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How to Make a PowerPoint Presentation (Step-by-Step)

  • PowerPoint Tutorials
  • Presentation Design
  • January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

  • Change the slide order
  • Reset your layout
  • Change the slide dimensions
  • Use PowerPoint Designer
  • Format text
  • Format objects
  • Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

  • The Application Header
  • The Ribbon (including the Ribbon tabs)
  • The Quick Access Toolbar (either above or below the Ribbon)
  • The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

  • The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The PowerPoint Ribbon in the Microsoft Office Suite

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

  • Online Pictures
  • Screenshots
  • Screen Recording

The Slides Pane

The slides pane in PowerPoint is on the left side of your workspace

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

  • A SmartArt graphic,
  • A 3D object,
  • A picture from the web,
  • Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

  • A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

  • Click on the  Picture  icon
  • Find  a picture on your computer and select it
  • Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

  • Using graphics in PowerPoint
  • Inserting icons onto slides
  • Adding pictures to your PowerPoint
  • How to embed a video in PowerPoint
  • How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

  • The background color automatically changes across all slides
  • The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
  • The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

  • Gradient fill
  • Picture or texture fill
  • Pattern fill
  • Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

  • Go to the  Design tab in the Ribbon
  • In the Variants area, click on the  dropdown arrow  and select  Colors
  • Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

  • Go to the  Design tab  in the Ribbon
  • Click on the  dropdown arrow  in the  Variants  area
  • Select  Fonts
  • Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

  • Select the  element
  • Go to the  Animations tab in the Ribbon
  • Click on the  dropdown arrow  to view your options
  • Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

  • Click on the Preview button in the Animations tab
  • Click on the little star  next to the slide
  • Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

  • Navigate to the  Animations tab
  • Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

  • Select the  slide
  • Go to the  Transitions tab in the Ribbon
  • In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
  • Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

  • Click on the Preview  button in the Transitions tab
  • Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

  • Navigate to the  File tab
  •  Select  Save As  on the left
  • Choose  where you want to save your presentation
  • Name  your presentation and/or adjust your file type settings
  • Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

  • Hit Ctrl+P on your keyboard
  • Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

  • Printer: Select a printer to use (or print to PDF or OneNote)
  • Slides: Choose which slides you want to print
  • Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
  • Collated or uncollated (learn what collated printing means here )
  • Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

  • How to print multiple slides per page
  • How to print your speaker notes in PowerPoint
  • How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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Creating and Saving a New Presentation

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  • Lesson resources Resources
  • Quick reference Reference

About this lesson

Let's create our first new presentation using a blank template. We'll learn how to save presentations locally and to the cloud, and understand how this determines how the presentation is saved going forward.

Exercise files

Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.

Quick reference

A fundemental skill in PowerPoint is knowing how to create a new blank presentation and save it to a folder. Blank presentations by default contain one slide with no placeholders, text or other graphical elements. It provides a blank canvas from which to design a slide deck. 

All presentations should be saved to a local folder, a network drive or into cloud storage. This ensures that any changes we make are saved and the liklihood of losing work is reduced. Presentations saved to the cloud automatically save and synchronize as you work. As a general rule, most presentations we create are saved with the default .pptx file extension. 

When to use

We will need to create and save a new blank presentation when we want to design a slide deck from scratch.

Instructions

Create a new blank presentation.

New blank presentations can be created in a few ways: from the File menu, using a keyboard shortcut or from the Quick Access Toolbar. 

From the File Menu

  • Click the File tab. 
  • Click New . 
  • Choose Blank Presentation . 

Using a Keyboard Shortcut

  • Press CTRL+N . 

From the Quick Access Toolbar (QAT)

  • Click the New button on the Quick Access Toolbar. 

Design Ideas

When we create a new presentation, the Design Ideas pane will show on the right-hand side. The Design Ideas feature examines the contents of the selected slide and offers a variety of design choices based on the layout and content.  

To apply a design to a slide, simply select one from the list and click to apply. 

Switch between Presentations

If you are working on more than one presentation at any time, its beneficial to know how to switch between them efficiently. PowerPoint will only display one presentation at a time in the window. 

  • Click the View tab. 
  • In the Window group, click Switch Windows .
  • Choose the presentation to switch to from the list. 

Save a Presentation

Presentations can be saved to a local folder on our PC, a network drive, an external storage device or in the cloud.

Save a Presentation to Cloud Storage

Presentations saved into a cloud storage application like OneDrive are automatically saved and synchronised as we work. This means we only need to save the presentation once at the beginning and any changes made from that point on are automatically saved. 

  • Click Save As . 
  • Click Browse and choose a folder. 
  • Choose a meaningful name for the presentation and type it into the File name field. 
  • Verify the Save as type is set to PowerPoint Presentation (*.pptx). 
  • Click Save . 

Once saved, check the AutoSave slider is toggled on in the Quick Access Toolbar to ensure any changes made are automatically saved and synchronised to the cloud.

Save a Presentation to a local folder on our PC

Presentations saved to a local folder do not automatically save as we work. This means we need to ensure that we save at regular intervals. 

  • Click Save .

Remember to save your work at regular intervals. Click the Save icon on the Quick Access Toolbar, or select Save from the File menu. Alternatively, we can use the keyboard shortcut, CTRL+S . 

Close a Presentation

A common mistake people make when working in PowerPoint is closing down the application when they meant to close down the current presentation. If we click the X in the top right-hand corner of the PowerPoint window, the application and all open presentations will close. 

To close just the current presentation but leave PowerPoint open, click the File tab and Close . 

Hints & tips

  • To make saving into OneDrive easier from within PowerPoint, click the File tab, Save A s and then Add a place . Select your OneDrive account (if you have one). 
  • The Design Ideas pane will pop open automatically when we create a new presentation. We can suppress this through PowerPoint Options. Click the File tab, Options and select the General page. Scroll down to the PowerPoint Designer section and remove the tick from the Automatically show me design ideas box.   
  • 00:04 Now we're a bit more familiar with the PowerPoint interface.
  • 00:07 It's time for us to delve into the subject of creating and saving presentations.
  • 00:12 Now currently on the screen I have opened my first presentation.
  • 00:16 If you recall, this was just a blank presentation that I saved into a folder.
  • 00:21 And I want to start out just by reiterating a really important point when
  • 00:25 it comes to closing down presentations.
  • 00:28 Something I see people doing all the time is jumping up to the cross in the top
  • 00:32 right-hand corner, and clicking it in order to close down the presentation.
  • 00:38 But what you'll find is that if you do click on this cross,
  • 00:41 it's going to close down all of PowerPoint.
  • 00:43 So that is any presentations that you have open as well as the entire application.
  • 00:49 No, it might be that that is exactly what you want to do.
  • 00:51 And in that case, it's absolutely fine to click on that cross.
  • 00:55 However, if you just want to close down the presentation that you currently have
  • 01:00 on the screen, you need to go about this in a slightly different way.
  • 01:04 So I'm going to close this down, I'm going to jump up to File, and
  • 01:08 you'll see halfway down at the bottom here, I have a closed option.
  • 01:13 When I click that, it's just going to close down that open presentation, but
  • 01:17 it's still going to leave PowerPoint open.
  • 01:19 So I can then go in, open up something else, or create a new presentation.
  • 01:24 Which moves us nicely on to our next subject,
  • 01:27 and that is creating a new presentation from scratch.
  • 01:31 Now there are a few different ways that you can do this.
  • 01:34 If we jump back into that file tab and go down to new,
  • 01:38 this shows us all of the different ways that we can create new slide decks.
  • 01:44 And the two options that you really have are you can create a new blank
  • 01:48 presentation from scratch, or
  • 01:50 you can create a new presentation based off of a template.
  • 01:54 We're going to talk a lot more about what these templates are, how you access them,
  • 01:58 and how they work in the next lesson.
  • 02:01 For now, I simply want to focus on creating a new blank presentation.
  • 02:06 So what I could do here is just click on Blank presentation.
  • 02:11 It's going to open in PowerPoint, and
  • 02:13 it's also going to pop open that design ideas pane.
  • 02:17 As I mentioned previously, design ideas is there to allow
  • 02:20 you to quickly add some pizzazz to your presentation.
  • 02:24 So for example, if I scroll through these design ideas,
  • 02:27 I might find one that I like and select it.
  • 02:30 And with just one click, I've been able to style up that title page very effectively.
  • 02:36 Now the design ideas that you see in here changed depending on the slide layout that
  • 02:41 you're using.
  • 02:42 Now, I know that terminology isn't too familiar to you at the moment, but
  • 02:46 it will be when we get on to the topic of slide layouts.
  • 02:49 But just be aware that what you see in the design ideas pane changes depending on
  • 02:54 the layout of your slide.
  • 02:56 Now I'm going to close down this pane simply by clicking on the cross.
  • 02:59 Now that isn't the only way that I can create a new presentation in PowerPoint.
  • 03:05 An even quicker way of doing this is to use the keyboard shortcut of Ctrl N.
  • 03:11 And you'll see as soon as I do that it pops open another new blank presentation.
  • 03:16 And again, I get that design ideas pane,
  • 03:19 I can select something from that menu if I want to.
  • 03:22 So currently, I have two blank presentations open that I haven't saved.
  • 03:27 And because when PowerPoint opens presentations,
  • 03:30 they open directly on top of each other.
  • 03:32 If you want to quickly switch back to your previous presentation,
  • 03:36 a good way of doing this is to jump up to the View tab,
  • 03:39 and you'll see that you have a switch windows option.
  • 03:43 That's going to list out all of the PowerPoint presentations that
  • 03:46 you currently have open, and allow you to toggle or switch between them.
  • 03:51 So super nice and simple.
  • 03:54 So now I have these new presentations, I'm probably going to want to save them so
  • 03:58 I don't lose anything.
  • 03:59 So there are a few different ways that I can save.
  • 04:02 However, if this is a new presentation you've created,
  • 04:05 the first thing you are going to want to do is select Save As.
  • 04:10 So let's jump up to File, I'm going to go down to Save As in the left-hand menu, and
  • 04:14 then I need to choose a location where I want to save this file.
  • 04:18 Now I could choose to browse my local drives and find a folder.
  • 04:22 However, if it is a folder that I've accessed recently,
  • 04:26 I'm more than likely going to find it in my recent files list.
  • 04:30 And I can see here that earlier today,
  • 04:32 I save something into the Course Files folder.
  • 04:35 And this is the folder that I want to save this file into.
  • 04:39 So I can simply click, and it jumps me to the correct folder.
  • 04:43 Let's click in the title bar and add the name of this presentation.
  • 04:50 I'm saving it as a regular PowerPoint file.
  • 04:52 So the file extension is .pptx, and all I need to do is click on the Save button.
  • 04:58 Now as soon as I do that, if you take a look at my quick access toolbar,
  • 05:02 you can see I have an option that says AutoSave which is toggled to on.
  • 05:07 And if you'red using PowerPoint for Microsoft 365,
  • 05:10 you will find this option on your Quick Access Toolbar.
  • 05:14 And I would recommend that you have this toggle to on because what it means is that
  • 05:18 it's going to save automatically for you at regular intervals.
  • 05:22 So this really negates the need for you having to keep clicking on the Save icon
  • 05:27 in order to save any changes as you go along.
  • 05:30 And this AutoSave option is set to save every time you do anything to your
  • 05:34 PowerPoint presentation.
  • 05:36 And the good thing about that is that if PowerPoint was to crash unexpectedly,
  • 05:41 it means that when you reopen this file,
  • 05:43 pretty much everything you've done to date is going to be saved.
  • 05:47 Now, I will say that if you're not using PowerPoint for Microsoft 365,
  • 05:52 you might not see this AutoSave toggle.
  • 05:54 And in that instance,
  • 05:55 I would recommend that you save your presentations on a regular basis.
  • 06:00 And you can either do that by clicking on the Save button which you have by default
  • 06:04 on your Quick Access Toolbar, or pressing the keyboard shortcut, Ctrl S.
  • 06:09 So all that's left for me to do here, is close down this file, so file Close.
  • 06:15 I'm also going to close down this presentation which I didn't actually save.
  • 06:19 And I'm going to say don't save.
  • 06:22 And now if I want to go back in and reopen that first presentation,
  • 06:26 if I go down to open, you should see that sitting right at the top of my list.
  • 06:31 Because it was the last presentation that I accessed.
  • 06:34 So I think that is more than enough information for
  • 06:37 you to wrap your head around.
  • 06:38 It's time for you to grab a drink, and join me over in the next lesson.

Lesson notes are only available for subscribers.

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how to create a new presentation from a blank slide

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Insert a new slide in powerpoint- instructions, how to insert a new slide in powerpoint: video.

            This video lesson, titled “ Inserting New Slides ,” shows how to insert a new slide in PowerPoint. This video lesson on how to add a new slide in PowerPoint is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

Overview of How to Insert a New Slide in PowerPoint:

            This tutorial shows you how to insert a new slide in PowerPoint. When you create a new blank presentation in PowerPoint, one default slide that contains a “Title Slide” layout appears. You can click into the placeholders shown in the title slide and type the text you want to have appear as the title and subtitle of your presentation.

            To add another slide to your presentation, you must then insert a new slide and determine which placeholders appear in the slide. The slide layout you select for the inserted slide determines which placeholders appear within it. You can, however, also change the layout applied to a slide after you insert it to change its placeholders.

            To insert a new slide in PowerPoint with a “Title and Content” slide layout, click the “Home” tab in the Ribbon. Then click the “New Slide” button in the “Slides” button group. Alternatively, to insert a new slide with a different slide layout, click the “Home” tab in the Ribbon. Then click the drop-down part of the “New Slide” button in the “Slides” button group. The drop-down menu that then appears shows the other available slide layouts. Click the name of the desired slide layout in the drop-down menu to insert a new slide with the selected layout.

A picture that shows how to insert a new slide in PowerPoint by selecting a slide layout to insert into the presentation.

A picture that shows how to insert a new slide in PowerPoint by selecting a slide layout to insert into the presentation.

Instructions on how to add a new slide in powerpoint:.

  • To add a new slide with a “Title and Content” slide layout in PowerPoint , click the “Home” tab in the Ribbon.
  • Then click the “New Slide” button in the “Slides” button group.
  • Alternatively, to add a new slide with a different slide layout , click the “Home” tab in the Ribbon.
  • Then click the drop-down part of the “New Slide” button in the “Slides” button group to show a drop-down menu that shows the other available slide layouts.
  • Then click the name of the desired slide layout in the drop-down menu to insert a new slide with the selected layout.

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How to create or add a slide in Microsoft PowerPoint

Illustration: Create or add a slide in PowerPoint

In Microsoft PowerPoint , a presentation is made up of multiple slides. There are several ways to create or add a slide in a PowerPoint presentation. After adding slides, you can move the slides around to adjust the order or sequence, and delete slides.

For instructions on how to add, move, and delete slides in PowerPoint, click a link below and follow the steps.

  • Insert new slide.
  • Copy and paste existing slide.
  • Insert slide from another presentation.
  • Move a slide.
  • Delete a slide.

Insert new slide

To insert a new, blank slide in a presentation, select your version of PowerPoint and follow the steps.

PowerPoint Online (web version)

Powerpoint desktop application.

In the slide preview pane on the left, click the slide immediately above where you want to insert a new slide. Then, right-click the highlighted slide and select New Slide in the pop-up menu. The new, blank slide is inserted into the presentation below the slide you clicked.

Add a new slide in Microsoft PowerPoint Online.

  • In the slide preview pane on the left, click with your mouse in-between two slides where you want to insert a slide.

Click between two slides in Microsoft PowerPoint desktop application.

  • In the PowerPoint Ribbon , on the Home or Insert tab, click the New Slide option.
  • In the drop-down menu that opens, select the type of slide to insert from the slide layout . The new slide is inserted into the presentation where you clicked in step 1 above.

Add a new slide in Microsoft PowerPoint desktop application.

Copy and paste existing slide

To add a copy of an existing slide to a presentation, follow the steps below.

  • In the slide preview pane on the left, find the existing slide you want to copy.
  • Using your mouse, right-click that slide and select Copy in the pop-up menu .
  • Determine where you want to add the copied slide. Right-click the slide above where you want to paste it.

Microsoft PowerPoint - Keep source formatting paste icon

Insert slide from another presentation

To add a slide from another presentation, follow the steps below.

Inserting a slide from another PowerPoint presentation is only possible in the Microsoft PowerPoint desktop application. PowerPoint Online does not support this capability.

  • In the slide preview pane on the left, left-click with your mouse in-between two slides where you want to insert a slide.
  • In the PowerPoint Ribbon, on the Home or Insert tab, click the New Slide option.
  • In the drop-down menu that opens, click the Reuse Slides option at the bottom.

Reuse Slides option in Microsoft PowerPoint Add slide menu.

  • In the Reuse Slides pane that opens on the right, click the Browse button.
  • Find and select the PowerPoint presentation file with the slide you want to add to the currently open presentation, and click the Open button.
  • A preview of the slides is displayed below the Browse option. Click the slide you want to insert into the currently-open presentation. A new slide is inserted, with text from the selected slide included in the new slide.
  • To also apply the formatting of the selected slide to the newly-inserted slide, right-click the selected slide and select Apply Theme to Selected Slides .

Insert slide from another presentation in PowerPoint.

Move a slide

To move a slide to another location in a PowerPoint presentation, follow the steps below.

  • In the left preview pane, find the slide you want to move.
  • Press and hold the left mouse button on the slide, then drag the slide up or down to where you want to move it.
  • Release the left mouse button when you have dragged the slide to its new location.

Click and drag a slide to another place in a PowerPoint presentation.

Delete a slide

To delete a slide in a PowerPoint presentation, follow the steps below.

  • Open the PowerPoint presentation.
  • In the left preview pane, click the slide you want to delete.
  • Press the Delete or Del key to delete the slide.

Related information

  • How to change the background color of a slide in PowerPoint.
  • How to insert a picture in Microsoft PowerPoint.
  • How to add or remove slide transitions in Microsoft PowerPoint.
  • How to add a video to a Microsoft PowerPoint presentation.
  • How to insert a sound file into a PowerPoint presentation.
  • How to start and stop a PowerPoint slide show.
  • See our PowerPoint page for related links and information.
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How to Add a New Slide in PowerPoint

Last Updated: February 10, 2022

This article was co-authored by wikiHow staff writer, Jack Lloyd . Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. This article has been viewed 52,017 times. Learn more...

This wikiHow will teach you how to add a new slide to your PowerPoint presentation. Adding a new slide in PowerPoint is super simple, but the exact process depends on whether you're using a Mac or PC. Either way, we've got you covered! The steps below will walk you through exactly what you need to do.

Step 1 Double-click your PowerPoint presentation if it isn't open.

  • If you decide to reposition your slide, you can click and drag it up or down in the sidebar to do so.

Step 1 Open your PowerPoint presentation if it isn't open.

  • You can click and drag your slide in the sidebar to reposition it in the presentation's order.

Expert Q&A

  • If you want to copy a slide from an existing presentation into your current presentation, simply right-click (or two-finger click) the slide's icon in the sidebar and click Copy . You can then right-click a space in your current presentation's sidebar and click Paste . Thanks Helpful 0 Not Helpful 0
  • You can also insert a new slide at any time by clicking the sidebar and then pressing either ⌘ Command + M (Mac) or Ctrl + M (Windows). Thanks Helpful 1 Not Helpful 0

how to create a new presentation from a blank slide

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Mac - Click the Insert tab, then click New Slide . Windows - Right-click the slide sidebar, then click New Slide . Did this summary help you? Yes No

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Insert a blank slide when using a formatted template in PPT

I'm looking for help with powerpoint templates - I'd like to include a slide that does not include template elements such as logo, design etc.

Is there a way to do this?

Perhaps best off just creating a blank template and then pasting in the elements but and efficient methods most welcome!

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Reported content has been submitted​

John Korchok

  • Volunteer Moderator

Insert a slide, then right-click on the slide background and choose Format Background . In the Format Background task pane, check the option Hide background graphics . Any logos and graphics from the slide master or layout will be hidden.

If you have many slides like that in a presentation, you could choose View>Slide Master, create a new custom layout and hide the background graphics on it. Then make as many slides as you need from the custom layout.

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How can I make new slides in powerpoint blank by default?

enter image description here

I want to disable this stupid text that I have to manually remove from new slides globally for all current and future presentations.

  • microsoft-powerpoint
  • microsoft-office-2016
  • 2 You shouldn't have to delete it: double-click and start typing; the place-holder text disappears. –  DrMoishe Pippik Nov 20, 2022 at 21:01
  • You might also wish to Create your own default presentation . –  harrymc Nov 20, 2022 at 21:10
  • I tried making a template but that only makes the first slide blank with no place holders, when I make a new slide within the presentation, the place holders appear. I use powerpoint to manage projects, not to make slideshows. So although they aren't visible during slideshows, the fact that they are during the main editor screen causes me an inconveinence in deleting them. –  user1740026 Nov 21, 2022 at 0:03

Do you need the text box?

If not, I suggest you go to View > Slide Master, delete the text box of Office Theme Slide Master and the Title Slide layout.

enter image description here

Then close Master View.

Delete the first slide and insert new blank slide.

enter image description here

You must log in to answer this question.

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how to create a new presentation from a blank slide

Home Blog Design How to Create the Perfect Handouts for a Presentation

How to Create the Perfect Handouts for a Presentation

Cover for handouts for a presentation guide by SlideModel

As we presenters know, aiming for a flawless presentation experience involves not only top-notch presentation skills but also graphics, a well-thought-out presentation structure, and articulating both how to start a presentation and how to conclude a presentation. Yet, very little is said about presentation handouts and their role in large-scale meetings, or their value when securing business deals.

Seasoned presenters acknowledge the impact of a presentation handout, and today we’ll guide you in the process of creating these printed-format assets to make your presentation more memorable.

Table of Contents

What is a Presentation Handout?

The role of presentation handouts, why create handouts for large scale presentations, examples of effective handouts for presentations, how to create presentation handouts in powerpoint, how to create presentation handouts in google slides, best practices for presentation handouts, final words.

A presentation handout is a supplementary document provided to the audience by the presenter or the event’s organization during or before a presentation. The core purpose is to enhance the understanding and retention rate of the information shared or to provide contact points with the presenter via email, LinkedIn, website, or social media profiles.

Typical structure of a presentation handout

Handouts in presentations allow attendees to follow along more easily, take notes on specific parts, and have a further reference – ideal in large corporation events. The talk may not fully cover information, like detailed metrics, supplementary graphs, etc.; thus, they can be featured inside the handout to provide additional background on the presentation topic. In short, think of handouts as deliverable presentation aids .

The utility of handouts for presentations

Picture yourself attending a series of presentations at a large-scale event, like a medical conference. How many research presentations can you retain in your head? 3-4 top, whereas perhaps you attended over 12 in the past 8 hours. Handouts for presentations simplify attendees’ efforts, as they have a palpable reference about the presentations they attended, who delivered the talk, the conference presentation slides , etc. 

Another interesting point of view for handouts is when we position ourselves in the shoes of an attendee with a physical impairment, like lessened hearing capacity. In this situation, we can picture a handout example, as the presenter integrates the audience, even those who cannot fully participate, by delivering information in a physical format.

When covering examples of handouts for presentations, we can position ourselves in generalistic situations as follows.

Helping people with physical impairments

Handouts don’t necessarily have to be printed in text format. Braille handouts can be used to assist people with low visual acuity to understand the missing gaps between the speech and the visuals shown in the slides. Electronic devices with screen readers can assist, as well as an audible format of the handout.

For people with hearing impairments, printed handouts summarizing the presentation’s key points are valid, but another creative method is to insert a QR code in PowerPoint and link to a PDF document with the transcript of the presentation, plus the slides. 

Illustrations and Diagrams

Think about hard-to-understand topics involving a series of charts or graphs to comprehend the disclosed information. Those same graphics can be given to the audience in the format of handouts, with callouts or visual aids that remind the attendees of the importance of those concepts.

Summarize Key Information

Suppose you attended a chef conference, where new technologies, methodologies, or recipes are shared in presentations. You can refer to the handouts for detailed instructions and focus on the training presentation in real time rather than taking notes.

Contact Data

Finally, we can consider a handout format for people who want to get in touch for business partnerships, academic collaborations, etc. Rather than delivering a business card, provide additional information about your work and deliver a handout.

Follow these steps to create handouts in PowerPoint.

Open your presentation in PowerPoint. Go to the View tab and find Handout Master .

Locating Handout Master in PowerPoint

You can customize the appearance of your handout by adding a header, date, logo, contact details, etc. This works exactly the same as Slide Master in PowerPoint , so all changes will be reflected on all pages in your handout.

Handout Master to edit handouts

Now, go to File > Export and select Create Handouts .

Export to Handout in PowerPoint

Click on the Create Handouts button, and you will be prompted with a context menu with the following options:

  • Notes next to slides
  • Blank lines next to slides
  • Notes below slides
  • Blank lines below slides
  • Outline only

Select the option you prefer. We highly recommend selecting Paste to add a tiny version of the slides to your new handouts document.

How to create Handouts in PowerPoint

Once that’s done, a new Microsoft Word document will open with your presentation handouts, which can also be customized from Word.

Handouts in Microsoft Word

For Google Slides, the instructions are much simpler. Select your desired presentation in Google Slides and go to File > Print Preview . All options for how to print slides in Google Slides are now available.

Accessing the Print Preview options in Google Slides

The option we’re interested in is the menu below the top bar that says 1 slide without notes .

Print preferences for handouts in presentations

Open that and select Handout , with the number of slides per page you prefer.

Printing handouts in Google Slides

Then click on Print, and a new PDF document will be generated. Unlike PowerPoint, you have to edit everything beforehand or opt for a PDF editor like Adobe Acrobat.

Handouts should be concise. The idea is to summarize information, not to confuse the audience with an overwhelming amount of data. Although these recommendations are valid for all handouts created with PowerPoint templates and Google Slides, the same rules apply to handouts created in Graphic Design Software (Adobe Illustrator, Corel Draw, etc.), as it’s tempting to keep adding unnecessary data or complex illustration effects.

Sharing your handout before the presentation starts is advisable, as it’s the moment most attendees will gather and where the expectation about what the talk will be about is at its highest. In our experience, the audience tends to grow restless toward the last 5 minutes of your presentation, with some attendees leaving if they have to attend another conference with a very limited timeframe between both. Distributing a handout during the presentation is distracting and will negatively impact your presentation’s performance.

Finally, as you would do with poster presentations , focus on readability. Avoid using heavily contrasting colors or text that looks too small to read for the sake of adding more data. The handout is a tool to complement your presentation, not to summarize countless words.

Handouts for presentations are not an optional add-in. They are a vital element of effective academic and business presentations. By providing a clear structure to your handout or using digital mediums to help people with impairments, you are taking into account accessibility, one of the best practices you can engage early on in your path to becoming a professional presenter.

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how to create a new presentation from a blank slide

Create a new slide master and layouts

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By customizing slide masters, you can create precisely the presentation design and layouts you need. If you want a section of your presentation to look different from the rest of the slides, with its own layouts, create an additional slide master for that section.

Add an additional slide master to a presentation

Click VIEW > Slide Master .

On the SLIDE MASTER tab, do one of the following:

In the Edit Theme group, click Themes , and then under Built-in , select a theme that you want the additional slide master to adhere to.

In the Edit Master group, click Insert Slide Master . Note that, if you use this procedure, the slide master appears without theme color and effects.

What is a slide master?

Use multiple slide masters in one presentation

In this presentation, I have customized the slide master and various master layouts and applied those changes to the slides. But after thinking about it, I’d really like this 'Testimonials' section to look different from the rest of the slides, with its own layouts.

My solution? Create an additional slide master for that section.

Let’s switch to Slide Master view and create a new master.

To keep many of the design details of the current master, I’ll right-click the master, and choose Duplicate Slide Master .

The new master gets inserted as number 2.

It has the same name as the original master, Fabrikam Theme, but with a number 1 in front, meaning it is the first copy of the original.

Now, let’s rename it. We’ll call it "Fabrikam Testimonials", and we’ll give it a unique design, starting with the background.

To remove the current background, I click Background Styles and choose a white background.

Instead of a background fill, I’ll click the INSERT tab, Pictures , and insert a picture file.

I’ll move the picture all the way left, right-click it, and choose Send to Back , to put it behind other content.

So, this master has a new look.

To customize the layouts, I’ll first delete those that I won’t need, keeping only the Title slides and the Testimonials layout.

There are various types of testimonials from our customers, so first I am going to copy this layout. I’ll press Ctrl+D twice to duplicate it twice and we’ll make each layout unique. We’ll change this one, so it says "Testimonials: Corporate". The second one will be "Testimonials: Nonprofit", and the third one "Testimonials: Personal".

Let’s vary the text box color, too.

I’ll right-click the box, click Format Shape , and under FILL , choose another Color : dark orange.

For the Nonprofit layout, we’ll follow the same steps and choose a lighter brown.

So, these are the new customized layouts.

Now, we’ll rename them. For each, we click Rename Layout and change the name.

Let’s also change the Section Header layout’s name to "Testimonials Section Header".

We’ll switch to Normal view now, and apply our design and layouts.

The Testimonials Section Header slide still has its original design applied, so I’ll right-click it, point to Layout , and look for my new layouts.

They are grouped under the new master 'Fabrikam Testimonials'.

I apply the Testimonials Section Header.

Next, this Testimonials slide still has the design and layout from the original master, so I’ll open the Layout gallery again and choose the Testimonials: Corporate layout.

For my other Testimonials content, I’ll insert New Slide and choose Testimonials: Nonprofit and Testimonials: Personal from the gallery.

The presentation now has the new Testimonials design as well as the original Fabrikam design.

To preserve my customizations, I have a couple of choices. Let’s open the Themes gallery on the DESIGN tab.

Each of my new designs appears in the Themes gallery. Here’s the Fabrikam theme, and here’s the Testimonials theme.

I can select one of them and choose Save Current Theme at the bottom of the gallery.

This will save both designs under the theme name that I choose, and for later presentations, I’ll find the theme in the gallery.

Another option is to save the customized presentation as a template.

To do this, click FILE , Save As , and choose PowerPoint Template in Save as type: .

This makes it available whenever you click FILE , New , along with other templates.

When you click the CUSTOM category, you find the Fabrikam template, which you can now use as the design for a new presentation.

By customizing slide masters, I have created precisely the presentation design and layouts I need. And now, you can, too.

For more information, read the course summary, and then experiment on your own.

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How-To Geek

6 ways to create more interactive powerpoint presentations.

Engage your audience with cool, actionable features.

Quick Links

  • Add a QR code
  • Embed Microsoft Forms (Education or Business Only)
  • Embed a Live Web Page
  • Add Links and Menus
  • Add Clickable Images to Give More Info
  • Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

IMAGES

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  1. How to Add a New Blank Slide in PowerPoint

    In today's lesson, you will learn how to add a new blank slide in PowerPoint.Open the presentation you need. Right-click on the slide. Choose Layout-Blank fr...

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    In this Clip, we will talk about ways to create a new blank presentation.

  3. Create a presentation in PowerPoint

    Create a presentation. Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, . Add a slide.

  4. How to Make a PowerPoint Presentation (Step-by-Step)

    To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.

  5. How to Create New Presentations in PowerPoint 2019

    The simplest way to create a new presentation is to start Microsoft PowerPoint 2019 , click Blank Presentation on the opening screen, and then edit the blank pr. ... In all three cases, PowerPoint adds a blank slide with a standard layout that includes a title and content area, as shown. If you want to choose a different layout, click the ...

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    https://www.youtube.com/channel/UCmV5uZQcAXUW7s4j7rM0POg?sub_confirmation=1How to Add a New Blank Slide In PowerPoint

  7. Create a presentation in PowerPoint

    Next: Slides & layouts ... Create a blank presentation. Open PowerPoint. Select one of the Blank Presentation and start typing. Note: Microsoft 365 subscribers will find Design Ideas based on the words you type. You can browse and select a new look. Create a presentation from a theme. Select File > New.

  8. Create and open a PowerPoint presentation

    Open PowerPoint. Select Blank presentation, or select one of the themes. Select More themes to view the gallery and search for more. Select the slide you want your new slide to follow. Select Home > New Slide. Select Layout and the you type want from the drop-down.

  9. How to Create a PowerPoint Presentation From a PPT Template

    First, let's duplicate the theme. You can achieve this by right-clicking on the .pptx file and clicking Copy in the menu. You can copy and paste the file and rename the new document. Instead of directly editing the template, we'll be copying slides that we'll use in our new document from the original theme file.

  10. Creating and Saving a New Presentation

    We will need to create and save a new blank presentation when we want to design a slide deck from scratch. Instructions Create a new blank presentation. New blank presentations can be created in a few ways: from the File menu, using a keyboard shortcut or from the Quick Access Toolbar. From the File Menu. Click the File tab. Click New.

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    To insert a new slide in PowerPoint with a "Title and Content" slide layout, click the "Home" tab in the Ribbon. Then click the "New Slide" button in the "Slides" button group. Alternatively, to insert a new slide with a different slide layout, click the "Home" tab in the Ribbon. Then click the drop-down part of the "New ...

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    In the slide preview pane on the left, left-click with your mouse in-between two slides where you want to insert a slide. In the PowerPoint Ribbon, on the Home or Insert tab, click the New Slide option. In the drop-down menu that opens, click the Reuse Slides option at the bottom. In the Reuse Slides pane that opens on the right, click the ...

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    Insert a slide, then right-click on the slide background and choose Format Background. In the Format Background task pane, check the option Hide background graphics. Any logos and graphics from the slide master or layout will be hidden. If you have many slides like that in a presentation, you could choose View>Slide Master, create a new custom ...

  15. How to add an empty slide in microsoft powerpoint while presenting

    ActivePresentation.SlideMaster.CustomLayouts(7)) Press ALT + F11 to get into the VBA editor, add a new module and paste the code above into the new module. Then go into your slide master and add a shape to it; give the shape an action setting of Run Macro ( AddNewSlide) During a show, clicking the shape will add a new blank slide after the ...

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    If not, I suggest you go to View > Slide Master, delete the text box of Office Theme Slide Master and the Title Slide layout. Then close Master View. Delete the first slide and insert new blank slide. Share.

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    Open the file that contains the existing slides. Click the thumbnail pane and then select the slides you want: Select all slides: Ctrl+A. Select a subset of the slides: Ctrl+click. Copy the slides (Ctrl+C). Switch to the new file, right-click the thumbnail pane, and under Paste Options select Use Destination Theme: All the copied slides are ...

  20. How to Create the Perfect Handouts for a Presentation

    Click on the Create Handouts button, and you will be prompted with a context menu with the following options: Notes next to slides; Blank lines next to slides; Notes below slides; Blank lines below slides; Outline only; Select the option you prefer. We highly recommend selecting Paste to add a tiny version of the slides to your new handouts ...

  21. in VBA powerpoint How to add a new slide to an empty presentation

    I want to add a new slide to an empty presentation. I am struggling with the layout. I am Using the following: Set pptLayout = ActivePresentation.Designs(1).SlideMaster.CustomLayouts(1) Set sld = ActivePresentation.Slides.AddSlide(1, pptLayout) sld.Design = ActivePresentation.Designs(1) This code works fine when i already have a slide in my ...

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  23. Video: Create a new slide master and layouts

    Click VIEW > Slide Master. In the Edit Theme group, click Themes, and then under Built-in, select a theme that you want the additional slide master to adhere to. In the Edit Master group, click Insert Slide Master. Note that, if you use this procedure, the slide master appears without theme color and effects.

  24. 6 Ways to Create More Interactive PowerPoint Presentations

    Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle." Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

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