cover letter to request signature

Sample Email To Request For Signature: Free & Effective

In this article, I’ll guide you through a step-by-step approach to writing an email requesting a signature, infused with tips from my personal experience. Plus, I’ll share a customizable template to get you started.

Key Takeaways:

• Understand the importance of a clear and concise subject line.
• Personalize your email to build a connection with the recipient.
• Provide a brief context of the document needing a signature.
• Use polite and professional language throughout the email.
• Include a clear call to action.
• Attach or link to the document needing a signature.
• Offer assistance and provide your contact information for any queries.
• Use a professional closing and sign-off.

Step 1: Craft a Clear and Concise Subject Line

Your subject line should be straightforward, indicating the purpose of your email. For instance, “Signature Required for [Document Name] by [Date].”

Step 2: Personalize Your Greeting

Begin with a personalized greeting. If you know the recipient’s name, use it. For example, “Dear [Recipient’s Name],” This adds a personal touch and shows respect.

Step 3: Provide Context

Briefly explain why you’re requesting the signature. Mention the document’s relevance and how it relates to the recipient. For example, “I’m reaching out to request your signature on the [Document Name], which outlines the terms of our recent agreement.”

Step 4: Be Polite and Professional

Maintain a polite and professional tone throughout your email. Express appreciation for the recipient’s time and consideration. 

For example, “I understand you have a busy schedule, and I appreciate your time in reviewing and signing this document.”

Step 5: Include a Clear Call to Action

Clearly state what you need the recipient to do, such as “Please sign the attached document and return it to me by [Date].”

Step 6: Attach or Link to the Document

Ensure the document needing a signature is attached or linked within the email. Make it as easy as possible for the recipient to access and sign the document.

Step 7: Offer Assistance

Offer your assistance in case the recipient has any questions or issues. Provide your contact information for any further inquiries.

Step 8: Use a Professional Closing

End your email with a professional closing, such as “Best regards” or “Sincerely,” followed by your name and position.

Personal Experience Tips:

• Follow-up: If you don’t receive a response, don’t hesitate to send a polite follow-up email. Sometimes emails get buried in inboxes.
• Use E-signature Tools: Consider using e-signature tools to streamline the signing process. They are efficient, secure, and legally binding.
• Keep it Brief: Keep your email concise. Avoid unnecessary details that could distract from the main purpose of the email.

Real-Life Example:

In my experience, when I requested a signature for a crucial contract, personalizing the email and providing a clear deadline helped expedite the process. The recipient appreciated the straightforward approach and the ease with which they could sign the document digitally.

Template for Email Requesting Signature:

Subject: Signature Required for [Document Name] by [Date]

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to request your signature on the [Document Name], which is a crucial component of our ongoing project. This document outlines the [brief description of the document and its importance].

Please review the attached document at your earliest convenience. We kindly request your signature by [Date] to ensure timely progress.

Should you have any questions or require further information, please do not hesitate to contact me at [Your Contact Information].

Thank you very much for your attention to this matter and your continued support.

Best regards, [Your Name] [Your Position]

Conclusion:

Writing an email to request a signature is a vital skill in today’s digital world. By following these steps and incorporating personal touches, you can enhance the effectiveness of your communication and facilitate the signing process.

I’d love to hear about your experiences and any additional tips you might have for writing emails to request signatures. Please share your thoughts and insights in the comments below!

Frequently Asked Questions (FAQs)

Q: How Do I Politely Request a Signature via Email?

Answer: In my experience, the key to politely requesting a signature via email is to be clear and concise, yet courteous. I usually start by addressing the recipient respectfully, using their proper title and name. 

Then, I briefly explain the context of the document that needs to be signed, ensuring to highlight its importance or urgency if necessary. I make sure to attach the document to the email and provide specific instructions on how to sign it, whether it’s a digital signature or a printed and scanned method. 

I always include a line expressing my willingness to provide any further assistance or clarification they might need. Lastly, I thank them in advance for their time and cooperation. This approach has consistently yielded positive results for me.

Q: What Should I Include in an Email Requesting a Signature for a Contract?

Answer: When I need to request a signature for a contract, I ensure my email is both professional and informative. First, I clearly state the purpose of the email in the subject line, like “Signature Required for [Contract Name] Agreement”. 

In the email body, I briefly describe the contract, its relevance to the recipient, and why their signature is important. I attach the contract and often highlight or bookmark the sections where their signature is required. 

I also include a deadline for signing, if applicable, and offer to answer any questions they might have about the contract. I find that providing a direct contact number or a schedule for a call to discuss the contract further can be very helpful. Ending the email with a note of appreciation for their time and consideration has always been a good practice for me.

Q: How Can I Follow Up on a Signature Request Email That Hasn’t Been Acknowledged?

Answer: Following up on a signature request that hasn’t been acknowledged can be a bit tricky, but I’ve found a respectful and understanding approach works best. 

I usually wait a reasonable amount of time, typically a week, before sending a follow-up email. In the follow-up, I politely mention the previous email and reiterate the importance of the document needing their signature. 

I always consider that they might have missed my email or have been too busy to respond, so I keep the tone friendly and accommodating. I offer assistance in case they have any difficulties with the document and gently remind them of any deadlines. 

It’s also effective to inquire if a more convenient method for signing the document is needed. I’ve learned that patience and politeness are key in these situations

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How do I ask my boss for a signature via email?

To ask your boss for a signature via email, keep it friendly yet professional. Start with a polite greeting, then get straight to the point. Mention the document needing their signature and why it’s important.

Attach the document to the email to make it super easy for them. Give a deadline if there’s one, but be flexible and understanding of their schedule. End with a thanks, showing appreciation for their time and help.

And don’t forget to check for any typos or errors before hitting send; you want it to be perfect! 📧✍️

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How to Politely Ask Someone to Sign a Document [+9 Templates]

In the world of business, effective communication is key. Especially when it involves requesting signatures on documents.

Being polite and direct is absolutely crucial to ensuring professional relationships. But the importance doesn't end there. Being polite can also have a huge impact on the responses you receive.

Odds are if you ask respectfully, you'll find people are more willing to respond both politely, and in a timely manner.

But, finding the right words can be tough, which is exactly why we created this guide.

In this guide, you'll learn the best practices for making your request both respectful and effective (whether it's for a contract, agreement, or any formal document). We'll even go over some examples of how to politely ask someone to sign a document, including a few templates you're free to copy!

So let's get right into how you can craft your signature requests to get those signatures smoothly.

Best Practices for Politely Asking Someone to Sign a Document

Crafting respectful signature requests is more art than science. It's about striking the right balance between formality and friendliness. Here’s how to nail it.

Start with a Personal Welcome: It's simple but powerful suggestion, but a message that starts with "Hey [Name]," feels more personal and gets your request off to a good start.

Explain the Why: People like to know why they're being asked to do something. Briefly explain the document's importance and how their signature contributes. This context helps make the request feel more reasonable and less like a chore.

Be Clear and Concise: Clarity is your friend. Make sure your request includes all the necessary details without being overly wordy. Mention the document by name, why it needs signing, and any deadlines.

Include Instructions: Don’t assume everyone knows how to sign digitally. A quick step-by-step on how to sign the document or where to send it after signing can go a long way in making the process smoother.

Express Gratitude in Advance: A little thank you can set a positive tone. Saying something like, "Thank you for your time and attention to this matter," shows appreciation for their effort.

Offer to Answer Questions: End with an offer of assistance. Let them know you're available to answer any questions or provide further information. It shows you're not just demanding something; you're there to support the process.

Example Language for a Signature Request:

• Start: "Hey [Name], I hope this message finds you well."
• Context: "We're in the process of finalizing the [Document Name], which is crucial for [reason]. Your signature is needed to move forward."
• Clarity: "Please review and sign the document by [Deadline]."
• Instructions: "You can sign digitally using [Software/Platform]. Let me know if you need guidance on this."
• Gratitude: "Thank you in advance for your prompt attention to this matter."
• Support: "If you have any questions or need further clarification, please don't hesitate to reach out."

Follow-up Tips:

If you haven’t received a response, a gentle follow-up can nudge them in the right direction. Keep it light, polite, and understanding of their possible time constraints.

Crafting your signature request with these best practices can make the process more pleasant for everyone involved. It’s not just about getting what you need; it’s about fostering goodwill and maintaining professional relationships.

How to Handle No Replies

Dealing with delays and no replies can be frustrating. But, how you handle it can make a big difference. The key is staying professional and patient. Here's how to do it right.

First, give enough time. People are busy, so wait a bit before following up. A good rule is one week for a first reminder.

When you do follow up, keep it friendly. A polite reminder can be more effective than a demanding one. Try saying something like, "Just checking in on the document I sent last week. I hope everything's okay on your end."

If there's still no response, try a different approach. Maybe call them or ask if there's a better time for them to look at the document. This shows you're flexible and understanding.

Always thank them for their time and patience. Whether they respond late or not at all, showing appreciation can leave a positive impression.

Remember, your goal isn't just to get a signature. It's to maintain a good relationship. Staying courteous and professional can help you achieve both.

Polite Email Templates for Asking Someone to Sign a Document

We made 9 email templates that you're free to use while politely asking someone to sign a document. The idea behind these template is to have one template for each part of the request process.

We have a signature template email from the initial signature request, to how to follow up when someone doesn't get back to you on time.

Template 1: Initial Signature Request

Subject: Request for Your Signature on [Document Name]

Dear [Recipient's Name],

I hope this message finds you well. I am writing to kindly request your signature on [Document Name], which is crucial for [Brief Explanation of Importance]. Could you please review and sign the document by [Deadline]?

You can sign digitally via [Software/Platform]. If you need any help with the digital signing process, I'm here to assist.

Thank you very much for your attention to this matter. Your prompt response will greatly aid in our progress.

Thanks, [Your Name]

Template 2: Friendly Follow-Up

Subject: Friendly Reminder: Signature Needed on [Document Name]

I hope you're doing great. I wanted to follow up on my previous email regarding the [Document Name]. We kindly request your signature by [Revised Deadline] to proceed with [Brief Explanation of Why It’s Needed].

If you have any questions or need further information, please don’t hesitate to reach out. Thank you for your cooperation and understanding.

Template 3: Urgent Signature Request

Subject: Urgent: Your Signature Required on [Document Name]

I understand we all have busy schedules, but I kindly need to draw your attention to the urgent need for your signature on [Document Name] by [Urgent Deadline]. This document is critical for [Explanation of Urgency].

Please let me know if there's anything I can do to facilitate this process for you. Your prompt action is greatly appreciated.

Thank you for your immediate attention to this urgent matter.

Best, [Your Name]

Template 4: Final Reminder Before Deadline

Subject: Final Reminder: Signature Needed by Tomorrow

As the deadline approaches, I wanted to send a final reminder to kindly request your signature on [Document Name] by end of day tomorrow. We value your contribution and need your signature to move forward.

Thank you for your prompt attention to this final reminder. Please let me know if there are any obstacles I can help overcome.

Best wishes, [Your Name]

Template 5: Post-Deadline Follow-Up

Subject: Follow-Up: [Document Name] Signature Needed

I noticed that we missed the deadline for signing [Document Name]. I understand that you have a lot on your plate and appreciate all that you do. Is there a new timeframe we can expect your signature by? Your assistance is crucial for [Brief Reason].

Thank you for your understanding and cooperation.

Kind regards, [Your Name]

Template 6: Inquiry on Delay

Subject: Inquiry Regarding [Document Name] Signature

I hope you are well. I’ve noticed that the [Document Name] has not yet been signed, and I wanted to check in to see if there are any questions or concerns I can address. Your signature is key to [Brief Reason for Urgency].

Thank you for your attention to this matter. I’m here to assist in any way I can.

Sincerely, [Your Name]

Template 7: Offering Assistance

Subject: Need Help with [Document Name]?

I hope this message finds you well. I'm reaching out to see if you need any assistance or have questions regarding the [Document Name] that requires your signature. We aim to make this process as smooth as possible for you.

Please feel free to share any concerns or require further clarification. Thank you for your cooperation.

Template 8: Gratitude for Completion

Subject: Thank You for Signing [Document Name]

Thank you very much for taking the time to sign [Document Name]. Your prompt response has greatly contributed to moving [Project/Process] forward. We truly appreciate your cooperation.

Please let me know if there's anything else you need from my side.

Template 9: Gentle Nudge

Subject: A Gentle Nudge: [Document Name] Awaiting Your Signature

I hope all is well with you. Just a gentle nudge to remind you that [Document Name] is awaiting your signature. We would appreciate your prompt attention to this matter to ensure [Reason for Importance].

If you require any assistance or have questions, I'm here to help.

Thank you for your time and understanding.

Kindly, [Your Name]

Navigating the nuances of professional communication, especially for signatures, is a delicate balance. I hope this guide helped you understand how to be both polite and effective in your signature requests.

Politeness and directness in communication do more than just convey respect; they foster a positive environment for cooperation. So, as you craft your next signature request, keep these principles in mind and you're bound to have success.

Thanks for reading! If you have any questions or feedback, send us a comment below.

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Sample Email To Politely Ask Boss For Signature

• February 15, 2023
• Corporate Emails

You finish work on a letter, request, or document and need your boss to sign it before it can be forwarded to the appropriate party.

Maybe this request is something personal and you don’t want to come off as entitled. How do you politely ask your boss for their signature?

Fortunately, we’ve got you covered, as we’ve put together some templates to help you get the job done in the shortest possible time.

Additionally, we’ve also included some tips to help you write great emails to your boss now and in the future.

Decide On Your Reason For Writing The Email

Clear subject line, use proper name, use work email, keep it concise, easy to understand, end formally, template 1: requesting fill in and signature from boss, template 2: requesting signature for personal document boss knows about, template 3: requesting signature from boss, template 4: requesting signature to forward document to department, tips for emailing your boss.

Despite the increasing use of services like Slack and Teams among businesses, emails remain one of the most popular forms of business communication.

But unlike sending emails to coworkers where you can be informal and not worry about mistakes, you should be careful when writing to your Boss. Let’s look at a few things to keep in mind.

It doesn’t matter how close you may be to your boss; you should keep in mind that the workplace is a professional setting and you’re expected to act as such in official communications.

Have you already filled in the relevant parts and simply need your boss’ email? Do you need their signature in one place or multiple pages? Make sure you identify this before you reach out to them.

Don’t waste their time by beating around the bush. Let them know exactly what you need and where you need it.

Additionally, you should also let them know what the document is for. Some bosses won’t simply sign something without knowing the full story.

If they asked you to work on the document, let them know that that’s the document they asked you to work on by naming the document in a way that they would easily remember.

Projects at the workplace are time-sensitive. Don’t wait till the deadline is almost up to bring it up to your boss. They may already have busy schedules and may not be able to go through the file before signing.

Keep in mind that some supervisors would sign a document once they’ve read through its contents. Depending on their schedule they may not be able to read through the entire document before the deadline.

While you would not be able to include all relevant information in the subject line of the email, it should present the general purpose of the email within a few words.

This helps your boss or supervisor locate the email, understand the possible content even before reading the full message and finally ascertain the importance and urgency of the email.

After all, your boss would most likely have a busy schedule. A clear subject line would help them identify the urgency of the email especially when they have a boatload of work to get done. Examples:   Request for Signature

Coming down to the body of the email, you should identify the name your boss wishes for you or the general employee body to call them.

If they prefer to be addressed by their first names, you should address them as such. On the other hand, if you aren’t sure how they want to be addressed, you can either ask your colleagues or simply use your boss’ surname.

Keep in mind your workplace culture at this point. Some workplaces encourage informal communication between all members of the organization. For informal workplaces, you start with: Good {{ morning/afternoon/evening }} {{ Boss’ firstname }} Hi {{ Boss’ firstname }} In the case of a very formal workplace where you aren’t sure of the best way to address your boss, you can simply start with: Dear {{ Mr. /Mrs /Ms. Surname }} Hello {{ Mr. /Mrs /Ms. Surname }}

Maybe something happened at the workplace that you didn’t like or there’s something you find annoying. You should always mind your tone in your professional emails.

It doesn’t matter whether the company’s doing something you’re unhappy with, you should always mind the tone of your communication. If you sound angry, your Boss is less likely to mind your request or even finish reading your email.

Refrain from contacting your boss through your personal email. Most organizations implement some form of spam filter that may flag personal emails as spam.

The last thing anyone wants is to send an urgent message to their boss only to find out days later that they never got the email. Emails that come through the company emails are whitelisted ensuring that your boss receives them inside their inbox.

This is why most organizations provide their employees with company emails for communication within the company as well as correspondence with external companies.

Your boss probably receives loads of emails daily. The last thing they want to do is to spend precious time reading through a long email to determine its content.

No matter how important your email may be, your boss is not likely to spend 30 minutes trying to understand its content. It’s advisable to use short and clear wording to easily convey the content of your message.

No one likes reading terrible grammar, especially in a professional setting. It’s advisable to proofread your email to identify any grammatical errors before sending it to your boss.

Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

On the other hand, poor grammar could give your boss some laughs. But keep in mind that others are bound to join in.

Your boss most likely receives tens or even hundreds of emails daily, especially in the case of larger organizations. Ensure that your email is easy to understand within the shortest amount of time.

To determine this, you can ask a colleague or friend to skim through the email to test whether it’s easy to understand and adequately presents the necessary information.

At this point, you can thank your boss for taking the time to review your request and then reiterate any relevant information before signing off.

Example: Thanks for your time and consideration

Official emails to your boss should be signed off with your official signature which includes your full name, job title, department if applicable, and contact details when available.

This can be easy if you’ve already created your signature template for your company email. The system would automatically include your signature in every email.

If you haven’t created a signature template for your email, you should manually include this in your email to your boss.

It can be something like this: Sincerely, {{ Fullname }} {{ Department if applicable }} {{ Job role/title }} {{ Contact details (optional) }}

Email Subject

Request for Signature on {{ Document name }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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Letters in English

Sample Letters, Letter Templates & Formats

Home » Letters » Request Letters » Letter Requesting Signature On Documents – Sample Letter Regarding Signature On Documents

Letter Requesting Signature On Documents – Sample Letter Regarding Signature On Documents

From, The Manager, __________ (Name of the company) __________ (Address/ Branch)

Date: __/__/____ (Date)

To, __________ __________ __________ (Receiver’s Details)

Subject: Signature on documents required

Respected Sir/Madam,

With due respect, my name is __________ (Your Name), __________ (Designation) of __________ (Mention Company name). I am writing this letter in reference to the application number __________ (Mention number) that I received from your side on __________ (Mention Date), to inform you that for further procedure, you are required to submit your signature.

Therefore, I request you to kindly attach your signature to the following copy of the documents, __________ (Mention Documents). Kindly attach the documents with a clear signature print.

It is requested to do the needful at the earliest.

Yours Sincerely/ Faithfully.

__________ (Signature) __________ (Name) __________ (Designation)

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• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

How to Sign a Cover Letter (With Signature Examples)

• Do You Need to Sign a Cover Letter?
• Sign Uploaded or Printed Cover Letters
• Cover Letter Signatures Examples
• Signatures If You're Emailing
• Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

  South_agency / E+ / Getty Images

When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

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How to ask someone to sign a document

Yauhen Zaremba Director of Demand Generation at PandaDoc

Whether it’s a contract, a quote, or a business proposal, you’ll need to ask the other party to sign the document and return it to you as quickly as possible.

But how do you ask someone to sign a document without coming off as rude or pushy?

We’re going to show you how to ask someone to sign a document and explore the different methods that you can use to do so.

How do I ask politely for a signed agreement to be sent back?

However you send important documents, it’s important to provide clear instructions for signing and returning them.

The request should be polite and formal , explaining why you’re asking for a signature and the commitment represented by it.

Let’s explore how to politely ask someone to sign a document using various methods:

Requesting an eSignature

Electronic signatures are fast, cost-effective, and eco-friendly.

They’re also legally binding and provide a secure digital record. Let’s find out how to send a document for electronic signature .

1. Request via electronic signature software

This is the simplest and most convenient way to request signatures.

With eSignature software, you create a document from a template or upload a file and then customize the signature fields (checkboxes and space for initials). 

Then, the software sends it to the recipient’s email with your personalized message.

The signee is guided to open, eSign, and return the document — and you’ll be notified when they do so.

PandaDoc’s document workflow software makes things even easier.

You can create perfect proposals, contracts, and more using the library of hundreds of pre-made templates.

Then, you get updates whenever someone opens, views, comments on, or signs the document. It couldn’t be simpler to request and track all your business eSignatures.  

2. Request via a file-sharing service

Another option is to use a file-sharing service.

You can set up an integration with your electronic signature tool or send docs via the file-sharing service itself. In both cases, the recipient will receive a message via email with a link to the document.

They should be able to view and download it without a file-sharing tool, but it’s best to double-check with the signer.

3. Request via email

You could also send the document in an email with wording like “Please find the attached document for your signature.”

Keep the message short, make it clear who the email’s from, and state what action is required.

Just make sure you remember to attach the document! Again, it’s worth checking that it’s been received.

Requesting a non-digital signature

You may need to obtain a handwritten signature for certain legal documents if a notary public needs to witness them being signed or if the recipient doesn’t have access to electronic tools.

1. Request in person

This is less convenient than using an eSignature , as both parties need to be in the same room.

But a face-to-face request is more personal, giving you the opportunity to explain why the signature is needed and answer any questions the signer may have.

You could collect the signature that day or send the necessary documents after the meeting.

2. Request via mail

If you need to request a signature via traditional mail, include a cover letter along with the document.

Explain how and where to sign, and include return instructions, plus your contact details in case the person you’re sending the document to has questions.

Obviously, the signing process takes longer, and the document would have to be sent again if there’s an error.

How should I ask someone to sign a document in an email?

Keep to the point without being rude — you’ll need a little more than just “Please sign the attached document and return it.”

Outline who you are, why you’re sending the document, and what you need from the other person.

Avoid assumptions

When requesting a signature, don’t assume that the recipient remembers who you are, understands why you need a signature, or knows how to use the relevant technology.

Include your contact details in case the signer has any questions.

Provide clear instructions

State clearly that you need the signer to read the document, sign it, and return it. Include additional instructions, such as how to use the eSignature or file-sharing software.

Use single sentences or bullet points to provide a clear and easy-to-read layout.

Set a deadline

It’s important to include the date by which you need the document to be signed and returned.

This creates a sense of urgency and makes it less likely that the signee will put it off.

Leave no room for misunderstanding — instead of “by December 6”, write “before midday on Tuesday, December 6, 2022”.

Sample email requesting a signature on documents

Dear Ms. Bhandal,

This is Lisa from ABC Legal Services. As discussed yesterday, the lease documents are now ready for you to sign.

Please find the PDF documents attached. Instructions for signing electronically are also included.

Please return the signed documents to this email address by midday on Tuesday, December 6, 2022.

If you have any questions, please don’t hesitate to call or email me.

Kind regards,

Sample letter requesting a signature on documents

November 28, 2022

Dear Mr. Steiner,

Please find enclosed two copies of the non-disclosure agreement ( NDA ) for the proposed partnership between Steiner Inc. and XYZ Holdings.

Please sign and date both copies of the agreement and mail one signed copy back to the Houston office before 5 pm on Friday, December 16, 2022. A pre-addressed envelope is enclosed for your convenience.

If you have any questions, please call me on the number below.

Yours sincerely,

Frank Vellini

XYZ Holdings

Document signing is made simpler with PandaDoc

We’ve explored how to ask someone to sign a document, but if you’re focusing on how to get your proposal signed quickly , eSignatures are the method to choose.

With PandaDoc, the sign-and-return process is fast and easy — and so is document creation, thanks to templates and drag-and-drop functionality.

Once you’ve crafted a short and polite message and sent the document, you’ll receive notifications whenever it’s opened, viewed, commented on, or eSigned.

All documents are retained in secure cloud storage for reference and compliance.

Signature Requests, Explained (2024)

Wondering what is a signature request? Don't worry, we've got you covered.

Signature requests aren't that complicated, especially with electronic signatures ! In this guide we'll talk about what they are, as well as how to request one yourself.

First, let's figure out what this is about.

What does signature request mean?

A signature request means preparing at least one document and sending it to other parties so they can electronically sign it and send back to the party asking for the documents to be signed. The process is finished when the signed documents are received by the initial sender.

In simpler words, the term 'signature request' is used to talk about the whole process of sending a document for eSigning and collecting it once signed.

In most cases, signature requests are used online, with virtual documents and finished with online signatures . Though, they can also take place physically too.

Note: Sending multiple documents to the signer(s) in a single request message (email or other channels) counts only as one signature request.

How do you politely ask for a signature?

If you're choosing to request a signature via email, there are some norms which need to be followed. Politely ask for a signature like so:

• Include a cover letter in your signature request.
• Begin the message in a friendly tone.
• Mention your intent: you kindly want their signature.
• Ask them to return the file in useful time.
• Set a reasonable deadline.
• Thank and let them know when you receive the signed documents.

Following these 6 simple steps should be enough for you to politely ask for a signature and leave a nice impression to the signee(s).

How to request a signature in PDF (for free)

To request a signature in PDF, upload the document to SignHouse and first sign it yourself. Drag and drop fields for the signee (name, date, signature etc) and send the document via email for them to sign it and send it back to you.

Request somebody to add a signature in PDF in six easy steps:

• Upload your document in the editor below.
• Fill & Sign the file yourself.
• Click Review and Finish ;
• Enter the signee's details: name, email, signature. ‍
• Optional: Add a message to the signature request; ‍
• Click Send this document .
• You'll get notified when they sign and send the document back.

With SignHouse, you can create your signature, then fill and sign the document and  send it to others so they can sign it themselves.

Add as many people as you need, and feel free to include yourself as well.

Before sending the document, there will be a quick recap of what you've done.

Once requesting signatures for your document via email, we'll show your signees where they have to fill and sign the file for you. Don't worry, they won't be asked to pay anything either.

In the meantime, you can track the progress made to the document via the analytics tab for your document. Always stay updated and check new progress.

That's all you need to know about requesting a signature for a document.

Why ask for a signature?

It is important to ask for a signature and get it in order to finish work faster. Signatures are important especially when you need somebody's approval to go further on a specific task.

How do you ask someone to sign a document in an email?

Keep it simple when asking for somebody to sign a document in an email. Simply mention that you've attached a document to the message and that you wish them to sign it in useful time.

Want more of this, for free?

About the author.

Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!

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How to Sign a Cover Letter (With 70+ Signatures)

Introduction.

The job application process can be stressful, and one question that many job seekers find themselves asking is, "Should I sign my cover letter?" In this comprehensive guide, we'll explore the history of signing documents, the pros and cons of signing a cover letter, and the psychology behind signed cover letters. Our aim is to help you make an informed decision on whether to sign your cover letter and how to do it professionally.

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers. Although it is not strictly required, it can set you apart from other applicants and show that you have taken the time to personalize your application.

The History of Signing Documents

Understanding the history of signing documents can provide context for the modern job application process and the relevance of signed cover letters. Historically, signatures were used for authentication and agreement, and people signed documents to confirm their identity or consent to the terms of a contract. This practice dates back to ancient civilizations, where rulers and officials would use seals or other unique marks to authenticate written records.

As technology evolved, the transition from physical signatures to electronic signatures began. Today, electronic signatures are widely accepted and legally binding in many countries. The role of signatures in the job application process has also evolved, with many job seekers now submitting electronic cover letters and resumes. However, the history of signing documents and the perceived importance of signed cover letters remain relevant, as they can demonstrate a level of formality and personal touch that hiring managers may appreciate.

The Psychology Behind Signed Cover Letters

The impact of a signed cover letter on hiring managers can be better understood by examining the psychology behind the perception of signed documents. One study published in Psychology Today found that signatures can convey a sense of trustworthiness and commitment. By signing your cover letter, you are essentially putting your name behind your words and expressing your genuine interest in the position.

A signed cover letter may also help establish a personal connection between the applicant and the hiring manager. As mentioned in Authors Cast , using a professional sign-off followed by your full name can create a sense of authenticity and sincerity. This personal touch can make your application more memorable and help you stand out from other candidates.

However, it's important to consider potential negative psychological effects of a signed cover letter. For example, if your signature is illegible or overly casual, it may give the impression that you lack professionalism or attention to detail. To maximize the positive psychological impact of a signed cover letter, ensure that your signature is clear, professional, and consistent with the tone of your application.

How to Sign a Paper Cover Letter

Properly signing a paper cover letter can demonstrate professionalism and attention to detail. Follow these steps to ensure that your signature adds value to your application:

Placement : Your signature should be placed at the end of your cover letter, after your closing statement. Leave a space between your closing statement (e.g., "Sincerely" or "Best regards") and your signature to give your signature room to stand out.

Professional sign-off : Use a professional closing statement, such as "Sincerely," "Best regards," or "Yours faithfully," to set the tone for your signature. Avoid overly casual or informal sign-offs, which may give a negative impression.

Pen and ink color : According to Modern Fuel , it's best to use blue or black ink for signing documents, as these colors are considered professional and easy to read. Blue ink is often preferred, as it can help your signature stand out from the rest of the black text on your cover letter.

Size and legibility : Your signature should be large enough to be easily read, but not so large that it dominates the page. Legibility is key; if your signature is difficult to read, it may give the impression that you lack attention to detail.

Neatness : Sign your cover letter neatly and cleanly, avoiding any smudges or ink blots. This demonstrates care and professionalism, reinforcing the positive impression you want to make on potential employers.

Common Concerns and Misconceptions

Addressing common concerns and misconceptions about signing cover letters can help job seekers make informed decisions and avoid potential mistakes.

Formality : Some job seekers worry that signing a cover letter may appear too formal. While it's true that a signature can add a level of formality, it's important to consider the specific job application and industry. In more traditional or conservative industries, a signed cover letter may be expected and appreciated. In more casual settings, a typed name may suffice.

Necessity : There's a misconception that signing a cover letter is no longer necessary due to electronic submissions. While it's true that electronic submissions have become more common, signing a cover letter (even electronically) can still convey professionalism and attention to detail.

Adapting to the job application and industry : The decision to sign your cover letter should be based on the specific job application and industry. If you're unsure whether a signature is expected or appropriate, research the company culture and industry norms to make an informed decision.

Consequences of not signing : Not signing a cover letter when it's expected can make your application appear incomplete or careless. However, in many cases, a missing signature is unlikely to be a deal-breaker. It's more important to focus on creating a well-written, tailored cover letter that highlights your skills and experience.

When a signature may not be required but could be beneficial : In some cases, a signature may not be strictly required, but including one can still make a positive impression. If you're unsure whether to sign your cover letter, consider the potential benefits of demonstrating professionalism and attention to detail, and weigh these against any potential drawbacks.

Signature Examples in Cover Letters

It's important to sign your cover letter with a suitable closing that reflects your level of professionalism and aligns with the company's culture. Below are examples of professional and appropriate signatures:

Example 1: Simple and Classic

This approach is straightforward and appropriate for any professional context.

Sincerely, John Doe

Example 2: Respectful and Formal

This sign-off conveys a high degree of formality and respect, suitable for traditional industries or companies.

Yours faithfully, Jane Smith

Example 3: Courteous and Personal

This closing adds a touch of personal warmth while still maintaining a professional tone.

Best regards, Robert Johnson

Example 4: Warm and Professional

This closing is slightly less formal, but still conveys respect and professionalism, making it suitable for many modern businesses.

Kind regards, Emily Davis

Example 5: Professional and Polite

This closing demonstrates a high level of respect and formality, making it a safe choice when you are unsure of the company's expectations.

Respectfully, Samuel Johnson

Remember, it's important to match the formality of your sign-off with the company's culture and the nature of the role you are applying for. These signatures are professionally acceptable and can be adapted to most situations, making them excellent choices when signing your cover letter.

Full List Of Signatures For A Cover Letter

In a professional setting, the way you close your cover letter can leave a lasting impression on the hiring manager. It's an opportunity to exude professionalism and reflect your personal style. To help you leave a positive and memorable impression, we've compiled a list of 70 professional cover letter signatures. These range from traditional closings starting with "Best Regards" and "Sincerely," to more unique ones like "Yours in Faithful Service" and "In Earnest Hope". Remember, it's essential to match the tone and formality of your signature with the culture of the company and the role you're applying for.

Choose the signature that best aligns with your personal style and the tone set in your cover letter. Whether you opt for a traditional closing or decide to stand out with something a bit more unique, this list offers a wide range of options to suit every professional context.

• Best Regards
• Warm Regards
• Kind Regards
• With Appreciation
• Yours Truly
• Respectfully
• Best Wishes
• Yours Respectfully
• With Gratitude
• Sincere Regards
• Many Thanks
• Yours Sincerely
• Thanks in Advance
• Yours in Service
• With Thanks
• Yours With Gratitude
• Sincere Thanks
• Yours in Partnership
• Appreciatively
• Sincerely Yours
• Faithfully Yours
• In Gratitude
• Respectfully Yours
• Wishing You Well
• Yours in Gratitude
• With Respect
• Thanking You
• With Warmth
• Thank You for Your Consideration
• Best to You
• Yours in Appreciation
• Cordially Yours
• In Kindness
• Thank You for Your Time
• With Sincerity
• Warmly Yours
• With Best Wishes
• Warmest Regards
• Looking Forward
• With Anticipation
• In Anticipation
• Yours Eagerly
• With Assurance
• Yours Hopefully
• Best Regards to You
• Wishing You the Best
• Yours Expectantly
• In Respectful Anticipation
• Regards to You
• In Hopeful Expectation
• With High Hopes
• Yours in Hope
• Hopeful Regards
• Yours in Anticipation
• With Great Expectation

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers, although it is not strictly required. Throughout this article, we've explored the history of signing documents, the pros and cons of signing a cover letter, the psychological impact of signed cover letters on hiring managers, and best practices for signing both paper and electronic cover letters. We've also addressed common concerns and misconceptions about cover letter signatures.

As you consider whether to sign your cover letter, remember to weigh the potential benefits and drawbacks, and consider the specific job application and industry. Ultimately, the decision to sign your cover letter is up to you, but understanding the factors at play can help you make an informed choice.

We encourage you to share your experiences and ask any questions you may have in the comments below. Good luck with your job search, and may your cover letter – signed or unsigned – help you secure the position you desire!

How to Ask Someone to Sign a Document - Please Sign and Return

In the world of professional email communication, certain phrases are like tools – they help get the job done. One such phrase is "Please sign and return."

Think of how many times you have had to say 'please sign and return.' It's an essential phrase for effective email communication.

Our blog post today unpacks this phrase, shedding light on when to use it, different ways to convey the message, and tips for effective communication.

Whether you're new to the workplace or a seasoned professional, mastering this phrase can streamline your email exchanges and enhance your professionalism.

When to Say 'Please Sign and Return'

Think about the last time you needed a document signed quickly. In today's fast-paced work environment, emails are the go-to method for getting those important signatures.

It's not just about asking for a signature; it's about knowing when it's appropriate and necessary to use the phrase "Please sign and return."

This small addition to your emails can make a big difference in how efficiently your work flows. Here are some everyday work situations where this phrase is particularly useful.

Here are a few times when the phrase 'please sing and return' is useful:

Contract Agreements

When sending contracts or agreements via email, it's essential to prompt the recipient to sign and return the document. This ensures both parties are legally bound and understand their obligations.

For example, in a job offer letter, you might write, "Please sign and return this offer letter to confirm your acceptance of the terms."

Permission or Approval Documents

In situations where you need written permission or approval, this phrase is crucial.

For instance, if you're requesting authorization for a project from a supervisor, your email might include, "Please sign and return the attached approval form to proceed with the project."

Legal and Compliance Documents

For legal and compliance matters, having a signed record is often mandatory.

Whether it's a non-disclosure agreement or a compliance acknowledgment form, using "Please sign and return" makes it clear that a signature is required for compliance.

Employee Onboarding

During the onboarding process, new hires are often required to sign various documents.

An email sent to a new employee might say, "Please sign and return the attached employee handbook acknowledgment."

Policy Updates

When policies in an organization change, employees may need to acknowledge they have read and understood the new policies.

An email regarding this might state, "Please sign and return the policy acknowledgment form."

Financial Transactions

In cases involving financial agreements, such as loan documents or payment agreements, this phrase is commonly used.

An email might read, "Please sign and return the attached loan agreement to initiate the transaction."

Need to thank someone for their time after a meeting? Check out our article for templates you can use today!

Ways to Say 'Please Sign and Return'

Crafting the perfect email request for a signature is an art in itself. It's not just what you say, but how you say it that can influence the response time and enthusiasm of the recipient.

Different situations and relationships call for different tones and wording. Here's a guide to various ways you can phrase "Please sign and return," tailored to suit different professional contexts and ensure a prompt and positive response.

Let's dive into some common and effective variations of this essential phrase.

Direct Request : Please sign and return the attached document at your earliest convenience .

Formal Approach : Kindly acknowledge receipt of this email by signing and returning the enclosed document .

Deadline Specific : Please ensure to sign and return the attached file by [specific date] .

Polite Suggestion : Could you please sign and return the document when you get a chance?

Follow-up Reminder : As a reminder, please sign and return the document we previously discussed .

Action-Oriented : To move forward, please sign and return the attached form .

Mutual Benefit : To expedite our process, please sign and return this document at your earliest convenience .

How to Ask Someone to Sign a Document

When you need someone to sign a document, how you ask can be just as important as what you're asking them to sign.

A thoughtful approach can make the process smoother and more efficient for both parties. Here are some useful tips to consider:

Be Clear and Concise : Start your email with a clear subject line, like "Signature Required for [Document Name]." In the body, quickly state the purpose of the document and why their signature is needed.

Explain the Importance : Sometimes, people are more motivated to act when they understand the significance. Briefly explain why their signature is important or how it will impact the project or process.

Provide a Deadline : Setting a specific deadline helps to convey urgency and can prompt quicker action. Be reasonable with your time frame to allow them to review the document.

Make It Easy : Include the document as an attachment or provide a link if it’s stored online. Consider using electronic signature tools to simplify the process.

Offer Assistance : Let them know you’re available to answer any questions or provide clarifications about the document. This can alleviate any concerns they might have about signing.

Follow Up Politely : If the deadline is approaching and they haven't signed yet, a gentle reminder can be effective. Keep it friendly and professional, acknowledging their busy schedule.

Express Gratitude : Always thank the person in advance for their time and cooperation. A little courtesy goes a long way in maintaining good professional relationships.

By following these tips, you can enhance the effectiveness of your request and foster a cooperative atmosphere with your colleagues and partners.

'Please Sign and Return' Email Samples

Email templates can be incredibly useful, especially when you find yourself repeatedly sending out similar requests for signatures.

They not only save time but also ensure consistency and professionalism in your communications. To help you get started, we've put together a few "Please sign and return" email samples.

Let's take a look at some examples that you can customize for your needs.

Copy templates to use them anywhere:

Letter Requesting Signature on Contract

How to ask someone to sign an nda, 'please sign and return' letter or email sample, sample letter or email - 'please kindly sign and return'.

Check out our Common Work Emails page for more templates you can use today!

How to Automate Common Emails & Phrases

If you find yourself typing things over and over (such as 'please sign and return'), use Text Blaze a try to automate them with ease.

Text Blaze allows you to create smart text templates and insert them anywhere with keyboard shortcuts.

Text Blaze helps you automate repetitive typing, boost productivity, and save time with dynamic email templates that work wherever you do.

Here's why you should give Text Blaze a try:

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Forms , if statements, and formulas help you create powerful dynamic templates for any situation!

With the power of Text Blaze, you can boost your email productivity 3x and save hours each day!

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Boost Your Email Communication With Ease!

"Please sign and return" is more than just a phrase; it's a key part of professional email etiquette. Knowing when and how to use it can make your communication more effective and your work processes smoother.

Whether you're confirming agreements, seeking approvals, or handling legal documents, this phrase is a concise yet powerful tool. Remember, the way you phrase your request can make a significant difference in how quickly and effectively you receive a response.

Use Text Blaze to automate repetitive typing and boost productivity with dynamic email templates!

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Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

How to Professionally Confirm Receipt of an Email in 2024

Use ai to draft & improve messages, how to professionally apologize for a delayed response in 2024, how to professionally reschedule a meeting via email in 2024 + 10 email samples, 70+ ‘thank you for your quick response’ email templates in 2024, 5 no-show email templates in 2023.

How to Sign a Cover Letter: Paper vs Digital

• Do you need to hand sign your cover letter
• What to include in your cover letter signature
• How to sign a cover letter when emailing
• How to sign a paper cover letter

How to sign a cover letter when it is an attached file

When it comes to your cover letter, you usually have just one chance to make a good first impression.

That’s why you would want to make it all perfect.

You might think that your signature is not important, and it wouldn’t matter what you put there, but you can not be more wrong.§

As employers receive hundreds of resumes for every open job position they have, even the smallest detail might be used against you for the purpose of pre-selection.

So, how to perfect your cover letter signature?

Well, that depends greatly on the method you choose for sending your cover letter. So we are going to explore the 3 cases:

• Signing your email cover letter
• Signing your hard copy cover letter
• Signing your uploaded cover letter

And as we go along, we are going to give you examples for each method .

If you have some doubts about your overall cover letter performance, that would be a good time to learn how to tell a story with your cover letter and build your perfect cover letter .

But if you are ready to dive into the details of your cover letter signature, stick around.

Do you need to hand sign your cover letter?

Upload & check your resume.

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Every cover letter needs some kind of sign-off with at least a closing phrase and your names.

But apart from that, a hand signature inserted into your cover letter is entirely up to you.

If you are emailing your cover letter, your potential employer would not be expecting a hand signature. However, if you are mailing a physical cover letter, or uploading it, hand signing your cover letter can be a nice touch.

What to include in your cover letter signature?

What you include in your cover letter signature depends on the method you use for sending it over to your potential employer.

However, every cover letter signature should include a closing phrase and your names.

From this point forward, you can include a handwritten signature, or your contact information, depending on the type of cover letter you are sending.

If you have chosen to email your cover letter, it is nice to include your contact information just after your names, but you usually don’t need a handwritten signature.

And if you decide to mail a hard copy of your cover letter, it is a charming touch to include a handwritten signature, but don’t really need the contact information, as it would only clutter the page.

How to sign a cover letter when emailing?

When emailing your cover letter to a potential employer, it is essential for you to list your contact information in the bottom of your email .

At the very least, a hiring manager should be able to find your name, email address, and phone number, but you can also include an address, LinkedIn profile , or a portfolio.

Your contact information is so essential because the hiring manager would need to be able to easily contact you.

It would be a shame if you nailed your cover letter, and build a perfect resume , and the hiring manager has no way to contact you for an interview.

If you want to really nail it, you need to make sure you are sticking to the same font throughout, and not use anything too special in your signature, as it might come across as childish.

Last but not least, send out your cover letter using a professional email address. That does not mean that you need to use your work email address, as that would be a huge mistake.

To get the best result, use a free online email service like Gmail, and set up your email in the format [email protected] .

Just to make things easier on your part, here is how your email signature should look like:

[email protected]

(555) 555-5555

And if you want to add in some additional contacts, you can do so by listing them below these like this:

Sincerely, John Doe [email protected] (555) 555-5555 https://linkedin.com/in/john-doe

How to sign a paper cover letter?

When it comes to a hard copy of your cover letter, you no longer need to list the contact information in your signature. In most cases, both your contact information and that of the employer is listed at the top of the page.

Here, just like in any other cover letter sign-off, you need to add a closing phrase and your names.

What you can add here as a nice touch is including a handwritten signature.

Typically, you would want it to be positioned between the closing phrase and your full name, so make sure you leave enough space between the two for you to sign it after you print it out.

And here is how your paper cover letter sign-off should look like:

Sincerely, (leave enough white space here) Jane Doe

So that when you print it out, you can add in your signature in the blank space.

When you have decided to attach your cover letter to your email, or upload it to a job site, you can only type in a closing phrase and your names, and that would be perfectly fine for a signature.

However, a handwritten signature might really make some good impression on the hiring manager.

If you decide to go for it, you have two options:

• Print out your cover letter with a structure for a hard copy, sign it and then scan it, and you are ready to upload it
• You can sign on a blank piece of paper and scan it, and then insert it into your cover letter digital file

Either way, it would make a good impression.

Just make sure you leave enough blank space for a signature if you go for it.

If you decide to go for the basic version of your cover letter signature, you just need that:

Sincerely, Jane Doe

But if you are determined to add in your handwritten signature, make sure you go for that:

Sincerely, (leave enough white space here)

So that when you print it out, you can add in your signature in the blank space. And from that point forward, you only need to scan it, and you are ready to go.

We are all done, now you know how to get the best out of your cover letter signature.

Let’s go through the most important points once again:

• If you are emailing your cover letter, make sure you list your essential contact information in your email signature, so that it would be easy for the hiring manager to contact you
• If you are sending out a hard copy of your cover letter, you don’t need to list your contact information in the signature, but it is a nice touch to include a handwritten signature
• When you are attaching your cover letter to an email, or uploading it to a website, you can go with the basics – closing phrase and your names, but it is again a nice touch to add your scanned signature to the document

Now upgrade your cover letter signature, and perfect your application documents to get your dream job.

• Cover Letter Guides

Questions to ask your future manager before joining the team

How to answer the "tell me about yourself" interview question, the best words to describe yourself on a resume, how to network effectively to get hired, are photos on your resume unprofessional [expert advice], how to create a resume skills section to impress recruiters (+10 examples you need to see).

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9 Ways to Write a Signature-Grabbing Cover Letter

Ever wonder why your cover letter is always neglected? Is it your first time writing a cover letter, or you want to improve your current cover letter? Then, this guide is for you.

No doubt, every job hunter would agree that writing a cover letter is among the scariest parts of the job search process. Some candidates fear that it would not convince the prospective employer, while others say it is not essential.

Not all recruiters read a cover letter. However, it increases your chances of being invited to an interview or hired. 

Is writing a cover letter necessary?

While a cover letter appears to be a purposeful companion to your resume or CV, it still acts as a written sales pitch . Below are some of the many reasons why a cover letter is worth giving a try:

• Introduces yourself 
• Establishes a connection with the employer 
• Shows your human side 
• Demonstrates your communication skills 
• Justifies that you are an excellent fit for the job 
• Increases your chance of being hired 
• Tells about your skills and experience in detail 
• Explains your enthusiasm and interest in the company 

Now, it’s time to discover how to write a cover letter that is far from plain, robotic, or stuffy. Below are nine ways how to write a signature-grabbing cover letter:

Be Specific with Your Goal and Intentions 

Do not send a specific cover letter; be very specific. A generic letter works and even turns the employers off. They can quickly tell if you did not customize anything.

A cover letter is where you can write personalized explanations of your interest and qualifications in a position, career goals , and intentions. Beware that most employers use cover letters to get insights into how a candidate would fit the position and company culture. A strong, attention-grabbing cover letter creates a clear connection between the company’s values and your goals.

There is a specific paragraph in the cover letter where you can demonstrate your goals and intentions. From there, you need to focus on will your goals align with the company’s goals. You also need to explain your intentions, like how your work can mutually benefit the prospective employer’s needs and your future.

Convey Interest and Enthusiasm 

While your lines may share why you are interested in the position or company, it may still not mention what you would bring to the role. 

Besides covering your passion and showing how interested you are to be part of the company, you also need to convey that you would go the extra mile because you are someone who genuinely cares. However, you need to avoid a crowd of notes that can make your cover letter appear like “fan mail.”

While enthusiasm is one of the most vital selling points, you still need to package it appropriately. That way, it will effectively speak to how you would be capable hire.

For instance:

• Instead of writing,  “My dream is to work at [Company] for years,”  write,  “I noticed [Company] has recently shifted toward [XXX].”
• Instead of writing,  “I have dreamed about and want this positive more than you can imagine,”  write,  “I was excited to see some of the main roles and responsibilities for this position [XXX].”
• Instead of writing,  “I am one of the biggest fans of [Your CEO]/[Your Company]/[Industry],”  write,  “As a huge fan of [Your CEO]/[Your Company]/[Industry].”

Check Your Grammar and Spelling 

When ensuring that your cover letter is well-written, you can initially look for obvious grammatical errors and spelling mistakes. Do not put too much trust in your spelling checker. 

Computers come with word processing software that features spell check abilities. While a spell check often works well in determining minor spelling mistakes, the software cannot read the context. It only corrects the work with an obvious error. 

• Instead of  conscientious , the sentence reads, “I am a  contentious  employee.”
• Instead of  nutritious , the sentence reads, “I serve  notorious  meals to my customers.”

Rather than relying on software to check grammar and spelling, use a dictionary. It will give you the word’s meaning, the correct pronunciation, and different ways to use a word.

Moreover, if both the above-mentioned solutions look insufficient or effort taking. There is an incredibly easy solution that is harnessing an online grammar checker tool. Here, you just have to paste the cover letter into the input box. After running the grammar checker, you will instantly get to know all the spelling, grammar or punctuation errors. The grammar checker will let you know all the errors. For this, it highlights the issues as well.

One of the greatest mistakes people make is using lots of big words to make their cover letters look too impressive. However, it is recommended to keep everything simple and ensure to convey the message correctly. As you use more plain language, you can get your point across concisely and clearly.

  Highlight the Problem You’d Like to Solve 

Highlighting the problem you would like to solve more critical than listing down all of the tasks you have performed at your previous jobs.

In most cases, hiring managers, recruiters, or employers do not have the time to sit and read lengthy cover letters. If you have written your cover letter too long, expect your application to end up in the garbage can. That is why it is critical to strike a perfect balance between keeping your cover letter short and telling enough about yourself. 

In highlighting the problem, you’d like to solve, explain a work problem that could have happened. Then, elaborate on what would be your role in the situation and what you can do to solve the problem. Do not forget to possible positive results of your action.

Ensure to highlight all those things in one paragraph. 

Add an Impressive Accomplishment Related to the Project 

A cover letter offers you a greater opportunity than a resume or CV does to describe your accomplishments with more context and in detail. It provides a wide latitude to help you tell stories about your achievements or successes.

In a cover letter, you have a great chance to engage the employer, show results, and create an emotional connection in the form of a paragraph about accomplishment.

When presenting accomplishments related to the position or project in your cover letter, you can use bullet points. They work well and effective in making your accomplishments easy to read.

For instance, you can use lines like,  “Here are the relevant examples of my accomplishments that perfectly match with what you are looking for…”  Beware that bullet accomplishment in a cover letter may appear close to your resume. So, ensure to rephrase them and do not forget to add other details to prevent redundancy.

Express Expertise and Passion on the Job

A cover letter often includes information dedicated to expressing your expertise and passion. So, ensure that you know how to show these things in your cover letter.

It is easy to say,  “I want this position because I love the company.”  However, it does not work. Instead, take the passion a step further by showing that you know something about the industry, the company, and even the employer. After that, tie that line into something that you feel you are passionate about.

• “I was excited to know to see one of the responsibilities for this job involves [tie in your passion].”

Remember that it is critical to read the job description thoroughly to write an effective cover letter that expresses your expertise and passion. You can also dedicate time to review the company   website.

Balance Your Humor 

How do you differentiate your cover letter from the rest? All candidates use cover letters to demonstrate their skills, personalities, accomplishments, etc. That is why you need to create a cover letter that stands out and unique. This is where the humor comes in.

However, you need to balance your humor. Not all hiring managers are the same; they might not have your sense of humor. That is a reason why including humor in a cover letter is a gamble.

You are not sure how the recruiters or hiring managers will perceive your puns or joke. Some may find you unprofessional, which can end your application right there, while others may place you to the shortlist of candidates. So, ensure to research and use the proper way to use humor in your cover letter.

Do Not Negotiate on the Salary Yet

Never mention salary in your cover letter. Once you get a chance to communicate your value in the job interview, you will gain more negotiating power. Meaning, if you do not ask, do not negotiate.

  Consider Using a Cover Letter and Proposal Templates

Use  cover letter and proposal templates  as a guideline to customize your cover letter. The template helps you layout the letter effectively, including the introduction and the body paragraphs.

You can follow a specific template. However, you are free to customize the body paragraphs. For instance, you can adjust the number of paragraphs accordingly or use bullet points.

Conclusion 

About  26% of recruiters   see cover letters as a critical factor in the hiring decision-making process. 

While some people say that it is already dead, an estimated  56% of employers  still appreciate a resume outline that comes with a cover letter.

That is why you need to take extra effort and time to write a signature-grabbing cover letter.

Want to start writing business proposals that convert? Sign up with Prospero now !

ABOUT THE AUTHOR

Abbey Claire Dela Cruz

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How to Sign a Cover Letter (With Examples)

• How To Sign A Cover Letter
• Salary Requirements In Cover Letter
• Referral In Cover Letter
• Cover Letter Body
• Use Dear Sir Or Madam?
• Use Mrs. Or Ms.?

Find a Job You Really Want In

With so many applicants competing for the same job, you want to make sure every element of your application leaves the right impression .

Regardless of your letter’s contents, an improper closing section conveys a sense of unprofessionalism and ruins the entire application.

This article will show you exactly how to sign and end your cover letter professionally — so you leave a positive impression rather than a negative one.

Key Takeaways:

The end of your cover letter is what will create your final impression, so it’s important to summarize what makes you a good fit for the job, convey confidence, and thank the reader .

Avoid more casual phrases and avoid using exclamation points; express excitement about the job without slipping into less formal prose.

To be as professional as possible, you might want to physically sign your cover letter if you’re giving someone a hard copy, or use a digital signature for an electronic submission.

How to End a Cover Letter

Examples of how to end a cover letter, examples of how not to end a cover letter, does your cover letter need a written signature, how to sign an uploaded or printed cover letter, cover letter signature examples, how to sign an emailed cover letter, signature examples for emailed documents, final thoughts.

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Your cover letter should maintain a professional and formal tone throughout. This is especially true for the closing, as it’s the section that leaves a final impression on the reader.

“Formal” doesn’t require that you’re robotic and cold. Feel free to be friendly or positive, but always avoid casual language. Don’t use “thanks” or “cheers”, and avoid acronyms.

Every effective cover letter closing accomplishes three goals:

Summarizes your strengths. Sum up the relevant skills and qualifications you’ve mentioned and explain how you can bring value to the company.

Shows confidence and initiative. A generic cover letter closing such as “I look forward to your reply” will be read as nothing more than an empty courtesy.

Stand-out and convey a more action-oriented tone, with a line such as : “I look forward to discussing with you how my skills can create value and solutions for the team.”

Thank the reader. Be sure to show appreciation and offer thanks to the reader for their time and consideration.

As always, remain professional rather than casual. Avoid phrases such as “Cheers” or “Yours.”

While reading the following examples, note how they achieve the three goals:

Summarizes strengths

Conveys initiative and confidence

Thanks the reader

“I believe my six years of experience as a marketing specialist , specifically in the food industry, will be a perfect match for this role. I look forward to speaking with you on how my skills can bring value to the team. Thank you for considering my application.”

“With my extensive software engineering experience, I believe I can develop effective technical solutions for your firm. I would welcome the opportunity to further discuss with you how my qualifications can contribute to the team’s success. Thank you for your time.”

“With my eight years of experience as managing director of similar projects, I am confident I can provide insight and value towards your firm’s goals. I would love the chance to speak with you on the position and what skills I could bring. Thank you for your consideration.”

“I am fascinated by your firm’s approach to creating effective user experiences. I would be delighted to discuss with you how I could leverage my ten years of UX experience to upgrade your solutions even further. Thank you for considering my application.”

“I look forward to any chance to speak about the position and what I can bring to the firm. I believe my personal values and extensive experience in the medical research field would make me a great fit for your organization. I appreciate your time and consideration.”

See if you can spot the more subtle errors in the next few examples.

“I believe my eight years of experience as a commercial trucker , especially in long-haul, will be a great match for this role. I look forward to speaking with you on how my skills can bring value to the team.”

“I look forward to an opportunity to discuss with you the position. I greatly appreciate your time and consideration.”

“With my two years of experience as a sales representative , I am confident I can provide the necessary qualifications and skills. Thank you for considering my application.”

While they thanked the reader and summarized their abilities, the writer offered no call to action for the reader to follow-up with them.

It’s commonly asked if it’s really required to end cover letters with a handwritten signature. The answer is it depends on your letter’s format.

Cover letters written on paper should always include a handwritten signature. Doing so is considered proper business etiquette, and forgetting to do so will be seen as unprofessional by recruiters .

Even if the particular reader of your letter doesn’t care, it’s smart to err on the side of caution.

For cover letters delivered through email, a signature isn’t required. However, there’s no harm in creating an electronic signature to add a touch of professionalism.

Keep reading to see exactly how you should sign both an emailed and printed cover letter.

The formal rules for how to write a cover letter may seem numerous and pointless, but it’s important to follow them to avoid standing out as unprofessional amongst other applicants following them.

Most cover letters are emailed these days. However, you might find yourself needing to upload or mail a printer cover letter and wonder how to sign it.

In these cases, a handwritten signature would be included between the sign-off and your printed full name. Keep this in mind when you’re typing it out so you remember to leave enough room.

Your signature should always be written in black ink. The sign-off should always use professional language. Use the same font as the rest of your cover letter and avoid using italics. Consider the following choices:

“Sincerely,”

“Sincerely Yours,”

“Best Regards,”

“Most Sincerely,”

Avoid casual sign-offs such as:

[Your Name]

There is never really any reason to use a sign-off other than the proper four listed above. Just as is the case for greetings such as ” Dear Hiring Manager ” or “ Dear Sir Or Madam ,” using uncommon sign-offs just isn’t worth the risk.

The cover letter should be formatted single-spaced throughout, with an additional space between sections. This includes between your closing paragraph and sign-off. If your contact details are not written in the header, include them after your name.

Here we’ll provide you both a template and a visual example to help you sign your own printed cover letter. Note the spacing used in these examples.

Template Example:

“….thank you for considering my application.” [Sincerely, Best Regards] [Written signature in black ink] [Your full name (typed)] [Your e-mail address] [Tel:(including country/area code)]

Visual Example:

“…thank you for considering my application.” Sincerely, Alex Loizos [email protected] (555) 333 2222

Emailed cover letters do not need a handwritten signature. However, doing so adds a touch of professionalism and won’t hurt your letter.

An emailed letter with a signature looks the exact same as a printed one, except that your signature would be created electronically. Look up how to generate an electronic signature for whatever email service you use.

If you choose to not include a signature, then the rest of the sign-off stays the same. Same single-spacing, with consistent font and no italics.

Visual Example #1:

Visual Example #2:

“…thank you for your time.” Best Regards, Stacy Smith [email protected] (321) 412 2552

The importance of sending a well-written cover letter is underrated. Even with an impressive resume , hiring managers know you as nothing more than a name on a paper and a list of achievements.

Cover letters convey two things that resumes alone cannot: professionalism and initiative.

A discussion of your qualifications and achievements in your letter, followed by an offer for further discussion, is what will lead the recruiter to pick up the phone.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Certified Professional Resume Writer

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you  why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an  entry-level  position after graduating or for a high-level executive vacancy with a  professional resume , a  cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder  estimates you’re  10% more likely to miss out on an opening  if you don’t include a cover letter.

Writing a good cover letter  it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete  cover letter guide , you’ll learn  how to write a cover letter  that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application.  It is not obligatory but including a well-written cover letter is  strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All  jobseekers need a sales pitch  of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of  self-marketing for a job application  must come in the form of a  winning resume and cover letter combination  that complement one another.

A simple cover letter is an introduction to the candidate  behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and  what you can offer the company  in question.

Cover letters generally  follow a basic structure  and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an  email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of  catching the eye of a potential employer , it is  imperative to include a cover letter  with your job application.

Simple – even if you  create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to  add a cover letter to back up your resume  and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

• The cover letter demonstrates your communication skills.
• The cover letter serves as an introduction to the resume.
• The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
• The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value  that you need in a job application to ensure the call-back you’ve been waiting for.

To  create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and  elaborate on relevant achievements  that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and  appropriate to write a cover letter to accompany a resume for a job application  that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and  gives you a better chance of being hired .

If you’re successful in  writing an effective cover letter , it will offer you the following advantages:

• Hiring managers will see your added effort
• Demonstrates you put in the time to learn about the company
• It will add a personal touch to your application
• It shows your enthusiasm for the opening
• Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a  major advantage  over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but  choosing the appropriate letter  will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are  3 types of cover letters  that you can send to a hiring manager. The 3 types are:

• Application cover letters
• Letters of Interest
• Email Cover letters

The letter you write is influenced by  whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is  specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your  classic cover letter  that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you  can’t find any openings  that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter  states your interest in being employed  by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

• Letter of intent
• Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to  advertise yourself well enough  that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly  100% online hiring process . Due to this, it may be necessary to send your cover letter  in an email  as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the  body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although  short in length  generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know  what to include in a cover letter  and  what to leave out .

However, knowing  how to do a cover letter  can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A  professional cover letter  should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To  begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to  decide which are the most fundamental aspects to include  in their personalized cover letter.

Next, each jobseeker will have to  select the most job-relevant  of these elements to include by  comparing them with the required or desired qualifications and experience  in the job description.

Finally, the applicant should choose some  memorable examples which demonstrate evidence  of each element included in their cover letter, aiming to  tell a story  which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore  how to make a cover letter  for their specific role or industry because, similarly to resumes, each cover letter should be  tailored for the vacancy  and company to which it will be sent.

It is vital for candidates to  consider several factors when it comes to writing their professional cover letter . A jobseeker must review their  resume work history section  as well as any skills and honors included to find the  most pertinent experiences  that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an  online cover letter creator  or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own  unique cover letter .

Our  cover letter builder  forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our  cover letter writing guide  to get to grips with  cover letter writing techniques  and tips before using our online cover letter builder!

How to Structure a Cover Letter

The  structure and layout of a cover letter  is essential to make sure the letter displays each point that you wish to get across  clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a  resume format , designing and  writing a cover letter has certain rules  which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the  cover letter best practices  as advised by human resources experts below:

• It’s imperative to  begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This  primary cover letter section  can also include the job title, website and other relevant personal information.

Following this, the  letter should include the details of the company  and person to whom you are writing, with the full name, job title or team, company name and address.

• The main body of a cover letter should be divided into  three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
• Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted  cover letter length  is no longer than one letter page, which in total has about  250-300 words  for the main body of text.

Don’t  repeat information  or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one.  Resumes that run over 600 words  get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more  cover letter formatting advice  in our guide on  how to format a cover letter  with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The  importance of including a cover letter  with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself  when to write a cover letter  because the answer is just that simple – it is  always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following  expert cover letter tips  to create a winning cover letter that will convince the hiring manager to give you a call:

• We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this  vital and basic rule  is incredible:  USE A PROFESSIONAL EMAIL ADDRESS  for your contact details and that does not include your current work email but a personal, suitable email address.
• It is essential to remember to  maintain your focus on the needs of the company  you’re applying to and the requirements and desired abilities of the ideal candidate for the role.  Do not focus on how you can benefit  by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
• Remember to  highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
• Each  cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be  tailored to their specific organization  and position with the pertinent keywords.
• Use specific examples to demonstrate the candidate’s individual capacity to take on the role and  tell a story with your cover letter  to convey more of your personality and passion towards the sector or profession.
• Towards the  end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
• Finally when you have completed your polished cover letter, potentially  one of the most important steps  in the process is to  PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only  grammatical and spelling errors  but also any  unwanted repetition or unrelated information .

Some jobseekers doubt  whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the  possibility to demonstrate different aspects of their profile  from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an  online cover letter creator  that will offer advice on  how to complete a cover letter with examples  and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

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