how to record audio in ppt presentation

3 Simple Ways to Record Audio on PowerPoint Presentations

Sara Wanasek

Enhance your PowerPoint presentations by incorporating music and adding your own narration or unique sound bites. This not only keeps your audience engaged but also complements your written content. Learning how to add and record audio in PowerPoint is a valuable skill, enabling you to create compelling presentations for professional, educational, and personal purposes.

Recording audio in PowerPoint offers significant advantages, especially when delivering remote or asynchronous presentations. You can:

• Record yourself giving the presentation and share the recording for viewers to access at their convenience, or
• Include audio clips to emphasize transitions, key points, or significant moments within your presentation.

Continue reading to discover how to record audio live in PowerPoint on Windows devices, add pre-recorded audio, and find useful tips for editing!

Step-by-step guide: How to Record Audio on PowerPoint

In PowerPoint, you have the capability to record two types of audio:

• Recording for exporting as a video: This method is ideal for narrating your presentation, making it perfect for sharing with others to watch at their own pace.
• Recording short audio clips: This method allows you to incorporate audio into your live presentation.

Let’s walk you through both methods of recording audio directly within PowerPoint:

Option 1: Record Narration for All Slides

Step 1: Open Your PowerPoint Presentation

Launch PowerPoint and open a new or existing PowerPoint file. If your are starting from scratch, make sure to complete the slides with design and interactive elements (make sure your presentation is engaging !) before adding your audio. 

Step 2: Choose the Starting Position

• Go to the ‘SlideShow’ tab and click on the arrow next to ‘Record Slide Show.’
• Choose between ‘From Current Slide’ or ‘From Beginning’ based on your requirements.
• This will open the recorder window, where you can make necessary adjustments to the settings.

Step 3: Adjust Settings

You can select the microphone, view your notes, and toggle your camera on or off.

Step 4: Begin Recording

When you are ready, click the ‘Play’ button to begin recording. You will see a 3-second countdown, then the recording will start and you can begin speaking. 

Use the side arrows for smooth navigation through your presentation while recording. Pause or stop the recording at any point. To review the recorded audio, click ‘ Replay .’ To delete any recordings, click the ‘x’ next to the speaker icon.

At the bottom left, you’ll find two timers: one for the entire presentation and one for the specific slide, helping you keep track of the recording length.

Step 5: Stop Recording

When done, click the ‘X’ in the top right-hand corner. Your audio recordings will be saved to each slide, indicated by the speaker icon at the bottom right corner of your slide. 

Step 6: Share Recording

To share your recording, export the PowerPoint file as a video , selecting ‘Use Recorded Timings and Narrations.’ Then, easily share it via email or add it to a Learning Management System for convenient viewing.

Option 2: Record Audio for Specific Slides

Step 1: Navigate to the Desired Slide

Select the specific slide where you want to record audio. This could be for narration, background music, or sound effects, depending on your presentation’s needs.

Step 2: Insert Audio

To add audio, click the ‘Insert’ tab on your PowerPoint ribbon. Then in the Media section, select ‘Audio’ then ‘Record Audio’. 

Step 3: Name Audio Sound

Name the sound uniquely for easy future retrieval.

• Click the red ‘Recording’ button to start.
• Use the green ‘Play’ button to review the audio.
• If it’s satisfactory, click ‘OK.’
• The speaker icon will be added to your slide, and you can reposition it as needed.

Step 5: Set Audio Playback Options

After adding audio to your slide, you can specify how and when you want it to play. Click on the Audio icon and select the ‘Playback’ tab in the PowerPoint ribbon. 

In PowerPoint, utilize editing tools to refine your audio. Trim, adjust volume, and apply fade-in or fade-out effects for a professional touch. You can also set the start and stop points for the audio and save it for future use.

Step 6: Test Your Audio

Before your important presentation, test the audio to ensure it works smoothly. Play through your presentation to confirm that everything sounds and plays correctly.

Option 3: Adding Pre-Recorded Audio to PowerPoint

Already have the audio you want to use? No problem! Adding audio to your PowerPoint can be done in 4 simple steps:

Step 1: Navigate to the Slide

Select the slide where you want to addyour pre-recorded audio.

Click the ‘Insert’ tab and choose ‘Audio’ from the Media Section. Select ‘Audio on My PC’ and search for your pre-recorded audio to be uploaded. 

Step 3: Configure Playback Options

Customize your playback settings to suit your needs, such as when the audio should start and how it should play.

Step 4: Test it out

Ensure that the audio plays well and syncs up with your slide transitions and animations for a seamless presentation.

Expert Tips for the Best Recording

Use these tips to get the best recording in PowerPoint: 

• Choose the Right Microphone: Opt for a high-quality microphone for clear and professional audio. For frequent recordings, consider an external microphone.
• Minimize Ambient Noise: Record in a quiet space to reduce background noise. Close doors and windows, and use noise-canceling software if necessary.
• Prepare Your Narration: Outline your narration to ensure a structured delivery, preventing pauses or monotony. Avoid reading line by line.
• Practice Your Delivery: Practice your narration multiple times for improved flow and clarity. Utilize PowerPoint’s Speaker Coach for help with pace, tone, and filler words.
• Edit Minor Mistakes: Don’t worry about small errors during recording; you can edit them out later using PowerPoint’s editing tools.
• Enhance Accessibility: When recording the entire presentation, add closed captions or subtitles to make it accessible to a broader audience, including those with hearing impairments.

Bonus: Recording Interactive PowerPoint Presentations

Want to take your PowerPoint recordings to the next level? Include interactive elements in your PowerPoint recordings to engage your audience more effectively with ClassPoint.

ClassPoint is an interactive teaching tool that integrates directly into PowerPoint, Coffering live presentation engagement features such as interactive questions , gamification , and presentation tools !

When recording your presentation, use third-party recording software like Zoom, Teams, Loom, or Screencast-O-Matic, and incorporate ClassPoint features alongside your audio narration, like so:

1. Live Annotations

Use Pens , Highlighters , Shapes , and even Text Boxes to add notes and highlight the important information on your slides while recording.

2. Added Whiteboard Slides

Add variety to your presentation by annotating on a blank whiteboard slide of your choosing.

3. Laser Pen

ClassPoint’s laser can be used as a pen with disappearing ink and a spotlight when you press the ‘S’ key on your keyboard, allowing you to guide your audience’s attention more effectively.

4. Draggable Objects

Enhance audience understanding by moving objects on your slide as you explain , emphasize key concepts, and create visual associations.

5. Embedded Browser

If you need to search the web to emphasize a key point or show a video, simply open a browser within your presentation without interrupting your seamless presentation and recording.

6. Timer or Stopwatch

If you want your audience to reflect on a question or complete an activity independently, use the timer or stopwatch to create a brief pause before resuming your recording.

Final Thoughts

Whether you’re narrating a presentation for asynchronous viewing or incorporating audio into a live session, you’re now equipped with the knowledge of how to record audio on PowerPoint in the best way. 

With added audio, you can engage your audience in a way that ensures your message resonates, no matter where or when they access your content.

Begin experimenting with these techniques, and see how recording audio on PowerPoint and leveraging ClassPoint can transform your PowerPoint presentations, both live and virtually.

Recommended Readings

3 Ways to Watch & Insert Videos in PowerPoint

How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

About Sara Wanasek

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How to Add, Record or Edit Audio or Music in PowerPoint

Do you want to set the right mood and keep your audience engaged and entertained during your next presentation? In this new Slidesgo School tutorial, you’ll learn how to add audio or music to your presentations . You’ll also find out how to edit them to your liking .

Adding Audio from your Computer

Recording audio from powerpoint, editing audio, adding online audio, adding music from youtube, playing several clips in succession during your presentation.

• Before we begin, please note the following: in PowerPoint 2010 or older, you should use .wav or .wma files in Windows, and .wav files in Mac. If you’re using a newer version, we recommend that you work with AAC .m4a files.
• Open your PowerPoint presentation and select the slide where you want to add audio.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. You’ll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you’ll need to have a microphone set up in your computer).
• Select Audio from My PC. A new window will open, where you have to locate the audio file you want to add to your presentation.
• Once located, click the drop-down arrow next to Insert. You’ll see two options:
• If you choose Insert , the audio will be directly inserted into your presentation, increasing the size of the document.
• If you choose Link to File , a link to the file will be created, reducing the size of the document. However, there could be issues if you use the presentation in a different computer, forcing you to link the audio file to the presentation again.
• Select the option that best suits your needs.
• If you want to export any audio included in your PowerPoint presentation, right-click its icon → Save Media As (you can only do this with audio inserted from your PC).
• Please note that if you want to play a different audio in each slide, you’ll need to add the audio files one by one. You’ll also need to uncheck “Play Across Slides”. You can refer to the “ Editing Audio ” section in this tutorial if you want more information.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. Select Record Audio. A new window will open.
• Enter the name of the audio file you’re about to record.
• Press Record to start recording. To stop, press the Stop button. To play what you’ve recorded, press Play.
• If you’re happy with what you’ve recorded, click OK. If that’s not the case, click Cancel.
• Select the audio whose format you want to adjust. A new set of tabs, called Audio Tools, will appear on the toolbar.
• In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your audio during the presentation.
• In the Editing group, there are options to add a fade in and a fade out. You’ll also find the Trim Audio option. If you click it, a new window will open, where you can set the start point and the end point of the audio clip.
• In the Audio Options group, you’ll find the following options to adjust the behavior of the audio clip:
• Volume: It allows you to set the volume of the clip.
• Start: Click the drop-down arrow to choose how you want the audio to start. If you’re using Office 2010, you’ll also find an option here to play the audio clip during the entire presentation.
• Loop until Stopped: Once the audio clip finishes, it starts again indefinitely until you stop it.
• Play Across Slides: If you enable this, the audio clip will be played during the entire presentation. If “Loop until Stopped” is enabled too, it won’t stop playing until you reach the end of the presentation.
• Hide During Show: Check this option if you want to hide the icon.
• Rewind after Playing: Check this option if you want the timer of the audio clip to go back to the beginning when it reaches the end.
• If you’re using newer versions of PowerPoint, you’ll find a group called Audio Styles. Choose “No Style” if you don’t want additional effects. Choose “Play in Background” if you want the audio clip to be played in the background during your presentation.
• You can change the icon of the audio clip. To do so, on the Format tab, in the Adjust group, click Change Picture.
• Insert an icon or a picture. We’ll use it to link the online audio. Please refer to the How to Add and Modify Icons tutorial to learn how to insert icons.
• Add the link to the online audio resource. If you don’t know how to do it, please refer to the How to Insert a Hyperlink in PowerPoint tutorial.
• Once added, click the icon of this audio. A new window will open, where you must click the Play button. Some audio platforms, such as Soundcloud, allow you to generate an autoplay sharing link. With that, you just need to click the icon to play the audio automatically.
• If you want to pause the playback, you’ll need to exit the presentation mode and do it manually.
• Insert the video containing the audio or music you want. If you don’t know how, please refer to the How to Add a Video in PowerPoint tutorial.
• Decrease the size of the video and place it outside the visible part of the slide.
• We need to set it to automatically play in presentation mode. To do this, on the Playback tab, in the Video Options group, click the Start drop-down arrow and select “Automatically”. If you need more information, please refer to the How to Add a Video in PowerPoint tutorial.
• Please note that the audio will stop when changing slides.

To create a playlist that plays across all slides during your presentation, you need to use an audio editing software, such as Audacity or Adobe Audition, and edit the clips so that they come one after another. When you’re done, export it as a single audio file, which you can now use in your presentation.

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How to Add Audio to PowerPoint: The Quick Step-by-Step Guide

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In most cases, your PowerPoint presentation will serve as a visualization for your main points during your speech. This, however, doesn’t mean you can’t take a break and enrich your presentation with additional media to further immerse your audience . If you’ve landed on this article, you probably already have something in mind and wish to try to diversify your slides with some music, sounds, or narrations. With no further ado, welcome to the quick step-by-step guide on how to add audio to PowerPoint.

📝 Note: In order to record or hear the audio in PowerPoint, make sure you equip your device with headphones and a microphone.

How to Add Audio in PowerPoint from PC

Let’s say you already have some tune in mind that you wish to add to a particular slide. In terms of sounds, PowerPoint allows you to add multiple files to a single slide, so your options are limitless. For this guide, for example, we will create a slide for a presentation on Farm Animals directed at children. We will add a sound responding to each of the animals in the picture.

Go to the ribbon menu in your PowerPoint and choose Insert > Audio .

When you click Audio , PowerPoint will open a dialogue window. From there, navigate to the location where you store your audio files. Once you select the audio file you wish to add to your slide, click Open .

PowerPoint will insert your audio file in the form of a speaker icon with a player that allows you to play your file and adjust its volume. You can drag the icon and place it wherever you find it suitable, and you can also adjust its size .

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. 

This option allows you to adjust the volume of your audio.

This option reveals a drop-down menu to help you choose how the audio starts. Depending on the version, you can choose the following options. When Clicked On plays audio only when you click the speaker icon. Automatically plays your audio file immediately when you land on the slide where you’ve placed the audio file. In some versions, you will get a third option of In Click Sequence , which plays the file automatically with a click.

Audio Options

In order to choose how the audio plays during your presentation, this drop-down menu gives you the following options.

• Play Across Slides plays the audio files across all the slides.
• Loop Until Stopped allows you to play your audio file on loop until you manually choose to stop or pause it with the respective button in the mini player.
• Hide During Show hides your speaker icon. Use it only if you set your audio to play automatically.
• Rewind After Playing rewind your audio clip more than once while you are still on the same slide that originally contains your audio clip.

Play in Background

This option allows you to have your audio clip play continuously across all slides in the background.

Make sure you test your audio in Slide Show. Now let’s see how our Farm Animals and their sounds presentation works out. We chose to play each sound When Clicked On .

📝 Note: In order to delete an audio clip, select the speaker icon on the slide and press Delete .

How to Record Your Own Audio 

You also have the option to record your own audio directly in PowerPoint. In order to do so, go back to the Insert > Audio menu and choose Record Audio .

PowerPoint will open a Record window. Here you type the name of your audio file and click Record before you start speaking to your microphone.

In order to review your record, select Stop and then hit Play to listen.

You can also select Record to re-record your file. Hit OK when you’re satisfied with the clip.

Same as with audio files from your computer, PowerPoint will insert your clip as a speaker icon . Drag the icon where you want it on the slide. 

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. They are exactly the same for your recording clip as with audio files from your PC.

Final Words

We hope this step-by-step tutorial was useful to you. Now get wild and impress your audience with immersive audio in your presentation.

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How to Record in a PowerPoint presentation Audio & Video.

Recording audio and video in a PowerPoint presentation can improve the overall effectiveness and impact of your presentation because it can make it more interesting and keep your audience engaged.

Microsoft PowerPoint 2013 and later versions allow you to record your presentation with audio and video, so you can enhance your slides with voice narration or by recording yourself during the narration via the camera.

In this guide we show, how you can record your voice or yourself while presenting a Microsoft PowerPoint Presentation and how to insert an audio or video file to a Presentation. You will also learn how to save the presentation as a video file or as a PowerPoint Show after you have finished recording audio/video.

How to Record or Insert Audio or Video in a PowerPoint Presentation.

There are two ways to include audio and video in your PowerPoint presentation: record a slide show with audio from your microphone and video from your camera, or add external audio and video to your presentation from a file.

* Note: As mentioned above, to add sound and video to a PowerPoint presentation you should have Microsoft PowerPoint 2013, 2016, 2019 or PowerPoint for Office 365.

1. Record your Audio & Video to PowerPoint.

2. Insert External Audio or Video files to PowerPoint.

Method 1. Record your Sound and Video to a PowerPoint Presentation.

To record your voice narration and/or yourself while presenting the slides in a presentation:

Step 1. Configure Microphone & Camera Settings.

Before recording your audio/video to a PowerPoint presentation, make sure that your microphone and camera settings are properly configured.

To adjust your microphone and camera settings for optimal quality:

1. Press Windows + I keys to open Windows Settings.

2 . Go to System > Sound and under Input Settings select your microphone device and make sure the input volume is set to at least 80%

3. When done, go to Bluetooth & devices > Cameras > Connected Cameras and ensure that your camera is recognized by the system.

Step 2. Record Audio and Video to PowerPoint Slideshow.

Before you start recording audio/video in a presentation, it's important to know that audio cannot be recorded during animations and slide transitions. So, to avoid interruptions of your speech during the presentation, remember to leave a brief pause of 1-2 seconds in your narration at the beginning and end of each slide.

1. Open the PowerPoint presentation in which you want to record audio and video.

2. From the Slide Show tab (or the Recording tab), click the Record Slide Show button and choose either Record from Current slide or Record from Beginning, depending on which point you want to add audio/video.

3. The presentation will open in a recording window in full-screen mode.

4. Click the SETTINGS button at the top-right corner and ensure the correct microphone and camera devices are selected.

5. Use the Microsoft and Camera icons in the bottom right corner of the screen to turn off the input of the Microphone or Camera device if it is not needed during the presentation.

6. When you are ready, click the RECORD button to start recording your voice and/or camera input and present your slides.

7. Use the arrow keys to navigate through slides (forward only). Remember that you cannot go back or forward to a slide that already has a recording. This is to prevent accidentally recording over an existing recording.

8. If there are videos in your slides, click on them to start or stop the playback.

9. Use the Pen , Highlighter , or Laser icons from the bottom right corner to annotate your slides.

10. Look at the bottom left corner to find out the time counts for the current slide and the entire presentation.

11. If a slide already contains a recording, you will see a video preview or a speaker icon displayed at the bottom right corner.

• To re-record audio/video to a slide, click CLEAR and select Clear Recording on Current Slides .
• To delete all recordings, click CLEAR and select Clear Recordings on All Slides .

12. To pause or stop recording using the Pause and Stop buttons.

13. When finished Close the recording window (or right-click and select End Show ).

Step 3. Preview your Recordings on the Presentation.

After completing the recording, it is crucial to review the recordings of each slide before exporting the file as a PowerPoint show or video. To preview your recordings in your PowerPoint presentation:

1. Go to the Slide Show tab and click either From Beginning or From Current Slide to start playback.

2. Make sure each slide has a record and timing by changing the View to Slide Sorter .

3. On each slide where audio has been recorded you will see an audio icon along with the time/duration of the recording.

4. When you are satisfied with your recordings, you can move on to the next steps and export the entire presentation, including your audio and videos, either as a PowerPoint Show as a video file.

Step 4. Save the Presentation as a PowerPoint Show.

If you want to export your Presentation as a PowerPoint Show (.ppsx), which is useful if you want your presentation to be viewed even on computers that don't have the Microsoft PowerPoint app installed, do the following:

1. Click on File and select Save As .

2. Choose the location where you want to save the file and select PowerPoint Show (*.ppsx) format from the Save as type drop-down menu.

3. Then, click Save to save the file as a PowerPoint Show.

Step 5. Save Presentation to Video.

If you prefer to export your PowerPoint SlideShow as a video file, follow these steps:

1. Click on File and select Export .

2. Then Click the Create a Video option and select the preferred video quality from the first drop-down menu (e.g., Full HD 1080p ).

3. Then select the Use Recorded Timings and Narrations option in the next drop-down menu.

4. Then adjust the Seconds spent on each slide for the slides without recordings.

5. Finally, click the Create Video button and select the location to save the video.

6. Now wait for the PowerPoint to finish creating the video, as it may take some time depending on the performance of your computer.

7. Once the video is created, you can play it using any video player of your choice.

Method 2. Add External Audio and/or Video to a PowerPoint Presentation.

Instead of directly capturing audio and video within PowerPoint, you can insert an external audio or video file in your presentation.

Step 1. Adding an audio archive to a PowerPoint presentation.

To insert an audio file from your computer (such as pre-recorded narration, background music), to a slide:

1. Open your PowerPoint presentation and navigate to the specific slide where you want to add the audio.

2. Then, go to the Recording tab, click on the Audio button, and select the Audio on My PC option.

3. Then, choose the desired audio file from your device and click Insert .

4. The added audio file will appear as a small speaker icon in your presentation.

5. When you click on the speaker icon, the Playback tab will appear in the Ribbon. Move to the Playback tab and click the Play in Background option if you want the audio to play across all slides.

Step 2. Adding a Video file to a PowerPoint Presentation.

If you want to insert a video file from your PC, inside a Presentation.

1. Open the presentation and navigate to the specific slide where you want to add the audio.

2. Switch to the Recording tab and click on the Video button.

3. Then, select the video file that you want to add in the slide and click Insert .

4. Resize the video window as needed, and then customize the Playback settings from the Playback tab.

Step 3. Exporting or Saving the Presentation.

Once the audio and video files are inserted, you can export the presentation to a video file or save it as a PowerPoint show. To do that:

1. Select the Recording tab:

• Select Save as Show to save the file as a PowerPoint show, or…
• Export to Video to export the file as a video.

That's it! Let me know if this guide has helped you by leaving your comment about your experience. Please like and share this guide to help others.

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How to Add Audio Narration To a PowerPoint Presentation

PowerPoint is an app that enables you to create and deliver an engaging presentation to an audience. But what if the audience is not in the same room or you are sending it as a link or attachment?

This is why adding audio narration to PowerPoint slides timings is helpful and useful. You can record the narration from inside your presentation so that it plays while viewers watch. Adding voice-over narration to your Powerpoint presentation or video will turn it into evergreen stand-alone content.

This article will discuss how to add audio narration to a Powerpoint presentation for Windows 10.

Test Your Default Microphone

The first thing you will need is a working microphone. Most computers today come with a built-in microphone. If you plan to use your computer default microphone, you don’t have to take additional steps to add a microphone.

However, you do want to make sure it’s working and loud enough to hear. To set your default microphone, test it to make sure it’s working. To customize the properties, follow the steps below.

• Start by typing Settings in the search bar.
• Click on System > Sound .

• Look under Input for options to configure your microphone. Click the dropdown menu under Choose your input device to assign your default microphone.
• If you only have one microphone, there is nothing to select. To open additional microphone settings, click on Device properties > Additional device settings .

• Enable or disable speaker and access audio driver information under the General tab.
• The Listen tab enables you to allow or deny your mic to listen to the speakers.
• Adjust the microphone volume and balance settings under Levels .
• Change the default sample rate and bit depth under the Advanced tab.
• If enabled on your computer, Spatial sound can enhance the audio experience.

To test your microphone, go back to the Input section. If it’s not working, you can use the Troubleshoot button to try to resolve the issue.

Install a USB Microphone

• To enable your microphone , first, plug in the USB microphone to your computer. Then right-click on the volume icon on the taskbar. 
• Click on Sounds .

• Under the Recording tab, choose the microphone you want to set up and click Configure . 
• Under Configure your Speech Recognition experience , click on Set up microphone .

• When the setup wizard starts, choose the type of microphone you are installing and click Next.

• The next screen you see will provide tips for using your microphone and some text to read to test your settings. 
• Follow the instructions from the wizard and test the microphone to make sure it is working correctly.  

Set USB Microphone As Input Device To Use

If you want to use the external USB microphone you just set up to record your narration, you need to set it as the input device.

• Right-click on the volume icon on the right side of the taskbar and click on Open Sound settings.  

• From the Sound Settings window, scroll down to Input and tick the box under Choose your input device . 
• Select your USB microphone as the input device.

Rehearse & Take Notes

Now that your microphone is set up and tested, instead of jumping right in and starting to record, take the time to practice what you are going to say.

Take notes, write out a script, and rehearse the timings to save time, minimize errors, and ensure that your audio sounds fluid and natural.

Now you are ready to start recording.

Turn On the Recording Tab (Office 365)

• To turn on the Recording tab, navigate to File , click Options > Customize Ribbon > Recording > OK .

How To Record An Audio Narration For One Slide

The easiest way to add audio to your PowerPoint presentation is to record one slide at a time.

• Start by selecting the slide where you want to add the audio.
• Navigate to Insert > Audio > Record Audio .

• Choose a name for your voiceover and replace Recorded Sound with the name.  

• To start your recording, click the button with the red dot. Read from your script and click the stop button when finished. 
• The stop button is the middle square and will be highlighted in red while you are recording.

• To hear your recording, press the play button. If you like how it sounds and want to keep it, click OK .

• You can also hear the audio by clicking on the embedded audio icon on your slide. It will open a bar underneath where you can play your audio.

• You will now have a visible audio icon on your slide. To hide this icon for your final presentation, click on it. 
• Click Playback in the top bar navigation, and tick off Hide During Show .

Record An Audio Narration For An Entire Slideshow (Office 365)

• Click on Recording from the top navigation, and then Record Slide Show . 

• Choose either Record from Current Slide or Record from Beginning . The slideshow will open in the Recording window.

• There are buttons on the top left for recording, pausing, stopping, and playing. Click on the red, round button to start recording. There will be a three-second countdown for you to get ready.
• The slide you are recording will show up in the main pane of the window. To advance to the next slide, use the arrow on the right side of the window. To move to a previous slide, use the arrow on the left. Powerpoint with Office 365 will automatically record the time you spend talking on each slide. This includes any animations you have set up.
• Use the buttons on the bottom right-hand side of the screen to toggle your microphone, camera, and camera preview on or off. If you choose to re-record part or all your narration, Powerpoint will erase the old version to enable you to record again.
• When you finish recording, click on the square button at the top left-hand corner of the recording window.

• The timings for each slide will show up in the Slide Sorter view. To see your timings, click on View > Slide Sorter .

• See the timings under the slides from the Slide Sorter view in the image below.

Preview Your Slide Show

• To preview your slideshow with your narration, animations, and timings (set up before you started recording), click Slide Show from the top bar navigation. Make sure you are on the Home tab.
• Choose From Beginning or From Current Slide .

• To hear the audio for a single slide, go to Norma l view, click on the sound icon and click Play . Note that recorded animations won’t show up when previewing from a single slide.

Manually Set Slide Timings

• You can also manually set your slide timings to sync with your narrations. To do so, select the slide from Normal View and then click on Transitions . 
• From the Timing group , select the After check box under Advance Slide .

• Enter how long you want the slide to stay on the screen before moving onto the next. Do this for every slide you want to use manual timings.

Publish Your Presentation For Sharing

You can save your presentation as a Powerpoint Show (.ppsx) or a video to share it with others. When a viewer opens a slideshow file, it will immediately open in slideshow mode.

To save your presentation, go to File , Save As and select the format from the dropdown menu.

If your presentation is huge and you want to send it as an email attachment, you might need to compress the file. A better option is to upload it to Dropbox, OneDrive, or Google Drive, and send the link to the desired recipients.

David has a background in small business and lives in Australia. He is a WordPress and Ubuntu Developer who enjoys design, CSS and tech tool integration. Read David's Full Bio

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How to record a PowerPoint presentation with audio for sharing

• October 12, 2023

Wondering how to make a video with PowerPoint? If you want to create a video presentation from your PowerPoint slides, you can use PowerPoint's in-built recording feature. The feature allows you to narrate your slides, add annotations, and insert webcam video. You can then export your recording as a video file that you can share with your audience.

This article explains how to record your PowerPoint slideshow and how to share the recorded presentation via Teams or Zoom. We'll also give you some tips on how to avoid common pitfalls and glitches that you might encounter.

Here's our step by step guide to record a PowerPoint slide show:

• Open your PowerPoint presentation and click on the Slide Show tab.

• From the PowerPoint Set Up group, click on Record Slide Show button. You can choose to record from the beginning, or from the current slide.

• A new window will open with your PowerPoint presentation in full screen mode. You will see a Recording toolbar at the top left corner of your PowerPoint screen if you are on a single monitor, or at the top of your main monitor if you are working on dual screens (as pictured in the screenshot below). You can use this toolbar to control your recording in PowerPoint, such as start, pause, stop, rewind, and forward. You can also use the pen, highlighter, and eraser tools to annotate your slides.

• To start recording your PowerPoint presentation, click on the Record button (the red circle). You will see a countdown from 3 to 1 before the recording begins.
• As you record, you can speak into your microphone to narrate your PowerPoint slides. You can also click on the Camera button (the camera icon) to turn on your webcam and insert a video of yourself in the corner of your slide.
• To move to the next or previous slide, you can use the arrow keys on your keyboard or click the Next or Previous buttons on the Recording toolbar.
• When you get to the end of your PowerPoint slideshow, you can export the video immediately by selecting export and following the prompts, or you can end your recording to review, before exporting to video format. To end your recording in PowerPoint, click the Stop button (the square icon) or press Esc on your keyboard.
• You will be taken back to the normal view of your PowerPoint presentation. You will see a speaker icon and a camera icon on each slide that has audio or video recording. You can click on these icons to preview, edit, or delete your PowerPoint recordings.

• To export your PowerPoint recording as a video file, click the File tab and select Export.
• In the Export window, choose Create a Video from the menu on the left.

• In the Create a Video panel, you can adjust the video quality, resolution, and file size. You can also choose whether to use recorded timings and narrations or not.
• Click on Create Video and choose a location and a file name for your video.
• Wait for PowerPoint to create your video. You can see the progress bar at the bottom of your screen.
• Once your PowerPoint video is ready, you can play it with any media player or upload it to any online platform.

Troubleshooting issues that may arise when recording a PowerPoint presentation

If you want to record a PowerPoint presentation with narration, annotations, or video, you may encounter some issues depending on your device, software, and settings. Here are some common problems and how to fix them:

• If your microphone is not working, make sure it is plugged in, turned on, and selected as the default recording device in your system settings (for example sometimes your monitor or webcam can also have a microphone, and the wrong device has been selected). You can test your microphone in PowerPoint by going to Slide Show > Record Slide Show > Settings > Microphone.
• If your video camera is not working, make sure it is plugged in, turned on, and selected as the default camera in your system settings. You can also test your camera in the PowerPoint app by going to Slide Show > Record Slide Show > Settings > Camera.
• If your annotations are not showing up in your PowerPoint recording, make sure you have enabled the pen and laser pointer tools in the PowerPoint app. You can do this by going to Slide Show > Record Slide Show > Settings > Pen and Laser Pointer Tools.
• If your PowerPoint recording is not saving or playing back correctly, make sure you have enough disk space and memory on your device. You can also try saving your PowerPoint presentation as a video file by going to File > Export > Create a Video.

Can I share my recorded PowerPoint presentation via Zoom or Microsoft Teams?

If you have recorded a PowerPoint presentation, you can share it with your audience via Zoom or Microsoft Teams. Here's how to share your recorded PowerPoint presentation in both platforms.

How to share recorded PowerPoint Presentations via Zoom To share your recorded PowerPoint presentation on Zoom, you need to have the Zoom app installed on your computer and the PowerPoint file saved on your device or on OneDrive. Here are the steps to follow:

• Start or join a Zoom meeting and click Share Screen in the meeting controls.
• Select your primary monitor then click Share. If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
• Switch back to PowerPoint and click the Slide Show tab. Begin playing the recorded PowerPoint presentation by selecting the Play from Start or Play from Current Slide options.

• If you have recorded narration or video for your PowerPoint presentation, make sure to check the Play Narrations and Use Timings option in the Set Up group on the Slide Show tab.
• Your participants will see your PowerPoint presentation in slide show view with your narration and video playing along.
• To stop sharing your recorded PowerPoint presentation, click Stop Share on the Zoom toolbar.

How to share recorded PowerPoint Presentations via Microsoft Teams To share your recorded PowerPoint presentation on Teams, you need to have the Microsoft Teams app installed on your computer and the PowerPoint file saved either on OneDrive or your local computer. Here are the steps to follow:

• Start or join a Teams meeting and click Share content in the meeting controls.
• In the share content menu ensure 'include computer sound' is turn on

• Select Browse OneDrive or Browse my computer at the bottom of the 'share content' menu.

• Navigate to the folder where you have saved your PowerPoint presentation file and select it.

• To stop sharing, click Stop presenting on the Teams toolbar.

Troubleshooting issues when sharing recorded PowerPoint presentations via Teams or Zoom

If you want to share a recorded PowerPoint presentation with your audience via Zoom or Teams, you may encounter some issues that can affect the quality or the delivery of your presentation. Here are some common problems and how to solve them:

• If your recorded PowerPoint presentation has audio or video embedded, make sure you check the option to share computer sound when you start sharing your screen. Otherwise, your audience will not hear the sound from your presentation.
• If your recorded PowerPoint presentation has animations or transitions, make sure you play it in slideshow mode and not in editing mode. Otherwise, your audience will see the editing tools and the slides will not advance automatically.
• If your PowerPoint presentation has hyperlinks or action buttons, make sure you click on them during the presentation and not before. Otherwise, your audience will not see the linked content or the action result.
• If your PowerPoint presentation is too large or has high-resolution images or videos, make sure you compress it before sharing it. Otherwise, your presentation may lag or freeze during the presentation due to bandwidth limitations.

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How-To Geek

How to record voiceover narration in powerpoint.

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Could intel be the next nokia, you can build a simple to-do list app in python, here's how, quick links, preparation, record a voiceover for your presentation.

If you’re sending out your presentation instead of giving it in front of an audience, but you feel adding a vocal explanation would better help to deliver the message, record a voiceover narration. Here’s how to do it.

Before you begin your PowerPoint narration, you’ll need to make sure you’ve made the proper preparations.

Set Up Your Mic

First, you’ll need a microphone. Most modern computers have a built-in microphone that gets the job done, but investing in a USB microphone will increase the audio quality of the narration by quite a bit.

The built-in microphone will be set as your input device by default, so if you plan on using it for the PowerPoint narration, you don’t need to take any additional steps in setting it up. However, if you plan to use a USB microphone for the narration, be sure to set it as the input device.

To do this on Windows, right-click the volume icon found on the right of the taskbar. In the menu that appears, select “Open Sound Settings.”

The “Sound Settings” window will appear. Here, scroll down to the “Input” section and click the box under “Choose your input device.”

If you’re using a USB microphone, it will appear here. Select it to set it as the input device.

The steps for Mac users are extremely similar. The only difference is you should go to "System Settings" and select "Sound" instead of right-clicking the volume icon like on Windows. From there, the steps are the same.

Take Notes and Rehearse

With your mic set up, you’re ready to start recording, right? Well, not quite. While you may not be physically standing in front of the audience delivering this presentation, you still need to treat it as though you are. This means going through the basics---taking notes and rehearsing your delivery.

One thing you can do to help you record a successful narration is to write out a script. As with a live presentation, though, you don’t want to sound like you’re reading straight from your notecards. Practice reading through the script a few times so that it sounds natural and fluid.

Once you’re confident in your delivery, it’s time to start recording.

Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the “Slide Show” tab and, in the “Set Up” group, select “Record Slide Show.” Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide. If you choose to start recording from the current slide, make sure that you’re on the slide you’d like to start recording from.

Related: How to Record Your Screen with Microsoft PowerPoint

In this example, we’ll choose “Record from Beginning.”

Now, you’ll be in full-screen mode. You’ll notice a few extra tools appear, including a record button at the top-left corner of the screen. When you’re ready to start recording, click this button.

When you select the record button, a countdown timer will appear, giving you a three-second delay between clicking the button and starting your recording.

You can now start recording your voiceover narration! Continue through the presentation by clicking the right arrow to go to the next slide.

You can pause the recording at any time by pressing the pause button in the top-left corner of the window. The recording will automatically end when you make it to the last slide. Alternatively, you can press the stop button, also located at the top-left corner of the screen.

If you want to play your narration back, you can select the replay button.

A speaker icon will appear at the bottom-right corner of each slide that has a recorded narration. You can also play your narration back on each slide by hovering over the icon and pressing the play button.

If you’re not satisfied with the narration, simply repeat these steps to re-record.

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How To Record a PowerPoint Presentation With Audio

content creator

Helen Colman See full bio →

We’re all accustomed to the live presentation format with a lecturer and the projection of their presentation on the whiteboard. Nowadays, however, such live events have become quite rare. Fortunately, we can recreate this format by including recorded audio in PowerPoint presentations. There are multiple ways to record voice narration or to add precrafted audio recordings to your slides. 

The first and most obvious solution is to use MS PowerPoint. This tool allows you to record a presentation with audio and export it as a video file.  

Another way to record narration right in Microsoft PowerPoint is to use iSpring Suite. This authoring tool enables you to make interactive presentations, receive activity statistics, use advanced recording and editing options, convert text to speech, and create online quizzes, video lectures, and dialogue simulations.

In this article, we’ll show you how to record PPT presentations with audio narration in both MS PowerPoint and iSpring Suite, step by step. Let’s get started!

How to record a PowerPoint presentation with audio narration in PowerPoint

These are the steps to record presentations with audio in PowerPoint:

1. Open your PowerPoint presentation.

2. Go to the Slide Show tab and click the Record Slide Show box.

3. Select Record from Beginning if you want to start right from the beginning of a presentation. Select Record from Current Slide if you want to record from a specific slide or wish to re-record a particular slide.

4. By default, PowerPoint records both video and audio. If you don’t need a video in your presentation, turn it off by clicking on the camera button. That way, the tool will only record your microphone along with the presentation file.

5. Click on the Record button to begin recording. PowerPoint will count down 3 seconds in the recording window to allow you to get ready, then you can start speaking.

6. Record your narration for a particular slide or the entire presentation. Use the directional arrow buttons to switch slides. You might want to make a one-second break when you go to the next slide, so that nothing will get cut out. Click on Pause if you want to stop and then resume speaking. When you finish, click on Stop in the recording window.

7. Save the file as a PowerPoint presentation. Then go to the File menu and click on Export . Select Create a Video .

For Mac users : You will be directed to the settings menu right after you click Export .

8. Set the desired video quality. Select Use Recorded Timings and Narrations to maintain slide timings for all of the slides. Then, click Create Video .

For Mac users : You can select the desired video format at this point. Once you’ve set the parameters, click Export .

9. Select the video format and the PC location where you want to save your video presentation with narration. Then, click Save .

Congratulations! Once the export process is complete, your video with the complete presentation will be ready.

How to add an existing audio recording to a PowerPoint presentation

Follow these steps if you have an existing audio file with narration that you’d like to add to your presentation.

1. On the main menu, click on the Insert tab.

2. On the sub-menu, select Audio .

3. Choose Audio on My PC . 

4. Then, browse your audio files, select the narration, and click Insert .

How to Record PPT Presentations with Narration in iSpring Suite Max

MS PowerPoint allows you to export presentations with narration in a video format. However, PowerPoint does not offer any audio editing options, so it can be challenging to get good-quality sound and a clear recording without unnecessary breaks, volume differences, and other problems.

If you don’t have time to re-record your audio narration and want great quality with minimal efforts, you might need a more advanced tool like iSpring Suite Max. It works as a PowerPoint add-in and is extremely easy to use. iSpring Suite Max offers many audio recording and editing options for your slide show. 

For example, you can synchronize narration with slide animations, remove background noise, and improve slide transitions in your PowerPoint file. You can even create voice-overs without ever recording your own voice by converting text to lifelike AI-generated speech.

Here’s a step-by-step guide on how to record presentations with narration in iSpring Suite Max:

Step 1. Install iSpring Suite Max

Download a free 14-day iSpring Suite Max trial and install it on your computer.

Step 2. Choose your presentation

Open your PowerPoint presentation and go to the iSpring Suite tab.

Step 3. Record slide show with audio narration

The next step will vary depending on your needs. iSpring Suite offers 3 recording options:

• Create a simple recording with preset parameters like noise removal and volume options
• Record audio that synchronizes with the PowerPoint slide and animation timings

Convert text to speech

Let’s look at each of these options.

Record audio with preset parameters

Follow this approach if you don’t have any animations or effects in your presentation and just want to add high-quality narration to your presentation.

1. Click on Record Audio  in the top left corner of the menu.

2.  Use the intuitive menu and record your narration.

Please note that you can apply some settings before recording. For example, you can set noise removal and volume, which will make your narration more comprehensible and easier to edit. Click on Options to set the desired parameters.

3. Once your recording is ready, click OK to save it.

Synchronize audio with animations

Use this approach if you have animations in your presentations and want them to appear at specific points during your speech.

1. Click Manage Narration. 

2. Click Record Audio .

3. Now, you can start recording, save, or cancel the changes you’ve made, and preview your presentation. When you click Start Record , that button will change to Next Slide or Next Animation , offering you an easy transition between slides – as though you were delivering the lecture live using a projector. Each of your live clicks will automatically preserve those specific timings for slides and animations.

4. Click Save & Close to save your recording.

Use this approach if you don’t want to record your own voice or that of a voice-over artist, but need to record and play narrations for your presentations.

1. Click Manage Narration on the iSpring Suite Max toolbar.

2. Click the Audio button and choose Text to Speech .

3. Select the language, speaker, and type of voice.

4. Add the text that you wish to convert, and click the Insert button. Then you’ll be able to choose when to start playing narration: right after you open the slide or later.

5. Click Save & Close to save your recording.

Step 4. Save and export your presentation with audio narration

No matter which option you had selected earlier, you now have an audio file. Your next step is to export your presentation. Click Publish on the iSpring Suite toolbar.

Step 5. Publish your presentation

Select where you want to publish your presentation and in which format. You can either publish it as a video or in one of the different online formats. Select:

• Video – if you want to upload your presentation to YouTube. 
• SCORM or xAPI – if you want to upload your presentation to an LMS and track learner progress as they study your presentation.
• HTML5 – if you want to upload your presentation to a website. 

Then click Publish .

Congratulations! Your presentation with narration is ready.

Useful resources

We’ve selected some tutorials that can make you a more effective PowerPoint user.

• How to Record a Voice-Over for PowerPoint Presentations
• How to Create a Video Lecture
• How to Add Narration to a PowerPoint Presentation
• How to Create a Video Presentation
• How to Insert a YouTube Video into a PowerPoint Presentation
• How to Convert a PowerPoint Presentation to an MP4 Video on Windows and macOS
• The Ultimate Guide to Lecture Capture

Fast eLearning authoring toolkit

Have you ever searched for a way to create a course but found the tools and resources too complex to use? What if you could design and produce courses in a familiar environment like PowerPoint with full audio or video narration?

The eLearning authoring toolkit by iSpring allows you to create courses from within PowerPoint with just a few clicks. You can also convert your Word and PDF documents into interactive e-books. 

Some of the other features include:

• Content Library
• Adaptive player
• Extensive LMS compatibility
• Video Editor
• Interactive assessments
• Screen recordings
• Conversion of PowerPoint slides into mobile-ready courses
• Combination of videos with slides
• Course localization in 42 languages with text-to-speech capabilities

There’s so much more you can do with the iSpring Suite 11 fast eLearning authoring toolkit.

Takeaways  

Recording PowerPoint presentations with narration and audio is pretty easy if you follow our guide. And your recordings will sound great and synchronize with your animations perfectly when you use iSpring Suite Max. 

The tool also allows you to:

• Create complex online courses
• Build engaging online quizzes
• Create interactive dialogue simulations
• Record video lectures
• Collaborate with your colleagues on simple courses and quizzes right in a browser
• Use over 81,000 ready-made eLearning assets (templates, backgrounds, characters, and icons)

Download a free 14-day iSpring Suite Max trial and start designing engaging learning content right away!

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How to Record a PowerPoint Presentation (Step-by-Step)

Recording a PowerPoint presentation is a dynamic way to engage your audience in various scenarios, from e-learning to business pitches. However, many people are unsure about the process. In this article, we'll provide a comprehensive guide on how to record a PowerPoint presentation effectively.

Part 1. What Is the Record a PowerPoint Presentation?

Recording audio on PowerPoint is a valuable feature that allows you to enhance your presentations by adding spoken explanations, commentary, or narration to your slides. By recording your voice alongside the slides, you can create a more engaging and informative experience for your audience.

Part 2. How to Record a PowerPoint Presentation?

Welcome to the world of dynamic presentations! In this section, we'll show you how to bring your PowerPoint slides to life by adding audio and video. Whether you want to explain concepts using your voice or include captivating visuals, these simple steps will help you create presentations that truly stand out. Let's dive into the exciting realm of recording a PowerPoint presentation with audio and video.

1. Demonstrating PowerPoint Solo:

When it comes to delivering a captivating presentation, there's nothing quite like guiding your audience through your content. Recording a PowerPoint presentation allows you to do just that, enabling you to take control and lead your viewers step by step. In this section, we'll show you how to confidently demonstrate your PowerPoint presentation by yourself. By following these steps, you'll be able to engage your audience and deliver your message effectively.

Step 1: Launch your PowerPoint presentation and open the "Slide Show" tab by clicking on it at the top of your screen.

Step 2: Click on "Record Slide Show" from the Slide Show tab's options.

Step 3: A pop-up box will appear. Choose "Start Recording from Beginning" or "Start Recording from Current Slide," depending on your preference.

Step 4: As you present, your narration will be recorded along with the slide progression. Use the spacebar or arrow keys to move through your slides while speaking.

Step 5: To pause or stop recording, press the "Esc" key on your keyboard. You'll be prompted to save the recorded timings and narrations for your presentation.

2. Adding Audio and Video for Enhanced Engagement:

Incorporating audio and video elements into your PowerPoint presentation can transform it into an immersive and interactive experience. Imagine your slides coming to life with narration and dynamic visuals, enhancing your message and captivating your audience. In this part of the tutorial, we'll guide you through the process of adding audio and video to your presentation. By following these steps, you'll be able to create a multimedia-rich presentation that resonates with your viewers on a whole new level

Step 1: Open your PowerPoint presentation and navigate to the "Insert" tab located at the top of the window.

Step 2: Click on "Audio" from the "Media" group. Choose "Record Audio" from the dropdown menu.

Step 3: A recording window will appear. Click on the red circle to start recording your narration for the current slide. Click the square icon to stop recording.

Step 4: To add video, go to the "Insert" tab again and select "Video" from the "Media" group. Choose "Online Video" to insert a video from a streaming site, or "Video on My PC" to use a video file from your computer.

Step 5: After adding the video, you can resize and reposition it on your slide. To ensure proper playback, adjust the video's playback options in the "Video Format" tab that appears.

Step 6: To test the audio and video, play the slideshow by clicking on the "Slide Show" tab and selecting "From Current Slide."

By following these comprehensive steps, you'll be able to effectively demonstrate your PowerPoint presentation, whether by guiding your audience through it personally or by incorporating engaging audio and video elements. Your presentations will gain a new dimension of interactivity and impact, leaving a lasting impression on your viewers.

Part 3: Alternative Choice——WPS Office

Looking for a modern and robust office suite that goes beyond the ordinary? Say hello to WPS Office! This powerful suite of applications is designed to cater to your every document processing need. What's more, it's available to you absolutely free. With WPS Office, you're not just accessing software; you're embracing a new level of efficiency and creativity.

One standout gem within the WPS Office suite is WPS Presentation. This dynamic tool empowers you to craft compelling presentations that leave a lasting impact. But it doesn't stop there—WPS Presentation offers something truly extraordinary: a built-in screen recorder function. Yes, you read that right! With WPS Presentation, you can seamlessly capture your screen as you navigate through slides, making it an excellent choice for recording your presentations.

How to Record the Screen in WPS Presentation:

Capturing your screen with WPS Presentation is a breeze. Follow these simple steps to harness the screen recording magic:

Step 1: Open WPS Presentation and create or open the presentation you want to record.

Step 2: Navigate to the "Tool" tab and select "Screen Recorder" from the menu.

Step 3: A selection box will appear. Choose the area of your screen you want to record by clicking and dragging.

Step 4: Click the "Record" button to start capturing your screen. Narrate your presentation or provide commentary as you progress through your slides.

Step 5: When you're done recording, click the "Stop" button in the recording toolbar.

Step 6: Save your recording as a video file and seamlessly integrate it into your presentation.

With WPS Presentation's screen recorder function, you can effortlessly elevate your presentations by adding an interactive touch. Your audience will appreciate the enriched experience, and you'll appreciate the convenience of this innovative feature.

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Downloading WPS Office:

Ready to embrace the advantages of WPS Office? Simply visit the official website and follow these steps to download and install the software:

Step 1: Visit: https://www.wps.com/

Step 2: Navigate to the "Downloads" section.

Step 3: Choose the version compatible with your operating system.

Step 4: Download and run the installer.

Step 5: Follow the on-screen instructions to complete the installation.

With WPS Office, you're not just using software—you're embracing a dynamic and versatile toolset that empowers your creativity, efficiency, and presentation prowess. Elevate your work and explore new horizons with WPS Office today!

1. How Can I Ensure My Audio Quality Is Clear and Professional?

To achieve top-notch audio quality for your presentation, consider these straightforward steps:

Pick a quiet spot.

Use a good microphone.

Test and adjust audio levels.

Speak clearly and steady.

Pop filter helps reduce noise.

Mind mic distance for clarity.

Choose an echo-free space.

Edit for enhancement.

Practice your narration.

Listen, adjust, and record.

By following these uncomplicated steps, you'll guarantee your presentation boasts clear, professional, and captivating audio that leaves a lasting impact.

2. Can I Edit My Recorded Presentation After Finishing the Recording Process?

Absolutely! After recording your presentation, you can edit it as needed. You have the flexibility to:

Trim or remove parts.

Adjust audio levels.

Add or change visuals.

Enhance overall quality.

Editing ensures your presentation is polished and perfect, even after recording.

This guide has uncovered the art of enriching PowerPoint presentations through audio and video elements. Whether you're personally guiding viewers or adding multimedia magic, these steps enhance engagement. Notably, WPS Office stands out as a modern, powerful solution, featuring WPS Presentation's unique screen recorder function. With WPS Office, your presentations reach new levels of impact and creativity in the digital age.

• 1. How to Record PowerPoint as a Video (Easy Steps)
• 2. How to Video Record Yourself Presenting a PowerPoint (Step-by-Step)
• 3. How to Record Audio on PowerPoint in WPS Office [Step-by-Step]
• 4. How to Record a Presentation on Mac (Step-by-Step)
• 5. How to Record Voice on PowerPoint Online –A Comprehensive Guide
• 6. How to Record PowerPoint Presentation with Audio & Video on Mac

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How to Create a Narrated Presentation With Voice Over Using Visme

Written by: Nayomi Chibana

If you've ever taken weeks, even months, to painstakingly prepare for an important presentation, you know how useful it is to have a recording of your memorable delivery to share with others.

Here at Visme , we're excited to tell you that you can easily record your own voice over right within this online presentation design tool .

This allows you not only to create self-running presentations or stand-alone slide decks but also narrated software tutorials, audio presentations and visual stories with narration.

All of these can be easily shared across all social media platforms with just the click of a button or embedded into your own website or blog.

You can also repurpose written content into a narrated presentation, which is one of the best ways to make the most of every marketing dollar you spend. To learn more about repurposing, you can read our post on 11 smart ways to repurpose your content.

To get started, follow this simple step-by-step tutorial on how to create a narrated presentation in Visme by adding a voice over. We'll also help you learn how to add background music to your presentation to make it more dynamic and engaging.

Video: How to Make a Presentation in Visme

The video tutorial below will walk you through the process of creating a presentation in Visme. Keep scrolling for a detailed, step-by-step guide on how to create a narrated presentation.

1 Create a Visme Project

To create a slideshow with voiceover, you'll need to log in to your Visme account and create a new project. If you don't already have an account, you can easily create one here for free.

Enter your name, email and password to register. Once you're inside the dashboard, click on the "+ Create" button on the left-hand side of your screen.

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2 Choose a Presentation Template

Find the perfect template for your next presentation! Browse Now

Click on the "Presentations" tab to view all the customizable templates inside Visme. Pick a presentation template that best fits your content and industry, and click on "Edit."

You can also choose to start with one of our presentation themes. Each theme is packed with hundreds of fully designed slides that you can mix-and-match for your own use.

3 Customize Your Slides

Customize this presentation theme now! Edit and Download

Next, edit and design your presentation using all the graphic assets Visme has to offer, including icons, images, text and interactive elements such as video and maps.

Add charts, maps and data widgets to visualize boring numbers. You can also upload your own images and fonts or embed third-party content, such as surveys, quizzes and polls.

4 Click on Add Audio

Now, open the Media tab in the left-hand panel, and click on "Add Audio".

Visme offers dozens of free audio clips you can attach either to individual slides or set as background music for your entire presentation. If you've subscribed to a paid Visme Plan, you'll have access to all of the free audio files in the library.

To create your voice over slides, you can also upload your own audio file from a voice actor or record your voice over directly in Visme.

5 Attach an Audio File

To attach an audio file to the current slide, click on the gear icon next to it and select "Attach to Current Slide". You can preview each clip by clicking on the Play button next to it.

If you decide to choose another file or want to remove an audio clip from a slide, you can detach it by clicking on the gear again and selecting "Detach."

6 Record Your Voice Over

Here’s how to do a presentation with voice over using Visme.

Record your own audio by clicking on the "Record" option to the top right of the "Add Audio" tab. Once chosen, you will see a red record button appear below your slide.

To start recording your own narration within Visme, simply click on the red button and speak into your microphone. Make sure your microphone is working properly before recording.

You can preview your recording before saving it to the library by clicking on the Play button. Once you're satisfied with your recording, click on "Save to Library."

Your audio will automatically be converted to MP3 format, added to your Audio Library and attached to your current slide. You can then rename it by double clicking on the file name or detach it from the slide by clicking on the gear and selecting "Detach."

7 Customize Audio Settings

If you’re looking to make an audio presentation, the process is super easy. After adding your video to the library, you can customize how it is played.

To customize the way your audio presentation is played, simply click on "Audio Settings" at the top. You'll see options at the bottom to trim your clip or adjust more settings by clicking on the gear icon.

In Visme, you can also customize the time your audio takes to fade in and out. For example, if you want your audio to quickly fade in at the beginning, you can set it for 1 second. Or, if you want your audio to slowly fade out, you can set it for 3 or 4 seconds.

Also, you can set the time at which your audio will begin. If you want your narration to start 5 seconds into your presentation, you type in a value of 5 in the "Start Playing After" setting.

You can also reduce or increase the volume of your audio by inputting any value up to 100%. Finally, you can have the audio loop automatically by enabling the "Loop Audio" setting.

The advantage of having the option to tweak the settings for each individual audio track is that it allows you to customize it according to the content presented on each slide. For example, for slides with long animations, you might want to enable the "Loop Audio" setting.

8 Preview Your Audio

To see if your audio narration or voice over is effectively complementing your visuals, select the "Present" option at the top-right corner of the screen to preview your slides.

9 Add Background Music

Along with your audio narration, you can add background music to your presentation.

Click on "Share" at the top of your screen and select "Advanced Settings" at the bottom-right of the window. Click on the "Sound" tab and then enable the "Background Music" setting.

Here, you'll be able to select your uploaded or recorded audio file from the drop-down menu or choose one of the free audio clips from the library.

10 Publish Your Project

Once you're satisfied with your voice over, you can share your presentation with the world by clicking on the "Share" button at the top and then choosing one of the three options below:

• Publish for Web:  This will publish your Visme project on the web and generate a shareable link, which will enable anyone on the internet to find and access your presentation.
• Share Privately:  This will generate a private link to your Visme project that you can share with specific people.
• Embed:  This will generate an embed code for your presentation that you can add to your web pages or email.

You can also choose to download your narrated presentation as an HTML5  or editable PowerPoint file to present offline or share with a pre-recorded voice over.

Five Tips for Adding a Good Presentation Voice Over

Ready to nail your audio presentation? Here are five useful tips for adding a voice over to your presentation.

Practice Before Recording

This is a critical step when prepping for your presentation voice over. Start with vocal warm and breathing exercises. Then do the initial takes and record them to identify and fix any issues that could hamper your delivery. These activities help warm your vocal cords, ease you into the right voice and ensure excellent delivery.

Use a Good Microphone

When recording your audio, you want to avoid poor production quality. Otherwise, you risk losing your audience's attention. According to Statista , 33% of people said they’ll abandon a video if it had poor audio quality.

Invest in high-quality microphones that produce balanced audio and clear dialog and eliminate background noise. The good news is that you don’t have to blow your budget on a full studio setup with expensive mics. You can find budget-friendly microphones to help provide professional-grade audio quality.

The best part? With a PowerPoint voice over software like Visme, you’re sure to have top-notch audio quality. The software comes with features that take your audio and voiceover recording to a whole new level.

Find a Good Place to Record

Where you record your presentation voice over can make a big difference in your audio output.

Microphones tend to pick up lots of background noises. So even if you don’t have access to a professional studio, find quiet and ambient environments. Also, opt for spaces with less reverberation and echo.

We get it. No place can be entirely silent, but you’ve got to be ingenious. For example, if you’re at home, you can stay away from the windows. You could even drive to a remote location and record in your car. It’s all about thinking outside of the box.

Sound Confident & Relaxed

Speaking with confidence can be a game-changer when it comes to presentations. It creates a great first vocal impression and ensures your audience pays attention to you.

One way to sound confident is to speak in a relaxed voice and moderate pace. Get rid of the tension by engaging in exercises that relieve stress. Then practice repeatedly to get familiar with your content, transitions and visual aids. Where necessary, infuse a bit of humor to lighten the mood and get you more comfortable.

Take Vocal Breaks In Between Slides

During the presentation with voiceover, you need to pause between slides.

This won't appear odd. Rather these pauses will give you a chance to catch your breath, calm down and organize your thoughts. Pausing also helps speakers avoid filler word like um, uh, er, which can make them sound uncertain.

Another upside of pausing is that it allows the audience to think, reflect and take in everything you’ve said.

Create Your Own Narrated Presentation With Visme

Creating a narrated presentation with your own voice over in Visme is super easy. All it takes is a few clicks and your presentation is ready to be shared with the world.

Sign up for a free account today and take it for a test drive.

Have you created an interactive presentation in Visme yet? Don't hesitate to share your best projects with us or tell us about your experience using the Audio Library and Record features.

Just drop us a comment below, and we'll get back to you as soon as possible.

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About the Author

Nayomi Chibana is a journalist and writer for Visme’s Visual Learning Center. Besides researching trends in visual communication and next-generation storytelling, she’s passionate about data-driven content.

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PowerPoint is a popular presentation software that helps you create slides with text, images, and multimedia elements like audio recordings. While convenient, the audio recording feature isn’t foolproof. Sometimes, you may encounter issues where PowerPoint doesn’t record audio at all or the recorded audio is choppy or distorted.

This can be frustrating when you need to deliver a presentation with voice-over narration. Don’t worry; this article will guide you through different methods to troubleshoot and fix the PowerPoint audio not recording problem so you can flawlessly capture your voice within the slides.

In this article

Restart powerpoint, enabling app permissions through settings, disable hardware graphics acceleration, run windows recording audio troubleshooter, restart windows audio services, update microsoft powerpoint, run office repair tool, enable mic permission on mac, use safe mode, remove cache files, check user profile permissions, part 3: when all else fails: using a third-party screen recorder tool, part 1: common methods for audio not recording in ppt on windows.

Let’s start by looking at some of the most common methods to fix PowerPoint not recording audio in Windows 10 or other versions. These simple troubleshooting steps can often resolve the problem without much hassle.

The first thing to try is simply restarting the PowerPoint application. Sometimes, PowerPoint may encounter a temporary glitch that prevents audio recording; a restart can clear that up. This method is best used when the issue occurs randomly.

PowerPoint needs permission to access your computer’s microphone for audio recording. If permissions were revoked or not granted initially, you’ll need to enable them through your Windows Settings. This method is ideal when you suspect permission issues are causing the problem.

If permissions were revoked or not granted initially, go to your Windows Settings > Privacy > Microphone and ensure PowerPoint can access the microphone.

Graphics acceleration can sometimes cause the audio to not work in PowerPoint screen recording. Disabling this feature may allow PowerPoint to record audio correctly. Try this method if other basic troubleshooting steps have yet to work. Go to File > Options > Advanced in PowerPoint and uncheck the “Disable hardware graphics acceleration” option.

Windows has a built-in audio recording troubleshooter that can diagnose and fix common issues related to recording audio on your PC. Running this troubleshooter is a good step when the cause of the problem is unclear. Go to Start > Settings > System > Troubleshoot > Other troubleshooters. Select Recording Audio and run the built-in troubleshooter.

The audio services running in the background on your Windows system may have become stuck or encountered an error, preventing PowerPoint from recording audio correctly. Restarting these services can get things working again smoothly. Search for “Services” in the search bar, open it, and find and restart the “Windows Audio” and “Windows Audio Endpoint Builder” services.

Updating Microsoft PowerPoint or Office365 can work as a quick fix. Sometimes, there are underlying issues with updates that can be fixed through hotfixes released by software developers. In this case, updating the latest PowerPoint version can work wonders for audio problems.

If updating Word doesn’t work, your next step should be to run the Office repair tool. This utility can detect and fix corrupted or missing files that may cause problems with PowerPoint’s functionality, including audio recording. Go to Control Panel > Programs > Uninstall a program . Right-click on your Microsoft Office product and select Change . Then, choose the Online Repair option.

These are the most common methods to try when PowerPoint is not recording audio on your Windows computer. Start with the most straightforward steps, like restarting the app or enabling permissions, and then move on to more advanced troubleshooting if needed. Most of the time, one of these methods should get the audio recording working correctly again in PowerPoint.

Part 2: Common Methods To Resolve Audio Not Recording in PPT on Mac

Here are tips to fix the PowerPoint not recording audio on Mac. You can try several troubleshooting methods to get the audio recording functionality working again, as follows:

Just like on Windows, the first essential step is to restart the PowerPoint application on your Mac. A simple reboot can often fix the PowerPoint not recording audio issue.

PowerPoint needs permission to access your Mac’s microphone to record audio. Go to System Preferences > Security & Privacy tab. Click Microphone and ensure PowerPoint is checked in the list of allowed apps.

The Parameter RAM (PRAM) stores settings that may sometimes conflict with apps like PowerPoint. Resetting the PRAM can resolve such issues. Restart your Mac and hold “Command + Option + P + R” until you hear the second startup chime.

Starting your Mac in Safe Mode can eliminate software conflicts by only allowing essential kernel extensions and programs to load. If PowerPoint records audio in Safe Mode, you know a third-party app is likely causing interference.

PowerPoint cache files can become corrupted and cause problems. You can delete these by going to ~/Library/Containers/com.Microsoft.Powerpoint and removing the Data folder.

Incorrect permissions on your user profile folder can sometimes lead to PowerPoint audio issues. Open Terminal and run these commands to reset permissions: sudo chmod -R 755 /Users/YourUserName sudo chown -R YourUserName /Users/YourUserName.

These are some of the top methods Mac users can try when facing PowerPoint audio recording issues. Start with restarting the app and enabling permissions, then move to more advanced steps like resetting PRAM if needed. Following this troubleshooting process should help get audio capturing working smoothly again.

If you’ve tried all the standard troubleshooting methods and PowerPoint is still not recording audio properly, consider using a third-party screen recorder tool. These dedicated applications are designed to capture on-screen activities and often provide more advanced features than PowerPoint’s built-in recording capabilities.

One such powerful screen recorder is Wondershare DemoCreator . It’s a comprehensive solution for screen, webcam, and even game recordings on both Windows and Mac. When giving presentations in PowerPoint, DemoCreator can be an ideal alternative for ensuring flawless audio and video recordings.

Its screen capture capabilities allow you to record your entire presentation smoothly, including any areas PowerPoint may struggle with. For a detailed look at some of its key features, here are some of them:

• Flexible recording modes. DemoCreator allows you to capture full-screen, specific areas, or webcam feeds.
• High-quality recordings up to 4K 60fps. Ensure crystal-clear video quality by recording at resolutions up to 4K at 60 frames per second.
• Integrated editing tools. Trim, annotate, and enhance your recordings using DemoCreator’s powerful editing capabilities.
• Cross-platform availability. The software is available for Windows and Mac devices.
• Easy sharing options. Once your recording is complete, you can conveniently share it via email, cloud storage, or social media.

While PowerPoint’s built-in audio recording may sometimes falter, using a dedicated third-party tool like DemoCreator can ensure you always get high-quality recordings of your presentations without any audio issues.

How To Record PowerPoint Presentations With DemoCreator

Here’s how to use DemoCreator for recording PowerPoint presentations:

Step 1: Install, download, and launch Wondershare DemoCreator.

Step 2: From the homepage, click New Recording .

Step 3: Click the drop-down menu under Zone Capture . Then, select Capture a window and choose your PowerPoint window. Click the red REC button to start recording, and hit F10 on your keyboard to stop recording.

Having PowerPoint not recording audio can be a frustrating experience, especially when you need to capture voice-over narration for a presentation. This guide covered various methods to troubleshoot and fix the issue on both Windows and Mac, from enabling the correct permissions and resetting services to running repair tools and removing cache files.

While those built-in troubleshooting steps are worth trying, a dedicated third-party screen recorder like Wondershare DemoCreator can provide a more robust and reliable solution. Its flexible recording modes, high-quality output, editing capabilities, and cross-platform availability make it an ideal tool for flawlessly capturing PowerPoint presentations along with clear audio narration every time.

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Add and record audio

Add and record audio, such as music, narration, or sound bites, to your PowerPoint presentation and select the playback options.

Add audio from your PC

Select Insert > Media >  Audio .

Select Audio on My PC .

In the Insert Audio dialog box, select the audio file you want to add.

Select Insert .

Record audio

Select Insert > Media > Audio .

Select Record Audio .

Type in a name for your audio file, select Record , and then speak.

Important:  Your device must have a microphone enabled in order to record audio.

To review your recording, select Stop and then select Play .

Select Record to re-record your clip, or select OK if you’re satisfied.

To move your clip, select and drag the audio icon to where you want it on the slide.

Note:  If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

Select Play .

Change playback options

Select the audio icon and then select the Playback tab. Then select which options you'd like to use:

To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

To fade in or fade out audio, change the number in the Fade Duration boxes.

To adjust volume, select Volume and select the setting you prefer.

To choose how the audio file starts, select the dropdown arrow and select an option:

In Click Sequence – Plays the audio file automatically with a click.

Automatically – Plays automatically once you advance to the slide that the audio file is on.

When Clicked On – Plays audio only when the icon is clicked on.

To choose how the audio plays in your presentation, select an option:

Play Across Slides – Plays one audio file across all slides.

Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

To have the audio play continuously across all slides in the background, select Play in Background .

Delete audio

To delete audio, select the audio icon on the slide and press Delete.

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

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