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How to structure your viva presentation (with examples)

Most PhD vivas and PhD defences start with a short presentation by the candidate. The structure of these presentations is very important! There are several factors and approaches to consider when developing your viva presentation structure.

Factors to consider when developing a viva presentation structure

Structuring your viva presentation traditionally, structuring your viva presentation around key findings, structuring your viva presentation around key arguments, structuring your viva presentation around case studies, final thoughts on viva presentation structures.

A PhD viva or PhD defence is often one of the last steps that PhD students have to pass before receiving a doctorate. The viva or defence usually starts with a short presentation of the PhD candidate on the PhD thesis.

Presenting a whole PhD in a short amount of time is very challenging. After all, a PhD is often the result of several years of work!

It is simply impossible to include everything in a viva presentation.

Therefore, tough choices have to be made in terms of what to include, what to highlight, and what to exclude.

The structure of a viva presentation plays a crucial role in bringing across the key messages of your PhD.

Therefore, there are several factors to consider when developing a viva presentation structure:

• Available presentation time : Viva presentations usually last between 10 and 20 minutes, but every university has different regulations. Developing a structure for a viva presentation that lasts 10 minutes is different from developing one for a presentation that lasts 20 minutes or more. Thus, find out how much time you are allowed to present!
• The key contribution of your thesis: The structure of a viva presentation should reflect the content and key messages of the PhD thesis. For instance, if you have written a very theoretical PhD thesis, it makes no sense to structure your whole presentation around your data collection and analysis. Make sure that the viva presentation structure is in line with your main messages.
• University standards: It is recommended to discuss your ideas and plans for your viva presentation structure with others, as each university may have may be different (and even unspoken) rules and standards. Ask your supervisors about their preferred viva presentation structure. And talk to your peers who defend their theses before you.
• Clear storyline : Every presentation should have a logical structure which allows the audience to follow a crystal-clear storyline. This is also true for viva presentations. Thus, clarify your storyline and develop a presentation structure that supports it.

A very traditional viva presentation structure simply follows the structure of the PhD thesis.

This means that the viva presentation covers all parts of the thesis, including an introduction, the literature review, the methodology, results, conclusions, etcetera.

The advantage of this rather traditional format is that it provides information on each thesis chapter. Furthermore, it is relatively easy to prepare.

The disadvantage of this traditional format is that it is very challenging to fit all the information in a – let’s say – 10-minute presentation.

Furthermore, it can result in a presentation that is quite boring for the examiners, who have read the thesis in preparation for the viva.

One interesting way is to structure a viva presentation around the key findings of the PhD research.

For instance, you can select your three main findings which you each connect to the existing literature, your unique research approach and your (new) empirical insights.

A viva presentation structure around key findings emphasises the unique contribution of a PhD thesis, particularly in empirical terms.

A challenge of this structure, however, is to narrow down the presentation to a handful of key findings.

Furthermore, it might be tricky to find enough time during the presentation to discuss your theoretical framework and embed your discussion in the existing literature when addressing complex issues.

A viva presentation structured around key arguments is very similar to one that is structured around key findings. However, while key findings place more emphasis on the empirical data, key arguments operate at a higher level:

Arguments are sets of reasons supporting an idea, which – in academia – often integrate theoretical and empirical insights.

So, for example, your key argument 1 is your stance on an issue, combining your theoretical and empirical understanding of it. You use the existing theory to understand your empirical data, and your empirical data analysis to develop your theoretical understanding.

A viva presentation structure around key arguments is probably the most difficult viva presentation structure to choose.

However, if it is well done, it is probably the most academically strong and advanced way of defending your PhD.

Another common way to structure a viva presentation is around case studies or study contexts.

This structure is only applicable when the PhD thesis includes a comparative (case study) analysis, which is quite common in the social sciences and humanities.

A presentation can, for instance, first discuss the theoretical framework and research approach, then present Case 1, and then Case 2 or more if applicable.

A viva presentation structure around case studies can be easy to follow for the audience, and shed light on the similarities and differences of cases.

However, as always, you need to reflect on whether the structure supports your key message. If your key message does not centre around similarities and/or differences in cases, this is not the structure for you!

Every PhD thesis is unique, and therefore also every viva presentation structure should be unique.

The key to a good viva presentation is to choose a structure which reflects the key points of your PhD thesis that you want to convey to the examiners.

The example viva presentation structures discussed here intend to showcase variety and possibilities and to provide inspiration.

Never just copy a viva presentation structure that worked for others .

Always think about what fits best to your thesis, asking yourself the following questions:

• What is the main message of my PhD that I want to share during my viva?
• How do I develop a crystal clear storyline to bring this main message across?
• How can I structure my viva presentation to support and facilitate this storyline?

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Ace Your Viva Presentation: Tips and Tricks

The thought of an oral presentation can be a huge source of stress and anxiety for many students, while some just blossom in such situations. If you’re one of the former, though, don’t panic. With decent preparation and practice, you too can successfully master your viva presentation.

But first: what is a viva presentation?

Viva voce is a Latin phrase most often translated as “by word of mouth.”  In academic circles, a viva presentation is an oral exam in which you defend your thesis.

After the thesis is defended, it’s discussed by a small panel. Among those present are the examining professors, but there may also be research assistants, members of the relevant department or even fellow students.

The purpose of this defense is to show examiners how knowledgeable you are on your research topic, that you have internalized what you have learned and know how to apply it.  In effect, it shows that you are well prepared to enter into academic discussion.

In principle, the viva presentation won’t make an entire grade’s difference, but it can tip the proverbial scale in your favor. It does offer some major advantages: You can clear up any ambiguities, assuage any doubts your examiners may have, and show that your stand by your research.

Preparation is key

After months or even years of hard work, the thesis is finished, the last formatting mistakes corrected, the bibliography painstakingly checked one last time and hooray, it’s finished! Time to celebrate! And then you get an invitation to the viva …

So, the wine bottle is re-corked and it’s back to the desk. But the good news is: you’ve actually already done most of the preparation. That’s what all the in-depth research you did to create your thesis was. You’re already an expert on your topic, so now you just need to explain it to your examiners clearly and calmly. That’s why it doesn’t make sense to start preparing for your viva before your thesis is finished and you’ve answered all your own questions.

Your supervisor should already know what to expect and the purpose of the viva is to present your results. Some people just hand in their thesis with huge relief and then put the whole thing out of their mind for a while.

This isn’t necessarily a problem but when the viva presentation is due, you really need to give yourself time to familiarize yourself with the topic again. Re-read your thesis a few times to get your results and methods fresh in your mind and you’ve already done much of the prep work for your viva.

Organizational details

You need to check the examination regulations of your institution to find out what will be required of you during your viva presentation. How long should the presentation last? Who will be present? How will the discussion group be structured at the end? Studies have shown that anxiety is significantly lessened if you know exactly what to expect. Don’t ignore these details.

Make sure you have the right power supply for the projector and whether your slide format is compatible with the projector. An article on slide formats and the difference between 4:3 and 16:9 can be found here .

Know how long your presentation should be. This often depends on what type of work you’re presenting. Be sure to keep this in mind as you create your slides.

Also, think about whether or not you want to provide a handout. Even if it isn’t explicitly required, examiners will often use a handout as a guide when asking their questions, allowing you to better control the discussion that follows.

You can find helpful tips on handouts here .

Lastly, think about what you’re going to wear for your viva presentation. If you’re not sure, take a cue from your examiners. If they wear a suit or dress to other viva presentations, it’s safe to assume that the dress code for your viva will be on the formal side. It’s important to look neat and tidy, but you should also feel comfortable. The wrong shoes or clothing that is too tight can negatively impact the way you present. You can find more helpful tips on clothing here .

Technical details

The most popular tool for giving a viva presentation is PowerPoint. On the day of your presentation, get there early to make sure your devices are working. It also helps to be familiar with PowerPoint’s features, such as Presenter View. This fantastic tool will help you stay on track during your viva presentation. For more information on Presenter View, click here .

In general, the rule for viva presentations is: Keep It Simple . This is a defense of your academic research and your slides should express that. Keep it classic and factual. Use a uniform font and a neutral, preferably white, background. You can use backgrounds from PresentationLoad:

In principle, you should use as little text and as few key points as possible, but it’s also essential to document your research accurately. Room for interpretation can be very dangerous here.

Naturally, it depends on the preferences of the examiners, but a little more text than in normal presentations is definitely allowed. If the nature of your work allows, graphics, photos or flowcharts are a good way to offer some variety and to clearly present complex issues.

How to structure a successful viva presentation

Like your thesis, your viva PowerPoint presentation should follow a certain structure. It is advisable to follow the structure of your thesis. After all, you have already given it a lot of thought and made sure that everything is in a logical context.

This way you can save yourself additional work. But remember – the presentation is not about retelling your thesis word for word. Just give the most important and interesting aspects.

Follow these points to create a solid structure for any viva presentation:

1) Relevance

Your thesis dealt in depth with a particular question, a specific aspect of research. In the first part of your viva PowerPoint presentation you introduce it and explain why it is relevant. What is the benefit for academic understanding, the general public, a specific avenue? Why this question in particular?

This allows you to show your audience why you chose your topic and why they should pay attention to what you have to say. All this needs to be supported by a professional introduction. You can find tips on how to do this here .

2) Background

This is where you set out the background of your research question in more detail, i.e. the most important theories and approaches that already exist on the topic, or which prompted your question. This helps your listeners prepare for any complex interrelationships, and clarifies the basis on which you have built your work.

In this part you set out how you approached your work. Was your research qualitative or quantitative? Did you conduct interviews, analyze data, evaluate a particular body of literature? This is your chance to show your examiners how carefully you worked and explain why you chose this particular method.

4) Findings

Now to present the results of your research. Were there any surprises? If so, how did you deal with them? Are the results consistent, where did you encounter difficulties, and how did you solve them? Use this section to talk about your research in a transparent and honest way. It’s an opportunity to show that you have dealt with the topic seriously and in depth, rather than just choosing the easiest way.

5) Conclusion

At the end, summarize your work clearly and concisely, and answer the research question posed at the beginning. You can also express your personal opinion as to whether you have achieved the result you expected or whether your research has come to a surprising conclusion.

Finally, you will need a well-rounded conclusion to your viva presentation. You can read tips for the perfect presentation ending here .

Whether you have to present your sources at the end of your viva is something to discuss with your supervisor or read up in the regulations. If in doubt, however, it’s better to be on the safe side with a list of sources.

Viva presentation: example

Since every viva is different, there is no one example of a great PowerPoint viva presentation. In our blog you will find numerous examples of how a well-structured and appealing PowerPoint presentation can look. For example, here . These should serve as a guide; it’s important to adapt the presentation to your personal requirements and your audience.

Make sure your narrative is clear and consistent throughout your presentation (as it was in your thesis).  It might be a good idea to ask your supervisor to show you good viva presentation example from previous years or to give you tips on where you should focus your attention.

General tips for a successful presentation

Almost there! You’ve created and double-checked your PowerPoint viva presentation and you’re feeling confident about your research work. For many people, though, creating the content is the easy bit; it’s the thought of speaking in front of others that terrifies them. It’s just a fact that in order to defend a thesis, you first have to be attacked .

1. Be prepared for critical questions and comments. Think through what possible aspects of your work might attract criticism, and prepare your rebuttals in advance. It helps to let friends or family read your work and ask questions.

2. The same friends and family can be amazingly useful as a practice audience. Deliver your presentation a few times in front of others and in a relaxed environment. This will help you feel more confident when it comes time for your viva presentation. Your trial audience may discover inconsistencies you’d missed, and can often provide valuable feedback on how your slides look, your speaking style or your body language.

3. Body language is very important when you’re giving your presentation; it can affect your persuasiveness. Stand upright (or sit if you need to). A small amount of movement can emphasize your engagement with the subject, but try not to look restless.  Getting your words across means you mustn’t turn your face away from the audience. Small gestures can underline your words, but too much fidgeting will look like nerves. 

Practising giving your presentation will soon get your body language expressing ease and confidence. To learn how to best prepare for a presentation, read our blog article on the right body language

4. Many people tend to speak far too quickly in presentations, probably to get the whole thing over as quickly as possible. While this is understandable, it means the audience misses half your words! Try to breathe calmly and speak evenly.

Time can seem to speed up when you’re in a stressful situation, so speak more slowly than you think right. And taking a proper breath in between phrases will help ground you.  You can find tips on how to prepare your speaking voice for your viva presentation in this blog post .

Your test audience can give you very good feedback here. When you practice your presentation, use a stopwatch to make sure that you stay within the given limits. Once you know that you won’t overrun even when speaking calmly, you can avoid the temptation to rush during the official presentation.

5. Pro tip: Do you have to give your viva presentation online? If so, some things will of course be different, starting with what program you use to stream your presentation. You can find out what options you have in this blog post . Click here to read more about what to pay attention to when giving an online presentation.

While knowing what you want to say is important, DON’T try to learn your entire presentation by heart. Even if you somehow did manage to, it would end up sounding artificial and you could be easily thrown off track if you miss a word or someone interrupts with a question. The best strategy is to memorize a few key points and speak freely.

Take a deep breath before you start and remember that you have no reason to be nervous. Nobody knows your work as well as you do; you’ve done all the research and can consider yourself an expert on your topic.

And if a mistake does happen, here are some tips on how to react to it with confidence.

If the examiners seem receptive to it, a little small talk before you start can help you to relax. And once you start, remember that you’ve practiced hard and are well prepared to give an impressive viva presentation. Good luck!

Any questions about this article or need help creating a viva presentation? Feel free to contact us at [email protected] for tips. We’d love to help.

We’ve already shared a lot of links with tips on how to improve your presentation . Here are some more that may interest you:

• PowerPoint animations
• PowerPoint Morph
• Humor in presentations
• Add images to your presentation with an app
• PowerPoint slide master
• The right presentation background
• How to create flowcharts

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Undergraduate Research

Information for Oral Presentations

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• Prepare a presentation that is 10-12 minutes long . Be prepared to answer a few questions from the audience during the three-minute Q&A session that will immediately follow your talk.
• Concentrate on the main points . You will not have time for details that the audience may not be able to appreciate, anyway! You may not be able to present your entire project.
• Avoid as much as possible discipline-specific jargon that few, if anyone in the audience will understand and make them lose interest in your presentation. Be sure to define any key terms.
• Ask your mentor for advice and solicit constructive criticism . Your mentor will be able to guide you with respect to logical flow and transitions between arguments or main points, appropriateness of conclusions drawn and of language used, etc. in your presentation.
• Practice your presentation several times , preferably in front of a friendly audience (e.g. friends, relatives, especially your mentor) and obtain feedback about clarity, flow, speed, etc. The Southern Miss Speaking Center can help you develop an effective presentation.
• Time yourself so that your talk is not too long or too short. If you are using slides, the rule of thumb is no more than one slide per minute.
• You MUST have at least one Powerpoint slide with your name and the title of your presentation. Even if slides are not customary in your discipline, consider using a few Powerpoint slides that guide the audience through the main points of your presentation.
• Long (> 20 min), very informative video
• Short (approx. 4 min), very funny video by comedian
• How Not to Give a Presentation by Richard Smith
• Ten Simple Rules for Effective Presentation Slides by Kristen M. Naegle
• Ten Simple Rules for Making Good Oral Presentations by P.E. Bourne
• Dress professionally for your presentation . Please consult this Guide to Professional Dress Codes . Business casual, academic casual, or academic formal attire is appropriate.
• Do not leave the panel immediately after your talk . As a courtesy to the other presenters, please take a seat and listen to the remaining presentations in your panel.
• Try to enjoy the experience! UGS offers a friendly, supportive environment for your professional academic presentation.
• Your presentation will be assigned a category that will give you a 1 in 3 to 1 in 4 chance of winning an award.

• PhD Viva Voces – A Complete Guide
• Doing a PhD
• A PhD viva involves defending your thesis in an oral examination with at least two examiners.
• The aim of a PhD viva is to confirm that the work is your own , that you have a deep understanding of your project and, overall, that you are a competent researcher .
• There are no standard durations, but they usually range from one to three hours, with most lasting approximately two hours .
• There are six outcomes of a PhD viva: (1) pass without corrections (2) pass subject to minor corrections, (3) pass subject to major corrections, (4) downgrade to MPhil with no amendments, (5) downgrade to MPhil subject to amendments, (6) immediate fail.
• Almost all students who sit their viva pass it, with the most common outcome being ‘(2) – pass subject to minor corrections’.

What Is a PhD Viva?

A viva voce , more commonly referred to as ‘viva’, is an oral examination conducted at the end of your PhD and is essentially the final hurdle on the path to a doctorate. It is the period in which a student’s knowledge and work are evaluated by independent examiners.

In order to assess the student and their work around their research question, a viva sets out to determine:

• you understand the ideas and theories that you have put forward,
• you can answer questions about elements of your work that the examiners have questions about,
• you understand the broader research in your field and how your work contributes to this,
• you are aware of the limitations of your work and understand how it can be developed further,
• your work makes an original contribution, is your own and has not been plagiarised.

Note: A viva is a compulsory procedure for all PhD students, with the only exception being when a PhD is obtained through publication as opposed to the conventional route of study.

Who Will Attend a Viva?

In the UK, at least two examiners must take part in all vivas. Although you could have more than two examiners, most will not in an attempt to facilitate a smoother questioning process.

One of the two examiners will be internal, i.e. from your university, and the other will be external, i.e. from another university. Regardless, both will be knowledgeable in your research field and have read your thesis beforehand.

In addition to your two examiners, two other people may be present. The first is a chairperson. This is an individual who will be responsible for monitoring the interview and for ensuring proper conduct is followed at all times. The need for an external chairperson will vary between universities, as one of the examiners can also take on this role. The second is your supervisor, whose attendance is decided upon by you in agreement with your examiners. If your supervisor attends, they are prohibited from asking questions or from influencing the outcome of the viva.

To avoid any misunderstandings, we have summarised the above in a table:

Note: In some countries, such as in the United States, a viva is known as a ‘PhD defense’ and is performed publicly in front of a panel or board of examiners and an open audience. In these situations, the student presents their work in the form of a lecture and then faces questions from the examiners and audience which almost acts as a critical appraisal.

How Long Does a Viva Last?

Since all universities have different guidelines , and since all PhDs are unique, there are no standard durations. Typically, however, the duration ranges from one to three hours, with most lasting approximately two hours.

Your examiners will also influence the duration of your viva as some will favour a lengthy discussion, while others may not. Usually, your university will consult your examiners in advance and notify you of the likely duration closer to the day of your viva.

What Happens During a Viva?

Regardless of the subject area, all PhD vivas follow the same examination process format as below.

Introductions

You will introduce yourselves to each other, with the internal examiner normally introducing the external examiner. If an external chairperson is present, they too are introduced; otherwise, this role will be assumed by one of the examiners.

Procedure Explained

After the introductions, the appointed chair will explain the viva process. Although it should already be known to everyone, it will be repeated to ensure the viva remains on track during the forthcoming discussion.

Warm-Up Questions

The examiners will then begin the questioning process. This usually starts with a few simple opening questions, such as asking you to summarise your PhD thesis and what motivated you to carry out the research project.

In-Depth Questions

The viva questions will then naturally increase in difficulty as the examiners go further into the details of your thesis. These may include questions such as “What was the most critical decision you made when determining your research methodology ?”, “Do your findings agree with the current published work?” and “How do your findings impact existing theories or literature? ”. In addition to asking open-ended questions, they will also ask specific questions about the methodology, results and analysis on which your thesis is based.

Closing the Viva

Once the examiners are satisfied that they have thoroughly evaluated your knowledge and thesis, they will invite you to ask any questions you may have, and then bring the oral examination to a close.

What Happens After the Viva?

Once your viva has officially ended, your examiners will ask you to leave the room so that they can discuss your performance. Once a mutual agreement has been reached, which can take anywhere from 10 minutes to an hour, you will be invited back inside and informed of your outcome.

PhD Viva Outcomes

There are six possible outcomes to a viva:

• Immediate award of degree: A rare recommendation – congratulations, you are one of the few people who completely satisfied your examiners the first time around. You do not have to do anything further at this point.
• Minor amendments required: The most common recommendation – you obtain a pass on the condition that you make a number of minor amendments to your thesis, such as clarifying certain points and correcting grammatical errors. The time you have to make these changes depends on the number of them, but is usually one to six months.
• Major amendments required: A somewhat uncommon recommendation – you are requested to make major amendments to your thesis, ranging from further research to collecting more data or rewriting entire sections. Again, the time you have to complete this will depend on the number of changes required, but will usually be six months to one year. You will be awarded your degree once your amended thesis has been reviewed and accepted.
• Immediate award of MPhil: An uncommon recommendation – your examiners believe your thesis does not meet the standard for a doctoral degree but meets the standard for an MPhil (Master of Philosophy), a lower Master’s degree.
• Amendments required for MPhil: A rare recommendation – your examiners believe your thesis does not meet the standard for a doctoral degree, but with several amendments will meet the standard for an MPhil.
• Immediate fail: A very rare recommendation – you are given an immediate fail without the ability to resubmit and without entitlement to an MPhil.

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What Is the Pass Rate for Vivas?

Based on an  analysis of 26,076 PhD students  who took their viva exam between 2006 and 2017, the PhD viva pass rate in the UK is 96%; of those who passed, about 80% were required to make minor amendments to their thesis. The reason for this high pass rate is that supervisors will only put their students forward for a viva once they confidently believe they are ready for it. As a result, most candidates who sit a viva are already well-versed in their PhD topic before they even start preparing for the exam.

How Do I Arrange a Viva?

Your viva will be arranged either by the examiners or by the chairperson. The viva will be arranged at least one to two months after you have submitted your thesis and will arrange a viva date and venue that is suitable for all participants.

Can I Choose My Examiners?

At most universities, you and your supervisor will choose the internal and external examiners yourselves. This is because the examiners must have extensive knowledge of the thesis topic in order to be able to examine you and, as the author of the thesis in question, who else could better determine who they might be than you and your supervisor. The internal examiner is usually quite easy to find given they will be from your institution, but the external examiner may end up being your second or third preference depending on availability.

Can I Take Notes Into a Viva?

A viva is about testing your competence, not your memory. As such, you are allowed to take notes and other supporting material in with you. However, keep in mind that your examiners will not be overly impressed if you constantly have to refer to your notes to answer each question. Because of this, many students prefer to take an annotated copy of their thesis, with important points already highlighted and key chapters marked with post-it notes.

In addition to an annotated copy of a thesis, some students also take:

• a list of questions they would like to ask the examiners,
• notes that were created during their preparation,
• a list of minor corrections they have already identified from their viva prep work.

How Do I Prepare for a PhD Viva?

There are several ways to prepare for a PhD viva, one of the most effective being a mock viva voce examination . This allows you to familiarise yourself with the type of viva questions you will be asked and identify any weak areas you need to improve. They also give you the opportunity to practise without the pressure, giving you more time to think about your answers which will help to make sure that you know your thesis inside out. However, a mock viva exam is just one of many methods available to you – some of the other viva preparation methods can be found on our “ How to Prepare for a PhD Viva ” page.

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Tips to Prepare PhD viva-voce Presentation Slides

Best Ph.D. viva ppt slide preparation tips

Table of contents

Sample ph.d. viva-voce presentation slides, tips to prepare ph.d. viva-voce presentation slides.

Preparation of neat PhD viva -voce presentation slides and presenting them in a perfect manner in the given time is very important for a PhD viva-voce examination as it going to give a good impression on both research scholar and supervisor or mentor by the examiners or moderators.

Before designing the presentation slides, the scholar has to decide what to include and what not to include in the slides. It is always a big deal for a scholar to include all the research findings, data in the presentation that was obtained during the research program (4 to 5 years).

The scholar has to remember that the presentation should include only the major research findings and key contributions as time management is important. Therefore, in this article, iLovePhD framed simple and useful tips to prepare Ph.D. viva-voce presentation slides.

The format of the presentation slides is presented below. This would give you an idea to prepare the slides.

• Give brief introduction about the background of your study. Always present the points in a bulleted manner (4 to 5 points) rather than paragraph.
• Highlight the research gaps or the need for the research study and present your problem statement clearly.
• List the objectives and methodology of your study with neat schematics.
• Present the important research findings and data presented in your thesis in a simple and bulleted manner. Don’t explain it as a paragraph in the slide rather you can give the detailed explanation with scientific evidences during your defence presentation.
• Connect your findings with past relevant literatures and emphasis the novelty of your research.
• Use schematics, graphs, and tables with experimental conditions rather than detailed statements.
• Summarize the results of your research objectives and conclude the research outcomes with societal benefits.
• Use hyperlinks at appropriate places for presenting huge and important data (Datasets, experimental procedures, literatures).
• Ensure the quality of the images as it should be clear and readable.
• Limit your presentation slides to 50 to 55 slides.
• Check the flow and connectivity between each slide.

We hope this article would be very much useful for the Ph.D. research scholars who are preparing their defense presentation slides irrespective of their area of research. We wish you all the best!!!

Also Read: Top 38 Possible PhD Viva Questions

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Beautiful, Inspiring Presentations in 21st Century Higher Education

Home » Free Academic Presentation Templates

Free Academic Presentation Templates

In this post, I’m sharing presentation templates from ‘ Awesome PhD Presentations’ workshop held recently. The free Viva slides templates are handcrafted for a viva-voce presentation. Rather than distracting the audience, the clean and simple templates will let your key messages shine. Where less is more…

With further edits, they may be used in any academic and/or professional presentations. Normally, such templates cost between RM100-180.

To my blog readers, the templates are FREE to download, just scroll to the end of this post =)

Check out these Canva and PowerPoint tutorials on Skillshare!

Check out and download THREE more FREE academic presentation slides: the latest MAYA (2021), SHINE and FEARLESS .

CC BY-NC 4.0: Modify as you wish and give credit where it’s due

The templates are licensed under CC BY-NC 4.0 which means that you may modify etc them for non-commercial use. That is, you may edit the slides anyway you want for a presentation during viva, proposal defence, conferences, grant applications/evaluation, assignments and so on. For as long as they are not used for any commercial, sales or profit-making effort and/or situations.

All I ask from you is to kindly give credit when you use them – as indicated in Viva slides . Spread the word, share the free templates and happy presenting!*

Read Me… Notes about the templates:

Editable slides.

All slides are readily editable and can be customised to your presentations.

Work best in latest versions of Powerpoint2016 and Keynote. However, I’m afraid I’m unable to say if the templates would work in earlier versions.

Drag & drop your own images

Most of the (fern) images can be replaced with your own images. Click on the image, delete it and drag & drop a new image. The new image can be re-sized accordingly.

To edit the ‘Distribution…’ slides, modify:

(i) gradient fill (change ‘position’ % accordingly, the pink box). Please see the screengrab below. (ii) edit the red ‘doughnut’ chart via linked excel form. Double-clicking it will take you to the excel form.

Researchers – Grab editable Canva templates in clean and modern designs.

Say ‘No’ to bullet points

Present your points in a visually attractive manner so that your audience can quickly grasp what you’re presenting. Use the ‘Research Objectives’ slides to replace bullet points.

Powerpoint Templates (~3MB): Available for PC/Mac as PPTX file (i) Widescreen** and (ii) On-screen 4:3*** Fonts: Arial, Calibri. Keynote Templates for Mac only (~11MB): On-screen 4:3*** Fonts: Avenir New (my favourite).

Download the free presentation templates

Click on the following GoogleDrive links to download the templates. There are 7 files in each shared folder.

Powerpoint-Widescreen**

Powerpoint-4:3-On screen***

Keynote(MacOnly)***

Hope you’d find them useful in helping you presenting your work. And if I get new ideas, I do hope to share a couple more templates in the near future. Watch this space 😉

Level up your PowerPoint design skills with Skillshare! FREE for 2 months.

Further notes: *If you’re wondering about minimalist slide/presentations, do read Presentation Zen and Elevate books. Uncluttered, clean designs let your audience focus on what matters the most i.e. your message. **suitable for a presentation on a flatscreen TV, monitor (rectangle shape). ***suitable for a projector screen.

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EVA Moscow MINERVA: Standards and Guidelines for Digitisation

Oct 29, 2014

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EVA Moscow MINERVA: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online. Antonella Fresa Advisor of the Italian Ministry of Culture. MINERVA MINERVA Plus MINERVA-EC ATHENA MICHAEL MICHAEL Plus.

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EVA Moscow MINERVA: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Antonella Fresa Advisor of the Italian Ministry of Culture

MINERVA MINERVA Plus MINERVA-EC ATHENA MICHAEL MICHAEL Plus MICHAEL and MINERVA: from the LUND Principles to EUROPEANA IST - FP5 & FP6

The projects phases R&D initial deployment full depl. Catalogue des fonds culturels numérises (FR) MICHAEL MICHAEL Plus ATHENA eEurope …………….. I2010 ………. European Digital Library ……… EUROPEANA MINERVA, MINERVA Plus, MINERVA-EC 2002 ………............. 06/2004 …...........… 05/2006 .. ………… 05/2008 …… 11/2008

The MINERVA initiative MinervaEC continued the work undertaken by MINERVA and MINERVA Plus towards the elaboration of a platform of recommendations, guidelines and tools for digitisation. MINERVA MINERVA Plus MINERVA-EC Three projects belonging to the same initiative Active since 2002 in Europe and beyond

Aligned with and Europeana To improve accessibility to and visibility of European digital cultural resources; To contribute to increasing interoperability between existing networks of services; To promote the use of digital cultural resources by business and citizens; To facilitate exploitation of cultural digital resources, providing clear rules for their use and re-use, respecting and protecting the creators’ rights. MINERVA objectives

Beneficiaries of the MINERVA initiative are: public and private organisations and institutions that create, collect or own digital content; private citizens, interested in receiving quality contents, reliable and directly responding to their interests; universities and schools, which wants to use cultural contents for educational purposes in a legal and safe environment; small and large enterprises interested in (re)using digital cultural content. MINERVA targets

Same successful approach for the three projects (MINERVA, MINEVA Plus and MinervaEC) : tight liaison with national digitisation policies implementation of the results achieved into new initiatives (e.g. MED-CULT, MICHAEL, MICHAEL Plus, ATHENA) involvement of experts from all cultural sectors (museums, libraries, archives etc.) cooperation with other networks and projects MINERVA approach

MINERVA – IST FP5 from 2002 until 2005 7 countries MINERVA Plus – FP6 from 2004 until 2006 14 EU countries + Russia and Israel MINERVA and MINERVA Plus: a flashback

Annual Reports: 4 editions (2002, 2003, 2004, 2005) A set of practical Handbooks: Good Practices Technical Guidelines Good quality cultural websites Cost reduction Multilingual websites and thesauri The Minerva website: www.minervaeurope.org 9 NRG meetings under the aegis of 9 EU Presidencies: Alicante-Spain, Copenhagen-Denmark, Corfu-Greece, Parma-Italy, Dublin-Ireland, The Hague-The Netherlands, Luxembourg, Bristol-UK, Salzburg-Austria Hundreds of European cultural institutions involved in workshops, seminars, training MINERVA and MINERVA Plus main results

Since 2004, Centre PIC participates to the MINERVA initiative: www.minervaplus.ru Translation of documents, news, papers Presentation of the project and the EU policities for digitisation at professional conferences, 2-3 times per year Translation and publication of the Quality Handbook (2006) Plans to include Russian best practices in the new Handbooks MINERVA in Russia

MINERVA-EC Thematic Network Supported under eContentplus Started on 1st October 2006 Completed on 30th September 2008 Coordinated by the Italian Ministry of Culture 22 EU countries More than 150 cultural institutions from all over Europe

15 National workshops held in 2 years to promote MINERVA and to illustrate its tools and publications Brussels, 24/4/2007 Santiago de Compostela, 11/5/2007 Poprad, 2/10/2007 Vilnius, 4/10/2007 Tallin, 18-19/10/2007 Riga, 30/10/2007 Bratislava, 12-13/11/2007 Jerusalem, 20-21/11/2007 Sofia, 26/02/2008 Warsaw, 20/5/2008 Belfast, 22/5/2008 Athens, 29/5/2008 Vienna, 25/8/2008 Brussels, 19/09/2008 National workshops

Working groups meetings: Rome, 5/12/2006 Berlin, 20/6/2007 Tenerife, 1-3/6/2008 – cooperation to the workshop Semantic Interoperability in the European Digital Library Plenary meetings in cooperation with the EU Presidencies: Helsinki, 12 October 2006 Berlin, 23 February 2007 Ljubljana, 5-6 June 2008 Final conference in Leipzig in September 2008 MinervaEC international meetings

An overview of the MINERVA products

Translation of Handbooks Guidelines and Reports from Minerva / Minerva Plus continued during MINERVA-EC All the publications are available at: minervaeurope.org Hundreds of cultural institutions are continuing to download the MINERVA products to support their daily work in digitisation Many products translated in Russian language by Centre PIC

Annual Reports 2007-2008 (in cooperation with EC) Directory of the European legislation v.2 3 new Handbooks: Technical guidelines v.2 IPR guidelines Handbook on cultural web user interaction New products

Annual Report 2007-2008 • Realised in cooperation with the European Commission • Based on the questionnaire sent by EC in February/March 2008 • Reports gathered by EC are on the Thematic Portal: • http://ec.europa.eu/information_society/activities/digital_libraries/experts/mseg/reports/index_en.htm • The national reports + complementary information about MINERVA and MICHAEL activities are published in the MINERVA Annual Report.

Annual Report 2007-2008 • The report includes the followingchapters: • MINERVA eC • MICHAEL Culture service • Key Steps 1999-2007 • MINERVA publications • Reports from Member States and Observers • Member States’ Expert Group communication

Annual Report 2007-2008 • Printed version of the Report distributed at the Conference “Numérisation du patrimonineculturel”, held in Paris on 27-28 November 2008, under the aegis of the French Presidency of the EU. • PDF files are available on the MINERVA Website at the following URL: • http://www.minervaeurope.org/publications/globalreport.htm

Directory of European and national rules on web applications First release 2004 http://www.minervaeurope.org/publications/ qualitycriteria1_2draft/appendix4.htm New release 2008 Update and addition of new Member States national rules http://www.minervaeurope.org/eu_nat_webapplications.html edited by the Research Staff of the Italian Senate Library in co-operation with European Parliamentary Libraries

www.minervaeurope.org > Directory…

Content of the Directory

The new MINERVA Handbooks 2008 editions

For policy-makers and funding programmes for the creation of digital cultural content Propose the adoption of standards as the foundation for interoperability of resources and the creation of services for integrated access Technical standards support: Interoperability Access Preservation Security Technical Guidelines (2004) Technical Guidelines for Digital Cultural Content Creation Programmes

Identify areas where there is broad agreement Not a single prescriptive set of requirements to which all projects must conform can be used flexibly by Programme Managers can be used for self-assessment by projects Reflect a ‘life cycle’ approach to the digitisation process (asin MINERVA Good Practice Handbook) Divided into 10 sections matching life cycle stages Technical Guidelines for Digital Cultural Content Creation Programmes

Digitisation project planning Selection of material and preparation for digitisation Handling of originals HW, SW, digitisation process Digital master: storage and management Metadata Publication Disclosure/Use of resources IPR, re-use, re-purposing Technical Guidelines for Digital Cultural Content Creation Programmes Digitisation life cycle

Why: New and updated standards Standards which have failed Accompanying resources which are no longer available Impact of Web 2.0 3D Technical Guidelines (2008) Technical Guidelines (2008) Technical Guidelines (2008) Technical Guidelines (2008) Updates To Version 2

Focus: Standards and methods for acquisition, storage and visual display of digital three-dimensional models for objects or scenes of cultural interest Context: Progress in the development of digital 3D graphics and visualization tools, both HW and SW Decrease of their cost Foreseen increase of 3D digitisation by cultural institutions Need for guidance to the institutions Prepare a training route for people in charge Guidelines on 3D and virtual reality

Goals: Identifystandards and provideguidelinesfor planning, designing, carrying out, documenting, publishing and communicating multimedia 3D projects and resources Cover: 3D scanning ofphysicalobjects 3D modelling (borndigital 3D contentcreatedwith computer graphicssystems) Make a censusof the 3D realisations and identifygoodpractices, according the different project objectives (education, research, communicationto the public, etc.) Guidelines on 3D and virtual reality

Focus: For the use of cultural heritage institutions which are digitising cultural material and publishing it online, or are considering doing so. Goals: To provide pragmatic, concise advice to cultural heritage institutions on the topic of intellectual property rights, as it impacts on digitisation projects. Summarize, update and re-organise materials produced by MINERVA on IPR IPR Guidelines

Content: Two main sections, corresponding to the two key points where Intellectual Property Rights impact on digitisation projects: Rights clearance: Permission must be obtained from rights holders to digitise and publish must be obtained Publication: The rights of rights holders and of the cultural heritage institution must be protected during the online publication of the digitised material. For each section, a range of background information is provided. Guidelines on how a digitisation project should respond to this background information are then provided. Information is complemented by reference to relevant Web resources IPR Guidelines

Handbook on cultural web user interaction • Key messages: • Quality must be planned into a website from • the start of the project • The user is critical – involve him at every stage • Relationships with other resources must be • considered: online (interoperability) and future • (long term preservation)‏

The users: who are they in 2008? • Some definitions: • hybrid individual • transceiver(transmitter + receiver)‏ • prosumer (producer + consumer) = information recipient and provider of its own contents Different terms characterize the many user’s activities and behaviours on the web: consumer / client / audience user / surfer / viewer player / clicker / downloader / streamer

Another type of user... Non human users/agents: robots, spiders, crawlers, harvesters… This variety of definitions reflects an articulated offer of contents and applicationsin the new media environment

Handbook on cultural web user interaction • To help the designer of a cultural web site to answers to some questions such as: • Whatdo users want? • Howdo users behave? • How can we understand the usethey make of our web applications? • Do effective methods exist to ask usersabout their expectations (before) and their degree of satisfaction (after)?

MICHAEL to deploy MINERVA results • MICHAEL and MICHAEL Plus: 2 deployment projects lasted between 2004 – 2008, supported by eTEN • MICHAEL service currently involves 20 EU countries • MICHAEL Culture Association has been established in 2007 to manage the MICHAEL services and it is member of the Executive Committee of EUROPEANA Foundation • MICHAEL implementation is based on the metadata standard for cultural inventories developed by MINERVA

MICHAELMultilingual Inventory of Cultural Heritage in Europe • A European online service offeringquick and easy accesstoEuropean cultural heritage • Based on surveys of digital cultural collections at national level • Europeanportalgivingaccesstonationaldatabasesthroughperiodicalharvesting

Standards Open source software platform MINERVA recommendations and guidelines Data model aligned to the Dublin Core Metadata Set and the emerging Dublin Core Collection Description Application Profile XML data base Metadata harvesting through OAI-PMH

The European service MICHAEL Culture is on line at http://www.michael-culture.org More than 7,000 digital collections corresponding to millions of digital objects! MICHAEL European Portal

MICHAEL National Portals Several national portals are on line and constantly updated and enriched with new data. FR http://www.michael-culture.fr IT http://michael-culture.it UK http://www.michael-culture.org.uk DE http://www.michael-portal.de FI http://www.michael-culture.fi + Bulgaria, Czech Rep., Estonia, Flemish Belgium, Greece, Hungary, Israel, Latvia, Poland, Slovakia, Spain, Sweden Rossella Caffo, MIBAC Warsaw, 19 May 2008

Cross-domain approach MICHAEL data model is conceived for describing digital collections belonging to every sector of cultural heritage MICHAEL is designed to provide integrated online access to the whole European cultural heritage MINERVA: Involving all the cultural domains, museums, libraries and archives

Policy links • MICHAEL has strong policy links • Its success is based on the actual political commitment at national and European levels • Main targeted policy domains: • Culture & multilingualism • Education & training • Research & innovation • Tourism & economic development MINERVA: Ability to interact with Ministries, Presidencies and other political stakeholders

many different user communities education cultural tourism research ‘co-ordination’ and computers & networks … MICHAEL Users MINERVA: Study on the User Needs

MICHAEL actors and roles • Ministries of culture: coordination and financing • Central cultural institutes: standardisation and guidelines • Technology providers: software implementation • Regions and Universities: surveys and local coordination of the cataloguers • The actual cultural institutions on the territory: museums, libraries and archives to provide content MINERVA: model for cooperation and quality framework

MINERVA and MICHAEL are now completed projects. The next project is ATHENA Best Practice Network, coordinated by the Italian Ministry of Culture supported by eContentplus ATHENA will last for the next 2 years, with the participation of many partners from all over Europe and cultural institutions from Russia, under the coordination of Centre PIC The future

Italian Ministry – Direction General Libraries and Russian State Library of Moscow are going to sign a cooperation protocol for the valorisation of Russian culture and language in Italy and viceversa. This protocol includes the exploitation of the results of MICHAEL and MINERVA for the online access to digital cultural content. The Italy-Russia protocol of cooperation

Foreseen activities include: Exhibitions, Translations, Bibliographic exchange, Cataloguing and digitation, Communication. MICHAEL, MINERVA and ATHENA will contribute to: Best practices exchange Cooperation in the frame of implementation projects Encounters among experts Dissemination The Italy-Russia protocol of cooperation

Thank you for your attention www.minervaeurope.org www.michael-culture.org Antonella Fresa [email protected]

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