leave application letter due to lockdown

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Effective Leave Application for Fever: Sample Letters and Tips (2023)

Home » Letters » Effective Leave Application for Fever: Sample Letters and Tips (2023)

In today’s fast-paced world, taking a break due to illness is inevitable. Whether you’re a student, an employee, or both, it’s essential to inform the relevant authorities about your absence through a well-written leave application. This comprehensive guide will provide you with sample leave application letters for various scenarios, including applications to principals, class teachers, and office supervisors. Each section will include five helpful tips and an example letter to assist you in crafting your own effective leave application.

Leave Application for Fever to Principal

Leave application for fever to class teacher, leave application for fever in office, short leave application for fever, half day leave application for fever, 1 day leave application for fever, 2 days leave application for fever, 4 days leave application for fever, one week leave application for fever, absence leave application for fever, tips for writing a leave application to the principal:.

• Start with a polite and respectful tone, addressing the principal by their proper title.
• State the purpose of your application clearly, mentioning that you are suffering from a fever.
• Mention the duration of your absence, including the start and end dates.
• Express your willingness to catch up on missed work and ensure minimal disruption to your studies.
• Thank the principal for their understanding and consideration.

Example Leave Application to the Principal:

[Principal’s Name] [School Name] [School Address]

Dear [Principal’s Name],

I hope this letter finds you in good health and high spirits. I am writing to inform you that I am suffering from a high fever and, as per my doctor’s advice, I need to take some time off to recover.

I kindly request your permission to be absent from school from [start date] to [end date]. I understand the importance of attending classes regularly and assure you that I will make every effort to catch up on missed work promptly. Furthermore, I will provide any necessary medical certificates upon my return.

I express my gratitude for your understanding and support during this time. Please let me know if there are any further requirements or if I need to provide any additional documentation.

Thank you for your attention to this matter.

Yours sincerely, [Your Name] [Your Class and Roll Number]

Tips for Writing a Leave Application to the Class Teacher:

• Begin with a respectful salutation, addressing the class teacher by their proper title.
• Clearly state the reason for your absence, mentioning the fever as the cause.
• Indicate the specific dates of your absence and when you expect to return to class.
• Offer to complete any missed assignments or seek assistance from classmates.
• Convey your appreciation for the teacher’s understanding and support.

Example Leave Application to the Class Teacher:

[Class Teacher’s Name] [School Name] [School Address]

Dear [Class Teacher’s Name],

I hope this letter finds you in good health. I am writing to inform you that I am unable to attend school due to a fever. My doctor has advised complete rest for a few days, which necessitates my absence from class.

I kindly request your understanding and support during this time. I will be unable to attend school from [start date] to [end date]. I will make every effort to keep up with the assignments and notes shared during my absence. If there is any material I miss or any assignment I need to complete, please let me know, and I will ensure it is done promptly.

I sincerely appreciate your cooperation and assistance, and I will do my best to minimize any disruption to my studies. If there are any further instructions or requirements, please let me know.

Thank you for your understanding.

Tips for Writing a Leave Application in the Office:

• Address the application to your immediate supervisor or the relevant authority in a professional manner.
• Clearly state the reason for your leave as being a fever that prevents you from performing your job effectively.
• Mention the duration of your absence, specifying the start and end dates.
• Offer to delegate your responsibilities or provide any necessary information or support to colleagues during your absence.
• Express gratitude for the understanding and support of your superiors and colleagues.

Example Leave Application in the Office:

[Supervisor’s Name] [Company Name] [Company Address]

Dear [Supervisor’s Name],

I hope this email finds you well. I am writing to inform you that I am unwell and suffering from a fever. As per my doctor’s advice, I need to take some time off to focus on my recovery.

I kindly request your permission to be on leave from [start date] to [end date]. During my absence, I will ensure that I have delegated my pending tasks and responsibilities to a colleague and provided them with all the necessary information to avoid any disruption in work. I will also be available via email for any urgent matters that may arise.

I sincerely appreciate the understanding and support of the management and my colleagues during my absence. If there are any specific instructions or tasks I need to complete before my leave, please let me know, and I will prioritize them accordingly.

Best regards, [Your Name] [Your Designation]

Tips for Writing a Short Leave Application for Fever:

• Begin with a polite salutation, addressing the relevant authority with the appropriate title.
• Clearly state the reason for your leave, mentioning the fever as the cause.
• Specify the duration of your absence, indicating the exact dates.
• Assure the recipient that you will complete any pending tasks as soon as you return.
• Express appreciation for their understanding and consideration.

Example Short Leave Application for Fever:

[Recipient’s Name] [Organization Name] [Organization Address]

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to inform you that I am suffering from a fever and will be unable to attend [school/office] for a short period.

I kindly request your permission to be on leave from [start date] to [end date]. During this time, I will take the necessary steps to rest and recover. I assure you that any pending tasks or assignments will be completed promptly upon my return.

I appreciate your understanding and support in this matter. Should there be any immediate concerns or any specific instructions I need to follow, please let me know.

Thank you for your attention.

Best regards, [Your Name] [Your Designation/Class and Roll Number]

Tips for Writing a Half Day Leave Application for Fever:

• Begin with a courteous greeting, addressing the relevant recipient with the proper title.
• Clearly communicate that you are suffering from a fever and require half a day off.
• Specify the date and time of your absence, indicating when you plan to return.
• Offer to make up for any missed work or delegate your responsibilities to a colleague.
• Convey appreciation for their understanding and flexibility.

Example Half Day Leave Application for Fever:

I trust this message finds you well. I am writing to request half a day off due to a sudden bout of fever. I kindly seek your permission for this short absence.

I request to be on leave on [date] from [time] to [time]. I believe this short break will allow me to recuperate and avoid any further health complications. I assure you that I will complete any pending tasks promptly upon my return or delegate them to a competent colleague to ensure smooth workflow.

I truly appreciate your understanding and flexibility during this time. If there are any immediate concerns or specific instructions related to my absence, please let me know.

Thank you for your consideration.

Warm regards, [Your Name] [Your Designation/Employee ID]

Tips for Writing a 1 Day Leave Application for Fever:

• Begin with a respectful salutation, addressing the relevant authority appropriately.
• Clearly state that you are suffering from a fever and require one day off.
• Specify the date of your absence and mention the expected date of return.
• Offer to complete any urgent tasks before or after your leave day.
• Express gratitude for their understanding and support.

Example 1 Day Leave Application for Fever:

Respected [Recipient’s Name],

I hope this email finds you well. I am writing to inform you that I am unwell due to a fever and need to take a day off from work to focus on my recovery.

I kindly request your permission to be absent from [date]. I expect to return to work on [expected return date]. I assure you that I will make all necessary arrangements to complete any urgent tasks before or after my leave day to avoid any inconvenience to the team.

I sincerely appreciate your understanding and support in this matter. Should there be any pressing matters during my absence, please feel free to contact me via email or phone.

Warm regards, [Your Name] [Your Designation] [Employee ID/Contact Number]

Tips for Writing a 2 Days Leave Application for Fever:

• Start with a polite salutation, addressing the relevant authority with respect.
• Clearly mention that you are unable to attend school/office for two days due to a fever.
• Specify the exact dates of your absence and your expected return date.
• Offer to complete any pending tasks before your leave or delegate them to a capable colleague.
• Convey gratitude for their understanding and cooperation.

Example 2 Days Leave Application for Fever:

[Recipient’s Name] [Organization/School Name] [Organization/School Address]

I hope this message finds you in good health. I am writing to inform you that I am currently suffering from a high fever and, as advised by my doctor, I need to take a couple of days off from [school /office] to focus on my recovery.

I kindly request your understanding and permission to be absent from [start date] to [end date]. During my absence, I will take the necessary steps to rest and regain my health. I assure you that any pending tasks or responsibilities will be either completed before my leave or delegated to a competent colleague.

I sincerely appreciate your understanding and support during this time. If there are any urgent matters that require my attention or any specific instructions I need to follow, please let me know, and I will be more than happy to assist remotely.

Thank you for your cooperation.

Best regards, [Your Name] [Your Designation/Grade]

Tips for Writing a 4 Days Leave Application for Fever:

• Begin with a formal salutation, addressing the relevant authority respectfully.
• Clearly state the reason for your leave as being a fever that requires a few days of rest.
• Specify the exact dates of your absence, including the start and end dates.
• Offer to complete any pending work before your leave or provide assistance to your colleagues.

Example 4 Days Leave Application for Fever:

I hope this email finds you well. I am writing to inform you that I have been diagnosed with a persistent fever, and my doctor has advised me to take a few days off for proper rest and recovery.

I would like to request your permission to be on leave from [start date] to [end date]. During my absence, I will ensure that any pending work or assignments are either completed before my leave or delegated to a qualified colleague. I will also be available via email or phone for any important matters that may require my attention.

I sincerely appreciate your understanding and support during this time. If there are any urgent tasks or specific instructions I need to be aware of, please let me know, and I will make sure to address them accordingly.

Tips for Writing a One Week Leave Application for Fever:

• Begin with a polite and formal salutation, addressing the relevant authority respectfully.
• Clearly state the reason for your leave, explaining that you are suffering from a fever that requires extended rest.
• Specify the exact dates of your absence, including the start and end dates of your one-week leave.
• Offer to reschedule any important meetings or tasks or delegate them to a capable colleague.
• Express gratitude for their understanding and support during your absence.

Example One Week Leave Application for Fever:

I hope this letter finds you in good health. I am writing to inform you that I am currently unwell and diagnosed with a severe fever, which necessitates my absence from [school/office] for one week.

I kindly request your understanding and permission to be on leave from [start date] to [end date]. During my absence, I will ensure that any important meetings, deadlines, or tasks are either rescheduled or delegated to a competent colleague who can assume my responsibilities with competence and professionalism.

I truly appreciate your understanding and support during this time. I am confident that my dedicated colleagues will maintain the workflow efficiently in my absence. If there are any urgent matters or specific instructions that require my immediate attention, please do not hesitate to contact me via email or phone.

Warm regards, [Your Name] [Your Designation/Grade]

Tips for Writing an Absence Leave Application for Fever:

• Start with a respectful salutation, addressing the relevant authority politely.
• Clearly state the reason for your absence as being a fever that requires extended rest.
• Specify the exact duration of your absence, including the start and end dates.
• Offer to provide any necessary medical certificates or documentation upon your return.
• Express gratitude for their understanding, support, and cooperation during your absence.

Example Absence Leave Application for Fever:

I hope this message finds you well. I am writing to inform you that I am currently unwell and diagnosed with a contagious fever. For the well-being of both the [workplace/school] and myself, I kindly request your permission for an absence from [start date] to [end date].

During my absence, I will focus on recovering and following the advice of my healthcare professionals. I understand the importance of presenting proper documentation, and I will provide a medical certificate upon my return as requested.

I sincerely appreciate your understanding, support, and cooperation during this challenging time. I am confident that my absence will not significantly disrupt the workflow, as I have complete trust in my colleagues to manage their tasks efficiently.

Crafting an effective leave application for fever is crucial for both students and professionals. By following the tips provided in each section and using the example letters as a guide, you can ensure that your leave application is clear, polite, and informative. Remember to show appreciation for the understanding and support of the recipients, and provide any necessary documentation for verification. Using these tips, you can confidently write leave applications that will be well-received and facilitate a smooth absence period for your recovery.

1. How should I format my leave application for fever?

When writing a leave application for fever, it is essential to adhere to a formal format. Begin with a polite salutation, clearly state the reason for your absence, specify the dates, offer to complete any pending work, and express gratitude for understanding and support.

2. How long should my leave application for fever be?

A leave application for fever should be concise and to the point. It is recommended to keep it within a single page or email. Be sure to include all necessary details, such as the reason for your absence, duration of leave, and any arrangements made to manage your responsibilities during your absence.

3. Should I attach a medical certificate with my leave application for fever?

In some cases, attaching a medical certificate to support your leave application can be beneficial, especially if you require an extended period of absence. This documentation provides evidence of your illness and supports the legitimacy of your request. Check with your office or school policy to determine if it is necessary.

4. Can I request a specific replacement or delegate my responsibilities in my leave application for fever?

Yes, you may mention in your leave application if you have a preferred colleague to delegate your responsibilities to, or you can request your supervisor’s suggestion for a suitable replacement during your absence. This demonstrates your proactive approach in ensuring a smooth workflow during your leave.

5. How soon should I submit my leave application for fever?

It is advisable to submit your leave application for fever as soon as possible, preferably a few days in advance or as soon as you become aware of your illness. This allows your office or school administration to make necessary arrangements and plan for your absence accordingly.

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The ultimate guide to quitting your job 

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Thinking of quitting your job this summer? You’re not the only one.

As coronavirus cases decrease and vaccinations rise in the U.S., many workers are at a crossroads in their careers. Whether considering a switch from an in-person job for a remote opportunity or quitting due to burnout, more employees are mulling over the decision to leave their current roles, experts say. And some foresee a summer of resignations on the horizon.

“I’ve been in this space a long time, and I’ve never seen anything like this before,” said Tammy Chatkin, executive vice president at talent agency 24 Seven Inc . “It’s the game of everyone moving around right now.”

Welcome to the summer of quitting. Why many of us are saying goodbye to our jobs

Pent-up demand, pandemic savings, back-to-office mandates -- experts say it will all add up to a historic wave of people leaving their jobs.

June 14, 2021

Quitting your job without another opportunity lined up isn’t always feasible, especially without a financial cushion to fall back on. “You need to make sure you’re going to be able to pay the bills,” said Cathe Caraway, principal of the Employee Rights Law Group . But even if you have the means to leave, there are important points to consider before calling it quits.

We spoke with four experts to learn how workers should go about leaving their current role. Here is their advice:

Make sure you actually want to quit

It’s important to evaluate all of your options before leaving your job. For example, if you’re considering quitting due to burnout, think about whether a leave of absence would give you the rest you need. “It could be that there’s a short-term solution that might help you where you’re at now,” said Octavia Goredema, a career coach and founder of Twenty Ten Agency . But at the same time, quitting “could be this part of the biggest shift that you need to make” to achieve your goals.

Goredema, who is writing a career guide for underrepresented women, advises workers to think carefully about their short-term and long-term goals before leaving their job. If you decide that quitting will help achieve your goals and you can afford to do so, experts say you should go for it. “Trust your gut in terms of how you’re feeling right now,” she said.

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Review any paperwork you signed

Before speaking with your employer, take a careful look at your employee handbook and any papers you signed as you were hired or throughout your employment. This will help you identify how long your period of notice should be, as well as any other relevant policies, Goredema said. This is especially important if you have a written contract. “If somebody has a written contract, and they want to terminate their contract before its term is over, they should see an attorney,” Caraway said.

It may also be a good idea to have a lawyer review your signed paperwork if there’s a chance your employer could feel as if you’re taking trade secrets or valuable information with you to a competitor when you leave your job, Caraway said.

Have a meeting with your direct supervisor

Request a meeting with your manager, during which you can explain in person that you’ll be leaving. Beforehand, draft a gracious and succinct letter of resignation that is ready to submit after your meeting.

Resist the urge to tell close co-workers before your boss, experts say. “Your direct supervisor should hear it from you first,” Goredema said, whether in person or over Zoom or a phone call.

Once you deliver the news, work with your boss on how to communicate your departure to your team, as well as human resources.

Know why you’re leaving — and what you’d stay for

It’s important to understand why you’re leaving a role — and what would cause you to stay — as you share your resignation with your boss. Your manager could end up offering a bonus or a new title to keep you. If you’re leaving for a more lucrative opportunity, would a salary match persuade you to stay? If you enjoy your work, it could make sense to stay.

It’s also good to be prepared for other types of offers. “Clients have said they’ve been asked to stay on as a contractor,” career and executive coach Daisy Swan said. “In that case, you’re able to negotiate a better contract rate.”

Be prepared for a negative reaction

On the flip side, your boss may not react well to news of your departure — and depending on the industry, you may be immediately dismissed, whether or not you’ve given two weeks’ notice.

“Be aware of your corporate culture, especially if you’ve been there” for a longer period of time, Goredema said. “Prepare yourself mentally for the worst-case scenario.”

That’s why it’s important to “make sure all loose ends are tied up,” Swan said. “I have people who are currently really trying to leave their positions, and so they’re trying not to take on new projects.”

Ultimately, you shouldn’t blame yourself if your boss reacts poorly to your resignation. “You can do everything perfectly, but you can’t control other people’s actions,” Goredema said.

Have an answer to the question ‘Why are you leaving?’

You’ll probably hear the question “Why are you leaving?” from your supervisor, as well as your peers. “Be ready to have a standard response,” Goredema advised, while keeping your messaging positive. That can help preserve your relationship with your former employer — which can prove important as a reference for future jobs. “Reinforce what you’ve enjoyed about [your role] or what you’ve learned ... even when you’re ready to move on wholeheartedly to the next thing.”

If you’re not comfortable sharing your next steps, “It’s perfectly fine to say, ‘I’m going to be doing some new interesting things’ and keep it vague,” Swan said. Other helpful turns of phrase? “You can say you’re ‘taking steps to evaluate what you’ll be doing moving forward’ or ‘you’re looking to explore new areas of professional growth in the future,’” Goredema said.

Keep things positive

After meeting with your boss, experts advise against venting about your workplace to your co-workers. “You want to keep things as positive as possible because this is your reference,” Swan said.

Chatkin agreed, saying, “People check references like crazy. I’ve seen several candidates get to a finish line, and then not get a job because of a reference…. You definitely want to be that employee that if someone calls for a reference, they would say we would rehire them in a heartbeat.”

As long as you’re not leaving due to a serious workplace issue, it’s best to be positive and brief during your exit interview as well, experts advise. “Sometimes people are tempted to give an earful to whoever they’re talking to, and while that could be very helpful for an employer, it can really backfire on the person who’s quitting,” Swan said. If you’re leaving due to harassment, abuse or another major issue, “seeking legal counsel from an employment specialist is what’s needed,” she said.

In addition to keeping messaging positive, Chatkin advises workers to resist the urge to take it easy during their last few weeks with their employer. “One of the things people have no matter where they go to work is their reputation. And that reputation is really important,” she said.

Don’t feel guilty and practice self-care

Making the decision to leave your job can be emotional, experts say. “I’ve talked to many people who have trouble moving on,” Swan said. But it’s important to remember, “this is the way people manage their careers.”

Experts say you should trust your gut about what’s best for your career, especially as you share news of your departure. “Don’t worry about everyone’s perception of what you might be doing next,” Goredema said. “What matters is what your values are and what you are committed to exploring because it’s all worth exploring.”

To give yourself an extra confidence boost, Goredema recommends “surrounding yourself with people that inspire you,” whether that’s through your personal network or social media. “Just being in the orbit of people that have made things happen and navigated a transition, like the one you’re about to make, can be so inspiring.”

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Rachel Schnalzer Stewart is a former audience engagement editor for the Los Angeles Times. In addition to overseeing daily news engagement for the Business and World Nation sections, she managed promotion for projects such as Global California, Repowering the West and the Great SoCal House Hunt. Schnalzer Stewart has also served as the lead writer for the Times’ travel newsletter, Escapes, and Business newsletter. Schnalzer Stewart graduated from Johns Hopkins University and worked at BuzzFeed and Snap before joining The Times in 2019.

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COVID 19 Leave Application Format for Office

If you have tested Covid 19 positive or if you have symptoms related to COVID 19 then it is better to stay isolated either in your home or in any hospital depending on the severity of the situation. Staying isolated will help in not spreading COVID to others in your office.

Here you can find some sample email formats which you can use to apply for leave during COVID time.

How to Write Leave Application for COVID 19

• Mention the subject line as “ Leave Request due to COVID Positive ”
• Address the right person such as your manager, boss, or HR who has authority to sanction the leave.
• Tell your boss that you can immediately join in the work once you test COVID negative.
• Keep the leave request letter or email short and simple.
• Attach a copy of the COVID positive test report.
• End the letter respectfully.

COVID 19 Leave Application Format to Manager Sample

Sub: Request for leave due to COVID Positive.

Dear Sir/Madam,

Unfortunately I have been tested as COVID positive and as per doctor’s advice I am staying isolated in my house. And it may take 10-15 days to recover.

So I am requesting  you to please grant me the leave, and I will get back to the work immediately once I test COVID negative.

Thanking you.

Covid  Positive Leave Application to HR Sample

Sub: Leave request due to COVID Positive

This is to bring your kind notice that I have tested positive for COVID 19, and I am staying isolated in my home. As per doctors guideline it may take 10-15 days to recover.

Hence I am requesting you to please approve my leave request until I get a negative result for COVID 19. I hope you understand my health situation and grant me the leave.

I will immediately come back to work once I test negative for COVID. 

And please find my COVID 19 positive test report.

How many days leave should I take for COVID 19

In general it will take a minimum of 14 days to recover from COVID 19, but it depends on yoru previous medical history and present health conditions.

Will I get salary during COVID 19 leave

It depends on your organization’s leave policy. If you have any sick leaves, casual leaves, or earned leaves then you can use them to cover LOPs ( Loss of Pays.)

• Sample not feeling well messages to boss
• 10 best reason for emergency leave in office.

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How to write a leave of absence letter (plus template)

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What is a leave of absence?

When should i take personal leave, how to write a personal leave letter.

Letter templates

Planning ahead

Every workday, you show up and do your best. But sometimes, your work-life balance feels unmanageable, and your best starts to fall below your regular. It’s hard to perform at 100% all the time.

Eventually, things may begin to feel truly overwhelming, and you’ll find you're losing focus and control.  

When you’re really struggling, you may need to take time away from work to recover. And that’s OK. If that’s relatable — or sounds like it will be soon —  it's important to learn how to write a letter explaining your personal reason for leave to your boss. It’s best to be prepared. Your mental and physical health may depend on it later.

Writing a leave application letter can be a source of stress in itself. It’s a personal letter, but how formal should it be? Do you have to go into lots of detail, or can you maintain your privacy? 

Don't let these unknowns stop you from putting in a leave request. In 2021, 3,200 American full-time workers took a leave of absence from work. It's perfectly common, so don't hesitate to take advantage of this option. And remember that it’s not a failure: taking steps to care for yourself is always a victory.

Don’t worry — if you've never written a leave of absence letter, you're in good hands. We’ll guide you through writing the perfect leave of absence letter so you don’t have to struggle and stress when you’re not feeling your best. Grab a pen and paper, and let’s dive in.

A leave of absence is when you take time off to handle a personal matter. Sometimes these matters are unexpected, like a sudden illness. Other times, you see them coming, like needing time to move a parent into a retirement home. 

These absences span a period of time — sometimes fixed, sometimes not — when you're away from your work responsibilities to dedicate more focus to your personal life. Think of it like a sabbatical where you spend time away from work to care for yourself. 

Depending on the matter, you might only need a week to feel better or resolve a situation. Your employer might be able to offer you sick days or PTO to cover this break.

But if the matter you need to attend to will take longer than a few days, you’ll need a true personal leave. A leave of absence grants you more time off than a string of sick days without leaving your job . You'll return to work eventually, but you need more time than the standard employment agreement offers.

Personal leave of absence reasons include:

• Experiencing a medical condition that makes you chronically ill or in pain
• Having a baby and taking maternity leave
• Address mental health issues or mental illness
• Supporting a loved one or family member in need
• Undergoing major life changes like moving cities or getting married 

When you submit your leave request, make sure you document everything. If you had a conversation with your HR manager and worked out all the details, remember to follow up with an email so you have a written record of the conversation. It’s uncomfortable to ask , but having your request in words is handy should you need to reference it down the road.

It’s normal to be worried your personal circumstances won’t be enough to convince your employer to grant you a leave of absence. Not to worry — that's why the Family and Medical Leave Act (FMLA) exists. 

The FMLA is a law that provides employees with up to 12 weeks of unpaid leave each year. During that time, your health benefits are maintained and you can take time off without fear of losing your job. 

Here are the situations in which you can take an FMLA leave of absence:

• The birth of your child and caring for them
• Adopting or fostering a child
• Taking care of an immediate family member with a serious health condition
• Taking medical leave to address your own health condition

For example, if you have a spouse dealing with post-traumatic stress disorder , the FMLA would support your decision to care for them from home. If your child is experiencing burnout from work that has resulted in an intense episode of mental illness, the FMLA grants you a period of time to care for your child while they need you.

Sometimes, your leave of absence letter for personal reasons won’t meet the FMLA guidelines. These circumstances require a voluntary leave of absence, which means your job and benefits aren’t protected.

That’s not to say you shouldn’t request the leave — in many cases, your boss will be compassionate about your needs. They might offer to protect your position, even though the law doesn’t require it. 

Here are a few examples of voluntary leave:

• Continuing your education
• Taking a break to travel
• Relocating to a new home
• Mourning the loss of a loved one

A leave request letter goes to your HR manager or boss, so it should be formal and professional. Because your letter describes personal circumstances, strive to be clear and concise.

Give enough details to justify your request, but only disclose what’s comfortable and necessary. For example, if you’re undergoing cancer treatment and don’t want to bring that part of your life to work, you can simply say you’re undergoing medical treatment that requires you to stay home. 

Another thing to keep in mind is timing. Ideally, your letter should be sent in advance of when you'd like to have your time off. Sending your letter with two days' notice isn't always enough time for your employer to cover your responsibilities and make an effective plan for your time away.

Giving ample heads-up means you're being courteous to your team. But emergencies happen, so try to cooperate while navigating the terms of your leave.

Here are five things to include in your leave application letter:

1. How much time you require off

This seems like a no-brainer, but you shouldn’t forget this key piece of information: how much time you need. Perhaps you only need to request six weeks off, or maybe you'd like to take the full 12. That's a big difference.

Explaining how much time you'd like off will better prepare your workplace for your absence. It also gives your boss some perspective on how the rest of the workplace will be impacted.

2. The start and end date of your leave

Besides how long you'd like your leave to be, you need to give exact dates and times. A concrete start date acknowledges when your time away will begin. An end date will also let your employer know when they can expect your return, so they know when to start scheduling work for you.

Setting a timeline also holds you accountable. You'll know when you should push work from your mind and when it's time to get back into the zone.

3. The reason you're requesting leave

Personal circumstances are exactly that: personal. But your boss will need to know, in general terms, why you're writing a leave application. If it's difficult to talk about, know that you can describe your reason for requesting terms within your boundaries. 

Keep in mind that this letter is private — the rest of your coworkers won’t be taking a peek. So try to describe your circumstance succinctly, but don’t feel pressured to describe every little detail.

4. Contact information and a plan

You're going to be missing some work. Do you have any solutions planned so your workplace doesn't fall behind? Provide some suggestions about how someone could manage your work while you're away and highlight any resources the team might need for a smooth transition. 

If you have the capacity to answer messages while you’re away, share your contact information with your manager (if they don’t already have it). Provide an emergency contact, like a family member or friend, too.

If you’re not up for helping out, no problem. During your leave of absence, you’re entitled to your rest. Any emails you answer are a favor, not an obligation.

5. A thank you

Save room for a thank you to close out your absence letter. Politely thanking your employer for considering your letter and taking the time to find a solution shows you're grateful for their support.

Letter templates 

You're ready to ask for time off , but how do you start your letter? Sometimes you need a little inspiration to start your writing. That’s where templates come in. 

Every letter of request looks different, so copy-pasting a template will only get you so far. But using a template as a jumping-off point and making the words your own is a straightforward way to pen a letter with confidence. 

Here are two sample leave letters for personal reasons:

[Your name]

[Your address]

[Your supervisor’s name]

[Organization name]

Dear [name of your supervisor],

I would like to request a leave of absence. My spouse is on sick leave, and they require my care while they regain their strength. If possible, I'd like my absence start date to be March 1 and my end date to be June 1. 

If my request is approved, I'll be reachable via email or Slack if you need me. I was talking with [coworker’s name], and they think they’ll be able to take on some of my responsibilities while I’m away. I'd be happy to chat more about how to make this temporary transition as smooth as possible.

Thank you for considering my leave of absence request. As you know, family is very important to me, and I'd be grateful for the time to support my spouse.

All the best,

I would like to formally request a six-week leave of absence. I'm requesting medical leave after an operation. I'd like my absence start date to be July 1, making August 12 the end date. My doctor has asked that I take it easy so my body can heal properly, requiring me to spend a few weeks on bed rest. 

If my request is approved, I won't be able to come into the office. However, I’ll be reachable via email, Slack, and video call if necessary. I'm very willing to chat about how we can work this out with minimal inconvenience to you and my coworkers. If you'd like to discuss this more, my phone number is [your number].

Thank you for considering my leave application.

When it’s a personal reason, leave requests can be overwhelming. Taking the initiative to learn how to write a strong leave of absence letter will help you in the long run.

Your leave request letter could make a big difference in your life. Research has found that having flexibility at work is something workers value the most . Flexibility at work helps with job engagement, job satisfaction, and overall happiness. If taking a leave of absence will make your life a run bit smoother, resulting in less stress and leaving you with fewer regrets, why not take it? 

Life isn't all about work. Don't forget to make time for yourself and your health. 

Invest in your career

Get your promotion. Make your career change. Build the future you dream about. And do it faster with a world-class BetterUp Coach by your side.

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

What is a career statement, and should you write one?

Advice on going back to work after maternity leave, 3 stand-out professional bio examples to inspire your own, how to write a great cover letter in 2024: tips and structure, 8 tips on how to write a professional email (with examples), changing careers: finding a good reason to leave work, 33 self-esteem journal prompts for confidence & self-compassion, chatgpt cover letters: how to use this tool the right way, writing a resignation letter that’s effective and professional, similar articles, how to call in sick and what to say, how to ask for time off in 7 steps, how to tell your boss you’re quitting without burning a bridge, what is a letter of intent examples on how to write one, taking medical leave what to know before you do, character references: 4 tips for a successful recommendation letter, how to write a letter of recommendation (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Your favourite senior outside college

Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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Leave Application Letter for Work - Employee to Employer

Coronavirus / covid-19.

This letter is from an employee to an employer to apply for paid / unpaid leave resulting directly or indirectly from the Coronavirus crisis.

How to Tailor the Document for Your Need?

Create document.

Click "Create Document" button and the document will be prepared with your account details automatically filled in.

Fill Information

Please fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the "Next" button.

Get Document

When you are done, click the "Get Document" button and you can download the document in Word or PDF format.

Review Document

Please review the document carefully and make any final modifications to ensure that the details are correct before sending to the addressee.

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Document description.

1. Provide personal information: Fill in your first name, last name, address, phone number, and email in the designated fields.

2. Address the letter to your manager: Make sure to address the letter to your manager or the appropriate person in your company.

3. Specify the requested leave dates: Clearly state the start and end dates of the leave you are requesting.

4. Explain the nature of the leave: Choose the appropriate reason for your leave from the provided options and provide any necessary additional details.

5. Offer assistance with coverage planning: Express your willingness to assist in planning for the coverage of your responsibilities during your absence.

6. Apologize for any inconvenience: Show gratitude for the consideration of your leave request and apologize for any inconvenience caused.

7. Sign the letter: Sign the letter with your first name, last name, and job title.

Note: Make sure to customize the letter according to your specific situation and follow any additional guidelines or procedures set by your company.

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Annual Leave/ Vacation Leave

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Compassionate Leave/Bereavement Leave

Marriage Preparation & Honeymoon

Maternity Leave Letter

Paternity Leave

Personal Reason/ Casual Leave

Sabbatical Leave

Sick Leave Application

Study Leave

Unpaid Leave

Illness / Injury from Accident

• Human Resources
• Employee Relations

Layoff Letter Due to COVID-19 (Coronavirus)

The COVID-19 pandemic disrupted and closed down numerous businesses around the world, forcing many employers to layoff or furlough their employees. The templates below can be used to create customized layoff letters.

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COVID-19 Layoff Letter Template Download:

Download this temporary layoff letter in MS Word format, change it to suit your needs, and use it right away.

COVID-19 Layoff Letter Sample Template: (Text Version)

[Company Name] [Street Address] [City, ST ZIP Code] [Date]

Dear [employee name]

I regret to inform you that due to the COVID-19 (Coronavirus) pandemic, it has become necessary for the company to temporarily reduce its workforce. You will be laid off effective from [insert date] . We will communicate potential return dates as we learn more about this issue. You will receive certain layoff benefits which are listed below:

• [List benefits]

Thank you for your continued contributions to the company. If you have any further questions about your rights and layoff benefits, please get in contact with [contact name and details] .

[Your Name] [Title]

Temporary Layoff Letter:

In some circumstances, employers may want to reduce their workforce temporarily. The outbreak of COVID-19 (coronavirus) forced many companies to shut down offices temporarily while employees were in self-quarantine. In those cases, laying off staff temporarily was helpful in maintaining the financial stability of the company.

Temporary Layoff Letter Sample Template Download:

Download this temporary layoff letter in MS Word format and start using it straight away.

Layoff Warnings & Voluntary Layoffs:

Given the financial uncertainty that has come since COVID-19, some businesses may want to take a proactive approach and provide their employees with a layoff warning . A layoff warning is not an official notice to an employee that they have been laid off. Rather, the purpose of the warning is to help employees anticipate layoffs and provide them with a timeline.

Layoff Warning Letter due to Coronavirus:

Use this free template to warn your employees about upcoming layoffs.

Voluntary layoffs are initiated by employees. An employee may voluntarily remove themselves from their position in recognition of the company's financial difficulties. In most cases, companies will issue a letter stating that they will accept voluntary layoffs.

Typically, some sort of severance or other financial benefit is offered in order to encourage employees to volunteer. As the coronavirus slowed down the demand for many goods and services, some businesses issued voluntary layoff calls in the hopes that they can reduce their workforce.

Voluntary Layoff Letter due to Coronavirus:

Download this Word template and customize it to issue your own call for voluntary layoffs.

Are your employees considered "essential?"

Some jobs/employees are considered essential by governments and are expected to continue working, even during times of crisis. For additional information, we've compiled a list of confirmed essential businesses for each state.

Are there government programs to prevent layoffs due to coronavirus?

Yes, there are several. Most importantly, the Paycheck Protection Program, which offers forgivable loans to businesses that continue to pay employees.

Are employees laid off due to coronavirus eligible for unemployment?

It may depend on the circumstances and the state in each case, but most likely they are eligible.

Am I required to give notice to employees laid off due to COVID-19?

Most likely companies are not required to give notice, as it was considered to be an unforeseeable event. You'll want to check laws in your state and pertaining to your business to be sure.

Related Articles:

What are supplemental unemployment benefits, salary reduction letter, how to prepare for a layoff, severance agreement template, how to fire an employee.

How to Write a 2/3/7 Days Leave Application (With Examples)

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. In this article, you will learn how to write a leave application letter and 1-click generate an appropriate leave letter using an Anakin AI without a hassle.

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. For most of us, writing a leave application letter is always tough. So in this article, you will learn how to write a leave application letter and generate an appropriate leave letter using an AI tool without a hassle.

With the ' Leave Letter Generator ' which is a built-in AI app in Anakin AI, we can generate a polished, professional leave application letter with 1 click.

Why do we need to write a leave application letter?

When we need a leave for work or school, it is essential to write a formal leave letter application letter rather than just verbally requesting time off.

• Formal documentation trail - A written letter on record ensures the dates, reasons, and other details are documented in case any questions come up later.
• Demonstrates professionalism - Taking the time to write an official letter shows you are approaching the request professionally.
• Allows tracking of leave - Written requests allow the organization to formally track and approve leaves by policies and operational needs.
• Provides clarity - A letter reduces confusion by clearly outlining all the pertinent details like exact dates, reason, contact details, etc.
• Gives time to plan - Advanced written notice gives managers more time to handle resourcing and reassignment of work in their absence.
• For common expectations - Many companies require official letters as part of their leave policies so employees comply by providing one.
• Act as proof - The letter serves as proof that the request was made and approved in case any discrepancies come up.

Overall, a formal leave application letter is regarded as the professional and expected way to communicate planned absences in most workplace environments. So, this can somehow explain how important the leave application letter is to us.

How to write the leave application letter

In this part, we will learn what contents should be involved in a leave application letter. Here are the key elements to include in a leave application letter:

Basic information

Give some information that others can address and have an overview of our leave application. For example, leave data, full name of both us and the recipient, our employee ID, job title, department, etc.

Subject/Reason for Leave

Being transparent by providing a clear, specific reason displays professionalism, and allows informed decisions - making it a very important part of any leave application letter. We'd better clearly state the reason for the leave request.

Some common reasons for a leave

Considering a reason for personal leave from school or work is always difficult. So let's have a look at some of the most common reasons that people request leave:

• Vacation - To go on a holiday, travel, or take time off work.
• Personal leave - For personal business, family time, social occasions, etc.
• Sick leave - When ill or for medical reasons including doctor's appointments.
• Maternity leave - For pregnant women before/after childbirth.
• Paternity leave - For new fathers around the time of childbirth.
• Caregiver leave - To care for a sick child, spouse, parent, etc.
• Bereavement leave - Due to the death of a close family member.
• Marriage leave - To get married or attend a wedding.
• Education leave - For exams, courses, or educational needs.
• Religious leave - For religious occasions, festivals, and pilgrimage.
• Community service leave - For volunteer work, blood donation, etc.
• Examination leave - To prepare for and sit for exams.
• Extraordinary leave - For uncommon reasons not covered by regular policies.
• Sabbatical leave - For a long break after years of service.

The reason should be explained clearly along with dates and any supporting documents as per company leave policies.

Supporting documents

If we have any supporting documents like medical certificates, you can submit them with the application letter to provide evidence and make your leave more reasonable.

Work/study coverage

To show our responsibility for your work or study, we'd better mention something about the arrangements we've made to cover work or study during the leave.

Examples of a 2/3/7 Days Leave Application

Based on the duration of the leave, we should have different reasons. It's not reasonable to ask for a fever leave for 1 month. So, based on the contents I introduced above, let's see some excellent examples of leave application letters for different durations.

Leave application letter for 2 days

Date: [DD/MM/YYYY]

[Manager's Name]

[Company Name]

Subject: Leave Application for 2 days due to Fever

Dear [Manager's Name],

I am writing this letter to request for leave of 2 days from [start date] to [end date] as I am down with a high fever.

I started feeling unwell on [date] with symptoms of headache, weakness, and slight temperature. I took some medication hoping to recover soon but my condition has worsened and I developed a fever of 102°F yesterday evening along with chills and body aches.

I visited Dr. [doctor's name] this morning and upon examination, he has advised me to take complete rest for the next 2 days as per the medical certificate attached. I promise to make up for the work once I recover and resume duty.

I request you to kindly consider 2 days of sick leave during this time so that I can focus on my health and return to good shape. I will keep you updated on my recovery. Please feel free to contact me if you need any additional information.

[Your name]

[Designation]

Enclosure: Medical Certificate

Let me know if you need any clarification or have additional details to be included in the letter. Wish you a speedy recovery!

Leave application letter for 3 days

Subject: Leave Application for 3 Days to Attend Brother's Wedding

I hope you are doing well. I am writing this letter to request for 3 days of leave from [start date] to [end date] to attend my brother's wedding ceremony.

My brother, [name], is getting married on [wedding date] in our hometown of [place]. As it is a family occasion of immense importance, I humbly request to be granted leave for 3 days to fulfill my responsibilities as the elder brother.

I have planned and completed all urgent tasks scheduled during this time. [Colleague name] has kindly agreed to handle any client queries that may arise when I am away. I promise to make up for any pending work on my return and will be available by phone/email in case of an emergency.

I would be grateful if you could approve this leave so I can be a part of this special celebration in my family. Please let me know if you need any additional information. I hope you will consider my request positively.

7 days leave application letter

Subject: Leave Application for 7 Days Family Travel

I wish to apply for 7 days of annual paid leave from [start date] to [end date] for a family trip.

My family has planned a long-awaited vacation to [destination] after many years. It would be the first holiday ever since my two children were born. The booking of tickets and accommodation has already been completed.

I have chosen these dates considering our team's project timelines and scheduled all urgent tasks to be completed before my leave. I will carry my laptop to respond to anything critical while away. My colleague [name] has kindly agreed to cover any immediate customer queries in my absence.

Please consider this application for 7 days' leave for this important family occasion. I have over [X] days of leave balance. I promise to ensure my absence does not impact our performance targets.

Please let me know if I can provide any other details. I hope you will approve this leave.

In summary, as you can see above, we need different reasons for different leave durations. Be sure that your reason for leave matches the leave duration you requested.

1 click to generate leave application letters for any situations

If you need any solution for auto-generating the leave application letters that can cover all situations you might meet. You can try Anakin AI , the built-in AI app named 'Leave Letter Generator' can craft a leave application letter based on your needs in just a few seconds.

In the next part, I will show you how to use this magic AI app to generate an appropriate leave application letter.

Step 1. Launch the Anakin App or access to   Anakin Web , easily search and find the " Leave Letter Generator " from the " Discover " tab in the left side.

Step 2. Fill in the required information including your name, recipient, duration and others. If you do have any specific reason for this leave, you can also tell it to AI.

Step 3. Click the " Generate " button to initiate an appropriate leave application letter with a right recipient, days duration, reason, etc.

Now, you can submit this letter to your manager or teacher to ask for a leave.

Something you need to do after submitting a leave letter

If you are a student, there is nothing to do but wait for your leave application to get approved. For those who submitted a leave application from the office, there is still something you need to do besides following up on the status of the application. The following is a summary of it, let's have a look.

• Follow up - Politely follow up with your manager after 2-3 days if you do not receive any response to your leave request. Resend the letter if needed.
• Get acknowledgment - Obtain written or verbal acknowledgment from your manager once the leave is approved. This serves as proof.
• Handover work - Do a thorough handover of any ongoing work to colleagues who will handle it in your absence. Share key details.
• Set auto-replies - Set up auto-reply emails and voicemails informing contacts of your leave dates and alternative points of contact.
• Complete urgent work - Finish any tasks that are urgent before starting your leave. Do not leave loose ends.
• Prepare backup plans - Develop contingency plans for scenarios like early return from leave or leave extension if required.
• Adjust calendar - Block out the leave dates in shared team calendars and notify relevant stakeholders.
• Remind manager - Send a quick reminder to your boss closer to your leave date after key handovers are completed.
• Inform key contacts - Directly inform important clients, vendors, and colleagues about your upcoming leave.
• Complete timesheet - Fill out and submit leave timesheet or any other organizational requirements.
• Evaluate on return - On resuming work, check if any issues arose during the leave that need to be addressed.
• Thank manager - Extend gratitude to your reporting manager once again for approving your leave request.

Writing a formal leave application letter is an important part of requesting time off from work or school. This article provided tips on how to write effective leave letters for different leave durations along with examples for 2, 3, and 7 days leave.

For recurring leave requests, using an AI assistant like Anakin to generate error-free letters each time can save a lot of effort. With just a few clicks, it can create customized letters tailored to your specific leave needs.

In summary, leave application letters are necessary for professional communication and to follow organizational processes. Taking time to write them well and follow up appropriately allows hassle-free approval of leaves for your important needs. By incorporating the tips in this article, you can draft leave letters that check all the boxes and get approved.

Word & Excel Templates

Printable Word and Excel Templates

Leave Application Letters

Jobs come with their own employment benefits and perks. One of them is to avail leaves. But you do not get leaves just like that. Every company has its own leave policies and to avail them the employees must use formal ways to apply for the leave.

For this purpose, a leave application letter must be written. The process comes out to be easy, you write a leave application letter and submit it to the human resource department. They will forward it to the respective manager for approval or rejection.

With research and advancement in workplaces, the companies have very well-defined policies. The concept of verbal and unannounced leaves has been abolished.

Writing leave application letters can be more beneficial. Documentation is the core of any business/work. If it is not written or documented, it doesn’t even exist. For this reason, a written application will always be proof that you applied for the leave stating any reasons.

Writing a leave application is just not enough. A well-written leave application can result in the leave being accepted.

It is very important to write a very clear leave letter stating all the reasons for the leave. The application should include the dates for the leave period. This helps the employer to arrange for a cover in the absence.

The letter should be formal and maintain a very polite and requesting tone. Emergency contact details should also be mentioned in the letter.

It is a very good practice to attach supporting documents. This makes your leave decision stronger for the employer.

If you have arranged for any fellow employee to look after your responsibilities in your absence, that should be mentioned in the letter.

Leave application letters can be used for various circumstances such as sick leave, travel purposes, annual leaves, personal/carer’s leave, and compassionate leave. For all these leave types, it is best to apply for the leave in advance.

This will make you appear more professional. If the reason for the leave is related to health, it is best to attach the medical reports with it.

Transparency is very important and keeping the letter as clear as possible would be very helpful. Showing your plan to provide a cover and how your work will be handled in your absence increases the chances of the leave is approved.

Providing alternatives like working remotely and taking up any emails should also be a part of the leave.

Sample Leave Application Letters

Due to sickness.

This is to inform you that I have been diagnosed with typhoid. My health condition does not allow me to attend the office and perform routine tasks. I have been advised by my doctor to take a rest for at least one week. I have attached my medical certificate and the doctor’s prescription as proof of my illness. Kindly grant me leave for one week starting on 13th July. I hope to recover fully during this time so that I can resume office activities as soon as possible.

I shall appreciate your kind consideration.

Family emergency

I regret to inform you that I shall not be able to attend office for the next 2 days due to a family emergency. Kindly grant me leave for the 26th and 27th of November. I have guided my assistant to reschedule all due appointments with our clients. I shall take care of all the pending work as soon as I return to work.

I shall be much obliged to you for approval of my leave application.

Accompany father at the hospital

With due respect, it is stated that I need to accompany my father to the hospital tomorrow for his routine check-up. I, therefore, request you to grant me leave for one day, 4th May 2018.

I have already completed tomorrow’s due tasks. You may also contact me on my phone in case something urgent comes up.

I shall be much obliged to you for granting me the requested casual leave.

Hospital assistance

I am working as an assistant accountant in the company. With immense grief, I want to inform you that my father is hospitalized due to a [REASON]. The doctor has suggested bed rest and until he gets discharged from the hospital, I must accompany him. I would like to apply for a three-day leave starting from 26.06.XX till 28.06.XX.

I have requested and guided Mark to cover for me in my absence. He is happy to take up my work. I can be contacted via email and call when needed. I can assure you to look after my pending work as I come back. I would be very grateful if you could approve my leave request.

Due to bad health condition

With due respect, I want to mention that I have been working in the company as a [mention designation] for the last two years. I have always been a diligent workforce & for that purpose, you can check my record. I was feeling a real discomfort for the last week. Yesterday I paid a visit to my doctor & he told me that I am suffering from a bad stomach which has badly affected my gallbladder.

He further told me that I need a proper examination done followed by some blood tests. To follow the instructions of my doctor I need to take a break from the office work so that I can spare some proper time for my health. By keeping in view, the above-narrated situations, you are requested to grant me leave for a minimum of one week from [date] to [date].

I shall be utterly obliged if you consider my plea.

Due to bad weather

It is respectfully submitted that I come to the office from a great distance. I have learned about the forecasting of bad weather for the whole coming week from [date] to [date]. Unfortunately, the company didn’t provide me pick & drop due to many miles. I come on my own on daily basis via public transport which on normal days is manageable somehow but in such a rainy & stormy week I am afraid that I won’t be able to make sure of my regular presence in the office.

That is why I humbly request you to allow me to have off days when the weather is too averse to cover such a big deal of distance. I assure you that this rare absence in the coming week won’t affect my official targets to be completed on time. I shall be highly obliged for this act of kindness.

To attend sudden death

It is requested that I have come to know the very sad news of my grandfather’s death in my hometown some time ago. I am in extreme grievance for the news.

I request you to kindly grant me leaves for about a week from [date] to [date] so that I may go to my family to console them & attend his funeral ceremony. I will appreciate this act of gentleness. Thanking you I remain.

To accompany a wife who’s on maternity leave

With much honor, it is stated that my wife is on her maternity leave & is only three weeks away from her delivery of our first child. This is the time when my wife & my child need me the most to take care of them in every possible way. Keeping in view my current situation I plea you to allow me to leave for at least three weeks from [date] to [date] until my child safely comes into the world as this is my right & obligation both at a time.

I knew that I will have to ask for these leaves which is why I have completed most of my tasks beforehand & have submitted them to the concerning authorities as well. During my absence, if you need any clarification or discussion to be made, I will be available on the video call to explain whatever the matter is. I will be highly indebted to you for this favor.

Annual leave request

Most respectfully, I would like to apply for my annual leave. According to my work contract with you, I can go on annual leave for a period of 21 days. I believe this is the right time for me to avail of this leave since I have just completed my recent project and there are no more ongoing tasks now. I, therefore, request you to approve my application. I wish to start my leave period from Monday 5th April.

I would like to thank you in anticipation.

Family unforeseen situation

With due honor, it is stated that suddenly, my family got trapped in some unforeseen problems. Being the sole wage earner, I must reach there as soon as possible. For that purpose, I appeal to you to kindly grant me leave for at least three days from [date] to [date].

I am on the lookout for your generous approval for this application. I hope that you will recognize the unusual situation & show your consent to leave. I shall be absolutely gratified abundantly.

Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

Related Documents

Home » Letters » Office Letters » Request Letter for Work From Home – Work From Home Application Sample

Request Letter for Work From Home – Work From Home Application Sample

To, The Human Resources Manager, ______________ (Name of the company), ______________ (Address)

Date: __ /__ / ____ (Date)

From, _____________ (Name), _____________ (Address)

Subject: Request for work from home

Respected Sir/Madam,

This is to inform you that, my name is ____________ (Name), and I work in ____________ (Name of the department) as a ______________ (Position). My Employee ID number is ____________ (ID number).

I am writing this letter to request a permission to continue from home for ____________ (Number of days) from _________ (Date). The major reason for continuing at home is _______________ (Mention the reason – not well/going somewhere/personal/others). I would be requiring ______________ (Mention the requirements/laptop/cords/files/others).

Please consider my request as genuine and let me continue from home. I give my word for all the resources which would be borrowed from the office.

Thanking you,

Yours ___________ (Faithfully/Truly), ____________ (Name), ____________ (Contact), ____________ (Signature)

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Application for half day leave – sample leave application to principal for half day leave, privacy overview.

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Leave Application Due to Transport Problem

Below are five leave application templates for various transport-related issues. We provide templates. Please let us know if you need any type of template for your needs.

Template 1: Leave Application Due to Transport Strike

[Your Name] [Your Position] [Date]

[Recipient’s Name] [Recipient’s Position]

Dear [Recipient’s Name],

I am writing to request a leave of absence from work on [start date] to [end date] due to the ongoing transport strike by the transporters’ union. Unfortunately, this strike has disrupted public transportation services, making it impossible for me to commute to work.

During my absence, I will ensure that all my pending tasks are either completed or handed over to a colleague for temporary management. I understand the importance of my responsibilities and will do my best to minimize any inconvenience caused by my absence.

I kindly request your understanding and approval for this leave during this challenging situation. I will remain reachable via email and phone for any urgent matters that may arise.

Thank you for your consideration.

Sincerely, [Your Name]

Template 2: Leave Application Due to Protest Disruption

I am writing to request a leave of absence from work on [start date] to [end date] due to the recent protests in the area that have disrupted transportation services. The road blockages and demonstrations have made it unsafe and impractical for me to commute to work during this period.

During my absence, I will ensure that my workload is managed by my colleagues or delegate my responsibilities accordingly to ensure a smooth workflow in my absence. I will also remain reachable via email and phone for any important matters that require my attention.

I kindly ask for your understanding and approval for this leave request, as it is beyond my control. Your support is greatly appreciated.

Template 3: Leave Application Due to Road Blockage

I am writing to request a leave of absence from work on [start date] to [end date] due to the unexpected road blockage in my commuting route. The road closure has made it impossible for me to reach the office safely and in a timely manner.

During my absence, I will ensure that my work responsibilities are either completed in advance or temporarily assigned to a colleague. I will also remain available via email and phone for any urgent matters that may require my attention.

I kindly request your understanding and approval for this leave request, as it is a situation beyond my control. Your support in this matter is highly appreciated.

Template 4: Leave Application Due to Vehicle Breakdown

I am writing to request a leave of absence from work on [start date] to [end date] due to an unexpected breakdown of my vehicle. Unfortunately, the repairs required are substantial, and I will be unable to commute to the office during this period.

During my absence, I will make arrangements to complete any pending work remotely, if possible, and ensure that my colleagues have access to any necessary information to cover for me in my absence.

I apologize for any inconvenience this may cause and kindly request your understanding and approval for this leave request. Your support is greatly appreciated.

Template 5: Leave Application Due to Public Transportation Disruption

I am writing to request a leave of absence from work on [start date] to [end date] due to disruptions in public transportation services. Recent events, such as a strike by public transport workers, have made it impossible for me to commute to the office reliably.

During my absence, I will ensure that my work responsibilities are managed by my colleagues or delegated as needed to ensure a smooth workflow during my leave. I will also remain reachable via email and phone for any important matters that require my attention.

I kindly ask for your understanding and approval for this leave request, as it is beyond my control. Your support in this matter is highly appreciated.

Feel free to customize these templates to fit your specific situation and add any additional details as necessary.

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