for this kind of research, given its researchers’ openness to collaboration across diverse fields. I am impressed by the department’s innovative interdisciplinary projects that focus on the shifting landscape of media and technology, and I hope that my own work can follow a similarly trailblazing approach. More specifically, I want to develop my understanding of the intersection of psychology and media studies, and explore how media psychology theories and methods might be applied to neurodivergent minds. I am interested not only in media psychology but also in psychological disorders, and how the two interact. This is something I touched on during my undergraduate studies and that I’m excited to delve into further.

Strategy 4: Discuss your professional ambitions

Especially if you’re applying for a more professionally-oriented program (such as an MBA), it’s a good idea to focus on concrete goals and how the program will help you achieve them.

• If your career is just getting started, show how your character is suited to the field, and explain how graduate school will help you develop your talents.
• If you have already worked in the profession, show what you’ve achieved so far, and explain how the program will allow you to take the next step.
• If you are planning a career change, explain what has driven this decision and how your existing experience will help you succeed.

Don’t just state the position you want to achieve. You should demonstrate that you’ve put plenty of thought into your career plans and show why you’re well-suited to this profession.

One thing that fascinated me about the field during my undergraduate studies was the sheer number of different elements whose interactions constitute a person’s experience of an urban environment. Any number of factors could transform the scene I described at the beginning: What if there were no bus route? Better community outreach in the neighborhood? Worse law enforcement? More or fewer jobs available in the area? Some of these factors are out of the hands of an urban planner, but without taking them all into consideration, the planner has an incomplete picture of their task. Through further study I hope to develop my understanding of how these disparate elements combine and interact to create the urban environment. I am interested in the social, psychological and political effects our surroundings have on our lives. My studies will allow me to work on projects directly affecting the kinds of working-class urban communities I know well. I believe I can bring my own experiences, as well as my education, to bear upon the problem of improving infrastructure and quality of life in these communities.

Tips for the main body

• Don’t rehash your resume by trying to summarize everything you’ve done so far; the personal statement isn’t about listing your academic or professional experience, but about reflecting, evaluating, and relating it to broader themes.
• Do make your statements into stories: Instead of saying you’re hard-working and self-motivated, write about your internship where you took the initiative to start a new project. Instead of saying you’ve always loved reading, reflect on a novel or poem that changed your perspective.

Your conclusion should bring the focus back to the program and what you hope to get out of it, whether that’s developing practical skills, exploring intellectual questions, or both.

Emphasize the fit with your specific interests, showing why this program would be the best way to achieve your aims.

Strategy 1: What do you want to know?

If you’re applying for a more academic or research-focused program, end on a note of curiosity: what do you hope to learn, and why do you think this is the best place to learn it?

If there are specific classes or faculty members that you’re excited to learn from, this is the place to express your enthusiasm.

Strategy 2: What do you want to do?

If you’re applying for a program that focuses more on professional training, your conclusion can look to your career aspirations: what role do you want to play in society, and why is this program the best choice to help you get there?

Tips for the conclusion

• Don’t summarize what you’ve already said. You have limited space in a personal statement, so use it wisely!
• Do think bigger than yourself: try to express how your individual aspirations relate to your local community, your academic field, or society more broadly. It’s not just about what you’ll get out of graduate school, but about what you’ll be able to give back.

You’ll be expected to do a lot of writing in graduate school, so make a good first impression: leave yourself plenty of time to revise and polish the text.

Your style doesn’t have to be as formal as other kinds of academic writing, but it should be clear, direct and coherent. Make sure that each paragraph flows smoothly from the last, using topic sentences and transitions to create clear connections between each part.

Don’t be afraid to rewrite and restructure as much as necessary. Since you have a lot of freedom in the structure of a personal statement, you can experiment and move information around to see what works best.

Finally, it’s essential to carefully proofread your personal statement and fix any language errors. Before you submit your application, consider investing in professional personal statement editing . For $150, you have the peace of mind that your personal statement is grammatically correct, strong in term of your arguments, and free of awkward mistakes.

A statement of purpose is usually more formal, focusing on your academic or professional goals. It shouldn’t include anything that isn’t directly relevant to the application.

A personal statement can often be more creative. It might tell a story that isn’t directly related to the application, but that shows something about your personality, values, and motivations.

However, both types of document have the same overall goal: to demonstrate your potential as a graduate student and s how why you’re a great match for the program.

The typical length of a personal statement for graduate school applications is between 500 and 1,000 words.

Different programs have different requirements, so always check if there’s a minimum or maximum length and stick to the guidelines. If there is no recommended word count, aim for no more than 1-2 pages.

If you’re applying to multiple graduate school programs, you should tailor your personal statement to each application.

Some applications provide a prompt or question. In this case, you might have to write a new personal statement from scratch: the most important task is to respond to what you have been asked.

If there’s no prompt or guidelines, you can re-use the same idea for your personal statement – but change the details wherever relevant, making sure to emphasize why you’re applying to this specific program.

If the application also includes other essays, such as a statement of purpose , you might have to revise your personal statement to avoid repeating the same information.

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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• College essay format
• College essay style
• College essay length
• Diversity essays
• Scholarship essays

Academic writing

• Writing process
• Avoiding repetition
• Literature review
• Conceptual framework
• Dissertation outline
• Thesis acknowledgements
• Burned or burnt
• Canceled or cancelled
• Dreamt or dreamed
• Gray or grey
• Theater vs theatre

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• Statement of Purpose, Personal Statement, and Writing Sample

Details about submitting a statement of purpose, personal statement, and a writing sample as part of your degree program application

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Statement of Purpose 

The statement of purpose is very important to programs when deciding whether to admit a candidate. Your statement should be focused, informative, and convey your research interests and qualifications. You should describe your reasons and motivations for pursuing a graduate degree in your chosen degree program, noting the experiences that shaped your research ambitions, indicating briefly your career objectives, and concisely stating your past work in your intended field of study and in related fields. Your degree program of interest may have specific guidance or requirements for the statement of purpose, so be sure to review the degree program page for more information. Unless otherwise noted, your statement should not exceed 1,000 words. 

Personal Statement

Please describe the personal experiences that led you to pursue graduate education and how these experiences will contribute to the academic environment and/or community in your program or Harvard Griffin GSAS. These may include social and cultural experiences, leadership positions, community engagement, equity and inclusion efforts, other opportunities, or challenges. Your statement should be no longer than 500 words.

Please note that there is no expectation to share detailed sensitive information and you should refrain from including anything that you would not feel at ease sharing. Please also note that the Personal Statement should complement rather than duplicate the content provided in the Statement of Purpose. 

Visit Degree Programs and navigate to your degree program of interest to determine if a Personal Statement is required. The degree program pages will be updated by early September indicating if the Personal Statement is required for your program.

Writing Sample 

Please visit Degree Programs and navigate to your degree program of interest to determine if a writing sample is required. When preparing your writing sample, be sure to follow program requirements, which may include format, topic, or length. 

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