compose a cover letter by following the instructions given below

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How To Write A Cover Letter in 2024 (Expert Tips and Examples)

Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.

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A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.

So, if you think cover letters are no longer important and necessary in 2024, think again.

Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.

Table of Contents

What is a cover letter and do you still need one in 2024?

A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.

Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.

The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.

So what exactly do you need to accomplish in your cover letter?

What is the purpose of a cover letter?

According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.

So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.

Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.

Here’s an example of a great cover letter:

Now let’s get into the details of what your cover letter needs to include.

Cover Letter Structure Checklist

Here’s a quick rundown of what you need to include in your cover letter.

• Contact Details Name Address (or City, State with zip code) Phone number Email address
• Greeting Whenever possible, address the hiring manager by name.
• Opening Who are you? What are your relevant skills and accomplishments?
• Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
• Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.

Here’s an example for the visual learners out there:

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

How to write a cover letter in 9 steps

It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.

Here are 9 steps you can take to make sure you’re headed in the right direction:

Step 1. Do your research

Before writing your cover letter, thoroughly read the job description and the requirements for the job.

Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:

• What are the company’s priorities?
• What are their goals for the role?
• What outcomes and accomplishments in your previous roles match the goals?
• What are the key phrases and verbiage the company uses?

This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.

Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.

Step 2. Customize your cover letter for every job

Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.

Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.

Read our full guide: How to Optimize Your Cover Letter

Step 3. Include all of your contact info

You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:

• Address (including zip code– for ATS purposes )
• Phone number with area code
• Email address
• Name of the Hiring Manager
• Name of the Company
• Address of the Company

Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.

Cover Letter Header Example:

Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan

February 25, 2024

Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862

Step 4. Address your cover letter to a real person

According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.

You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.

Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.

If you can’t find the hiring manager’s name, you can use any of the following:

• Dear Hiring Manager
• Dear (Department) Team
• To whom it may concern

Read our full guide: How to Address a Cover Letter

Step 5. Write a strong opening statement

Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.

Here are things you can do:

• Open with a thought-provoking question
• Make a big claim about what you can do for the company
• Say something relevant and specific to the company

For example,

“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”

Step 6. Prove how your professional background and skills help the company in the body of your cover letter

Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.

This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.

For example:

“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.

Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:

• Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
• Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
• Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
• Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”

Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .

Read our full guide: What Do You Put in a Cover Letter?

Step 7. Write a strong closing statement and a call to action

Use the closing of your cover letter to:

• Thank the hiring manager for their time
• Mention any attachments (resume, portfolio, samples)
• Invite to schedule an interview
• Let the hiring manager know that you will follow up

Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.

“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.

Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”

Read our full guide: How to End a Cover Letter With a Call to Action

Step 8. End with a professional closing salutation

To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.

Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.

Step 9. Optimize your cover letter for the ATS

The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.

To optimize your cover letter for ATS, you need to:

• Carefully read the job description
• Take note of skills and resume keywords frequently mentioned
• Incorporate these keywords into your cover letter

Read our full guide: How to Optimize Your Cover Letter to Beat the ATS

Does your cover letter pass the test?

Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.

How to Format Your Cover Letter

A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.

Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.

Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.

Below are some examples of how to format your cover letter for different types of applications.

How to format your cover letter for a job

• State your name
• Explain your work history
• Tell them what you can do for their company
• Say goodbye

How to format your cover letter for an internship

• Explain your coursework history and education
• Explain what you can gain professionally

How to format your cover letter with no experience

• Explain your skillset and character qualities that make you well-suited for the role
• Outline entry-level achievements

You can also check out our cover letter templates to help you as you write your own cover letter.

Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .

Read more : How to Write a Resume for Today’s Job Market

Cover Letter Examples

Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.

1. Internship Cover Letter Example

2. Career Change Cover Letter Example

3. Operations Manager Cover Letter Example

4. Communications Professional Cover Letter Example

5. Software Engineer Cover Letter Example

Cover Letter Do’s and Don’ts

Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.

• Use a cover letter unless one was requested.
• Attach a cover letter directly to your resume unless requested to do so.
• Use the same boilerplate cover letter for multiple job applications.
• Over-explain your work history, employment gaps, or qualifications – save it for the interview.
• Badmouth any of your past employers.
• Use the cover letter to complain or tell about your job search journey.
• Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
• Use long paragraphs.
• Customize a cover letter for every job application that asks for one.
• Incorporate the top skills or keywords from the job description in your cover letter.
• Include the company name and address, the job title, and point of contact’s name on your cover letter.
• Incorporate relevant and compelling measurable results in your cover letter.
• Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
• Use company information to relate your interest in the job.
• Keep your cover letter concise.
• Convey WHY you are right for the position.

More Cover Letter Tips

• When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
• Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
• Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
• Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
• Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
• Use the job posting as your guide for what topics, skills, and experience to focus on.
• The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
• Check for spelling and grammar errors.
• Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
• Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.

Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner

In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.

This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.

Here’s how it works:

Key Takeaways

Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.

So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.

Here are key pointers when writing your cover letter.

• Make sure you’ve read the job description and done your research about the company.
• Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
• Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
• Keep your cover letter short and concise.
• Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.

One last important reminder!

Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.

Learn more about writing a cover letter

How to Address a Cover Letter

10 Tips for Writing a Cover Letter

The Career Change Cover Letter: How to Get it Right

What Do You Put in a Cover Letter?

Is Your Cover Letter Robot-Approved?

How to End a Cover Letter with a Call to Action

Frequently asked questions, what are the different types of cover letters.

There are four types of cover letters.

• Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
• Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
• Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
• Career change cover letter This is what you send when you are switching careers or industries.

What tense should I use when writing a cover letter?

It can be appropriate to change tenses throughout your cover letter.

For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.

Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”

What to include in a cover letter

Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.

When not to include a cover letter

• When the job posting clearly states not to include a cover letter
• When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
• When you are applying online and there is no field to upload your cover letter.
• When your cover letter has a lot of typos and errors.

What should you send first: a cover letter or a resume?

Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.

Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.

How long should a cover letter be?

According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.

Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.

Should a cover letter be sent as a file attachment?

If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.

How to share a cover letter with a potential employer

There are several methods of sharing a cover letter with potential employers, depending on their application process.

Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.

In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.

How to title and save your cover letter

The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.

Here are a few examples:

• Your Name_Cover Letter_Job Title.pdf
• Cover Letter_Your Name_Job Title.pdf
• Job Title_Your Name_Cover Letter.pdf
• Your Name_Cover Letter_2024.pdf
• Cover Letter_Your Name_2024.pdf

Explore more cover letter resources

Cover Letter Formats

ATS-Optimized Cover Letter

Cover Letter Templates

Generate a personalized cover letter in as little as 5 seconds

Say goodbye to the stress of writing a cover letter from scratch. Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click. Stand out from the competition and land more job interviews.

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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CVs & Résumés

• Oct 27, 2023
• 14 min read

How to Write a Cover Letter: 20 Essential Tips (+3 Examples)

The document that gets you noticed by employers.

Chris Leitch

Editor-in-Chief & Résumé Expert

Reviewed by Electra Michaelidou

Cover letters are the bane of every jobseeker’s existence. But they’re a necessary evil.

Indeed, most hiring managers will use your cover letter to evaluate your candidacy and decide on whether reading your résumé is worth their time , never mind inviting you to an interview.

That’s why it’s so important to spend time and careful thought in writing the least generic and most compelling cover letter you can.

Not sure how to write a letter that grabs the hiring manager’s attention?

In this article, you’ll find a curated collection of 20 tips that will walk you through the entire process, from start to finish — plus examples to inspire you and a free template to ensure job search success in 2024 .

Getting started

Before you put pen to paper (or hand to keyboard), you’ll first need to do some prep work for your cover letter:

1. Understand the purpose of a cover letter

Writing a cover letter is so much more than simply a way to express your interest in an open position. It’s a way to effectively market yourself as the ideal candidate for said position.

Essentially, your letter should do four things:

• Relate your skills, experience and qualifications to the target job.
• Explain why you want the job in question.
• Demonstrate your interest in the company.
• Invite the reader to follow up with you regarding the job opportunity.

Keeping all this in the back of your mind as you set out to write your letter can help you write a better one.

2. Review the job description

It’s time to go back to the job description of the position you want to apply for, and carefully read it — and read it again — to really understand what the employer is looking for in the ideal candidate.

As you read through the description, make note of any important keywords and phrases , as well as any special instructions. All this will come in handy during the writing stage, which we’ll get to shortly.

3. Research the company

Find out as much as you can about the company you’re applying to. Check out their website (paying special attention to their mission, values and culture), read up on company news and announcements, and go over employee reviews.

The more you know about your potential employer, the better you can personalize your letter to them. For example, if they’re planning to expand operations to Asia, you could highlight your fluency in Mandarin or Hindi , or how you previously worked in Japan for five years and have an extensive list of useful industry contacts.

4. Identify your unique selling point

Everyone has a unique selling point. It could be being fluent in seven languages, having a knack for turning failing companies around, or being the winner of a highly prestigious industry award.

Take the time to identify your own USP — essentially what makes you unique among your competition — by assessing your skills , experiences, qualifications and accomplishments. This should then be the focus of your letter.

Writing your cover letter

Now it’s time for the actual writing part. Just keep the following tips in mind:

5. Focus on what you bring to the table

One of the biggest cover letter mistakes that you can make is making it all about you — think: “I am applying for this job, as I believe it will help me develop my skill set and expand my knowledge.”

Employers don’t want to feel like they’re a steppingstone onto something bigger and better. They want to know what you can do for them , not what they can do for you . So, focus your letter around how your past experiences and achievements can help you contribute to their company’s success.

6. Incorporate keywords

Consulting the list of keywords and phrases that you identified when reviewing the job description, figure out how you can naturally incorporate them into your letter .

For example, if “in-depth knowledge of SEO” is listed among the position’s requirements, you could work the exact phrase into your letter, like so: “With 8 years of experience in copyediting for leading digital publications, I have in-depth knowledge of SEO and social media marketing .”

That said, don’t go overboard. Only do this for the most relevant and important keywords, and only where it makes sense to do so.

7. Don’t apologize for skills you don’t have

While you should, ideally, be applying for jobs that you’re qualified for, you (or anyone else) will never meet 100% of the position’s requirements — and that’s okay. What’s not okay is apologizing for your shortfalls.

When you bring attention to the skills or qualifications that you lack, you’re setting yourself up for failure, as your lack of confidence will rub off on the hiring manager . Instead, direct their attention to your strengths.

8. Use numbers and metrics

Don’t just tell the hiring manager that you’re good at something — show them, too. A simple trick to achieve this is to quantify your achievements with numbers and metrics, as doing so provides concrete evidence of your impact and results in past jobs.

For example, instead of simply saying that you have a “track record of increasing revenue”, mention how much revenue increased by because of your efforts — like so:

As the Vice President of Sales at Company ABC, I increased annual revenue by 45% in just one year, doubling our client base and establishing strong relationships with key stakeholders.

9. Don’t rehash your résumé

Your cover letter is meant to complement — not replicate — your résumé.

While it should touch upon the content of your résumé (that is: your experiences, skills and accomplishments), your letter should “zoom in” on the most salient points of your résumé and talk about your experiences in a way that you otherwise couldn’t highlight there, given the limited space you have.

Still, make sure that the information you’re touching upon in your letter has already been included in your résumé — don’t introduce brand-new skills, achievements and experiences.

10. Be concise

At the heart of impactful writing is conciseness. This helps improve clarity, keep your reader engaged and even enhance your credibility.

Keep your cover letter to one full page at most — and half a page at least — and aim for a total of 250–400 words. Also, use short sentences (no more than 25 words), limit paragraphs to 3–5 lines, and consider using bullet points to break down longer paragraphs into easily digestible chunks.

11. Use active voice

The active voice (eg: “Zombies ate Karen”) is far more direct, impactful and compelling than the passive voice (eg: “Karen was eaten by zombies”). It also makes you sound more confident and professional.

Of course, the passive voice sometimes works better than the active voice (such as when you want to emphasize the action over the subject), but try to steer clear of it as much as you can. You can do this by watching out for “by” phrases and “to be” verbs (“be”, “is”, “being”, “been”, etc).

12. Get the tone right

It’s not just about what you say in your cover letter; it’s also about how you say it.

It’s a good idea to match your writing style to that of the company . If their website’s tone of voice is formal, then adopt the same tone in your letter. If they’re quite laidback, though, then use a more upbeat and friendly tone.

As a general rule of thumb, keep it professional — but try to work in a bit of your own personality (without going overboard).

13. Use positive language

In your cover letter, positive language can increase optimism in the reader of you and portray you as a credible and respectable applicant .

Where possible, use “I am” and “I have” phrases (which demonstrate confidence), as opposed to “I feel” and “I believe” phrases (which are subjective and imply uncertainty in your own abilities). Likewise, eliminate weak words and phrases like “some knowledge” and “fairly experienced”, and generally try to use language that shows agreement, flexibility or incentive.

14. Follow any special instructions

Some job descriptions include special requests for cover letters, such as answering specific questions, listing salary requirements (which is rare but not unheard of) or using a particular file type. It is beyond imperative that you follow any such instructions precisely .

If you don’t, the hiring manager will inevitably assume that you’re either a) lazy or b) unable to follow basic instructions — either way, it will land your job application in the rejection pile .

15. Don’t overuse “I”

While your letter should use a first-person perspective, you need to be careful that it doesn’t end up sounding like your autobiography and creating the perception that you’re self-centered .

As such, it’s a good idea to minimize the use of personal pronouns like “I” and “my” where possible. If you can, rework sentences that contain instances of “I”, especially at the beginning — without, of course, sacrificing proper grammar.

16. Speak to the reader

When you speak to the reader, and not about them, you can better connect with them . As a result, they’ll be more inclined to shortlist you, as you’ve already got some rapport going.

Do this by addressing the hiring manager by name in your letter’s greeting, highlighting the common ground you found during your research, and incorporating personal pronouns like “you” and “your” (where it makes sense to do so).

As a lifelong fan of Company ABC, I was excited to learn that you’re currently looking for a Junior Accountant to join your San Francisco-based team.

17. Use plain English

You may be applying for a highly technical job, but your application will likely (at least at first) be read by a recruiter or HR manager who isn’t at all familiar with terminology frequently used in your field.

As such, it’s best to use plain English that everyone can understand — regardless their job title or even language proficiency — and to keep industry jargon to an absolute minimum .

Testing your cover letter

You’ve finished writing your cover letter and you’re ready to submit it, but wait — don’t hit the “Apply” button just yet:

18. Proofread

Always make the time to proofread your cover letter ( and résumé! ) before sending it off.

Ideally, you should take a couple of hours away from your letter , allowing yourself to recharge your batteries and come back to it with a fresh pair of eyes.

Try different proofreading techniques , like reading your letter backwards, reading it aloud, and focusing on one issue at a time (capitalization, verb tenses, spelling, punctuation, and so on).

19. Ask for feedback

As you’re the one writing your cover letter, it’s sometimes difficult to be unbiased when reviewing your own work . After all, you know what you’re trying to say — which makes it easier to miss mistakes in terms of structure, flow and grammar.

For this reason, it’s a good idea to ask friends, relatives, teachers or, even better, a professional résumé writer for their feedback. Email them a copy of your letter, including a link to the job you’re applying for and a list of things you particularly want their input on.

20. Email your letter to yourself

Finally, it’s important to make sure your document works properly when opened . You can do this by sending a test email (with your letter attached) to yourself and opening it on a different computer.

This is a great way to check your letter’s formatting, and fonts especially — indeed, the font you’ve chosen may not be supported by the hiring manager’s operating system. This will result in a replacement font being displayed, which could potentially impact your cover letter’s overall look and feel for the worse.

Check out our video with our best cover letter tips:

Cover letter template

Our free, ATS-optimized cover letter template is both editable and easy to use, and comes complete with helpful suggestions and practical tips to guide you in crafting your own job-winning letter.

Download the template by subscribing below:

Cover letter examples

Need some writing inspiration? We’ve crafted three cover letter samples, each tailored to a specific situation, to help you get started — all based on our collection of professionally designed premium templates.

1. Changing jobs (and employers)

If you’ve decided it’s time to move on to greener pastures , your cover letter should highlight what you can do (and that you do it well) and how your past success and results can benefit the company you’re applying to. Consider this cover letter example:

Get the Active template

2. Applying for an internal position

If you’re eyeing an internal position that has recently opened, you’re at an advantage as you know more about the company’s internal structure, culture and priorities than you would if you were applying to a different company. For internal position cover letters, it’s always a good idea to name-drop a recommendation or referral, like in this sample:

Get the ATS-Friendly Template

3. Applying for a scholarship

Cover letters aren’t strictly reserved for applying for a job or an internship. They can also be used for scholarship, grant and even college applications, where you should highlight your dedication, passion and goals. Consider this sample scholarship cover letter:

Get the Savvy template

Cover letter FAQs

If you still have questions about cover letters, fret not: we’ve got the answers.

What is a cover letter?

A cover letter is a one-page document that you submit as part of your job application (alongside your résumé). It’s, essentially, a piece of persuasive writing that introduces yourself to potential employers and conveys why you’re a great candidate for the position.

Do I even need one?

Yes! Hiring managers expect you to include a cover letter in your job application , and if they can’t find one attached, they’ll likely assume that you don’t really care about the job — which could mean instant rejection. The only time you should ever skip the cover letter is when the job description specifically requests you to (which is rarely the case).

How should I structure my letter?

Your cover letter should consist of three main parts: an opening paragraph (introducing yourself and why you’re applying), the middle paragraphs (highlighting why you’re a great fit for the job) and a closing paragraph (expressing gratitude and highlighting a call to action). Make sure to also include a professional greeting and a complimentary close.

How should I design my letter?

Your cover letter should complement your résumé’s design and overall look . This means using the same fonts and colors, and adopting the same formatting across both documents (and any other supplemental documents, for that matter). This will effectively help you create a consistent personal brand .

How should I submit it?

This depends on the employer’s preferred method. You’ll typically find this information at the end of the job description, where you’ll be asked to either complete an online form or send an email. In the case of the latter, make sure to write a short, descriptive subject line like “John Smith — Application for Junior Accountant Position”.

Key takeaways

While your résumé is what gets you the interview , it’s your cover letter that opens the door in the first place. But a cover letter takes careful thought and effort — get it wrong, and that door is swiftly closed in your face.

Using the tips and examples we explored in this article, you’ll hopefully be able craft a cover letter that not only keeps said door open, but that also gets you through it .

To sum up, here’s what we learned about writing a strong cover letter:

• Do some prep work. This includes reviewing the job description and identifying your USP, which will be helpful when you get round to writing your cover letter.
• Be strategic. Focus on how you can contribute to the company’s success, incorporate relevant keywords, use numbers and examples, and follow any special instructions.
• Review examples for inspiration . But don’t copy/paste content you find online; use your own words to tell your story and make your letter yours .
• Add the finishing touches. Proofread your cover letter before sending it out, and ask a trusted friend to look over it too.

Got a question? Let us know in the comments section below!

Originally published on June 28, 2017.

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How to Write a Cover Letter with Examples: 25 Tips

By: Michael Alexis | Updated: April 16, 2024

You found our guide on how to write a cover letter with examples .

These tips provide step-by-step instructions on creating an effective cover letter. For example, steps can include understanding the purpose and identifying the target audience. The purpose of these guidelines is to help job seekers create attention-grabbing letters. These guidelines are also known as “best cover letter examples” and “writing a cover letter.”

These tips on how to write a cover letter with examples are similar to preparing for an interview , writing work emails , and business writing books .

This list includes:

• writing a cover letter
• steps for writing a cover letter
• cover letter templates
• cover letter tips
• cover letter guidelines

Let’s get to it!

List of how to structure a cover letter (tips)

Formatting a cover letter makes it easier to read, so it is important to refine your structure. Here are some cover letter guidelines to consider.

1. Cover Letter Format

The cover letter format should be professional, clear, and concise. The formatting should match your resume for a clean and consistent look. You should use the same font, font size, and header style. These simple tips help you look organized and composed.

2. Header and Contact Details

When creating a cover letter, the header is the first item potential employers see. This section contains your contact information and the date. Your name, address, phone number, email address, and professional social media links are crucial parts of the header.

It is important to ensure that all information is accurate and current. The date should align with your contact details on either side of the page. A properly designed header establishes a professional first impression. Further, employers can readily contact you for additional communication.

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3. Salutation

Your cover letter opener should include a professional greeting addressed directly to the hiring manager. If possible, research the manager’s name for personalized engagement. For example, “Dear Mr. Smith” stands out. If you do not know the hiring manager, then default to a general “Dear Hiring Manager.” This opener shows respect and formality.

4. Opening Paragraph

When writing a cover letter, the first paragraph introduces you to a potential employer. It is important to begin clearly stating the specific position you are applying for and how you found out about the job opportunity. You can also touch on your relevant experience or skills that show why you are a good fit for the role. However, remember that you do not need to repeat your entire resume on the cover letter.

This paragraph establishes the tone for the rest of your letter and encourages the reader to continue learning about you. Creating an interesting opening paragraph can grab the attention of hiring managers. By showing your enthusiasm and skills, you make a positive initial impression.

5. Body Paragraph

In the body paragraph, you should write details that support the main points of your cover letter. This section should expand on your qualifications, experiences, and achievements. This info can highlight specific examples demonstrating why you are the ideal fit for the position. Each sentence should add value and relevance to your application, showcasing your skills. Writing a strong body paragraph can greatly enhance the overall impact of your cover letter.

Readability is an important factor in your letter. Try to avoid walls of text. Many recruiters skim cover letters, so perhaps line breaks and bullet points to make the letter easier to scan. Be sure to incorporate plenty of white space. Also, consider placing your most important achievements and information strategically in highly visible spots, such as the start of a line or a paragraph, to increase the likelihood of a reader noticing them. Incorporating keywords from the job posting is another smart move.

When writing your cover letter, avoid replicating your resume. The cover letter is a chance for you to provide additional information that might not be evident in your resume or CV, such as your motivation to work for the company or individual achievements or experiences that make you desirable for the role. Be sure also to use action language and mention accomplishments and results instead of simply stating duties.

6. Closing Paragraph

To close a cover letter, express gratitude for the reader’s time and consideration. This section should also reiterate your interest and invite further contact. For example, “Thank you for considering my application. I look forward to the possibility of discussing my qualifications further. Feel free to contact me at your earliest convenience.” Overall, showing gratitude and offering a call to action helps close out your writing.

7. Signature

A signature provides a personal touch and enhances the document’s professionalism. First, start by choosing a closing salutation. Friendly and professional phrases work best, such as “All the best” or even “Sincerely.”

Your signature should be at the end of your document. This signature must be clear and contain your full name. If you are submitting a cover letter online, then consider using a digital signature. Another option is to sign your name using a program like Procreate and insert the signature in the document as an image. Taking this extra step can differentiate you from other applicants.

Tips on what to include in a cover letter

There are several steps for writing a cover letter. Here are a few tips to get you started.

Understanding the purpose of a cover letter helps you write a successful document. The letter highlights your skills and experiences, showing why you are the ideal candidate for a specific job. With a cover letter, you can introduce yourself to potential employers. This document highlights relevant experiences, skills, and accomplishments. Be sure to tailor this info to the job you are applying for.

Additionally, the letter shows your enthusiasm for the position while addressing job requirements. Finally, you can provide context for parts of your resume and showcase your communication skills. Overall, a well-crafted cover letter offers interviewers a personalized introduction.

2. Audience

To craft an effective cover letter, it is important to identify your audience. You should research the firm and role to find out who the hiring manager is. Letters should address this individual directly. Further, be sure to find out more about the company itself. With this information, you can tailor your skills and experiences to meet the expectations of the potential employer. Understanding your audience provides direction for your content and tone.

3. Professional Tone

Throughout your cover letter, maintain a professional tone. To show respect toward the receiver, avoid inappropriate or casual language. Be sure to always address the reader formally unless they have indicated otherwise. This style demonstrates your professionalism and maturity. Writing well sets a positive impression even before managers read your qualifications.

4. Relevant Keywords

Knowing the right keywords is one of the top cover letter tips. Recruiters commonly use screening software to assess cover letters. These keywords often match the job description. For example, if you are applying for a sales role, terms like “performance targets” or “customer acquisition” might be relevant. Tailoring your cover letter with such keywords can showcase your understanding and fit for the role.

5. Measurable Achievements

Measurable accomplishments are crucial in a cover letter. This information offers solid proof of your skills. When describing measurable accomplishments, emphasize specific numbers or percentages to highlight your achievements. For instance, mention increasing sales by a certain percentage or reducing costs by a particular amount. By showcasing measurable achievements, you effectively prove your worth to potential employers.

6. Soft Skills Highlight

To complement your technical abilities, highlight your soft skills within your cover letter. Leadership, communication, teamwork, critical thinking, and flexibility are attractive traits in potential candidates. You can demonstrate these skills through practical examples and professional experiences. When writing, show what you achieved and how you accomplished it.

7. Hard Skills Highlight

A cover letter should focus on hard skills, highlighting expertise and qualifications that are applicable to the job. Hard skills include skills like technical knowledge, data analysis, or language proficiency. Adding these specifics to a cover letter can capture the employer’s interest. For example, referencing software proficiencies can showcase your suitability for the position. By effectively showcasing hard skills, you can position yourself as a qualified candidate.

8. Company-Specific Content

When writing a cover letter, it is crucial to include content specific to the company. Customizing your letter for the company you are applying to demonstrates genuine interest and effort. Referencing the company’s particular projects or values shows that you have done your research. By showing how your skills fit the company’s requirements, you can set yourself apart as a strong candidate. This individualized approach can make a lasting impression on hiring managers.

9. Proofreading

Proofreading your cover letter ensures it is free of errors and maintains a professional tone. Once you have written your cover letter, make sure to carefully reread it for any spelling or grammar errors. Reading the letter out loud can help you find any awkward phrasing or unclear sentences. Further, ask for feedback from a friend or colleague before sending out your cover letter. A proofread cover letter can leave a favorable impact on prospective employers.

10. Application Follow Up

After submitting a job application, it is important to follow up. This step shows your interest and enthusiasm for the position. You can send a courteous email one week after applying, stating your continued interest in the role. The email should be brief and professional, thanking the hiring manager for reviewing your application. Be sure to specify why you are excited about the opportunity and briefly reiterate your relevant skills. Following up on job applications is a crucial part of the application process.

Tips for writing cover letters

Crafting cover letters can be a time-intensive process. Here are helpful tips to make writing cover letters easier.

1. Make a Master Cover Letter

Instead of starting each letter from scratch, make a master cover letter with all of your experiences and achievements. When starting a new application, you can copy and paste the relevant information from the template into your company cover letter.

Using AI can speed up the process of crafting your letter and help you tailor and personalize the letter to specific companies, positions, and job postings. Software like Grammarly and Teal have AI Cover Letter Generators that can help.

3. Start with a Hook

Like any good piece of writing, a strong start entices readers to continue. Try to include a compelling hook in your first sentence or first paragraph to catch the recruiter’s attention, demonstrate your personality and unique value as a candidate, and make your application more memorable.

4. Label Your File

When submitting a cover letter as an attachment, it is wise to name your file practically. For Example [YOUR NAME][COMPANY] [POSITION] [MONTH] [YEAR]. This simple step demonstrates your professionalism and attention to detail, and also makes it easier for the recruiter to keep track of your cover letter. Not to mention, good organization can help you keep track of your submission materials and prevent you from sending the wrong letter to a company.

5. Do one last check before you hit send

It is wise to review your cover letter one final time before you hit send. Be sure to do a thorough spelling and grammar check, and make sure the formatting is clear, consistent, and that converting the document to a new file format does not affect your layout. Most importantly, double check that the hiring manager, company name, and position are correct, especially if you copy and paste the same letter into new applications.

Cover letter templates

Below are a few cover letter examples to help you start your writing journey.

1. Standard Cover Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Today’s Date]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a [mention years of experience or relevant background] in [relevant field or industry], I am excited about the opportunity to contribute to [Company Name] and further develop my skills in [mention specific area or skill related to the job].

During my time at [Previous Company/Organization], I [describe relevant achievement or responsibility that showcases your skills]. Additionally, my experience with [mention relevant software, tools, or techniques] has equipped me with the ability to [highlight a skill or capability relevant to the job description]. I am confident that my background in [specific area] aligns well with the requirements of the [Job Title] position.

I am particularly drawn to [Company Name]’s commitment to [mention a specific aspect of the company’s mission, values, or projects]. I am eager to bring my [specific skill or expertise] to your team and contribute to [mention a goal or project relevant to the company].

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and enthusiasm can benefit [Company Name]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

2. Entry-Level Cover Letter

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. As a recent graduate with a [mention your degree or educational background] from [University/College Name], I am excited about the opportunity to begin my career journey and contribute to [Company Name].

While I may be new to the industry, I have gained valuable skills and experiences through internships, coursework, and extracurricular activities. For instance, during my internship at [Previous Company/Organization], I developed proficiency in [mention a relevant skill or task]. Additionally, my coursework in [mention relevant subject areas] has given me a strong foundation in [mention a relevant area of knowledge].

I am particularly impressed by [Company Name]’s commitment to [mention a specific aspect of the company’s mission, values, or projects]. I am eager to bring my enthusiasm, fresh perspective, and willingness to learn to your team. I am confident that my combination of academic achievements, internship experiences, and passion for [mention a relevant industry or field] make me a strong candidate for the [Job Title] position.

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my skills and eagerness to contribute can benefit [Company Name]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

3. Career Change Cover Letter

I am writing to express my interest in the [Job Title] position at [Company Name]. As someone with a diverse background in [mention your current or previous industry], I am eager to use my skills in [transferable skills] to make a successful transition into [new industry or field].

Throughout my career, I have developed strong skills in [mention relevant skills or experiences from your previous career]. While my background may seem unconventional for the [new industry], I am confident that my abilities in [mention transferable skills] are directly applicable to the requirements of the [Job Title] role at [Company Name].

I am particularly drawn to [Company Name]’s [mention a specific aspect of the company’s mission, values, or projects]. I am excited about the opportunity to bring my unique perspective, adaptability, and passion for learning to your team. I am committed to making a meaningful contribution to [Company Name] and am eager to embark on this new career path.

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my skills and experiences can benefit [Company Name] in the [new industry or field]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

Final Thoughts

Mastering cover letter writing can significantly increase your chances of landing your dream job. This document allows you to showcase your skills, qualifications, and passion in a way that your resume cannot. Be sure to tailor each cover letter for every job application and include specific examples where possible. Further, proofread your work before sending it off because first impressions matter!

Next, check out our posts on virtual interview tips , steps on writing a job posting , company culture fit , and communication books.

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FAQ: How to write a cover letter with examples

Here are frequently asked questions about how to write a cover letter with examples.

What are the key elements of a cover letter?

There are several key elements of a good cover letter.

Here are a few examples:

• understanding its purpose
• identifying your audience
• writing compelling opening and closing paragraphs
• highlighting hard and soft skills
• showcasing quantifiable achievements
• tailoring content for each company you apply to

These tips will help you create an eye-catching cover letter.

What should the tone of a cover letter be?

The tone of a cover letter should be professional yet approachable. It is important to convey your qualifications while also showing some personality.

How do I tailor my cover letter to a specific company?

To tailor your cover letter for a specific company, research the company’s values, culture, products, or services. Then, highlight how your skills and experiences align with the company’s needs.

What are some common mistakes in a cover letter?

Cover letters are notoriously difficult to write.

Here are a few common mistakes to avoid:

• being too generic
• focusing too much on yourself instead of how you can contribute to the company
• including irrelevant information
• making the letter too long or too short
• having grammatical errors

By avoiding these issues, you can ensure your cover letter stands out.

How do I follow up after sending my cover letter?

After sending your cover letter, wait about a week before sending a polite follow-up email. If you still do not hear back after another week, then it is okay to send one more follow-up.

Author: Michael Alexis

CEO at teambuilding.com. I write about my experience working with and leading remote teams since 2010.

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How to write an effective cover letter (with samples)

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You will have to prepare a number of materials for employers while looking for a job. One type of document is the cover letter, which is included with your resume when requesting a job interview. An effective cover letter is directed towards a specific position or company, and describes examples from your experience that highlight your skills related to the role.

You want to convince the reader that your interest in the job and company are genuine and specific. You also want to demonstrate ways that your experience has prepared you for the role by sharing a few brief stories that highlight your qualifications. This takes time and research; use the job description and the company’s web site or LinkedIn page to identify traits and skills the company values.

Cover letter structure and format

A cover letter should be no longer than one page with a font size between 10-12 points. Be sure to include your contact information and address it directly to the hiring manager, using their name. If you are not sure who to address the letter to, write “Dear Hiring Manager.” If the role you are applying for has a reference number or code, be sure to include it in your letter so that human resources is able to accurately track your application. The reference code is usually included

Cover letters typically take the following structure:

Introduction (1st paragraph)

• State clearly in your opening sentence the purpose for your letter and a brief professional introduction.
• Specify why you are interested in that specific position and organization.
• Provide an overview of the main strengths and skills you will bring to the role.

Example : I am a second year master’s student in MIT’s Technology and Policy Program (TPP) writing to apply for a consulting position in Navigant’s Emerging Technology & Business Strategy group. After speaking with John Smith at the MIT career fair, I realized that Navigant’s values of excellence, continuous development, entrepreneurial spirit, and integrity align with the principles that guide me every day and that have driven me throughout my career. Moreover, I believe that my knowledge of the energy sector, passion for data analysis, polished communication skills, and four years of consulting experience will enable me to deliver superior value for Navigant’s clients.

Body (2-3 paragraphs)

• Cite a couple of examples from your experience that support your ability to be successful in the position or organization.
• Try not to simply repeat your resume in paragraph form, complement your resume by offering a little more detail about key experiences.
• Discuss what skills you have developed and connect these back to the target role.

Example : As a graduate student in MIT’s Technology and Policy Program, I spend every day at the cutting edge of the energy sector. In my capacity as an MIT Energy Initiative research assistant, I use statistical analysis to investigate trends in public acceptance and regulation related to emerging energy technologies. Graduate classes in data science, energy economics, energy ventures and strategy, and technology policy have prepared me to help Navigant offer the expert services that set it apart from competitors. Furthermore, I will bring Navigant the same leadership skills that I used as the student leader for the MIT Energy Conference’s Technology Commercialization round-table, and as the mentorship manager for the MIT Clean Energy Prize.

Even before MIT, my four years of work experience in consulting—first at LMN Research Group and then at XYZ Consulting—allowed me to develop the skillset that Navigant looks for in candidates. As a science writer and policy analyst at LMN Research Group, I developed superb technical writing and visual communication skills, as well as an ability to communicate and collaborate with clients at federal agencies such as EPA and DOE. As a research analyst at XYZ Consulting, I developed an in-depth understanding of data analysis, program evaluation, and policy design.

Closing (last paragraph)

• Restate succinctly your interest in the role and why you are a good candidate.
• Thank the reader for their time and consideration.

Example : I take pride in my skills and experience in several domains: critical thinking and analysis, communication, and leadership. I note that Navigant values these same ideals, and I very much hope to use my abilities in service of the firm and its clients. Thank you for your time and consideration, I look forward to speaking with you further about my qualifications.

Additional cover letter tips

• Be sure that each cover letter is specifically tailored to the company you are writing to. Research the company to help you determine your approach. Check the company’s website and other resources online. You can also use MIT’s extensive alumni network through the Alumni Advisors Hub to seek first-hand knowledge, advice, and insight about the company.
• Are you seeking a position in a field or industry that does not have an obvious parallel or connection to your academic training? Be explicit about why you are interested in that particular field, organization or job, and what value you bring. For example, if you are an electrical engineer applying to a finance or consulting position, highlight your quantitative skills and ability to problem-solve.
• If you are applying for a summer job or internship and do not yet have any experience that is directly related to the position, focus on transferable skills that will add value to the role – leadership, communication, problem-solving, project management, etc.
• Lastly, cover letters are a chance to demonstrate the communication skills necessary to most jobs. Careful composing and revision are essential. To put your best foot forward and ensure your cover letter will be effective, schedule an appointment with a CAPD career advisor.