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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Intern Cover Letter

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Administrative Assistant Cover Letter

• Cover Letter Text Examples

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Matt Lauducci

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff

Administrative Assistant Text-Only Cover Letter Templates and Examples

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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5 Real Entry-Level Admin Assistant Resume Examples That Worked in 2024

• Entry-Level Administrative Assistant (Admin Asst)
• Entry-Level Admin Asst 2
• Entry-Level Admin Asst 3
• Entry-Level Admin Asst 4
• Entry-Level Admin Asst 5
• Entry-Level Administrative Assistant Resume Writing 101

You assist more experienced administrative assistants with office tasks like entering data, making spreadsheets, taking calls, and managing files. You might also organize information for presentations.

But how should you document and present your administrative qualifications for an AI cover letter and resume that stand out ? How can you leverage your past experiences to break into your dream role?

We’ll get there in no time with these five entry-level administrative assistant resume templates and a great tool to check your resume ready to lead you down the path to success!

Entry-Level Administrative Assistant Resume

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Why this resume works

• Now, don’t be unrealistic and add every office program that exists, but don’t undermine the ability to learn. Add all office tools that you can use at a basic level. After all, learning on the job never hurts anyone.

Entry-Level Administrative Assistant 2 Resume

Entry-Level Administrative Assistant 3 Resume

Entry-Level Administrative Assistant 4 Resume

Entry-Level Administrative Assistant 5 Resume

Related resume examples

• Executive Administrative Assistant
• Medical Administrative Assistant
• Senior Administrative Assistant
• Administrative Assistant II
• Administrative Assistant

What Matters Most: Your Skills & Experience Sections

It’s time for your balancing act! A good mixture of soft and hard skills is essential to snag your first administrative assistant role: You’ll need to communicate with people while maintaining flawless records and appointment calendars.

List all your skills with a technical and profession-specific edge—instead of saying “documentation,” angle things in your favor with “financial reporting.” Whenever possible, include skills that demonstrate your fit with the job environment: Will you be assisting with budget documentation or social service phone calls?

The skills themselves should be specific, too! If you use a certain type of software, list an example by name.

9 best entry-level administrative assistant skills

• MS PowerPoint
• Google Sheets
• Calendar Organization
• Phone Support
• Data Analysis
• Statistical Reporting
• Time Management

Sample entry-level administrative assistant work experience bullet points

Now that you’ve shown that you have a good toolkit in your hands, it’s time to tell recruiters how you’ve successfully helped prevent mishaps with your attention to detail. Or maybe you helped dramatically increase event attendance with seamless scheduling and follow-up calls!

Wherever you’ve created positive outcomes using skills that overlap with administrative roles, like record keeping or time management, there’s an opportunity for a good experience point. Since you’re starting out, you can reference college or internship experiences that apply.

To make each point more credible, back it with quantifiable data! You want metrics for the positive impact you left while assisting others with their itineraries or schedules.

Here’s what we mean:

• Gathered investment data to track student portfolio performance with a 93% accuracy rate
• Planned, optimized, and maintained work systems and procedures, reducing manual work hours by 7 per week
• Converted 1,263 customers to sign up for a new loyalty program, exceeding targets of 800 sign-ups
• Systematized corporate records, including the drafting and processing of 16 resolutions and contributing to a team productivity increase of 14%
• Organized bi-weekly meetings with local financial investment leaders as guest speakers, elevating program engagement by 17%

Top 5 Tips for Your Entry-Level Administrative Assistant Resume

• Read over those examples again and consider how experiences from school or an unrelated job role might reinforce your qualifications as an entry-level administrative assistant. How did your presentation materials increase engagement? Did your organized nature prevent scheduling conflicts?
• Administrative assistants mesh with all kinds of work environments—medical, financial, event planning, and more. After all, most professions need help with calendars and paperwork organization! Just remember to tailor your examples to the field you’re applying in.
• It’s easy to get swept away with color on your resume template , but you want it to look as tidy and professional as your voice sounds when you answer the phone! Stick with minimal, understated color usage and maintain high contrast.
• One of the most desirable traits in an administrative assistant role is efficiency, so show that you can convey information quickly and smoothly by keeping your bullet points brief.
• If you’re looking for more qualifications to flesh out your entry-level resume, you can always include additional courses alongside your Business Administration degree, such as Financial Accounting or Principles of Management. Bonus points if you gained some certificates at the end!

Look for universally-beneficial skills like communication, organization, and customer service. Then pin down the metrics for how those skills positively impacted your past role.

Remember that notable student club you chaired? How about that social media outreach project you volunteered for? Both involved organization, scheduling, and data entry—so give them a spot to shine!

Just a page! Any longer, and recruiters won’t be nearly as interested. Besides, you don’t want to water down your resume with filler points. Keep it efficient just as you would on the job.

6 Entry-Level Administrative Assistant Resume Examples for 2024

Starting a career as an administrative assistant? This article will show you how to create a strong resume. We'll look at effective examples and give tips to make your resume stand out. Learn the key elements that hiring managers seek. Understand what makes an entry-level administrative assistant resume effective. Get ready to make a good first impression in your job search.

• 22 Jun 2024 - 4 new sections, including 'Where to place your education', added
• 22 Jun 2024 - 5 new resume templates, including Transitioning to Entry-Level Administrative Assistant, added
• 20 Jun 2024 - Article published

  Next update scheduled for 30 Jun 2024

Here's what we see in the best resumes for an entry-level administrative assistant:

Show Impact With Metrics : Use numbers to show your impact. For example, reduced filing time by 20% , improved appointment scheduling by 30% , cut support issues by 15% , or increased data accuracy by 25% .

Include Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office , data entry , calendar management , email management , and office equipment . But don't include all of them, choose the ones you have and are mentioned in the JD.

Emphasize Adaptability : You need to show adaptability. Use phrases like adapted to new systems or quickly learned new tasks .

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Entry-Level Administrative Assistant Resume Sample

Find out how good your resume is.

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Where to place your education

When you are new to the workforce as an entry-level administrative assistant, put your education at the top of your resume. This shows the employer your most recent achievement. For this role, focus on the relevant coursework or skills you gained that apply to office work. Think about any classes where you learned computer skills, organization, or communication.

Only include your highest level of education to keep your resume clear. If you have a college degree, there is no need to list your high school details. Make sure your education section includes any key certificates or training related to administrative tasks. Examples are certifications in Microsoft Office or any workplace communication workshops you have completed. These show you have practical skills that are in high demand for administrative roles.

Highlight technical skills

For administrative assistant roles, you should highlight technical skills such as proficiency in Microsoft Office, Google Workspace, or other relevant software. Mention any hands-on experience you have with these tools.

Also, include any experience you have using office equipment like printers, scanners, and phone systems. This shows you are ready to handle daily office tasks effectively.

Ideal resume length

Keep your resume concise. You want to make it easy for hiring managers to see your most important skills and experience at a glance. For an entry-level administrative assistant, aim for a single page. This demonstrates that you know how to communicate your value quickly and efficiently.

Focus on your recent roles and relevant experiences. Prioritize tasks that show your ability to organize, support teamwork, and handle office duties. Avoid including too much detail from early work or unrelated jobs, as it may distract from your current administrative abilities. Remember, clear and brief is best for your resume.

Senior Administrative Assistant Resume Sample

Emphasize soft skills.

Employers look for soft skills such as strong communication and organization skills in administrative assistants. Mention any scenarios where you have demonstrated these, such as managing schedules or handling correspondence.

You can also add any experiences where you worked as part of a team or managed multiple tasks. This will show your ability to handle the demands of a busy office environment.

Entry-Level Administrative Assistant with Specialization in Event Coordination Resume Sample

Transitioning to entry-level administrative assistant resume sample.

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Entry Level Administrative Assistant Resume Examples: Proven To Get You Hired In 2024

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Entry Level Administrative Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., entry level administrative assistant resume sample.

As an entry-level administrative assistant, you will be able to get your feet wet in the world of operations and business management. Entry-level administrative assistants will quickly learn how to monitor and optimize day-to-day business practices. They may be responsible for cataloging paperwork, ensuring office facilities are in working order, answering general phone calls, providing support with training and onboarding, and more. To land this role, you will need to show a strong interest in administrative work and superb organizational skills. Hiring managers will look for someone with a minimum of an associate’s degree in a related field. Since this is an entry-level role, a lengthy resume is not necessary. However, you should showcase work you’ve done at past jobs, internships, or in volunteer roles that required organizational skills, time management, and/or great people skills.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your entry level administrative assistant resume in 2024,    highlight relevant coursework you have completed.

Given that this is an entry-level role, it’s a perfect opportunity for a recent graduate. To bolster your resume, be sure to highlight any projects or research you’ve completed relating to business efficiency, human resources, or operations, and what you learned from the coursework.

   Obtain certifications to strengthen your resume

Certifications can help entry-level applicants stand out. There are many certifications that relate to administrative work, including the CAP (certified administrative professional) or the certified professional secretary credential. These courses can often be found online and adding these credentials to your resume can showcase your knowledge in the field.

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

   Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Office Coordinator Resume Sample

Receptionist resume sample, office administrator resume sample, administrative coordinator resume sample.

As a team of hiring managers who have recruited for companies like Amazon, Google, and Microsoft, we've seen thousands of resumes for entry-level administrative assistant positions. We know what makes a resume stand out and get noticed by recruiters. In this guide, we'll share our top tips for crafting a strong resume that will help you land your first administrative assistant job.

   Highlight your organizational skills

Employers want to see that you have the skills to keep their office running smoothly. Show them you're up to the task by emphasizing your organizational abilities:

• Managed calendars for 5 executives, scheduling an average of 20 meetings per week
• Created and maintained filing system for over 1,000 client documents
• Streamlined office supply ordering process, reducing costs by 15%

Quantify your achievements whenever possible to give a clear picture of your capabilities.

   Showcase your communication skills

Administrative assistants are often the first point of contact for clients and visitors. Hiring managers want to see that you can communicate professionally:

• Greeted an average of 30 customers per day in person and on the phone
• Drafted and proofread correspondence to clients with 100% accuracy
• Collaborated with a team of 6 to plan successful company events for up to 100 attendees

If you speak multiple languages, be sure to mention it. Multilingual abilities can be a valuable asset.

   Feature your technical proficiencies

Most administrative assistant roles require some technical skills. Highlight your proficiency with common office software and tools:

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with CRM software, including Salesforce and HubSpot
• Skilled in managing calendars with Google Calendar and Microsoft Outlook

Be specific about the programs you know and your level of expertise. If you have certifications, include them.

   Include relevant education and training

For entry-level positions, employers often look for candidates with at least a high school diploma. If you have a college degree or relevant coursework, feature it prominently:

• Associate's degree in Business Administration, XYZ Community College
• Completed coursework in office management and business writing
• Pursuing a Bachelor's degree in Communications (expected graduation: May 2024)

Don't forget to include any relevant training, such as workshops or online courses.

   Tailor your resume to the job description

One common mistake entry-level candidates make is sending a generic resume to every job posting. Instead, customize your resume for each position:

• Generic objective statement: "Seeking an administrative assistant position to utilize my skills and experience."
• Skills section that lists irrelevant abilities like "Skilled in graphic design" for an admin role

To tailor your resume effectively:

• Mirror the language in the job description, using similar keywords and phrases
• Highlight skills and experiences that directly relate to the position's requirements
• Include a brief summary statement that showcases your most relevant qualifications

   Emphasize any office experience

If you have any prior office experience, even if it was part of an internship or volunteer role, be sure to include it. This shows employers you're familiar with an office environment:

Administrative Intern, ABC Company (Summer 2022) - Assisted with data entry, filing, and document organization - Handled incoming phone calls and directed to appropriate team members - Scheduled meetings and maintained executive calendars

If you don't have direct office experience, highlight transferable skills from other jobs, such as customer service, time management, or attention to detail.

Writing Your Entry Level Administrative Assistant Resume: Section By Section

  summary.

A resume summary, also known as a professional summary or summary statement, is an optional section that appears at the top of your resume. It provides a brief overview of your professional background, skills, and qualifications relevant to the job you're applying for. While a summary is not required, it can be a valuable addition to your resume, especially if you're an entry-level administrative assistant with limited work experience or making a career change.

When writing your summary, focus on highlighting your most relevant skills and experiences that align with the job requirements. Avoid using an objective statement, which is outdated and focuses on what you want from the employer rather than what you can offer them. Instead, use your summary to showcase your value and make a strong case for why you're the best candidate for the position.

To learn how to write an effective resume summary for your Entry Level Administrative Assistant resume, or figure out if you need one, please read Entry Level Administrative Assistant Resume Summary Examples , or Entry Level Administrative Assistant Resume Objective Examples .

1. Tailor your summary to the job description

When crafting your summary for an entry-level administrative assistant position, it's essential to tailor it to the specific job you're applying for. Review the job description carefully and identify the key skills, qualifications, and experience the employer is looking for. Then, incorporate those elements into your summary to demonstrate that you're a good fit for the role.

For example, if the job description emphasizes proficiency in Microsoft Office, customer service skills, and attention to detail, your summary might look like this:

Recent graduate with a degree in Business Administration and a strong foundation in Microsoft Office, including Word, Excel, and PowerPoint. Proven track record of delivering excellent customer service and maintaining a keen eye for detail. Seeking an entry-level administrative assistant position to contribute to organizational efficiency and success.

Avoid using a generic summary that could apply to any administrative assistant position, like this:

Hardworking and dedicated individual with strong communication and organizational skills. Eager to learn and grow in an administrative assistant role.

2. Highlight your relevant skills and qualifications

As an entry-level administrative assistant, you may not have extensive work experience in the field. However, you can still showcase your relevant skills and qualifications in your summary. Focus on transferable skills you've gained through education, internships, volunteer work, or other experiences.

Some key skills to highlight for an entry-level administrative assistant position include:

• Proficiency in Microsoft Office and other relevant software
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Attention to detail and accuracy
• Problem-solving and adaptability

When mentioning your skills, provide a brief context or example to illustrate how you've applied them. For instance:

Detail-oriented recent graduate with experience in managing multiple projects simultaneously through successful internships. Proficient in Microsoft Office, with a particular strength in creating and managing complex Excel spreadsheets.

  Experience

The work experience section is the heart of your resume. It's where you prove to employers that you have the right experience for the job. As an entry-level administrative assistant, you may not have years of experience in the field. However, you can still create a compelling work experience section by showcasing your relevant skills and accomplishments.

1. Use strong administrative action verbs

When describing your work experience, use strong action verbs that demonstrate your administrative skills. Some examples include:

• Organized and maintained filing systems for efficient document retrieval
• Coordinated travel arrangements and managed executive calendars
• Processed invoices and expense reports using QuickBooks
• Assisted with event planning and logistics for company conferences

By using industry-specific verbs, you show employers that you have the skills they're looking for in an administrative assistant.

2. Quantify your accomplishments with metrics

Whenever possible, use numbers and metrics to quantify your achievements. This helps employers understand the scope and impact of your work. For example:

• Implemented a new filing system that reduced document retrieval time by 50%
• Handled an average of 50 customer calls per day while maintaining a 95% satisfaction rating
• Processed over $10,000 in expense reports per month with 100% accuracy

In contrast, a work experience description without metrics is less impactful:

• Responsible for filing documents
• Answered customer calls
• Processed expense reports

3. Highlight promotions and added responsibilities

If you were promoted or took on additional responsibilities in a past role, be sure to include that in your work experience section. This shows career progression and indicates that you performed well in the position. For example:

Administrative Assistant, ABC Company June 2018 - March 2020 - Provided administrative support to a team of 10 executives - Coordinated domestic and international travel arrangements - Promoted to Executive Assistant in January 2019: -- Managed calendar and communications for the CEO -- Assisted with board meeting preparation and logistics

The promotion and added high-level responsibilities demonstrate growth and capability to take on more advanced administrative roles.

4. Include relevant tools and technologies

Modern administrative roles often require proficiency in various office technologies. Showcase your technical skills by mentioning the specific tools you've used in your work experience. Some examples for entry-level admin roles include:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Zoom or Skype for video conferencing
• Slack or Microsoft Teams for team communication
• Trello or Asana for project management

Incorporate these tools into your bullet points. For instance:

Used Microsoft Excel to create and maintain a database of over 500 client contacts

  Education

Your education section is a key part of your entry level administrative assistant resume. It shows hiring managers that you have the necessary knowledge and skills for the job. In this section, we'll walk you through how to write an effective education section that will catch the attention of recruiters.

1. Put your education section near the top

As an entry level candidate, your education is likely your strongest asset. Put your education section towards the top of your resume, just below your summary or objective statement.

EDUCATION Bachelor of Business Administration, XYZ University, City, State Graduation: May 2023 GPA: 3.8/4.0 Relevant Coursework: Office Administration, Business Communication, Microsoft Office Suite

2. Include relevant coursework and projects

As a recent grad, you may not have a lot of work experience yet. Highlight relevant courses, projects, and academic achievements in your education section to show you have the right skills.

Examples of what to include:

• Relevant courses like business writing, office procedures, spreadsheets
• Senior capstone project on improving office efficiency
• Honors or scholarships

Avoid listing basic courses that don't relate to administrative work:

• Intro to Psychology
• Art History 101

3. Keep your education section concise

Limit your education section to your most recent and relevant degrees. For most entry level admin assistant positions, this will be a high school diploma or bachelor's degree.

Good example for a recent grad:

EDUCATION Associate of Applied Science in Office Administration, ABC Community College Graduated: 2023

If you have many years of work experience, just list your degree, school and graduation year. Omit the year if you graduated over 15 years ago to avoid potential age discrimination.

Bachelor of Arts in English, State University

  Skills

Your skills section is one of the most important parts of your entry level administrative assistant resume. It's where you showcase your most relevant abilities and qualifications for the job. To make your skills section stand out, you need to choose the right skills to highlight and present them in a clear, concise way.

In this guide, we'll walk you through the steps to create a compelling skills section that will catch the attention of hiring managers and help you land your dream job.

1. Tailor your skills to the job description

When applying for an entry level administrative assistant position, it's crucial to align your skills with the requirements listed in the job description. Hiring managers often use Applicant Tracking Systems (ATS) to filter out resumes that don't contain the skills they're looking for.

To ensure your resume makes it past the ATS, carefully review the job description and identify the key skills mentioned. Then, incorporate those skills into your resume, using the same terminology when possible. For example:

Microsoft Office (Word, Excel, PowerPoint) Data entry Calendar management Customer service File organization

2. Focus on relevant and transferable skills

As an entry level candidate, you may not have extensive experience in an administrative assistant role. However, you likely possess skills from other experiences that are transferable to the position. Highlight these skills to demonstrate your potential and fit for the job.

Some examples of relevant and transferable skills for an entry level administrative assistant include:

• Communication (written and verbal)
• Time management
• Attention to detail
• Problem-solving
• Adaptability

Avoid listing irrelevant or outdated skills that don't directly apply to the job, such as:

Fax machine operation Shorthand Typewriter proficiency

3. Use clear and concise language

When writing your skills section, use clear and concise language that is easy for hiring managers to understand. Avoid using vague or overly technical terms that may confuse the reader.

Instead of writing:

Proficient in utilizing Microsoft Office Suite applications to optimize workflow and enhance productivity

Opt for a more straightforward approach:

Microsoft Office (Word, Excel, PowerPoint)

Keep your skills section simple and easy to read by using bullet points and avoiding complete sentences.

4. Organize skills by category

Grouping your skills into categories can make your skills section more organized and easier for hiring managers to navigate. Some common categories for entry level administrative assistant skills include:

• Technical Skills : Microsoft Office, Google Suite, Data Entry, Typing Speed
• Communication Skills : Written Communication, Verbal Communication, Active Listening, Customer Service
• Organizational Skills : Time Management, Multi-tasking, Attention to Detail, File Management

By categorizing your skills, you demonstrate to hiring managers that you have a well-rounded skill set that aligns with the requirements of the job.

Skills For Entry Level Administrative Assistant Resumes

Here are examples of popular skills from Entry Level Administrative Assistant job descriptions that you can include on your resume.

• Office Administration
• Inventory Management
• Accounts Receivable (AR)
• Spreadsheets
• Administration
• Administrative Assistance
• Accounts Payable
• Executive Administrative Assistance

Skills Word Cloud For Entry Level Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Entry Level Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Entry Level Administrative Assistant Resumes

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12 Entry-Level Administrative Assistant Resume Summary Examples

Navigating the world of job hunting can be challenging, especially when you’re starting your career. As an entry-level administrative assistant, your resume is one of the first opportunities to make a strong impression on a potential employer.

This page provides 12 example summaries for your resume to help you show off your skills and potential. Use these examples to help craft a great resume summary that stands out to those looking to hire someone just like you!

Administrative Assistant Resume Summary Examples With No Experience

1. Highly organized and detail-oriented administrative professional with a strong work ethic and a passion for providing outstanding support. Proficient in managing calendars, coordinating meetings, and handling administrative tasks efficiently. Seeking an opportunity to contribute to a dynamic organization and grow professionally in an administrative role.

2. Motivated and proactive administrative assistant with exceptional communication and organizational skills. Proficient in data entry, file management, and providing exceptional customer service. A fast learner who is eager to contribute to a team-oriented environment and take on new responsibilities.

3. Dedicated administrative assistant with strong problem-solving abilities and a positive attitude. Excellent time management and multitasking skills, with the ability to prioritize tasks and meet deadlines. Committed to delivering high-quality administrative support to enhance operational efficiency.

4. Detail-oriented administrative professional with a strong commitment to accuracy and efficiency. Proficient in managing correspondence, scheduling appointments, and maintaining organized filing systems. A proactive team player with excellent communication skills, eager to contribute to the success of a motivated and dynamic organization.

5. Highly organized and resourceful administrative assistant with a strong ability to handle multiple tasks and prioritize effectively. Skilled in utilizing office software and proficient in managing calendars, coordinating travel arrangements, and providing administrative support. Seeking an opportunity to apply my strong organizational and problem-solving abilities in a challenging administrative role.

6. Results-driven administrative assistant with a demonstrated ability to handle high-volume workloads and meet tight deadlines. Detail-oriented and proactive, with a strong focus on providing exceptional customer service. A quick learner who thrives in fast-paced environments and is eager to contribute to a productive and collaborative team.

7. Professional and enthusiastic administrative assistant with excellent organizational and communication skills. Proficient in managing calendars, coordinating meetings, and assisting with general administrative tasks. A detail-oriented problem solver who thrives in a fast-paced environment and is eager to contribute to a productive team.

8. Diligent administrative assistant with a strong attention to detail and a commitment to delivering high-quality work. Skilled in time management, document management, and maintaining confidentiality. A proactive team player who is eager to learn and grow in an administrative role.

9. Highly motivated administrative professional with strong interpersonal skills and the ability to work well under pressure. Proficient in utilizing office software, managing databases, and providing exceptional customer service. A reliable and adaptable individual who is dedicated to supporting the smooth operation of the office.

10. Detail-oriented administrative professional with exceptional organizational skills and a strong ability to handle multiple tasks simultaneously. Proficient in managing calendars, scheduling appointments, and coordinating meetings. A self-motivated individual with excellent communication skills and a strong commitment to providing outstanding administrative support.

11. Eager and dedicated administrative assistant with a proactive mindset and a passion for efficiency. Proficient in handling correspondence, managing files, and maintaining confidentiality. A fast learner who takes initiative and seeks opportunities to contribute to a collaborative team environment.

12. Highly organized and reliable administrative assistant with a proven track record of effectively managing administrative workflows and supporting operational processes. Skilled in utilizing office software, prioritizing tasks, and providing excellent customer service. A resourceful individual who thrives in a dynamic work environment and is eager to contribute to the success of a team.

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• Entry Level Administrative Assistant Resume

An administrative assistant job is extremely attractive for young employment seekers entering the workforce. These jobs are typically posted on recruiting websites – or local job search social media platforms, making them easy to apply for those with limited experience. However, several candidates may apply for these positions. So – to get that interview, you'll need a well-written entry-level administrative assistant resume.

As more companies explore hiring agencies or job posting websites, newer applicants will have to embrace writing a resume for administrative assistant with no experience. While this might seem intimidating for some, the truth is that creating an administrative assistant resume with no experience is easier when you start with a plan, can review entry level administrative assistant resume samples, and know-how to build out each section.

This is what we're going to do with the content in this article. We will provide you with a professionally written beginner entry-level administrative assistant resume to review. This will provide you with a functional finished resume that you can use as a visual guide to build yours. More than that – we'll also give you a plan of attack – using what we call a master resume to insert all primary sections and supporting content.

Finally – we'll break down each significant section and offer some tips and keywords that recruiting agencies and employers are searching for with their applicants. If you're ready to learn how to write a resume for an entry-level administrative assistant with no experience – let's get started.

Entry Level Administrative Assistant Resume Sample

The perfect administrative assistant candidate will be the one that fits the individual needs of the company. While it's hard to predict what every business is seeking in their admin assistants, believe it or not – they make it relatively easy for you. When you take the time to read the entire job posting, you'll find that the company gives you all the details you need to highlight on your resume.

They'll tell you what skills are required, the tasks you'll be assigned to complete, the required education needed, and what relevant experience you might have. The trick is to write a stunning entry-level administrative assistant resume when you don't have any practical work history.

That's what this sample resume accomplishes. This is one of our entry level administrative assistant resume examples. The candidate is mythical – their contact details and other relevant data are included in the resume sample. Her name is Jessica, and she is applying for her first administrative assistant position. She is currently enrolled in college and has worked at two previous jobs.

Please take a few minutes to review the resume for our candidate Jessica, applying for a job with a manufacturing company in her hometown of San Diego, California.

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When you're applying for a first-time administrative assistant position, you'll be competing with several other like-minded candidates. While the content in your application is a significant factor – submitting a well-written resume can help nudge your candidacy forward. The best resumes for administrative assistants will be short, sweet, and to the point. They will tell a story from start to finish, explaining why the candidate is the best to assume the position.

That's exactly what Jessica's resume accomplishes. She continues with a powerful and well-written resume summary after listing her personal contact information cleanly at the top of the resume. If you look at the first sentence, you'll see that she has customized the resume specifically for the manufacturing company she has applied to.

Further in the resume, you'll note that she has created a Relevant Experience section since she has never had an office assistant position. She's listed two previous jobs – in reverse chronological order and lists a few bullet points of tasks completed. These individual tasks are similar to those required and listed in the job posting.

She has also included a list of her hard and soft skills, time management experience, and communication skills. Not only will an applicant tracking system recognize these keywords, but HR managers also search for them in resumes and applications. The resume is grammatically perfect; it displays her dedication to her job and flows from top to bottom.

How to Write a Resume for Administrative Assistant with No Experience in 2024: Full Guide to Beginner Entry Level Administrative Assistant Resumes

If you're not a professional writer and are concerned about duplicating the sample resume quality above, don't stress. The key to writing a great resume is knowing how to structure it, what terms are essential for that specific job, and ensuring that everything on your resume matches the application.

The best way to begin is to create an outline. We recommend starting with a resume for an entry-level assistant with a master's resume. This editable Word or Apple document allows you to insert the primary sections, add the information or content, and make edits to ensure everything is grammatically accurate.

Here are a few recommended sections that we think should be included in any administrative assistant resume.

Personal Contact Information:  This section should include your accurate contact details to make it easy for them to contact you for an interview.

Resume Summary:  The admin assistant resume summary is an opportunity to pitch your application to the hiring manager in a single paragraph. It needs to explain why you're the right person for the job.

Relevant Experience:  This is where you'll add the relevant work experience section. If you're new to this industry, pick a few last jobs where you've shown good work habits and complex work ethics.

Education:  The education section in a professional resume is easiest for future or new employees to fill out. For the resume format, list your highest level of completed education – documenting any degrees you've earned. If you’re currently enrolled in college, consider adding this in your administrative assistant cover letter.

Skills:  We recommend picking your top six skills that will enhance your administrative assistant role. Some essential skills to consider include being organized, paying attention to detail, being a solid communicator (written and oral), phone etiquette, and excellent customer service.

References:  A reference is a personal or professional contact that can vouch for your experience, work ethic, and skills. They are often added to your application and resume but not your cover letter. You'll want to collect the contact information for three references – however, you'll keep their private information to yourself unless the company asks for it directly.

So – now that we've provided you with the major sections you'll need to create for a resume, it's time to list those on your master resume document. Type in each significant section above in order on your word document – and bold type them.

Let's start working on your resume.

Section #1 – List Your Contact Information

It's always best to start any project with a win. The good news is that this section is the easiest to complete. As an office assistant, you'll be responsible for many daily tasks, including some of the following – answering incoming phone calls, working with Microsoft Office, Outlook, Excel or other data entry software, Powerpoint, scheduling appointments, replying to emails from vendors, customers, or other employees, organizing files, drafting office memos, additional administrative support or light human resources tasks.

Paying attention to the details is essential when you complete any of these tasks – and your contact information in the entry level resume is the best way to showcase these relevant skills.

The best advice we can offer is to list your full legal name, complete mailing address, email address, and mobile phone number. The most important item to remember is to match – 100 percent – what you listed on your application. These are the 'details' that any office assistant must complete daily.

How to Format this Section

When using the master resume, write each item listed above separately. This will make it easier for you to copy and paste into a resume builder or template – such as the one we used to create the sample resume above.

Section #2 – Resume Summary 

In high school English and Journalism courses, we are taught that the opening paragraph of an essay or article is critical for telling the rest of the story. Such is the case with the resume summary within your office assistant resume. This administrative assistant resume objective section will introduce you and your skills or talents to the future employer.

Let's take a glance at Jessica's Resume Summary posted above. You can see how she has personalized this section to the precise employer she is hoping to join. When you use a resume builder or template, it's easy to edit this section and save a specific PDF file for each company. This type of attention to detail not only shows the company that you really want the job – but it also displays passion, work ethic, and creativity.

When you continue to review the opening statement, it's easy to see how she's listed the hard and soft skills that will make her a great administrative assistant. Finally – she wraps up the paragraph by talking about her interpersonal skills – including teamwork, compassion for others, and maintaining a clean workspace.

This section will be the most difficult for your resume – but don't worry, it's not that difficult. The key is to write it as you'd speak it during an interview – using a professional yet conversational tone. We recommend using the word document master resume because you can have the program dictate it to you to hear how it sounds.

Please keep it to five sentences, around 200 to 250 words. When you format it – this section needs to be listed directly under your contact information or at the top of the page (if your contact info is listed on the side like Jessica's sample resume.

Section #3 – Relevant Experience

If you have not been an administrative assistant in previous jobs, listing relevant work history can be challenging. It's due to this fact that we recommend calling this section relevant experience. Regardless of the jobs you've held, whether in the service industry, construction, or others – you may have been assigned tasks that are similar to an office assistant.

For example – in Jessica's resume, you can see that she once worked for her uncle's recycling company in the packaging department. While technically, this is not an administrative assistant, you'll notice that she answered customer emails, processed orders for contracted shippers and carriers, and had to complete multiple tasks at the same time (multitasking).

These are similar tasks that you'll complete as an entry-level administrative assistant. As such, it's a relevant experience.

The relevant experience section should include (2) examples of jobs or places you've worked before. They don't have to be paying jobs – so if you worked on the yearbook staff at your high school, this would qualify as relevant experience. For the formatting, list the business's name, location, dates of employment, and a few bullet points of your responsibilities. You'll want to record these jobs in reverse chronological order – or list the recent positions on top and follow in order of the day you left the previous employment.

Section #4 – Education

The education is another easy section to complete for the entry-level administrative assistant resume. Most jobs of this type will only require a high school diploma or GED certificate. However, if you review the job posting and require a college education, you must factor this into your resume and application.

The critical item to remember – is that you'll only list your highest completed education in this section. For example, if you're currently enrolled in college but have not received your degree yet – then your highest completed education would be the high school diploma or GED certificate.

You'll notice that Jessica's highest education is her diploma from El Camino High School near her hometown. She mentions being a college student in her resume summary – and will include that in her cover letter. However, it does not belong in this section.

Formatting the education section is very easy. Just list the name of the school, its location, dates, and the degree earned. Remember – only use the school you've graduated from or completed your education.

Section #5– References

We briefly mentioned what a reference is in the first section of this article. So – how do you pick the proper reference for an entry-level administrative assistant position – primarily if you haven't held a lot of previous jobs?

This indeed introduces a challenge for many new job candidates. But it's not as hard as you might think. The critical item about any reference is speaking with confidence, credibility, and knowing you very well. You want any reference to tell a hiring manager about why they'd hire you if the role were reversed.

In a perfect world, you'd select (2) references that you've worked with – either in school, a previous job, or a volunteer position. The final reference should be a personal one – or a family friend or mentor who can speak to your personality and credibility. This is what Jessica has done in her sample resume.

Write down the first and last name of your reference, place of employment (or where you know them from), and the phrase "available upon request." This will keep their contact information private unless requested by the law firm you are applying to join. Always keep your reference's personal contact information – including their email, mailing address, and phone number. Provide that information to a potential employer only when asked.

Section #6 – Skills

The administrative skills section is another one that is easier to complete than you'd think. We mentioned earlier that the required skills for an entry level administrative assistant position would likely be listed in the assistant job description or posting. You'll want to review that list for your resume and choose the top five that you are experienced or possess.

Let's take another look at Jessica's sample resume. She has listed five of them on the sidebar of her resume. She has also used a resume builder or template, which allows her to assign an experience level for each skill. Further, the resume template allows her to list them in order of importance for the job.

Bonus tip:  Most online job postings will list the required skills in order of importance for their position. So, when you list your strengths, compare them to the job posting, and post the similar skills you have with those desired by the company. Some of the key hard skills to list including computer skills, working with an online filing system, Quickbooks, and Excel Spreadsheets.

List the skills you possess requested by the future employer in a bullet point format in your master resume. From that point, you can add them to a template – making them easy to access for future employers and hiring agencies.

Other Related Resume Templates 

There are several great resumes for multiple industries in our inventory. When you're new to resume writing, reviewing a few great samples makes perfect sense. That's what we have assembled in the content below. Take some time to read the sample resumes in the office assistant industries and others in office-type positions – and feel free to incorporate some of the ideas in these resumes into yours.

Administrative Resume (link when published)

Administrative Assistant Resume

Executive Assistant Resume (link when published)

Office Manager Resume

Office Assistant Resume

Secretary Resume

Virtual Assistant Resume

Operations Manager Resume

Operations Analyst Resume

Final Points on Writing an Entry Level Administrative Assistant Resume with No Experience

Our primary objective was to show you how easy it can be to write a resume for an admin assistant position with no experience. When you know how a resume should be formatted, which sections to include, and the key phrases or skills to include in each relative section. We believe we've accomplished this goal – and are confident in you to take these tips and turn them into a great resume.

The sample resume that supports Jessica's application is an excellent example for you to follow. We strongly recommend using this document as your template – but personalize it for each admin position you apply for.

For a quick recap, here are some specific tips to remember.

• Make sure the resume reads and flows easily.
• Always write your resume on a plain white background with black font.
• Edit the document SEVERAL TIMES – through Grammarly.com and visual inspection.
• Ensure it's well-spaced, organized, and professional.
• Finally, read it aloud a few times before you're ready to paste the content into a template for administrative assistants.

Of all the bullet point tips listed above, the most important is editing your content in Grammarly.com or another high-quality editor. Don't be afraid to use an administrative assistant resume template like the one in this article to make sure it's clean, neat, and organized.

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