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How To Write A Job Application Letter (With Examples)

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
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While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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What are the parts of an application letter.

Whenever you apply for a job, you’re typically directed to submit a resume and a letter of application, also known as a cover letter . If you dread writing cover letters, you aren’t alone – many people would rather avoid them altogether. They are an important part of the job search process, though, and the better your letter, the better your chances of getting the job.

If you break down the application letter into several parts, though, it is a lot less intimidating. The most important thing to remember is that the cover letter isn’t about you and what you want. It’s a letter of introduction, in which you give the employer a taste of what you are capable of and what you can do for their company. Tailor the parts of the application letter – greeting, opening, body, company knowledge and closing section – to the individual position you’re applying for, and you’ll be successful in getting calls for interviews and, ultimately, a great job.

The Greeting

Every application letter needs a greeting. How you open your letter indicates not only your level of professionalism, but also how much effort you put into researching the company and position. Therefore, a generic “To Whom It May Concern” or “Dear Sir/Madam” is likely to get your letter tossed in the trash before it’s even read.

Sometimes, you will get lucky, and you’ll have a name. Rarely does a specific name appear in a job advertisement, but it can happen. If you are sending the letter to a personal contact, or you’ve already made contact with the recipient, great. Just make sure you spell his or her name correctly, and stick with “Ms.” instead of Miss or Mrs. If you have a good relationship with the person already, you can safely use only their first name, but otherwise, be formal and professional and stick with “Dear Mr. Smith ... ,” etc.

If you don’t have a specific name, then you will have to do some research. Google and social media are your friends; many companies have corporate directories online where you can find a relevant name. Other companies deliberately make it more difficult to find individual employee names and contact information in order to protect the privacy and security of their workers. You can try calling the human resources office and asking for a name, but if all else fails, you will have to use a more generic greeting.

In this case, your best bet is to tailor the greeting to the job; for example, you might write, “Dear Senior Account Executive Hiring Manager.” By doing so, you’re indicating that you are applying for a specific job and that your letter was written for this specific person. Again, avoid bland greetings that could apply to anyone, and focus on showing your interest in this specific job.

The Opening

You’ve probably heard the statistics about how recruiters only spend a few seconds reviewing applications. Knowing that the reader is likely to make a decision about whether to schedule an interview after only skimming a few lines of your letter, it’s important to make the opening paragraph compelling enough to spur the person to read on.

The first paragraph of your application letter should be just a few lines that tell the hiring manager why you are writing, highlight an accomplishment and show your enthusiasm for the position. It should be direct and to the point; don’t waste time going on and on about how you heard about the position or how you think you are perfect for the job. Employers aren’t really interested in what you think about your qualifications. Rather, they want specific details showing that you have the skills that they need.

For example, your opening paragraph might read something like, “As a sales professional with eight years of experience in the technology field, I am interested in your Senior Account Executive opening. I have consistently met and exceeded my sales goals, increasing overall profits in my region by 15 percent. I would love the opportunity to meet with you and discuss what I could do for your company.” If you learned about the position via a mutual contact, you could add in a line like, “Jane Smith suggested that I get in touch with you regarding this position, as she thinks my skills would be valuable to your company.”

Remember that the goal of your application letter is to get an interview, and that employers are interested in what you can do for them. Don’t open your letter by discussing how you are looking for a new challenge or that you believe or think that you are perfect for the job. Employers aren’t concerned about giving you a challenge or being a rung on your career ladder, so focus on how you can benefit them.

Once you’ve grabbed the hiring manager’s attention, it’s time to get into the specifics. Because you are sending this letter with a resume, don’t waste space rehashing everything contained in that document. Instead, the body of an application letter should read like a highlight reel. What are your most impressive accomplishments? Choose those that are most relevant to the position you’re applying for, and connect the dots for the reader. Show how you can bring value to the company, and that you have the skills and experience that they need.

After briefly summarizing your experience in a few sentences, highlight your experience via short bullet points, ideally containing quantifiable achievements. In other words, don’t just say that you increased customer satisfaction – prove it, and show how much. Use numbers, performance metrics, or quotes and comments from customers or your co-workers to support your claims. If possible, incorporate keywords from the job description to make it clear to the reader how your experience relates to the specific position. For example, you could write:

“Implemented a new procedure for processing applications that increased productivity by 20 percent and reduced customer wait times by 30 percent.”

Or, “Developed a business strategy that reduced excess inventory and save the company $100,000.”

If you have quotes from former colleagues, bosses or customers that give you a glowing review, don’t be afraid to use them. But don’t go overboard – one or two is plenty.

Above all, your cover letter should reveal your personality, and show not only that you’re qualified for the position, but that you are interested in it and enthusiastic about working for the company. Entrepreneur Seth Porges, in Forbes, advised job seekers to spend some time doing some research on industry trends or history to add some flair to the application letter. For example, you might write about a recent technological innovation and how you’re excited to be a part of how it’s changing the world, or talk about how your industry has changed since you first started in it. The idea is to show the recruiter that you care, that you know the industry and that you’re curious and willing to stay up-to-date.

Highlight Your Knowledge of the Company

Once you’ve highlighted your experience and demonstrated your enthusiasm for the industry and the job, it’s worth devoting a few lines to show that you have done your homework and researched the company. If something interesting happened within the company recently, such as a new product launch or acquisition, mention it and how you’re excited to bring your skills to the company to help during this transition. If that’s not possible, research the company website to uncover the corporate mission and vision, or review its annual reports to find out the goals and major projects taking place. Relate your experience back to what you find, and your letter will stand out.

The Closing

Your final paragraph should summarize your skills (in one line) and focus on the next steps. Don’t ramble or repeat what you have already said, just succinctly state your case and ask for an interview. Although you may have been advised to tell the recipient that you’ll call to follow up at a specific time, that’s not advisable. For starters, it’s easy for the hiring manager to avoid your call. But more important, such a line can come across as pushy or arrogant, even if you think it shows that you take initiative. Instead, note that you would welcome the opportunity to meet with the recruiter to discuss your experience and potential contributions in more detail, and that you look forward to hearing from him or her. That way, you still include a call to action, but leave the control in the reader’s hands.

Special Circumstances

There are times when writing an application letter isn’t always so straightforward. For instance, if you are a student or recent graduate, you most likely don’t have a well of experience to draw from, and therefore have to get a little more creative in how you highlight your experience. Mention achievements from your summer jobs or internships, or point out coursework you completed that provides you with relevant knowledge.

Writing a cover letter can also be challenging if you have a resume gap or you are unemployed, whether it was due to a termination or by choice (such as you took time off to raise a family.) Employers are going to notice the gap, so you shouldn’t avoid it, but don’t make it the focus of your letter either. If you lost your most recent job, you might address it by focusing on what you’ve done since leaving, such as taking courses or working part-time. If you left for personal reasons, you might say something like, “Although I’m returning from a time away from the field to manage personal obligations, I have nearly two decades of experience in finance.” The idea is to address the gap, while still putting the focus on what you bring to the table.

However, be careful and selective about how much you share. Keep in mind, for example, that employers are prohibited from asking candidates about their marital status or if they have children. Sharing information about your family could inadvertently cause discrimination against you. By the same token, if you took time off from work and overcame a significant challenge, highlighting what you did and the lengths you went to to bounce back might show your strength, perseverance and determination, and impress an employer. Use your best judgment.

Don’t Forget the Basics

Your cover letter may be exceptional content-wise, but if it’s riddled with typos and grammatical errors, it’s going to land in the circular file. Put the same level of care and attention into your application letter that you do with your resume. Carefully proofread, and have someone else look it over as well to catch anything you missed. Make sure your contact information at the top of the page is correct, and don’t forget to sign the letter. It might take a little more time, but taking care of these details can make the difference between getting the job and more time pounding the pavement.

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• How to Write a Cover Letter
• Forbes: 6 Secrets To Writing A Great Cover Letter
• Business Insider: 5 Common Mistakes That Recent Grads Make When Applying For Jobs
• Monster: Unemployed? Put Your Cover letter to Work

An adjunct instructor at Central Maine Community College, Kristen Hamlin is also a freelance writer and editor, specializing in careers, business, education, and lifestyle topics. The author of Graduate! Everything You Need to Succeed After College (Capital Books), which covers everything from career and financial advice to furnishing your first apartment, her work has also appeared in Young Money, Lewiston Auburn Magazine, USA Today, and a variety of online outlets. She's also been quoted as a career expert in many newspapers and magazines, including Cosmopolitan and Parade. She has a B.A. in Communication from Stonehill College, and a Master of Liberal Studies in Creative Writing from the University of Denver.

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Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

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Home » Job Tips » Job Search Tips » Job Application Letter

How to Write a Job Application Letter – All You Need to Know

You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter . This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.

In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.

Table of Contents

What is a Job Application Letter?

It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.

Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.

Tips to Write an Application Letter for a Job Vacancy

In this section, you will learn what points you should consider before you start writing your application letter. Here are some:

• Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
• Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
• Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
• Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.

Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course .

Also read: How to Write a Cover Letter for a Job .

Job Application Letter Format

The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:

When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:

• Length- Only use one page. Write it in 3-4 short paragraphs.
• Format- It should be single-spaced and left-aligned, with equal space between paragraphs. 
• Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
• Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.

Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely .

Also read: Cover Letter Format

Profile-Based Job Application Letter Sample:

Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.

Sample 1: Job Application Letter for Software Developer Position

Write an easy-to-comprehend software developer role application letter with the help of this format:

Now that you know how to write a job application letter for this job, apply for Computer Science Jobs .

Sample 2: Job Application Letter for Digital Marketing Executive Position

Make it easy to write an application letter using the example below:

Use the example above to create your letter to apply for Digital Marketing jobs .

Sample 3: Job Application Letter for Business Analyst Position

Use the sample format below to write your letter:

Use the example above to create your letter to apply for Business Analyst jobs .

Sample 4: Job Application Letter for Graphic Designer Position

Here’s a sample to start writing your application letter:

Now kickstart your professional journey by applying for some Graphic Design jobs .

Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.

Also Read: Cover Letter Examples

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Job Application Letter Structure and Examples

Like any formal letter, a job application letter has a structure that makes it more organized. What is the structure of a job application letter? Here's the review

Nandang Ary Pangesti - 20 August 2022

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Job Application Letter Structure and Examples | Nick Morrison Unsplash

Application letter is one of the important files and must be known by the job seeker . This document will be an introduction gateway for job seekers to hiring team from the company. Because the job application letter is very crucial, it will be very important for you, especially job seeker , to study the structure or components of a job application letter.

Like any formal letter, a job application letter has a structure that makes it more organized. What is the structure of a job application letter? Here DailySocial.id discusses the structure of a job application letter that you can use as a reference in making a job application letter. 

A job application letter is a very important document for a person job seeker . Through a job application letter, the company becomes more familiar with the prospective employee. Team hiring The company can find out about the brief identity of the worker candidate with the position he is applying for at the company.

Talking about a job application letter will not be complete if you don't talk about the structure of a job application letter. The following is the structure of a job application letter along with an example that can be your reference in writing a job application letter.

Place and Date of Writing

The first job application letter structure that you need to write is the place and date of the letter. That way, the Human Resources (HR) management department can know where and when the letter was made. The place and date the letter was made is usually placed in the upper right corner of the letter. For example:

Surakarta, 12 August 2022

Regarding Letters Created and Number of Attachments

Furthermore, the job candidate must include the subject and attachments to the letter. This letter component is intended so that companies, especially the HR team, can easily and quickly sort letters.

Prospective workers also need to write down the number of attachments so that the company can easily verify the attached documents. The number of sheets of this attachment is adjusted to what documents you send along with the job application letter.

When writing the subject and attachments, you should not abbreviate the words in the letter. It has become a standard rule in formal letters that there is no need to abbreviate words in letters. 

The following is an example of the terms and attachments to a job application letter:

Hal : Job application

Attachment : 4 Sheets

One more tip in writing a job application letter, when sending documents in person online , it would be better if you send a job application letter with document attachments in only one document file. This will later facilitate the process of checking documents by HRD. 

Mail Destination Address

The next letter component that must be present is the address of the letter's destination. Prospective workers need to write down which company he/she applies for. Here are some tips for writing a job application letter address.

• Use effective sentences and phrases, no need to use the words To and Yth together. The two words have the same meaning.
• You can use Dear because the correct use of EBI (Indonesian Spelling) is Dear.
• Addresses should not exceed 3 lines so that the contents of the letter are shorter, denser, and clearer.
• Write “Way” without abbreviation
• There is no need to use a period at the end of each line because this address is not a sentence

Here is an example of writing an address:

DailySocial.id's Personnel Section

on Jalan Tebet Timur, Jakarta

Best Regards and Letter Opener

The structure of the next job application letter is greetings and opening text. The letter opener will make an impression on recruiter . "With respect" is an opening greeting that is often used in job applications. An example of an opening sentence for a job application letter is:

Yours faithfully

Based on the information I got from the Glints platform on July 21, 2022, I learned that DailySocial.id is currently opening job vacancies for employees with the position of Creative Designer. I hereby apply for this position.

Content of letter

After the opening part of the letter, you need to write down the contents that contain several important identities – such as full name, gender, last education, as well as contacts such as email and mobile number – and skills that match the position you are applying for. You can also add a message that you have prepared the required attachment documents.

Examples of the contents of the letter are:

I hereby volunteer for the position, as for my data as follows.

us : Nandang Ary Pangesti

gender : Woman

mobile number : 0838xxxxxx

Email : [email protected]

I have experience as an illustrator at the Student Publishing and Press Agency and an internship experience as an illustrator for 3 months. Armed with these skills and experience, I am confident that I can carry out the tasks in the position I am applying for.

Closing Job Application Letter

The structure of the next job application letter is the closing. There are various kinds of cover letters for job applications which you can use. Don't forget to use polite language and say thank you.

Closing Greetings and Full Name Signature

The last component or structure of a job application letter is closing greeting, signature, and full name. In addition, also add a list of attachments that you sent along with your application letter.

Sample job application letter

Well After learning about the structure of a job application letter, you can immediately practice making a job application letter. The following sample job application letter based on the above structure

Yogyakarta, 18 June 2022

Attachment : 5 Sheets

DailySocial.id Personal personnel

Based on the information I got from the Glints platform on June 16, 2022, I know that DailySocial.id is opening job vacancies for workers in the position of illustrator. I hereby apply for this position. Here's my personal data:

mobile number : 0856xxxxxx

Email : [email protected]

I have experience as an illustrator at the Student Publishing and Press Agency and an internship experience as an illustrator for 3 months. I am confident that I can carry out the duties and responsibilities of the illustrator position. I have high hopes for the fulfillment of this job application. For your attention, I thank you.

Yours faithfully.

Nandang Ary Pangesti

Appendix List:

• Curriculum Vitae (CV)
• Transcripts
• Recent Photo
• Certificate

Well , sample job application letter This is the conclusion of this article. It will be very important for job seeker to know and compile a job application letter with a good structure.

Yuk , make a good and polite job application letter so that the company's HR will glance at you. Don't forget to include important information and your strengths so that your job application letter is more attractive. Hopefully there is good news for friends job seeker in this month! Have a good fight!

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31 Employment Applications and Resume Writing

Dr. Mani Shreshtha

1.      Module 31: Employment Applications and Resume Writing

2.      Learning Outcomes :

·         write a persuasive employment application letter

·         create a professional Resume

3.      Introduction :

Writing an employment application is probably a graduate students’ first interaction with formal business writing. An employment application is also referred as cover letter. An employment application provides an opportunity to the applicant to impress a prospective employer. An employment letter or cover letter is generally an accompanying letter to a Resume. It helps in creating a distinct position of applicant in the mind of an employer. A well written employment application can lead an employer to go through your Resume and increase the chances of you getting an offer. With the advent of email as a popular mode of communication in corporate sector, the employment application also adopted the paperless form. While communicating through email, an employment application becomes the main body of the email and Resume is send as an attachment. In all, a cover letter is an opportunity through which you can differentiate yourself from rest of the applicants.

4.      Self Analysis :

Before starting any activity to write an employment application or creating a Resume, it is very important for you to do a self analysis. A self analysis is am exercise for answering the question: who are you? Generally, we are having a feeling that we always know everything about us. But many a times we are only having a surface awareness about us. While writing a cover letter, we must get deeper information on the areas like skills, interests, and personal values held by us. A good self analysis can help you in better projecting yourself in front of an employer and hence getting closer to the job offer.

5.      An Employment Application / Cover Letter / Application Letter

A letter of application has a special relevance which differentiates it from other forms of letter writing. It possesses a quality of a persuasive sales letter where the applicant is trying to convince the prospective employer to buy a product. In this case, the product is ‘You’. Just like in sales letter, you should present the features of the product that might appeal the reader. You should also mention about the benefit the prospective employer will get after selecting you. Generally, two types of cover letters written. One doesn’t include Resume while other includes it. The first type of covering letter mentions everything about you such as qualifications, skill, experience, personal information etc. As it is a detailed letter, it is relatively lengthy. Employers sometimes get irritated to see such lengthy letters. In the second type of covering letter, the application is divided into two parts: a brief application and a detailed Resume. In the brief application, reference of the job   advertisement along with your most significant attributes related to the job is mentioned. On the other hand, a Resume provides detailed information about your personal profile, skill set, experience, achievement, references etc. Second type of covering letters is more popular among the employers for their specificity of purpose.

5.1. Application Letter Structure : Before drafting an application letter, it is important to understand various parts of its structure.

5.1.1. Address of the applicant and date: It includes the address of the person who is writing the employment application. It is important to mention the complete address for better correspondence. The applicant’s address should be mention at the top of the letter and aligned left. It must be in line with the left margin. The date of writing the application must be mentioned below the applicant’s address. Format of date should be correct. Write month first then date followed by comma and the year. For example:

July 24, 2002 and September 2, 2002

5.1.2. Employer’s name and address: In this part, name and address of the employer is mentioned. Provide atleast spaces below the date and the employer’s name. Again, left align the matter. It is important to correctly spell the name and designation of the employer. A mistake of misspelt names can be fatal for your chances of getting a job.

5.1.3. Salutation: It means greeting the receiver of the mail. It indicates the courtesy extended by the applicant to the prospective employer. It also specifies the receiver of the message. While addressing the receiver of the application, it is preferable to write Dear Sir rather than writing Dear Mr Sehgal .

5.1.4. Main content of the letter: Main content in the letter should be written as per the guidelines of writing effective letters. Broadly, matter need to be organized, sequenced, checked grammatically, include vital information, and properly formatted. While writing this part, it is important to check whether we are using a detailed or brief format.

5.1.5. Closing: An application letter must drive for action in the end. Also a complement should be added in the end. The complementary close must go with the salutation. For example: Yours faithfully, yours respectfully, your truly are the more popular complementary closes. But the usage of ‘ Sincerely ’ or ‘ Sincerely yours ’ is preferred during formal communication.

5.1.6. Signature: A signature is distinctively marking the name of the applicant in ink on a paper. Below a signature, name of the applicant is mentioned. Nowadays, digital signatures can be created and used.

5.1.7. Enclosures: Enclosures are mentioned below the signature and name of the applicant. It indicates the list of documents that are attached with the application letter. Enclosures can be mention as ‘Encl:’ and list of documents attached is mentioned in front of it.

Format of an Application Letter

   5.2. Developing the message for application letter : The content developed for the message must be properly organized and presented in the application letter. For that a logical approach is followed. The total content is divided into three parts: opening, middle and end. Every part is having its own relevance. Purpose of opening part is to gain attention of the reader. Middle part of the letter mentions about the data and details of the applicant. The end part of the letter puts a request by you asking for an action.

5.2.1. Attention gainer opening: This is the introductory paragraph of the letter. It must bear all the qualities of a sales letter. It is worthy to remember that receiver of the letter might be of senior position and very busy. So, your writing must gain desirable attention, right from the beginning. Examples of some of the distinctive openings are as follows:

•  Stan Consulting and RR Capitals. Both these companies provided me a chance to prove my ability in the field portfolio management. For last one year, I am working for JJ Finance, where I am heading a financial restructuring team responsible for optimisation of investments in South-East Asia.
• Please refer to your advertisement No. AAJ/456 in The Times of India dated September 6, 2002 for the post of Copy Writer. I wish to be considered for this post.
•   Dr JK Singh, Professor in Marketing Management and my mentor has forwarded to me a possible opening in your organization as a Marketing Manager. I am associated with professor Singh for last four years and got sufficient qualification and knowledge to justify my candidature as Marketing Manager. Here is what I have to offer.
• Are you in need of a Marketing Manager? Handling a marketing team of 50, instrumental in designing marketing plans, sound market understanding, and an achiever. These attributes and experience lead me to approach you for the position of a Marketing Manager.

5.2.2. Informative middle paragraph: This part of the application letter is used to provide a justification and proof of what you have claimed in the attractive opening paragraph. It acts like a persuasive paragraph. While mentioning any information in this paragraph, an applicant must take care about connecting the information with the requirements of the advertised job. The reason being, the employer would be interested in knowing those specific qualities in the applicant which are essential and desirable for the completion of a job. In this paragraph, do not forget to highlight your achievements and performances. Such information might lead the prospective employer to your Resume for details of contributions. You can also present the information related to your education, work experience, interest areas, and personal qualities. Examples of some of the information for the middle paragraphs are as follows:

•  My internship at KCL Bank honed my skills to handle day to day queries through understanding the perspective of customers. The training also allowed me to apply my theoretical understanding of customer relationship management in solving real time issues at the bank.
•   In my major, I studied marketing with a specialization in consumer behaviour. My CGPA indicates effort put in by me especially during the research project on ‘Perceptual Mapping of Mobile Service Providers in the National Capital Region’.
•      I got a black belt certification for training program on six-sigma, proving my proficiency in handling quality related issues.
•   In addition to the above achievements, I am a team player and gel very well in diverse environments.
•  I lead a State level team at National Basketball Championship held at New Delhi on November 8, 2005.
•  Six years of work experience at the country’s top most retail store have given me insights regarding changing preference of customers in the retail sector.

5.2.3. Action oriented end paragraph: The end part of the application letter must lead to the action proposed in the close. Decision about the action sought is totally at the discretion of the applicant. Depending upon the purpose, a desired action can be driven. An action could be a request for a meeting, an invitation to discuss further, asking for a reference check. It is not advisable to request for offering an employment in the first communication. The action words should be clear and specific. You should not sound too aggressive or pushy while closing the letter. Also, end paragraph presents information related to your contact detail such as email address and phone number. An Examples of some of the information for the end paragraph are as follows:

• These brief facts and the detailed information in my Resume justify my suitability to the job of Operations Manager. Please let me know a suitable time and place for further discussions on the issue. You can contact me at 0 78 78 45 12 56 during weekdays to arrange for a meeting.
• My educational qualification and experience have equipped me to work as a Operations Manager in your organization. May I meet with you to further discuss about how I can contribute more to your organization as a Operations Manager. You can email me at [email protected] or call me at +91 77 90 97 93 87 to arrange an interview.

Example of an Employment Application Letter

6.      Resume / Curriculum Vitae / Bio- Data

A Resume is a summary document that provides information regarding your education, work experience, skill set etc. It is generally used to highlight specific competencies for a given job opportunity. Curriculum Vitae (CV) and Bio- Data are the other popular terms associated with Resume. Although these terms are used interchangeably but there exists a slight difference among them. A curriculum vitae is a more comprehensive and detailed document when compared with Resume. Length of a CV is longer than that of a Resume. On the other hand, a Bio- Data is defined as one’s life and work experiences. In a bio-data, focus is given on providing personal  details such as date of birth, height, weight, colour of skin, photograph, and nationality. It is more traditional in comparison to its counterparts. For the matter of simplicity, we will only discuss about Resume as a tool for applying to an employment opportunity.

    Preparation of a Resume involves collecting the relevant information pertaining to the applicant and arranging it in a logical and aesthetic manner. The information is related to applicants’ career objective, work experience, education, personal qualities, personal information, skill set, and references. Each of the information should be arranged in a reverse chronological order. It facilitates the reader to know your work experience or education from present to past.

Example of a Resume

7.      Summary :

An effective employment application or cover letter can bring an applicant closer to a job. A cover letter serves two purposes; firstly it helps in creative first impression on the prospective employer. Secondly, it leads the reader of the letter to the Resume. Before deciding what to write in a cover letter, it is important to do a self assessment exercise. This exercise will help you in knowing more about ‘you’.

A covering letter is having several structural elements such as address of the applicant, date, name and address of the employer, salutation, main body, closing, and signature. Main content can further be divided into three subparts namely opening, middle and end. Opening paragraph must gain attention of the reader. In the middle paragraph of a covering letter, applicant should mention data based details justifying the candidature. Finally, the end part should indicate an action request closing.

A Resume is summary of applicants’ education, skill set, work experience, personal qualities and personal details. The total information about the applicant should be logically and aesthetically presented to the prospective employer. An attractive Resume can bring an applicant closer to the final placement.

Few important links to learn more about Employment Applications and Resume Writing:

• https://owl.english.purdue.edu/media/pdf/20080218121324_723.pdf
• http://www.macalester.edu/dotAsset/85c89425-1bdc-4135-973b-aebe825c38fe.pdf
• https://studentaffairs.stanford.edu/sites/default/files/cdc/Stanford_CPH_12-13_06-Resumes-CoverLetters.pdf
• http://www.bucknell.edu/documents/CDC/Creating_An_Effective_Resume.pdf
• http://www.vaughn.edu/assets/downloads/resume-writing-tips.pdf

Did you know?

You can also mention these 4 things in your Resume:

• Volunteer Work : Giving time to a local non-profit you’re passionate about What it Shows : Leadership, project management
• Professionally Relevant Hobbies : Writing, photography, or computer programming What it Shows: Your accomplishments, creativity, and portfolio—plus the initiative you’ve taken in creating them
• Non-Professional Experiences : Study abroad, side jobs, running a blog What it Shows : Initiative, good use of your time off (especially if you have a gap in employment), plus any language skills or technical skills you acquired in the process
• Interests : A non-profit cause, athletic activities, open-source projects

What it Shows : Culture fit, personality

For details access the source.

Source: http://www.forbes.com/sites/dailymuse/2012/02/02/4-things-you-didnt-know-you-could-put-on-your-resume/

Points to Ponder:

• An effective cover letter creates good first impression on prospective employer.
• Doing a self- assessment is imperative for creating an effective Resume.
• An employment application letter should be written as per the format.
• A cover letter should lead a reader to the Resume.
• While drafting a cover letter, opening should be attention getting.
• Resume must include education, skill set, experience, personal details.

An attractive Resume can bring an applicant closer to the final placement