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The Ultimate Do’s and Don'ts of Resume Writing in 2024

Wondering what belongs on your resume and what doesn’t? Here’s the ultimate list of resume do’s and don’ts in 2024, straight from the mouths of top recruiters

10 months ago   •   5 min read

Not sure what the do’s and don’ts are of writing a resume in 2023? The good news is that while a few things have changed, there’s also a lot of good resume advice out there that’s still valid. The bad news is, there’s a lot of bad resume advice out there, too, and it can be difficult to figure out which is which.

We talked to recruiters about their most up-to-date resume advice to find out what you should — and shouldn’t — do when applying for jobs. Keep reading as we explore the do’s and don’ts of:

• How to format your resume
• What to include in (and exclude from) your resume
• Avoiding common resume mistakes
• Making your resume stand out for the right reasons

Before we dive in, let’s take a look at what’s changed about resumes and job seeking in 2023.

Resume writing: What’s new in 2023

The reign of artificial intelligence.

AI is making its presence felt in all areas of hiring right now. Alongside Applicant Tracking Systems (ATS), which have been used for a while to speed up and automate parts of the hiring process, ChatGPT is making its presence felt in a number of different fields. That means you should:

• Optimize your resume for ATS (see our formatting tips below for details about how to do this).
• Emphasize new and in-demand skills like Artificial Intelligence, Machine Learning, and ChatGPT .
• Use AI-powered resume scanners to your advantage.

On the topic of AI-powered resume scanners, upload your resume to the below to ensure your sections and bullet points are correctly identified. It’ll also give you feedback on how to improve your resume’s impact and bullet points.

The explosion of remote work

While some companies have issued “return to office” mandates, for most, remote and hybrid work is here to stay. If you’re interested in remote work, make sure to:

• Explicitly indicate that you’re open to working remotely.
• Mention past remote jobs on your resume.
• Lead with accomplishments related to working or managing employees remotely .
• Include must-have skills for remote work, e.g. Zoom, Microsoft Teams, Basecamp, Slack, Trello, and Asana.

The rise of gig economy and side hustles

Through a mixture of choice and necessity, we’re seeing more and more people opt out of a strict 9 to 5 and into side gigs. If this is you, you don’t need to leave these side hustles off your resume — instead, you should:

• List freelance work or self-employment under a single company name (using your own name is fine for this).
• Consolidate multiple short-term jobs under a single heading.
• Emphasize transferable skills through your bullet point accomplishments.

Now that you know what’s new, let’s dive a little deeper into some perennial resume do’s and don’ts.

Appearance: Formatting your resume for maximum impact

Do: prioritize readability and consistency.

Why are we starting with formatting instead of content? Because people need to be able to read your resume before they can understand what’s in it.When formatting your resume, you should:

• Use a standard word processing program like Microsoft Word or Google Docs.
• Choose a single font to use throughout the document.
• Use a readable font size.
• Keep your text left aligned.
• Use capital letters , bold, italics, and larger fonts for emphasis (e.g. larger section headings, bold for job titles, italics for company names).
• Clearly label your resume sections with headings like “Work Experience,” “Education,” and “Skills.”
• Choose a single date format and use it consistently.
• Set one inch margins on all sides.
• Limit your resume to less than two pages ( one page is ideal in most cases).
• Save your resume as a PDF file to preserve your formatting.

DON’T: Fix what isn’t broken

If that sounds like a lot of rules to remember , all you really need to know is this: The less you change from your default settings or resume template, the better.

This means you shouldn’t:

• Change the default settings on whatever program you’re using unless you need to.
• Use a fancy image-based resume creator like Photoshop or online resume generators.
• Use downloaded fonts that may not show up properly on a hiring manager’s computer.
• Add photographs, images, charts, or infographics.
• Make your font size or margins bigger to hide a lack of content or smaller to fit more information.
• Use a multi-column layout — one-column templates are easier for ATS to read.

Content: What to include (and not include) in a resume

Do: include relevant information that makes you a stronger candidate.

Everything that goes on your resume should either be a) essential information that recruiters expect to see (like contact information and work history), or b) directly answer the question, “why are you a good fit for this job in particular?”

Here’s a brief rundown of what your resume should include in each section.

Resume header

• Basic contact details — your full name, phone number , and email address .
• A link to your LinkedIn profile, GitHub , or online portfolio if it’s relevant and well-maintained.
• A resume title and (optional) summary with a brief overview of your key skills and experience.

Work Experience

• List your professional experience in reverse chronological order, starting with your most recent or current position.
• Include the name of the company, your job title, the location, and the dates you worked.
• Add 3-6 bullet points highlighting your accomplishments (not responsibilities) — structure these in the format of “Action Verb + Task + Metric.”
• List your educational qualifications in reverse chronological order, starting with the most recent degree or certification.
• Include the full name of the educational institution, the degree or certification obtained, and the date of graduation or expected graduation.
• If applicable, provide additional details such as your major or field of study, academic honors or distinctions, relevant coursework , research or thesis projects , and study abroad .

Additional information

• Include 1-2 additional sections — for example, Skills, Projects, Volunteer Work , and Extracurricular Activities .
• Explicitly mention any hard skills listed in the job description — these are essential keywords that ATS are programmed to look for.
• Add any other industry-relevant skills, including technical skills, software, coding, and language skills.

DON’T: Add so much information that the important stuff gets lost

The real trick that’s missing from a lot of careers advice is that your resume isn’t about adding as much information as possible — it’s about sticking to the most relevant information and leaving out everything else.In other words, you shouldn’t:

• Include unrelated jobs. Your part-time gig at a fast-food joint absolutely belongs on your resume if you’re applying for a job in food service, but it may not be relevant for a software engineering position.
• Include much older jobs. Unless you’re applying for a senior role requiring 10-15+ years’ experience, leave anything older than that off your resume.
• Write a resume objective. These have been outdated for a long time — opt for a resume summary instead.
• Write in full paragraphs. Your accomplishments should always be in bullet point format .
• Use personal pronouns like “I,” “me,” or “my.”
• List soft skills (like teamwork and communication) in your skills section — instead, choose accomplishments that illustrate those skills in action.
• Include a references section. There’s also no need to write “references available on request.”
• Mention hobbies, activities, or other personal information unless it directly ties in with the job you’re applying for.
• Add links to your personal social media platforms.
• Include personal details like your age, religion, or marital status, which are legally protected against discrimination.

Polish: Common resume mistakes (and how to avoid them)

Here are a few final examples of do’s and don’ts for your resume.

DO: Personalize your resume to each job you apply for.

DON’T: Include trendy but meaningless buzzwords or corporate jargon.

DO: Demonstrate the impact of your accomplishments by using numbers whenever possible.

DON’T: Lie (or exaggerate) on your resume . Anyone who says this is normal resume behavior is, well, lying.

DO: Proofread your resume carefully to avoid typos and grammatical mistakes , which are easy to overlook and could cost you the job.

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Resume dos and don’ts: 29 tips for writing your best resume

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The importance of your resume

Formatting: dos and don'ts, work experience: dos and don'ts, skills on your resume: dos and don'ts, education: dos and don'ts, writing: dos and don'ts, bonus resume dos and don’ts, start your job hunt off right.

Recruiters and hiring managers might look at hundreds of resumes a day. Yours could get lost in the shuffle if it doesn’t stand out . 

Using these actionable resume tips can help your application catch a reader’s attention and encourage them to take the extra time to learn more about you. Each section needs to be compelling and demonstrate your value as a potential employee in a few seconds. 

If your resume accomplishes those things, you’re ready to work on your interview skills and wow the hiring manager in person. But first, you have to write it. 

Here are the resume dos and don’ts you need to know to get started.

Resume writing is more than drafting a list of professional skills and experiences. It gives recruiters and hiring managers a high-level view of who you are as an employee. 

On average, a corporate job opening receives 250 applications , which can come in over only a few days or weeks. You need to write an eye-catching, easily scannable, and relevant resume to grab and hold a recruiter’s attention as they sift through the pile.

Common resume mistakes like poor formatting, spelling errors, or irrelevant information could mean your application never gets past the first screening. These are easily avoidable if you take the time to polish your writing and follow some simple resume rules. 

Hiring professionals spend only seven seconds screening each resume . That's a short time to make a good first impression. 

The best resume formats consider this timeframe and organize your qualifications into a scannable layout so recruiters and hiring managers see the most important information right away. Here’s how to format your resume:

1. Do use the correct format

All types of resumes fit into three formats:

• Chronological: orders your experience from most to least recent
• Functional: highlights your skills first
• Hybrid: creates a balance between skills and experience sections

Choose your type based on what information you want to prioritize and the job you’re applying for. If you’re interested in a management position, a chronological resume format might work best because it emphasizes the experience you’ll use to manage people in your field.

If you’re a recent grad looking for an entry-level job, using a functional resume to highlight your hard and soft skills might work best.

2. Don’t make your resume too long

Keep your resume at one page, unless you have decades of experience to document. Restricting its length lets you create a more focused resume, including only essential facts a hiring manager needs.

Keeping it short also demonstrates your ability to analyze, assess, and explain information without going overboard.

3. Do use a template

Using a resume template or builder takes the design and formatting decisions out of your hands, freeing time and letting you focus on creating and customizing content.

Choose one that’s relevant to the position you’re applying for. If you’re interested in coding jobs, include a template that has a section for the programming languages you know.

4. Don’t go overboard with design elements

Unless you work in a design field, avoid adding decorative features to your resume. Those extra touches can be distracting, so stick to one or two fonts. Excessive design could also affect the way applicant tracking systems (ATS) read your resume.

5. Do use your resume’s real estate wisely

Your space is limited, especially if you only have one page. Refrain from filling it with elements irrelevant to the job application.

Headshots, goal statements , and noting that “references are available upon request” are unnecessary, unless the application specifically asks for them. Use that space to highlight your unique abilities and skills instead.

6. Don’t make your resume hard to read

If you’re sticking to a single-page format, it might be tempting to reduce the font size to cram in as much information as possible. But this can make your resume harder to read. Instead, include only relevant details and format the content using headers and whitespace to improve scannability.

Knowing what to include in a resume takes a bit of industry-specific research. When in doubt, identify key responsibilities from the job description and use that information to tailor your experience. Here’s how to list work experience on your resume:

7. Do list specific experience

Include a few past roles that involved skills relevant to the position you’re applying for. This includes transferable skills , which can show off your experience even if your past roles don’t seem related.

For a client-facing sales role, you could include retail experience and explain how you learned how to talk to customers and be more patient .

8. Don’t include irrelevant experience

If an experience doesn’t demonstrate competence in a specific role, don’t include it. Adding too many previous jobs can clutter your resume. While being responsible for a client account is impressive, it might not contribute to success as a computer programmer. 

9. Do include volunteer experience

Just because you didn’t earn a paycheck doesn’t mean an experience isn’t valid. If a volunteer position contributed to your professional development , include it on your resume. Volunteering is a great way to supplement your experience, and it demonstrates initiative and dedication.

10. Don’t forget to expand your responsibilities

Go beyond simply listing a past role’s responsibilities . Use that space to demonstrate your performance. Instead of saying you were “responsible for the staff schedule,” you could say that you “coordinated a staff of eight employees while organizing a diverse schedule to ensure full shift coverage.”

Beyond demonstrating your accomplishments, you’re illustrating the breadth and scope of your responsibilities.

11. Do use quantifiable accomplishments

Hard data shows hiring managers exactly how you added value to previous employers. Instead of saying that you “reduced publication errors,” you could state that you “initiated a content review process that increased publication accuracy by 18%.” Just make sure everything you say is accurate and verifiable.

12. Don’t worry about being a perfect match

If you don’t tick every box on a job listing, that’s okay. A 2018 survey found that matching 50% or 90% of job requirements both lead to an interview just as often .

Everyone has to start somewhere, and it’s possible after reviewing your transferable and soft skills , your potential employer will decide you’re a good candidate for training. And if you have a career gap on your resume, be honest about it and highlight your other experience instead.

Hiring managers want to know you're equipped to fulfill a job's responsibilities. Including the right hard and soft skills in your resume can set you apart in a competitive field of job seekers. Here’s how to choose which ones to spotlight:

13. Do analyze the job description

Hiring managers expect that you have some level of familiarity with the role's requirements. Spend some time reviewing the job description to identify necessary and nice-to-have skills. Include as many as you can in your resume to show recruiters (and the ATS) that you’re a great candidate.

14. Don’t copy the job description word for word

Replicating the wording from the job description could make it seem like you’re just copy-pasting instead of putting in the effort. Find novel ways to integrate relevant skills and experience into every section. Instead of repeating “proficient in diverse programming languages,” list the ones you’re familiar with.

15. Do include relevant personal accomplishments

If a personal achievement engages with the skills the employer seeks, add it to your resume. Running a marathon in your spare time could show your dedication and commitment, and winning design competitions lets recruiters know how talented you are.

Make sure you gauge the company culture before you do this. A formal corporate resume might not be the best place to explain your hobbies and interests, unless they relate to the work you’re doing.

16. Don’t list the obvious

In today’s digital world, most people know how to use a word-processing application or search engine. Don’t waste valuable resume space on commonplace abilities when you can highlight the industry-specific skills that make you stand out.

17. Do let your unique abilities shine

Save space for unexpected skills that set yourself apart from the crowd, provided they’re relevant to the role. If you’re applying for a customer service position, adding that you’re fluent in American Sign Language can add an extra dimension to your value as an employee. 

18. Don’t add obsolete skills

Before you apply for jobs, make sure your certifications and skills are as recent as possible. Unless otherwise noted, don’t include skills that aren’t industry standard or best practice.

If you earned your first aid certification 10 years ago, either update it or scratch it entirely — especially if you won’t be expected to perform first aid at work. Standards change over time, and you might not even remember what you learned.

If the role you’re applying to doesn’t have an education requirement, you don’t need to extensively explain your academic career. A short education section is enough. But if you need a degree or proof of training to qualify, here’s how to include the information:

19. Do include all relevant education and training

There are many ways to develop the skills necessary to do a job — not just a bachelor’s or master’s degree . Online certification, apprenticeships , and industry-specific training are great additions to the education section of your resume. They demonstrate both competence and commitment.

20. Don’t add your GPA

Unless requested, your GPA isn’t relevant to your job application and can distract from your work experience. Adding your GPA to your resume is only helpful if you’re a recent grad and want to show your academic achievements in place of the work experience you don’t have yet.

21. Do place the education section in the right location

Your education likely doesn’t need a prominent position on your resume because your skills and experience can speak for themselves. Place the information before your work experience section if you’re a student or a recent graduate. Otherwise, it can go at the bottom of your resume.

22. Don’t overemphasize your degree

In a skills-based economy, hiring managers are more interested in what you can do versus where you learned it .

While your degree is important, devote the most prominent space to information that directly relates to the job, like work experience and certifications, or skills acquired through academics that you’ll use in your role. If you’ve been writing code since your first year of college, that’s worth advertising.

How you present yourself can tell a recruiter as much about you as your relevant experience and skills. Here’s how to make the right impression:

23. Do use power verbs

Describe your work experience and accomplishments with action verbs . These terms add strength and confidence to your resume and provide points for hiring managers to discuss in an interview. Saying that you “boosted productivity” is more interesting to read than “made the team more productive.” 

24. Don’t use clichés or jargon

Your first contact with an employer might be through a recruiter or hiring specialist, and that person might not know the ins and outs of the position. Stick to straightforward language instead of complex jargon. If you need to include buzzwords, use ones that appear in the job description.

25. Do maintain proper verb tense

If you’re a passive job seeker who currently has a job, avoid confusion about your employment status. Be honest and use proper verb tenses. If you’re discussing a former position, use past tense. When describing your current role, stick to the present.

26. Don’t use passive voice

Active voice is concise and to the point, and it puts you at the heart of the sentence. “I cultivated a hardworking team” is more powerful than “a hardworking team was cultivated.” Use language to own your experience and tell a compelling story.

Now that you’re familiar with some resume writing fundamentals, it’s time to level up your job search by incorporating additional strategies. Here are some more things to consider while you craft your resume:

27. Do consider ATS

More than 98% of Fortune 500 companies pre-screen applicants with ATS , and more and more companies will use ATS between 2022 and 2029 . The ATS scans resumes for keywords and phrases, then uses the result to rank candidates.

If you don’t include the right language, or format your resume incorrectly, the system could toss it before giving it a chance. Optimize your resume for ATS by:

Identifying resume headings accurately

Reviewing the job listing for keywords and including them on your resume

Formatting your resume using an ATS-friendly template

Saving your resume as either a .pdf or .docx file

Using a standard font like Arial or Times New Roman

28. Don’t neglect your contact information

Include a resume header that lists your full name, email address, and phone number so recruiters and hiring managers know how to contact you. Remember to add your LinkedIn profile or portfolio if you have one and it’s relevant to the job.

29. Do remember to proofread

Grammatical errors and typos can derail a job application. Take the time to proof your resume and run it through grammar-checking software. Even better, ask a colleague or mentor to review your text.

Incorporating resume dos and don’ts can revitalize your resume and help you take the next step along your career path . Remember to tailor your application to every position, format the document correctly, and give it a thorough proofread.

Even a few adjustments can grab a hiring manager’s attention and get you the interview you’ve been looking for.

Allaya Cooks-Campbell

BetterUp Associate Learning Experience Designer

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50 Resume Dos and Don’ts You Need to Know in 2024

13 min read

Writing a summary of your strengths, and then using it to apply for a role has been around for centuries. In fact, it’s Leonardo da Vinci who’s credited with sending the first resume in 1482. Things have changed a bit since then, but it seems we’re no closer to identifying a magic resume formula than we were when they were first introduced! No wonder so many people struggle to create their own resume. The internet hasn’t helped either, as people seem to have different opinions about what constitutes that “perfect resume.”

So what are the ultimate resume dos and don’ts? We’ve consulted our network of professional resume writers, career experts, and hiring managers to create a list of 50 resume dos and don’ts, updated for 2024.

So read on to find out what to do–-and what not to do!

1. Do Use the Right Resume Format

When you’re creating your resume, it’s important to choose the right resume structure. Depending on your work history and skill set, you can choose a functional resume, chronological resume, or a hybrid that combines the best elements of both.

If you aren't sure what resume format to use, this guide walks you through the three most popular resume formats for American and Canadian employers.

2. Don’t Rely on Outdated Objective Statements

This is a new addition to the list of 50 resume dos and don’ts, and it’s an important one. Objective statements are old fashioned and tend to focus too much on your needs rather than the employers’, so skip them altogether.

Read the next step to learn what you should do instead.

3. Do Include a Summary Statement

A well-written summary statement enables you to highlight your skills and experience in a way that demonstrates value to the employer. It puts the emphasis on how you can meet the employer’s needs rather than how they can meet yours.

Summaries are a fantastic way to incorporate more keywords on your resume. Check out our full guide on how to write a resume summary .

4. Don’t Neglect Keywords

To score highly with the applicant tracking system (ATS), you need to use the right keywords in your resume. Choose relevant terms and phrases from the job posting, and place them strategically throughout your resume. That way, the ATS will identify them, and you’ll have a better chance of getting your resume in front of an actual person, rather than being rejected straight off.

5. Do Consider the Applicant Tracking System

Applicant tracking systems are a fact of life now at many companies. These systems are designed to screen resumes in order to eliminate unworthy candidates. Unfortunately, they could eliminate yours if you fail to write your resume with the ATS in mind.

Refer to our guide on How to Get Your Resume Past the ATS Scans .

6. Don’t Forget to Add Value to Your Descriptions

When describing work experience on your resume , ask yourself one question, “does this highlight the value I can provide to a new employer?” If not, adjust those descriptions so they showcase the benefits you can bring. This is a must as one of the many resume dos and don’ts to consider.

Remember, your goal is to sell yourself as someone who will meet the company’s needs.

7. Do Include Hard and Soft Skills

When describing your skills, don’t forget to include “soft skills” as well. People-related skills, management capabilities, and similar non-specific skills matter. Employers don’t hire skill sets; they hire people. And that means they need to take a measure of your entire range of abilities.

Having the right combination of skills is key to passing ATS scans. Learn how in our guide on 10 Vital Skills to Put on Your Resume & Stand Out .

8. Don’t Rely on AI to Write Your Resume

New in 2024, there’s been a lot of hype around using AI (Artificial Intelligence) to compile resumes. With the launch of ChatGPT, among others, it’s very tempting to let a bot do the work. But it isn’t intuitive, and hiring managers can tell if you’ve “cheated” by the generic content it regurgitates. Find out more at Why You Shouldn’t Use AI to Write Your Resume .

9. Do Use a Flexible Resume as a Foundation

One of the top 50 resume dos and don’ts involves making a comprehensive, flexible resume that includes all your skills and experiences. Use that as a basic template, modifying it for each job application.

10. Don’t Reveal Confidential Information

Many of us have held jobs where we’re privy to proprietary information or confidential details. Make sure you omit such information from your resume.

11. Do Tailor Your Resume to Fit Each Job

This is one of the most important resume dos and don’ts. Move sections around if needed, and work to showcase the skills required for that position. Check out How to Tailor Your Resume to Different Positions .

12. Do Highlight Relevant Experience

Part of tailoring your resume involves highlighting relevant experience and removing irrelevant material. Focus on skills and experiences that directly relate to the job in hand. This will help the hiring manager see you as the ideal candidate.

13. Don’t Be Discouraged if You Have No Experience

Don’t panic if you lack experience . Use a functional resume to highlight strengths, and minimize the focus on work experience.

14. Do Leave Out Common Skills

You probably don’t need to mention that you know how to use the internet, Microsoft Word , social media, and similar common skills. These things are assumed in 2024.

15. Don’t Forget to Differentiate Yourself

List real accomplishments and showcase value to differentiate yourself from rivals. You want to give hiring managers a reason to interview you rather than other candidates.

16. Do Focus on Employer Needs

Go through your resume with a fine tooth comb, making sure it’s not focused on your needs. Every detail should show how you can meet the employer’s immediate and long-term objectives.

17. Don’t Mention Anything Controversial

You may have interests or group affiliations that others consider controversial. Don’t list them. In fact, avoid anything that might be considered controversial.

18. Do Use Real Numbers

This emphasizes real value. Don’t just write that you, “helped increase sales.” Quantify it by saying, “Developed a new sales strategy that increased quarterly sales by 18%.”

This is one of those top 50 resume dos and don’ts that can really make a difference.

19. Don’t Obsess Over Design Elements

What size font should you use? What about page margins? How many paragraphs should your resume contain? You can drive yourself crazy obsessing over these details. Use a good resume template as your guide, and focus on the details that matter.

New: ZipJob offers downloadable resume templates you can customize. Check out our 200+ resume examples .

20. Do Add Achievements 

A lot of people write their resumes like a shopping list--without much thought or imagination. Your resume should be chock-full of achievements, even if you don’t think you’ve accomplished much. Look for opportunities to add context and results to past responsibilities. Try to think of the big picture, add in numbers, and focus on how you added value.

21. Don’t Include Unrelated Hobbies

We all have various hobbies and interests . Spoiler alert--most employers don’t really care about your bowling league or your Saturdays spent racing pigeons. Leave out interests that bear no relation to the job you’re seeking.

22. Do Add Relevant Volunteer Work

This is especially true for job-seekers with limited experience, as you can showcase skills that you’ve picked up in a volunteering capacity.

23. Don’t Highlight Irrelevant Information

We get it--you’re proud of that summer lifeguard job in high school. You’re convinced your paper route was the key to developing excellent work habits.

Sorry to break it to you, but a prospective employer doesn’t want to see that on your resume, so stick to relevant information.

24. Do Show Career Advancement

Include details that demonstrate your career progression in previous employment, such as promotions. Hiring managers will view that as an indication that past employers valued your contributions.

25. Don’t Lie About Employment Gaps

Many of us end up with employment gaps at some point in our career. There’s been a real shift since the pandemic where having gaps is not seen as detrimental. You can minimize them by using employment years, rather than months. If the gaps are still evident, be prepared to explain them in a cover letter or during an interview.

26. Do Be Honest

Don’t lie about accomplishments, employment history, or absolutely anything. Hiring managers check up on facts. If they find you’ve been dishonest, you can kiss any potential interview goodbye.

27. Don’t Use Unfamiliar Terms

Avoid jargon and other unfamiliar words or terms. There’s always a chance that hiring managers won’t understand what you mean, and will swiftly move onto the next resume.

28. Do Use Common, Everyday English

Remember to keep things simple. Use everyday language and write clear sentences that are easily understood. As tempting as it might be to write with a flourish, don’t. Your resume isn’t a dissertation, an essay, or a vocabulary test.

29. Don’t Be Negative

Don’t write negative things about previous employers, co-workers, or positions. Avoid words with a negative connotation, and keep your resume positive and upbeat.

30. Do Add Power and Action Words

Choose active verbs and power words. These help paint a more vibrant picture and will keep the reader focused on the narrative. Here are 101 power verbs to get you started.

31. Don’t Offer to Provide References

Back in the day, it was normal to include something like, “ references are available upon request.”

Not in 2024. It takes up valuable space, and it’s a given that you’ll provide them at the right stage of the hiring process.

32. Do Make It Easy for Employers to Contact You

Hiring managers shouldn’t have to struggle to reach you, so make sure your contact details are front and center. This includes your name, cell, and email address at the very least.

33. Don’t Add Details that Could Spark Bias or Discrimination

Avoid information about faith, age, race, or other personal details that could leave you open to bias. Hiring managers may not consciously discriminate, but most people have certain biases that might cause them to prejudge candidates based on those details.

34. Do Limit Your Resume to One or Two Pages

The optimum length for a resume is normally one or two pages. There are exceptions, of course, but that is the norm in 2024.

35. Don’t Use Creative Templates

To get the most responses from employers, avoid “creative” templates popular on Pinterest and Canva. ATS can’t “read” graphic style resumes, and hiring managers want to be able to scan your resume quickly and easily.

36. Do Use a Basic Template

There are plenty of basic templates available. Find one you like, and use it as a guide to help with formatting, detail placement, and more.

37. Don’t Add Images or other Media

Creative resumes can be helpful… in limited instances. Don’t add images or media to create something trendy. Sticking to a more traditional resume format is the way to go in 2024.

38. Do Pay Attention To Page Alignment

Dates, locations, and similar details should be aligned to the right of the page. That creates a uniform, easy-to-read appearance. Look at your resume as a whole and make sure everything lines up neatly.

39. Don’t Overload the Resume with Details

You might be tempted to cram in more detail than necessary. When it comes to the top 50 resume dos and don’ts, this is a definite “don’t.” The finished product should be easy to read, with a normal amount of white space.

40. Do Limit Your Resume Text to 1 Font

As a rule, you should only use one font in your resume. If you feel the need to use more, limit it to two. It’s common to use one font for your name, and then a different font for content.

Here are the best fonts to use on your resume.

41. Don’t Go Wild with Text Effects

Be sparse with your use of text effects like italicization, bolding, and capital letters. Overuse can make your resume difficult to read.

42. Do Highlight Job Titles and Employers

However, do use them for job titles, employer names, and dates. Readers will have an easier time identifying those key details when you set them apart in that way.

43. Don’t Go Over Two Lines on Bullet Points

Bullet points are great for ensuring your achievements stand out, but avoid making them too long. One line or two is plenty as it will help with readability.

44. Do Make the Most of Numbers

Which is easier to read: 128 or one hundred and twenty-eight? Numbers really pop out on a page, so use them liberally where you can.

45. Don’t Forget to Proofread

If there’s one thing that bugs hiring managers, it’s a resume littered with mistakes. This should probably be near the top of anyone’s list of resume dos and don’ts. Carefully proofread your resume for content, grammar, spelling, and more.

46. Do Send Word Documents

You should always send your resume as a .doc or .docx file. An ATS can easily process a Word .doc and they’re easy to format. Follow this link for more information on the best file format .

47. Don’t Overuse the Wrong Words

Try a word cloud generator to get a better idea of language usage. That will help you see your most frequently used words. You can then decide whether these are the words you want employers to think about when reading your resume, and adjust as needed.

Pro Tip: use this to compare your resume to job descriptions by running multiple scans.

48. Do Review Colleagues’ Resumes

If you’re stuck, spend time reading resumes of colleagues so you can see how they present themselves. That will give you a good idea of how you can describe your achievements and role responsibilities.

49. Don’t Forget to Have Others Read Your Resume

Your resume writing job isn’t really complete until you’ve tested it amongst friends, family, and associates. Encourage other people to go through it, and ask for feedback. Is it conveying the right message? Are they left with more questions than answers? Then use that feedback to make additional improvements.

50. Do Get Help from Professional Resume Writers

Our final do on our list of resume dos and don’ts may be the most important of all. It’s simple: get the help you need to craft the perfect resume. You can hire your own personal resume coach or take advantage of free resources like blogs or a free resume review .

Resume writing can be a major challenge, but these 50 resume dos and don’ts can help provide the guidance you need. If you’re crafting a resume, be sure to follow our tips to avoid the most common pitfalls and problems. That should increase your odds of landing more interviews and winning that new job you’ve been dreaming about!

Whether you’re struggling to create a resume, or just want yours reviewed by someone who understands the process, a professional resume writer can help.

Recommended reading:

The Best Fonts and Size to Use on a Resume

11 Best (Free!) Sites to Post Your Resume Online

How to Look for Jobs in 2024

Elizabeth Openshaw, Editor & Content Writer, Elizabeth Openshaw, Editor & Content Writer

Elizabeth Openshaw is an Elite CV Consultant with over 12 years of experience based in Brighton, UK, with an English degree and an addiction to Wordle! She is a former Journalist of 17 years with the claim to fame that she interviewed three times Grand Slam winner and former World No.1 tennis player, Andy Murray, when he was just 14 years old. You can connect with her at Elizabeth Openshaw | LinkedIn .

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Resume Do’s and Don’ts When Applying for a Job

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What to include in a resume

The do’s that you want in your resume, the don’ts to avoid in your resume.

Writing your resume to highlight your relevant skills and experience can mean following some best practices for resume writing such as proper formatting and proofreading. However, there are also some things you want to avoid, like hiding job gaps or embellishing on your skills. You can use the information in this article to help you understand all of the resume do’s and don’ts when you write your own resume.

Here are some of the elements to include in your resume:

• Your contact information
• A resume summary or objective highlighting your skills and experience
• Your work experience and educational background
• Your professional skills and examples of how you accomplished past objectives
• Awards, accolades and additional certifications
• Interests that are relevant to the job and showcase your abilities to perform in similar roles

When you write your resume, there are several important elements you should include. Along with your resume summary or objective, work history, education and relevant skills, you can also include additional elements as they apply to your unique position.

Follow these do’s to guide you when formatting and creating your resume:

Follow a template

Following a template can help guide you through each resume section when you write out your professional details. Additionally, there are many templates to choose from depending on your style preferences. For instance, resume templates can be formatted according to the job industry and your level of experience.

Include your skills that match the job description

It’s also important that you only include the skills you have developed and are relevant to the job. An effective approach for ensuring your skills match the job details is to reread the job description and pick out the top skills that the description mentions. Then, match the requirements with the relevant skills you have.

Highlight a combination of your hard skills and soft skills

Plan on highlighting both your hard skills (like expertise running spreadsheet software) and your soft skills. Oftentimes, soft skills like effective communication, leadership and teamwork skills can showcase your professional abilities and can increase employers’ interest in your resume.

Provide quantifiable examples of past accomplishments

You should also provide quantifiable examples of past accomplishments you made in your career. For instance, if you helped increase your organization’s market reach by 50%, you should showcase that in your resume. Doing so can allow employers to get an idea of how you can be an asset to their company.

Write a resume summary

Consider using a resume summary rather than an objective, unless you are entering your career or transitioning into a different career field altogether. Writing a resume summary can highlight not only your professional experience, but it can be used to showcase how you plan to achieve goals in your future role.

Use impactful verbs when listing past responsibilities

Create powerful statements when listing job responsibilities under your work experience. Use impactful verbs like ‘pioneered’ or ‘initiated’. Using powerful action words shows employers what you can do and exactly how you’ve succeeded in past roles.

Keep your resume on one page

In some cases (such as an extensive work history) it can be acceptable to submit a two-page resume, however, most of the information relevant to a job description can be formatted to one page. Keeping your resume one page long can allow employers to scan through every detail more quickly than if you hand in two pages of skills and experience.

Proofread and check for grammatical errors

Make sure you proofread and check for grammatical errors in your resume. If you have time, have a friend or family member read through it to double-check your work. Fix any typos, spelling errors and other style issues before submitting your job application.

Write in active voice to add interest and show impact

It’s also effective to keep your tone active within your resume. Starting statements with impactful verbs and including specific examples of your success can help you keep your resume in active voice rather than passive voice.

Optimize for applicant tracking systems

Do plan to optimize your resume with keywords and phrases from the job description. Many organizations use applicant tracking software (ATS) to sort through resumes, and including specific skill words in your resume that you see mentioned in the job description can increase the chances that an organization’s ATS will retain your resume for an employer’s review.

You can use the following tips to help you avoid these resume don’ts:

Avoid including unrelated or irrelevant hobbies and interests

It’s a good idea to avoid listing any unrelated hobbies or interests in your resume. Instead, you can include related details such as any professional groups you’re in or any volunteer work you’ve done.

Leave out your high school activities

As you progress through your career, your high school accomplishments and activities can become less relevant, especially if you hold a college degree and have experience in your field. You might list internships or study programs that you’ve participated in instead.

Avoid copying the exact job description for your resume

While you do want to match your skills to what’s required for the job, be sure you avoid copying the exact description to use in your resume. Instead, list three to five key skills and requirements from the description and create your resume around them.

Leave out the resume objectives

Resume objectives can generally be reserved for entry-level candidates and candidates who are transitioning out of their current careers entirely. Opt for a resume or professional summary instead, where you can highlight your expertise, accomplishments and your capabilities for the job.

Skip the bright colors and whimsical fonts

It can be acceptable and even attractive to use subdued and neutral font colors like dark blue or gray, however, avoid bright colors and any fonts that appear unprofessional. Opt for traditional print like Arial, Verdana or a sans font for optimum readability.

Avoid using colored resume paper

Some resume paper comes in brighter colors than the traditional ivories, grays and light blues. However, opt for one of these traditional paper colors and avoid using anything too bright.

Hiding job gaps on your resume

If you have a gap in your resume between jobs, avoid hiding it. Instead, list your experience as you would normally, and prepare to explain your job gap during future interviews. If you have any volunteer experience or projects related to the job that filled your job gap, you might include that on your resume to showcase your accomplishments between jobs.

Omit the reference statement

Employers usually contact employee references in any case, so creating a whole resume section for your references and then stating ‘available upon request’ can appear unprofessional. Instead, either include two to three of your professional references or omit this section entirely.

Avoid embellishing on your experience and skills

It’s important to avoid embellishing your skills and expertise in your resume, too. Keep your skills and experience honest in detail and highlight the abilities that make you the best fit for the job.

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The most well-guarded resume secrets are up for grabs.

Are you ready?

We know how important it is for you to get that job . However, that coveted job you have been eyeballing for months or years is not that attainable.

The most-in-demand jobs come crippled with the fiercest competition.

This means that you need to put your best foot forward. From perfecting your resume to nailing the interview - you have to conquer it all.

Using the best resume tips can get you shortlisted for your dream job.

And in this blog, we have covered the best resume tips and tricks for jobseekers across the world.

Years of resume strategy and curating resumes have left us with an ocean of knowledge. We are sharing this information with you all for free, right here right now!

Here's a list of the top 10 resume tips to write that perfect resume:

• Draft a one-page resume
• Pick a suitable resume format
• Break down your resume into distinct sections
• Customize your resume for each job application
• Draft one-liner points to communicate your professional experience
• Use power verbs to begin each point
• Add achievement figures to highlight your accomplishments
• Place relevant keywords in your resume
• Avoid charts/graphics or visual elements in your resume
• Use the right fonts and spacing in your resume

Give it a read, and tell us all about it later.

In the meanwhile, feel free to check our Online Resume Builder . With our resume-building tool, resume writing becomes an effortless affair.

You also end up with a perfect resume that you can be proud of.

Don't believe us?

Don't take our word for it.

Go experience the thrill of curating an impeccable resume with the help of our resume building tool now!

Limit Your Resume to One Page

A resume should ideally be one-page long!

But it does not mean that a resume cannot be 2-3 pages long.

You need to ensure that your resume exceeds a page only if you have extensive years of professional experience to showcase during a job application.

Doing so will preserve the authenticity and appearance of your resume.

A single-page resume is encouraged to ensure that it contains only the most significant pieces of information and is easier for the recruiters to scan through within a limited period of time.

Hiration Pro Tip: If your resume is 1.5 pages long, write a detailed resume that is either two whole pages long or trimmed down to a single page.

Draft Your Resume in the Reverse Chronological Order

Presenting your details on a resume in reverse chronological order can give you the advantage to highlight your most recent work experience and relevant job profile upfront.

The recruiters are more interested in what you are currently doing or have recently accomplished rather than what you have done 5/10 years ago.

Therefore you should always draft your resume in the reverse chronological format by mapping your professional journey from current to past experience.

Meanwhile, you can also check out the other two alternatives viz. functional resume format and combination resume format .

Create Distinct Sections to Classify Your Details on Resume

You probably know that you should compile your personal and professional information in your resume under relevant sections.

But did you know what they are?

Here's a list of the 7 must-have sections of your resume:

• Personal Information
• Profile Title
• Summary/Objective
• Professional Experience

In addition to this, you can also incorporate the following optional sections in your resume:

• Certifications or Training
• Internships
• Volunteering Experience
• Hobbies or Interests

The right resume sections can help you demonstrate your credibility to the recruiters in the most persuasive manner.

Resume Header, Contact Details & Profile Title

The top section of your resume should contain your name, contact details, and profile title.

Header: The header of a resume should display your name as it gives a resume its unique identity and hence helps the recruiters keep an easier track during job applications. Contact Details: Your contact details should be limited to your contact number, email address, current location, and links to your professional or personal websites. Profile Title: Mention your current or latest profile title that specifies your professional status. This can help you stay relevant to the targeted job profile.

Resume Summary or Objective

Resume Summary: Summarize your resume in 3-4 lines to give the recruiters an insight into the details highlighted in your resume. A resume summary should emphasize your professional experience and profile to grasp the attention of the recruiters right away. Resume Objective: Include a resume objective if you are a fresher, changing career, or in need of covering career gaps. Focus on your skills and career goals under the shadow of what the potential employers are looking for in a candidate.

Skills on Resume

The skills section of your resume should draw the attention of the recruiters to your competency in fulfilling the professional duties that come with the targeted job profile.

Include both technical and non-technical skills (Hard & Soft skills) to give an idea of what you excel at as a professional.

While doing so you need to make sure that the skills you mention are valid and relevant to the targeted job profile.

Professional Experience on Resume

One of the main highlights of a resume is the professional experience section .

Always include the following details while drafting the work section of your resume:

• Provide the name and location of the company that you have been/are involved with along with the employment dates and the profile title you held/hold.
• Create a brief list of your roles and responsibilities in the respective company to communicate your contributions and achievements.

Education Details

While including your education details make sure to add only your highest degrees.

You can add your high school degree if you do not have a college degree or only when you are a fresher applying for entry-level profiles.

GPAs are important only if they are high or if you have fewer years of work experience.

Additional Sections

The additional section on a resume is where you can add your relevant accomplishments or contributions.

Focus on details that may be of interest to the recruiters and relate to the targeted job profile. And avoid irrelevant details that may divert the recruiter's interest away from your main points.

There is more to crafting the perfect resume section so keep on reading!

Customize Your Resume for Each Job Application

A common resume blunder that professionals tend to make at a universal level is this:

They use the same resume for all their job applications.

What's wrong with this?

On the outside, it seems acceptable to curate one perfect resume and use the same resume over and over.

However, this is the worst thing that you can do in terms of a job application because it leaves you exposed to rejection by recruiters.

This is why you should not write a single generic resume or use it repeatedly.

Each job has a unique set of criteria, even when you're applying for the same job title. Why?

Because different organizations will have their unique understanding of the ideal candidate for that particular job. This is why you should curate a unique resume for each job application.

Every single resume should be relevant to every single one of your target jobs. You can do this by tailoring it to suit the job description of that particular job.

To learn more about writing a tailored resume, read our Guide to writing a job-tailored resume .

Compose One-liner Points (Not Paragraphs)

There are two types of professionals when it comes to making a resume:

• Those who use paragraphs
• Those who use one-line points

We bet that no one told you that you should strictly avoid paragraphs to communicate your work responsibilities.

Because it makes your resume hard to read.

A reader-friendly resume also has the added advantage of getting parsed by the ATS software which enhances your chances of getting shortlisted.

To conclude: Do not use bulky paragraphs to communicate the details of your professional engagements. Instead, use one-liner points.

Doing this makes your resume reader-friendly and shortlist-worthy.

Start Each Point Using a Power Verb

Now that you know the importance of using one-liner points, you need to further optimize each point. A great way to do this is through power verbs.

When you begin each point, do not use words like 'did' or 'made'.

Using such informal words or terminology can backfire as it'll end up clubbing you with pretty much every other applicant out there. No recruiter will take the extra time to unearth your resume to see if you're the one .

Here are some of the top resume power verbs you can use in your resume:

Provide Achievement Figures to Emphasize Your Accomplishments

Here's one of the best resume tips that you probably never heard of:

Use achievement figures to highlight your accomplishments wherever possible.

Do not give a bland account of your everyday work responsibilities in your resume. Nobody wants to read that. No recruiter wants to read that either.

If a recruiter is sourcing candidates for a marketing role, the applicant is expected to have basic marketing functions such as:

• email marketing
• digital marketing
• campaign planning

Stating the obvious will not get you anywhere close to a shortlist.

If you are making a resume for a marketing position, do not talk about your work responsibilities in the given format:

Responsible for email marketing Planned marketing campaigns Did digital marketing

Instead of curating your work responsibilities in the above-mentioned format, give more depth to it using numbers or achievement figures.

Here's how you can present the same information effectively:

Spearheaded the content calendar for weekly email marketing campaigns Planned & executed 5+ marketing campaigns for top 3 priority clients Deployed digital marketing tools to increase brand awareness by 50%

Formulating information in the above-mentioned format helps you effectively outline your achievements to the hiring organization.

Doing this helps you showcase the relevance of your skills.

This is one of the lesser-known resume tips and tricks.

Now that you know it, make use of it already!

Incorporate Suitable Keywords in Your Resume

Did you know that using keywords in your resume can enhance your shortlist chances?

Using keywords in your resume is one of the best-known resume tips and tricks. And yet, not many professionals use keywords in their resumes.

Hiration Pro Tip : Try to incorporate industry-relevant keywords related to your target job in your resume. This helps you get filtered through the ATS easily.

The problem lies with the vagueness that is associated with the term.

What is a keyword to begin with?

A keyword is a job-specific qualification. It is unique for each job posting.

There are mainly 3 types of resume keywords :

• Skill criteria
• Education criteria
• Work experience criteria

A skill criterion is a skill-based resume keyword . A hiring organization uses this type of keyword to outline a list of the basic + ideal skill sets needed for a particular job vacancy.

An education criterion is an education-based resume keyword . Most recruiters and headhunters use this keyword to outline the basic educational qualification that an applicant must possess to be considered eligible for the job.

This is why some jobs are open to undergraduates while others are exclusively available to graduates.

A work experience criteria is an experience-based resume keyword . Most employers look for professionals who already have past experience in a given job. They do this to minimize micro-managing. Another reason is knowledge building.

Experienced professionals have something new to contribute to the table. They also need minimal supervision as they are already abreast of company ethics.

On the contrary, you will find that some jobs are open to fresh graduates too.

Keywords in a Job Description

Now that you know what keywords are, here's a LinkedIn job posting for a marketing job:

Here, the hiring organization has provided 2 keywords:

• Experience-based keyword
• Skill-based keyword

The job posting is for mid-senior level professionals. This implies that the job applicant must have past work experience. However, it does not specify the no of work experience needed.

If you are a marketing professional with relevant work experience, you can apply for this job.

This half of the job posting also highlights some skill qualifications needed in the ideal candidate. If you are applying for this job, incorporate these skill-based keywords in your resume if you possess these skills.

Since this job advertisement does not have education-based criteria, feel free to apply for it as long as you are an experienced marketing professional.

Skip Charts or Visual Elements from Your Resume

Most professionals have started using charts and graphics in their resumes to showcase important points like their career trajectory.

Skill-based bar diagrams showcasing your efficiency in each skill is one of the most frequently used charts/diagrams in a resume.

While visually appealing and effective in communicating the extent of your skillsets, they might not be the best thing you can do for your resume. Why?

Because they are hard to read.

Most software is not compatible with a chart or graph-heavy resume. They are not able to read them, and as a result, these resumes don't get parsed.

If your resume does not get parsed, your resume will never reach a human recruiter. This means that you will not get shortlisted either.

Secondly, if you come to think of it, including bars and graphs is not that important. It's a nice-to-have add-on, not a crucial component.

Your resume is not a PowerPoint presentation, which is to say that you can make-do without graphics.

The best part?

A text-only resume is more reader-friendly than a chart or graph-heavy resume.

Use Professional Resume Fonts & Spacings

Enhance the readability of your resume by using the right fonts and spacings.

To get on the radar of recruiters, your resume needs to rank high on the ATS (Applicant Tracking System).

The below-given tips can help you in crafting a resume that is easy to read for recruiters and scan by the ATS:

• Opt for 1.5 line spacing
• Leave at least 0.5 inch margins
• Draft your resume in ~ 16 pts for heading, ~ 14 pts for subheadings, and ~ 11-12 pts for text

Top 7 Resume Writing Tips

Everyone needs professional assistance in curating a perfect resume.

While making a resume is not difficult, perfecting one can be a little tricky.

Our goal here is to make a perfect resume. Once you do that, you will get the shortlist you deserve in the company of your dreams.

Now that you know the do's and don'ts of a resume, we will now provide you with the best resume tips to give you the resume help you need.

Here is the top 7 resume writing tips in detail with examples:

• Resume summary tips
• Resume formatting tips
• Resume skill tips
• Resume personal information tips
• Resume work experience tips
• Resume education section tips
• Resume extra section tips

Refer to the examples and tips provided to curate a resume that can help you land the targeted job interview.

Resume Summary Tips

If you don't know how to write a professional resume, then the summary is a good place to start.

The summary is not just an outline of your career trajectory. On the contrary, it is your one shot at keeping the recruiter interested in your resume.

It gives a quick overview of your profile-specific skills , work experience , and achievements . When put together and served with perfection, it helps you make a great resume.

It is a no-brainer that you need to perfect this section at all costs.

So here are some easy-to-implement resume summary tips:

Practice This:

• Think of the summary as a sales pitch and pitch yourself. Include job-specific keywords that highlight your competence in your line of work.
• Keep your resume neat and concise. Stick to a 3-4 lines to effectively summarize your career trajectory.
• Use resume power verbs and action words within the summary. Using them can add a tone of professionalism to your resume summary.
• Present your strengths and highlight your achievements. It all boils down to what you can do for the company. Think along these lines and frame your resume summary accordingly. Bottom line is that the employer must know how hiring you will benefit the company.

Read on to learn some more resume summary tips.

Avoid This:

• Do not talk about what the company/hiring organization can do for you. Instead, focus on what you can do for the hiring organization.
• Do not write an excessively long summary exceeding the 5 lines paragraph limit. 2-3 action-packed sentences are enough.
• First-person pronouns "I" and "my" are considered unprofessional. Do not use this tone in your resume summary.
• Do not include sentences like: “Looking forward to advancing my career/ interview with you/ working with your company/ taking your company to new heights.

Long story short, your summary must leave a lasting impression on the employer.

Here's a resume sample illustrating the perfect summary for a marketing job profile:

*"20+ years experienced Marketing Head highly proficient in developing & executing marketing campaigns to catapult brand visibility and directly impact bottom line. Adept at developing strategic relationships and engineering partnerships with proven success in acquiring & retaining clients like BCG & Goldman Sachs".

Resume Formatting Tips

Here's a valuable tip for resume writing that you probably weren't aware of.

There are three types of resume formats that you can use to make a resume. The ideal resume format for you depends on the nature of your career trajectory.

Hiration Pro Tip : The reverse chronological resume format and the mixed/combination resume format are ATS-compatible. Use them if they fit your work experience & career trajectory.

Here is a list of the top 3 resume formats and who should ideally use them:

• Reverse Chronological Resume Format
• Functional Resume Format
• Mixed/Combination Resume Format

The Reverse Chronological Resume Format is the most well-known and widely-used type of resume format. It is recruiter-friendly. It also helps you write a relevant resume as it shows your career trajectory in a reverse timeline order.

It is ideal for professionals with decent work experience. It is also ideal for professionals who have experience of working in 2 or more places.

The Functional Resume Format is skill-based. The skill-based approach focuses on your skills, not your work experience timeline. As such, it does a fantastic job of hiding the timeline of your work experience.

This resume format is ideal for professionals with career gaps. It is also seen as the preferred format for professionals who switch jobs too often.

The Mixed/Combination Resume Format is a combination of both resume formats outlined above. It follows a skill+timeline approach.

This resume format is ideal for mid-senior level professionals with several years of work experience to their name.

To get a better understanding of resume formats, read Hiration's Blog on choosing the right resume format .

It consists of resume formatting tips that you can easily implement. It also has many resume writing tips and samples that you can read and learn to curate a perfectly optimized resume.

Resume Skill Tips

The skills section is one of the most important sections of your resume.

Your skills matter. They give you a professional identity and make you the professional that you are today.

You need them to execute the demands of your job. You need to cultivate them to get a job. You need to specialize in them to get a promotion.

Read on to learn the do's and don'ts of our resume skill tips:

• Make a distinct 'key skills' section in your resume. Make a 'technical skills' subsection within it to present your tool-based & technology-driven skills.
• Cultivate the most-wanted skills in your niche and present them in your resume.
• Comb through the skill criteria of your target job listing and incorporate those skills that you are adept at in your resume. This will help you get filtered through the ATS.
• Incorporate those skills you may have picked up in the duration of your work. Example: Recruiting, Onboarding, Team Management, etc.
• Stay updated with the latest industry-relevant skills.

DON'T DO IT:

• Do not list every single skill you may have. Customize it according to the job.
• Example: list out those skills that are not relevant to your target job.
• Do not list commonly universal skills like MS Word. These skills are mostly a necessity and are expected by default from everyone.
• Avoid bragging. Leave out phrases like “best of” or “exceptional”. Instead, keep it compact. Example: Instead of saying 'exceptional at retaining clients', write 'Client Retention' in your resume.

Here's a sample showcasing what the skills section should ideally look like in your resume after correctly implementing all resume skill tips.

Resume Tips: Personal Information Section

Here are some of the best resume tips for writing a resume personal information section:

Hiration Pro Tip : The personal information section consists of basic contact details such as your email ID and mobile number. Without this section, you will miss out on potential job offers as recruiters won't be able to get in touch with you.

This just proves that the personal information section is important. While it is an under-rated section, it is extremely relevant.

As such, you need to perfect this section at all costs.

Here are the best resume tips for the resume personal information section:

• List the basics only. Example: phone number, email id, and location information.
• Use a clean and professional email address. A good example would be: [email protected]
• Give a mobile number on which you are available 24x7.
• Include a profile photo only if your job profile requires it.
• Give a link to your LinkedIn profile and online portfolio.
• Provide a link to your blog or your website, if any. This is recommended for creative professionals or freelancers.
• Do not add your home phone number. Your phone number must be accessible during office hours.
• Don't add more than one email ID or phone number to your resume. Stick to one in which you are available for correspondence round the clock.
• Do not use a cringy email address such as [email protected] .
• Do not add extremely personal details as they might lead to biased hiring. Example: age, religion, sexual orientation, marital status, etc.
• Do not give a link to your social media handle unless explicitly stated.

Resume Tips: Professional Experience Section

Here's a valuable tip for the professional experience section of a resume:

Hiration Pro Tip : Strictly avoid using paragraphs to communicate the details of your professional engagements. Instead, use one-liner points as they are reader-friendly, thus making your resume recruiter-friendly + ATS-compliant.

If you don't know how to write a good resume, dive deeper into the professional experience section. This is where the gold lies.

If a professional summary is an appetizer, work experience is the main course of your resume. Your work history section shows potential employers the kind of work you have done in the past.

It also gives a glimpse into the kind of roles you can be delegated.

Read on to uncover the best resume tips for the work experience section:

• Get experience. Do some freelance work, volunteer, or do an internship.
• Draft the professional experience section in the beginning.
• Use the reverse chronological resume format if you don't have any career gap.
• Use the combination resume format if you have a career gap + if you have switched jobs too frequently.
• Use one-liner points to communicate your roles & responsibilities.
• Arrange similar one-liner points under unique headings or buckets.
• Optimize each point by using the cause-effect relation. In other words, show the results of your work instead of blandly stating your work responsibilities.
• Mark relevant career highlights and important words in bold. Doing this helps you divert the recruiter's attention to your key career highlights.
• Begin each one-liner point with a power verb .
• Use consistent tense throughout each listing.
• Use achievements or numbers to demonstrate the result of your professional contributions.
• Do not worry about the “right” experience. Everyone had no experience at one point.
• Do not use bulky paragraphs to communicate the nature of your everyday work responsibilities. Why? because paragraphs make your resume less readable. It can thus act as a deterrent and discourage a potential employer from evaluating your resume in its totality.
• Do not use the wrong verb tenses or switch between tenses.
• Do not give a bland testament of your roles & responsibilities. Focus on how well you performed them.
• Do not use jargon, clichés, or meaningless buzzword- it is unprofessional.

Here's an example of an ideal professional experience section for a Data Scientist:

Resume Tips: Education Section

Here are some valuable resume tips for writing a resume education section:

Hiration Pro Tip : Write your GPA only if you have a good GPA. If you don't, simply mentioning basic education details such as course name, school name, location, and dates of enrolment & graduation are enough.

Follow some of the best resume tips on resume writing below.

• Arrange your degrees in reverse chronological order.
• Add your GPA if you have a good GPA or if it is required by the employer.
• Add your high school details only if it is your highest educational qualification.
• Make sure that this section is placed either right after the work experience section. In case you have a relevant internship, include this section after the internships section.
• Do not list a GPA that is low as it does not give you a job advantage.
• Do not add a GPA if you have many years of work experience.
• Do not give the details of your high school education if you have university degrees.

Here's what a sample education section can look like:

Resume Tips: Extra Sections

Here are the top resume tips for incorporating extra sections.

• Add a certification section if you have updated your skills. It is perfect for professionals looking for a new job or a career change as it demonstrates industry relevance.
• Add a hobbies section or interests section only if it benefits your job application.
• Add the internships section only if you are a fresh graduate, have negligible work experience, or are targeting a job in a different industry.
• Add a co-curricular/extra-curricular activities section if you have good achievements + no relevant work experience.
• Add other sections to your resume if you think they are relevant to your job. This is very essential to get an interview call.
• Do not include a references section unless necessary. Check out when and how to add references to a resume here
• Do not write “references available upon request.”
• Do not add an internship experience section if you have lots of work experience in the past.

The Final Touch

Now that you know all the great resume tips and tricks, give it a final touch.

Do not press SEND right away .

Read these amazing resume tips to learn what to put on a resume and how to make it more personalized.

• Optimize your resume according to the ATS (applicant tracking system).
• Include a .DOC or PDF version, as required by the recruiter.
• If nothing is mentioned, send a PDF resume as it helps to retain the formatting.
• Personalize your resume email. Use a good email provider and a decent email ID.
• Use a powerful subject line to effectively address the recipient of your email.
• To learn the correct way of sending job application emails, take a look at our blog on emailing a resume to a recruiter .
• Label your resume and cover letter with your full name. This prevents your resume from getting lost in hundreds of resumes.
• Run your final mail and documents through a spell check. Use Grammarly for free grammar and spelling checks.
• Send your mail to the personal email address of the hiring manager. This increases your chances of getting the job.
• Make sure that your contact information is correct and all your facts are accurate.

DON'T DO IT :

• Do not flood your resume with irrelevant details.
• Do not put information that is not relevant to your target industry/niche.
• Do not write a generic resume. Write a targeted resume that is relevant to the job you are targeting.
• Do not compose a resume that does not have keywords. Make sure you incorporate them strategically into your resume.
• Do not use a generic subject line in your job application email.
• Do not incorrectly label your resume. Use a name that prevents it from getting lost.

You have reached the end of our Blog on resume tips. We hope that this blog was successful at giving you the resume help you need.

Here are some key takeaways of our Resume Tips 2022 Blog:

• Tip for resume #1: Customization is key. Do not write a generic resume. Make a unique resume for each job application. To achieve this, identify keywords used in the job description of your target job and use them strategically in your resume.
• Tip for resume #2: Your resume should have important contact details that are accurately written without spelling errors. Additionally, leave out extremely personal details such as race, gender, or marital status, etc. It may lead to biased hiring.
• Tip for resume #3: PDF resume formats retain the structure and design. Word resume formats are easy to read. Use the appropriate resume format for your resume.
• Tip for resume #4: Readability is key to getting parsed by the ATS. Your resume will not reach a recruiter if your resume is not reader-friendly. To make a readable resume, organize information using relevant sections. Moreover, try to avoid charts and graphs as much as possible as they reduce the readability of your resume.
• Tip for resume #5: You can make a perfect resume if each section is perfect. [ Click here to go back to our top 7 section-wise resume tips. ]

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

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67 resume do’s and don’ts from recruiters

Ah, the mighty resume—a crucial tool that captures the hearts of employers and acts as a gateway to showcasing your exceptional qualities. But hey, let’s be real: crafting the perfect resume can be a daunting task, especially if you’re not feeling confident or haven’t flexed those resume-writing muscles in a while.

But don’t stress: We’ve got you covered with a comprehensive collection of resume tips and tricks, all in one convenient place. Get ready to unlock the door to career success with 67 resume do’s and don’ts.

Resume do’s and don’ts: job experience and skills

Work experience

1. Do include relevant experience: List your most recent and relevant jobs that relate directly to the position you’re applying for. Focus on roles that show off your skills and achievements that relate to the job you want.

2. Don’t use generic language: Be specific when describing your responsibilities and achievements. Skip the boring stuff like “responsible for” or “assisted with.” Instead, use action verbs (designed, presented, researched) and concrete language to show what you can do.

4. Don’t lie: Always be truthful about your work experience. Don’t exaggerate your achievements or responsibilities. Employers often fact-check , and lying will only hurt your chances.

5. Do start with action verbs: Begin each bullet point with strong action verbs to describe what you accomplished and what you were responsible for. It adds punch and shows that you’re a go-getter. Action verbs are words like: achieved, coordinated, improved, or won. 

6. Don’t copy the job description word for word: It’s good to incorporate keywords from the job description, but don’t just copy and paste it. It could come across as low effort. Find a different way to say the same thing.

8. Don’t include confidential information: If you worked on a huge, top secret project at your last job, of course you want to talk about it! But make sure not to mention any identifying names or phrases that could get you in trouble. Talk about your contributions, but don’t share private details. 

9. Do customise your experience: Tailor your work experience section for each job you apply to by focusing on the skills and experiences that match the job requirements. Look at the job description to figure out what to emphasise .

10. Don’t try to hide gaps: It can be tempting to stretch your time in a job by 6 months to cover a gap of unemployment. But honesty really is the best policy.

Volunteer experience

11. Do include volunteer experience: Volunteering is just as valuable as paid work, because you’re still learning skills and developing your own unique working style. If you’re a recent graduate or first-time jobseeker it will be extra helpful, but even seasoned professionals benefit from including it.

12. Don’t forget to tailor your volunteer experience to the role: You still need to be purposeful with your experience, making sure it’s relevant for the position you’re applying for, and highlighting experiences and keywords that can help you stand out.

14. Don’t overlook transferable skills gained: Even if the volunteer work was in a different field or industry, don’t underestimate the transferable skills you acquired. Highlight how those skills can be applied to the job you’re pursuing, in a creative way.

Hard skills

15. Do clearly list your hard skills: Create a dedicated skills section on your resume where you can explicitly list your hard skills. This section can be titled “Technical Skills”, “Hard Skills”, or something similar.

17. Do highlight your top skills: Focus on the hard skills that matter most for the job you’re applying to. Prioritise and emphasise the skills that are directly relevant to the role.

18. Don’t overstate your skills: Be honest about your level of proficiency in each hard skill you mention. It’s important to accurately represent your abilities since employers may assess or test your skills during the hiring process.

19. Do use skills throughout your resume: While a dedicated skills section is essential, don’t limit yourself to just that area. Incorporate your hard skills naturally throughout your resume, especially in the work experience section, where you can show how you’ve applied those skills in practice.

20. Don’t neglect this skills section: Regularly review and update your hard skills section to include any new skills you’ve acquired. Continuously seek opportunities to learn and expand your skill set to stay competitive in the job market.

Soft skills

21. Do understand the difference between soft skills and hard skills: I ncluding both hard skills (technical abilities) and soft skills (personal qualities) on your resume will give hiring managers a holistic view of your potential for the role.

22. Don’t list generic skills: Steer clear of using generic terms like “good communicator” or “team player” without providing any specific details. Instead, use more descriptive language that demonstrates your soft skills in action.

23. Do incorporate soft skills throughout: Don’t limit your soft skills to just one section. Spread them out, particularly in the work experience section where you can provide examples of how you’ve utilised your soft skills.

24. Don’t forget to improve: Soft skills can be developed and improved over time. Continuously work on enhancing your soft skills through experiences, training, or personal development activities.

Transferable skills

25. Do identify transferable skills: Recognise the skills you’ve gained from previous experiences that are applicable to the job you’re targeting. These can include communication, problem-solving, leadership, adaptability, and teamwork, among others.

27. Do connect skills to job responsibilities: Demonstrate how your transferable skills can be beneficial in performing the responsibilities of the target role. Explain how they can contribute to the success of the team or organisation.

28. Don’t be afraid to ask: If you’re not sure how your current experience could relate to a job you want to go for, ask your networks – teachers, family members, mentors, peers. They may have a unique perspective you hadn’t considered before.

29. Do include relevant education: List any degrees or certifications that are relevant to the job you’re applying for.

30. Don’t include high school details (in most cases): Unless you’re a recent high school graduate or you have exceptional achievements to highlight, it’s generally best to leave out high school information.

32. Don’t overemphasise grades or GPA: Unless specifically requested or if you have outstanding results, it’s generally not necessary to include your GPA on the resume. Focus on showcasing relevant skills and experiences instead.

33. Do mention ongoing education or professional development: It’s not just about completed education – you’re allowed to mention current study too. This shows your continued commitment to education and growth in your field.

34. Don’t exaggerate or misrepresent your achievements: Falsifying things like grades or academic achievements may seem like a good idea, but these things can be easily verified and would damage your credibility.

Resume do’s and don’ts: cover letter

Address the hiring manager

36. Don’t make assumptions about gender or marital status: Avoid gender-specific greetings like “Dear Sir” or “Dear Madam” unless you’re familiar with the recipient. Making assumptions can lead to unintentional offence.

37. Do use a professional greeting: If you don’t have the hiring manager’s name, use a professional greeting like “Dear Hiring Manager” or “Dear [Company Name] Hiring Team”. These are safe and respectful ways to address them when you don’t have specific information.

38. Don’t be too informal: Conversational language is appropriate for a cover letter in most cases. However, avoid using super informal greetings like “Yo” or “’Sup”.

Summary statement

39. Do have a strong opening: Begin your cover letter with a captivating sentence that grabs the reader’s attention. This could be a compelling statement, an interesting fact about the company, or a brief mention of your relevant experience.

40. Don’t repeat your resume: The introductory summary isn’t meant to reiterate everything already mentioned in your resume. This is a chance for you to summarise your experiences and personality in a more conversational way.

Relevant experience

41. Do connect it back to your resume: Expand on the experiences listed in your resume, with a focus on accomplishments, skills, and responsibilities that make you a strong fit for the position.

42. Don’t provide a lengthy job history: Avoid listing every job you’ve ever had. Instead, focus on the experiences most relevant to the position and those that demonstrate your qualifications and expertise.

43. Do incorporate keywords: If you’re not sure which of your experiences are relevant, have a look through the job description and find keywords or phrases you can link to your experiences.

Accomplishments

45. Do demonstrate the value you added: Let them know how your accomplishments positively impacted your team, project, or company. Highlight the problems you solved, improvements you made, and goals you achieved.

46. Don’t focus solely on individual accomplishments: You can also highlight your collaborative group achievements, demonstrating how your contributions positively impacted the team’s success.

47. Do quantify your achievements: Whenever possible, provide numbers, percentages, or other measurable metrics to show the scope and scale of your accomplishments. 

48. Don’t downplay your accomplishments: Use confident and assertive language when describing your accomplishments. Show enthusiasm and pride in your achievements to convey your capabilities and drive.

49. Do connect accomplishments to job requirements: Tie your accomplishments directly to the requirements and responsibilities outlined in the job description.

Qualifications

51. Do keep it short and sweet: Your qualifications are already listed on your resume, and you only have so much space in a cover letter. Use your qualifications to support your points on why you’d be a good fit, but leave room to talk about more pressing things, like work experience, personality and passion for the role.

52. Don’t use technical jargon excessively: You may feel it’s important to seem well educated and professional. And depending on your role, this may be true. But don’t over-do it. Use a few key terms here and there to show your knowledge, but keep your language accessible for the most part.

Resume do’s and don’ts: presentation

53. Do proofread carefully: Take the time to thoroughly review your resume and cover letter for spelling errors. Read them multiple times and consider using spelling and grammar check tools to catch any mistakes.

54. Don’t solely rely on spell-check: While spell-check can be helpful, it’s not foolproof. It may not catch all errors, and it can sometimes suggest incorrect replacements. Always perform a manual proofread to catch any missed errors.

56. Don’t overlook homophones: Pay attention to homophones, which are words that sound the same but have different spellings and meanings. Examples include “their” vs. “there” or “your” vs. “you’re.” Make sure you’re using the correct spelling in each context.

57. Do keep it clean and organised: Ensure your cover letter and resume have a clean and well-organised layout. Use clear headings and subheadings to guide the reader and make it easy to navigate.

58. Don’t use excessive colours or graphics: While a touch of colour or subtle design elements can enhance the visual appeal, don’t overdo it. 

59. Do use consistent formatting: Maintain consistency in font styles, sizes, and formatting throughout your cover letter and resume. This creates a professional and cohesive visual presentation.

60. Don’t overcrowd the page: Avoid cramming too much information onto a single page. Give your content room to breathe by utilising appropriate margins and spacing.

62. Don’t use overly elaborate or unconventional formats: Stick to a format that’s easily understood by recruiters. Avoid using unconventional layouts or designs that may confuse or hinder readability.

Personal details

63. Do include relevant contact information: Include your full name, phone number, and professional email address at the top of your resume and cover letter. This allows employers to easily reach out to you for further communication.

64. Don’t include sensitive personal information: You don’t need to provide any sensitive personal details like your date of birth, marital status, gender, or ethnicity. These details are generally not relevant and can lead to potential biases in the hiring process.

65. Do add a professional online presence: Include links to your professional social media profiles or personal website, if they’re relevant to the job or showcase your work or portfolio.

66. Don’t waste space on irrelevant memberships or affiliations: Listing unrelated or generic memberships can clutter your resume and distract from more important qualifications.

There you have it – 67 resume do’s and don’ts. Your resume is a powerful tool that can open doors to incredible career opportunities. By following these resume do’s and don’ts we’ve shared, you’ll be well-equipped to craft a winning resume that leaves a lasting impression on hiring managers.

Resume writing FAQs

What are the most common mistakes on most resumes?

We’ve got more than just resume do’s and don’ts for you. Avoiding the top 5 common mistakes on most resumes will help improve your chances of landing the gig. 

• Poor formatting and lack of readability: We talked about this a bit in the resume do’s and don’ts, but resumes that are visually cluttered, poorly organised, or use inconsistent fonts and formatting can make it challenging for employers to navigate and extract the key information. It’s important to use clear headings, bullet points, and appropriate spacing to ensure readability and make your resume visually appealing.
• Irrelevant or outdated information: Including information that is not directly related to the job you’re applying for, such as irrelevant work experience or outdated skills, can distract employers and dilute the impact of your resume. Tailoring your resume to each specific job by highlighting the most relevant experiences and skills is crucial to catch the employer’s attention.
• Grammar and spelling errors: Resumes with grammar mistakes, typos, or misspelled words can create a negative impression and signal a lack of attention to detail. It’s essential to thoroughly proofread your resume, use spell-check tools, and consider having a second pair of eyes review it to ensure it’s error-free.
• More than two pages: Resumes that exceed the recommended length (generally one to two pages) can overwhelm employers and make it difficult for them to quickly grasp your qualifications. Focusing on the most relevant and impactful information, trimming unnecessary details, and keeping your resume concise will help keep it within an optimal length.
• Not including examples: Resumes that lack specific accomplishments and quantifiable results can be less compelling to employers. Instead of simply listing job duties, highlighting specific achievements, such as revenue generated, projects completed, or goals surpassed, provides tangible evidence of your capabilities and showcases your potential value to prospective employers.

By being mindful of these common mistakes and taking steps to avoid them, you can ensure your resume presents your qualifications effectively and increases your chances of securing job opportunities.

What do all great resumes have in common?

Great resumes have a few awesome things in common. 

They have a clear focus, highlight relevant skills and achievements, use concise and error-free language, and are tailored to the job. They grab attention with a catchy summary, showcase quantifiable results, and follow consistent formatting. By incorporating keywords, they pass applicant tracking systems and impress hiring managers. 

These elements combine to create a compelling resume that presents the candidate as a standout choice for employers.

How far back should a resume go?

Generally, a resume should go back around 10 to 15 years. This allows you to showcase your recent achievements and demonstrate your current skill set. However, when considering resume do’s and don’ts, there are a few exceptions to keep in mind. 

It could be worth including highly relevant experience from more than 15 years ago, depending on the opportunity. However, be mindful of the space on your resume and prioritise the most impactful information.

It’s best to just omit outdated or irrelevant experiences. Focus on highlighting your recent and relevant experience, as well as any notable achievements or skills acquired during that time.

Should I include references on my resume?

You don’t have to, especially if they’re going to take up valuable space for relevant experiences or education. 

However, be sure to have a list of reliable references ready, including their contact information, professional relationship to you, and their permission to be contacted. This way, you’re prepared for when you reach that stage of the hiring process.

How do I address gaps in my employment history?

Believe it or not, it’s normal to have gaps in your employment history. This could be for one hundred different reasons, and employers are normally understanding of this. If you’re truly the best candidate for the role, having a two month gap in employment due to travelling shouldn’t make a difference. 

Just remember to be honest. Rather than trying to conceal them, acknowledge the gaps and provide a brief explanation. Honesty is valued by employers and helps build trust.

Is it necessary to include a cover letter with my resume?

The necessity of a cover letter is a hot topic at the moment. Some people love them, some people hate them. Our advice is to carefully read the job ad to see what they have asked for – if they specifically ask for a resume and cover letter, then yes, it would be necessary if you want a shot at landing an interview . 

Even if not mentioned in the job ad, it still doesn’t hurt. Not all applicants may submit a cover letter, so including one may actually give you a competitive advantage. It allows you to showcase your personality, enthusiasm, and writing skills, setting you apart from other candidates who rely solely on their resumes.

What is the preferred format for submitting a resume electronically?

When submitting a resume electronically, the preferred format is usually a PDF (Portable Document Format). By submitting your resume as a PDF, you can be confident that the recipient will see it exactly as you intended, regardless of the software or device they use to open it. It helps to ensure that your carefully designed resume retains its visual appeal and professionalism.

Swag Tip: If you’re applying via Swag Jobs , you can upload your resume as a .JPG, .PNG or .PDF file.

Want to kickstart your job search?

Swag Jobs lets you create a candidate profile that uses AI to make sure you stand out to hiring managers. Say goodbye to hours spent writing cover letters or agonizing over your resume —now, it’s as easy as adding your keywords and letting technology do the rest. To create your very own Swag profile, head here: Create my profile

The information in this article is current as at July 2023, and has been prepared by Employment Hero Pty Ltd (ABN 11 160 047 709) and its related bodies corporate ( Employment Hero ) for its Swag brand. The views expressed in this article are general information provided in good faith to assist job seekers in the current market, and should not be relied on as professional advice. Some Information is based on data supplied by third parties and whilst such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. Employment Hero does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this article. You should undertake your own research and seek professional advice before making any important career decisions or solely relying on the information in this article.

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Resume Dos and Don’ts: What To Include and What to Omit

The secret behind a successful resume lies both in its content and how you present it. Of course, there’s always something to add or exclude, but what are the essential resume dos and don’ts, and what information should a resume always include? 

The best resume will always be tailored to the job position you’re applying for, but it should also be easy to read and clutter-free. This blog post will provide tips on what to include in your resume and the best way to organize it.

Basic Information

Start by adding your contact information at the top of the resume. This includes your full name, email address, and phone number. You can also add your website, LinkedIn profile, and home address. These details are vital and must be in a conspicuous place so that the potential employer can easily find them if they decide to contact you.

• Include correct and up-to-date contact information.
• Provide the preferred type of work (remote, hybrid, workplace attendance).
• Don’t include contact information from your current job since it’s considered unprofessional.
• Don’t write your private email. Consider creating a separate one for job applications if you don’t have one already.

This section will help interviewers get a better idea of your academic background. If your education is directly relevant to the job or contains any preferable credentials, it may quickly set you apart from other applicants.

• Choose the highest level of education you have, even if it’s only high school or a GED.
• Add attended courses and classes, especially the ones for which you have a certificate.
• Keep the education info at the top of your resume.
• Don’t use false or misleading education information.
• Don’t write a GPA if it’s too low or isn’t required in the job description.
• Don’t include your high school information if you have a college diploma.

Resume Design

Your resume will be the first impression in the eyes of hiring managers. Therefore, the more organized and well-structured it is, the stronger the effect it will have. Online platforms, such as VisualCV , can help you create a professional-looking resume. Prepare and prioritize the most important aspects of your job history and skills so that they have the most spotlight in the document.

There are three standard resume formats — chronological, hybrid, and functional.

Chronological

This is the most common resume format. It highlights your past job experiences by presenting them in reverse chronological order, followed by the education and training sections. 

This type of resume is preferred in finance or accounting industries. However, if you have little or no experience, one of the other two formats might be a better choice.

This format starts with your education and skills sections, followed by your previous job positions. It may be a better choice for people without much work experience because it focuses on your academic background and strong points.

It’s advisable to use this resume when changing career paths, too. However, remember that it’s not designed to hide employment gaps.

This format’s outline highlights the qualifications relevant to the position you’re applying for, followed by the experience history in reverse chronological order.

This type of resume might be the best choice for recent graduates and the ones looking for entry-level work positions. Remember to avoid wordiness and include only the necessary information in the skills section.

Resume Outline

Make sure the whole text is readable and isn’t too long. Stick to one, maximum two fonts. Always select the basic, standard fonts unless you’re adapting your resume for a job in the field of typography. Use the “bold” function to highlight keywords and avoid capitalizing words.

• Use a professional-looking font.
• Set standard margins.
• Limit the resume to one page, if possible .
• Use bullet points.
• Don’t include sentences that provide irrelevant information.
• Don’t use unclear fonts.
• Don’t use first-person pronouns.
• Don’t make long sentences and avoid passive construction.

Read more: Full Resume Outline Walkthrough

Resume Etiquette

Your text should sound polite, respectful, and positive. Avoid using photos or your physical characteristics unless you’re applying for a job where these details are relevant.

• Name your resume with a full name. It makes it easier for the employer to find it in the database if needed.
• Adapt it. Tailor your resume to each job application and make sure to use the company’s keywords.
• Practice positivity. The goal of your resume should be to provide a positive first impression.
• Be precise. Rather than utilizing an objective tone, use vivid, active words and phrases that are essential in your field.
• Don’t use a photo unless necessary. Unless you’re applying for a position where appearance is a major factor, such as acting or modeling, never include a photograph. It may also be used for prejudice or discrimination and could detract reviewers from your professional status.
• Don’t add unnecessary information. Avoid adding irrelevant details, such as your height, weight, or age. 
• Don’t add negative experiences. Don’t list your reasons for leaving previous jobs, and don’t talk about aspects of the work you didn’t enjoy or weren’t very good at.
• Don’t talk about personal beliefs. It’s not a good idea to include political or religious convictions, especially if they have nothing to do with the position.

Resume Syntax

Interviews may not be easy since an average job attracts many applicants . Recruiters are tired of reading about qualities such as “hard-working,” “great team player,” or “keen on details.” Be wary of the industry jargon and use strong verbs and phrases that aren’t overused.

You can raise your chances of receiving an interview call by making your writing more compelling and engaging. For example, try to make your sentences sound more intelligent and use different constructions. Also, use adverbs and conjunctions to connect your sentences and improve the overall readability.

Resume Dos and Don’ts — Conclusion

There are many things you should pay attention to when writing a resume, but the most important one may be precision. Highlight your skills and accomplishments, and remember to be truthful, even when you can’t add much or any previous experiences to your resume. Also, avoid discussing any negative experiences you might have had in your previous roles.

Read more: Free Resume Builders

Any successful resume includes the use of active verbs, proper punctuation, and a professional vocabulary. Also, adjusting your resume for each application can significantly increase your chances of landing the job. Finally, always provide your contact information at the top and ensure that the overall format looks professional.

FAQ on Dos and Don’ts for Resumes

First, don’t add negative comments about a former employer or a job in your resume. Next, don’t include personal details such as height, weight, or age, and finally, avoid discussing your political or religious views.

The most common mistakes in resumes are omitting skills essential for the job position you’re applying for, including a photo (except for relevant professions), listing reasons for leaving your previous jobs, talking about personal beliefs, and using various text fonts.

Resumes might get rejected for various reasons. The most common ones are using vague and unnecessary information, listing skills or experiences unrelated to the job you applied for, and typos or poor formatting.

Be as specific as possible in your resume, but try not to clutter it with information irrelevant to the potential employer. Instead, tailor it to each job application and make sure you follow all the resume dos and don’ts.

• August 27, 2023
• Career Development , Resume Writing

10 Do’s and Don’ts in Resume Writing

A well-crafted resume is your ticket to making a strong first impression in the competitive job market. With recruiters spending just a few seconds scanning each resume, it’s crucial to present your qualifications, experiences, and skills in a clear and compelling manner. To help you navigate the intricate world of resume writing, we’ve compiled a list of 10 do’s and don’ts. Additionally, we’ll discuss why an AI-powered resume builder, like FinezCV , can be your ultimate tool for ensuring the do’s in your resume stand out.

The Do’s

• Tailor Your Resume: In resume writing ensure to customize your resume for each job application. Point out the experiences and skills that align with the specific job description.
• Use Clear Formatting: Do use a clean and professional format. Use consistent fonts, bullet points, and headings to enhance readability.
• Showcase Achievements: Do focus on quantifiable accomplishments rather than just listing duties. Highlight how you made a positive impact in your previous roles.
• Use Action Verbs: Do begin bullet points with strong action verbs like “managed,” “achieved,” or “implemented” to demonstrate your proactive contributions.
• Include Keywords: Do include relevant keywords from the job description to pass through applicant tracking systems (ATS) and catch the recruiter’s attention.
• Quantify Where Possible: Do use numbers to quantify your achievements, such as “increased sales by 20%” or “led a team of 10 members.”
• Highlight Soft Skills: Do showcase essential soft skills like communication, leadership, and problem-solving, as they are highly valued by employers.
• Provide Contact Information: Do ensure your contact information is up-to-date and easily accessible, including your professional email and LinkedIn profile.
• Include Relevant Sections: Do include sections such as “Education,” “Work Experience,” and “Skills.” Depending on your career stage, consider adding sections like “Projects,” “Certifications,” or “Volunteer Work.”
• Proofread Carefully: Do proofread your resume for grammatical errors, typos, and formatting issues. A flawless resume reflects your attention to detail.

The Don’ts

• Don’t Use Generic Templates: Don’t rely on generic templates that fail to showcase your unique qualities. Tailor your resume to reflect your individual experiences.
• Avoid Lengthy Resumes: Don’t create a resume that’s too long. Aim for a concise document that highlights the most relevant information.
• Steer Clear of Irrelevant Information: Don’t include information unrelated to the job. Focus on what’s pertinent to the role you’re applying for.
• Don’t Exaggerate: Don’t exaggerate your accomplishments or skills. Be honest and truthful in your representations.
• Say No to Clutter: Don’t overcrowd your resume with excessive details. Keep it clean, organized, and easy to scan.
• Avoid Using Personal Pronouns: Don’t use personal pronouns like “I” or “my.” Instead, write in a concise and third-person manner.
• Skip Generic Objectives: Don’t include a generic objective statement. Instead, write a concise professional summary that highlights your strengths.
• Don’t Share Personal Information: Don’t include personal details such as your marital status, religion, or photographs. These details are often irrelevant and can introduce bias.
• Avoid Using Unprofessional Emails: Don’t use unprofessional email addresses. Create a dedicated email for job applications if needed.
• Don’t Forget to Update: Don’t use an outdated resume. Regularly update your resume to reflect your latest experiences and skills.

How Can an AI-Powered Resume Builder Help You Build the Perfect Resume?

Incorporating the above do’s and avoiding the don’ts can be challenging. This is where an AI-powered resume builder like FinezCV Resumes can be invaluable in the art of resume writing. Here’s why:

Customization:

AI resume builders analyze job descriptions and customize your resume accordingly, ensuring you highlight the most relevant skills and experiences for each position.

Formatting:

These tools offer professional templates that adhere to formatting best practices, resulting in an aesthetically pleasing and easy-to-read resume.

Keyword Optimization:

AI tools identify keywords in job descriptions and seamlessly incorporate them into your resume, enhancing its visibility to ATS.

Grammar and Spelling:

AI resume builders have advanced proofreading capabilities, minimizing the risk of grammatical errors and typos.

Content Suggestions:

These tools can suggest action verbs, achievements, and industry-specific phrases that elevate your resume’s impact.

Quantification Assistance:

AI tools can help quantify your achievements by suggesting metrics to showcase your contributions effectively.

Real-time Updates:

With AI resume builders, your resume stays current with your latest experiences and skills, ensuring you never submit an outdated document.

You can also read:

• Bouncing Back Stronger: Navigating Career Setbacks with Resilience
• Crafting a Standout Personal Brand: Your Roadmap to Professional Success
• Creating Your FinezCV Account: A Quick Guide
• 24/7 Career Boost: FinezCV, Beyond CV Building.
• Decoding AI in Career Development: FinezCV’s Cutting-Edge Algorithm Unveiled

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20 Ways to Optimize ATS Resume: Do's and Don'ts for Every Job Application

Companies receive hundreds of resumes for any given role, and 75% are never read by an actual human

Ever wondered why your perfectly crafted resume isn't making it past the first hurdle in the job application process?

Chances are, you've bumped into an applicant tracking system (ATS). Using an ATS is increasingly common in modern hiring practices, so it’s about time candidates start adapting their resumes to this technology. 

And no, that doesn’t mean you should stuff your resume with keywords.

In this guide, we’ve listed the very best ATS resume tips we believe every jobseeker should know. From narrative to formatting, we’ll give you advice on all things ATS for your resume.

Before we get into it, we’ll first learn what an ATS is so you know what to expect during your job search.

How Following These Guidelines Helps You Beat the ATS

ATS are computer systems used by organizations to manage job applications. 

When you submit your resume, the ATS will scan and evaluate it. It scores your resume—including your listed qualifications and experience—in comparison to the company’s job description. Based on this, it determines whether you’re a relevant candidate for the role. 

Only the most suitable resumes make it to human recruiters, who vet a more manageable list of candidates.

That might seem unfair. But if you learn to work with an ATS, you can actually increase your chances. Unlike a human recruiter scanning hundreds of resumes, the ATS won’t get tired or miss important details. 

Plus, these systems are used to help organizations manage the high volume of resumes they receive. It makes the initial screening process quicker and therefore also helps speed up the entire hiring process, which ultimately benefits jobseekers.

So, how do you make an ATS your friend instead of your foe? Use the ATS formatting tips below to increase your chances. 

If you want a quicker solution, check out Rezi’s ATS-friendly Resume Templates .

The Dos and Don'ts of Resume Formatting

Ats formatting dos, 1. use a simple layout.

There was a time when websites like Pinterest and Canva boasted the most creative resume templates you’d ever seen. Unconventional formats, images, bold fonts: the goal was to stand out. 

With an ATS, you’re trying to blend in. Any additional elements, even while aesthetically pleasing, can make it more difficult for an ATS to read your information, meaning it could miss out on vital parts of your profile. Most ATS programs work best when you feed them a simple text doc, in a format and structure they recognize. 

So keep it simple. Don’t use images, footers, graphics, borders, symbols (bullet points are fine), shading, or coloring. A standard resume should start with your header (containing your contact details) and followed by the appropriate resume sections. 

2. Customize Each Resume For The Specific Job Description

Every resume you send needs to be personalized and tailored for each company you apply for.

That means you should be referring back to the job description each time you send a new application. A common mistakes on resumes job seekers tend to make is sending the same resume even if it’s a different organization.

“One-size-fits-all” does not work with applicant tracking systems. 

Use relevant, resume keywords and phrases for the position being sought. Be specific — i.e., “Adobe Photoshop” instead of “image-editing software”). 

3. Use Keywords and Phrases in Context 

By now, you know that keywords and phrases are important for working with an ATS . But how do you figure out which keywords to use?

To start, analyze the job description. This will likely reveal the words that matter most. Second, consider relevant terms specific to the industry. From technologies to trends and tools, do your research around the role. 

Now, you don't have to be a keyword expert to find it all out. Rezi Resume Keyword Scanner analyzes job descriptions and identifies critical keywords that should be included in your resume. 

Don’t simply list these ATS keywords in your resume. Put them into context to clearly show your experience and skills. And don’t overuse keywords. 

Most ATS will pick up on keyword stuffing. Plus, if a hiring manager determines that you tried to trick the system, it’ll decrease your odds of getting invited to an interview. 

4. Save Your Resume as a PDF

If you’re not using a resume template, use a standard Word document to build your resume. When you do, save your application as a PDF file. Not all ATS systems can read .docx, RTF, and JPG file types.

Example of a Well-Formatted Resume

ATS Formatting Don’ts

1. be wary of graphical resume templates.

Not all graphical resume templates can be read by the ATS. To be on the safe side, you should avoid overly designed resumes to begin with. The ats resume format won’t read visual graphics such as tables, columns, colours, and more.

2. Don’t Include Irrelevant Information

With every piece of information you include in your resume, ask yourself: is this experience or achievement relevant to the position I'm applying for? Listing all of your jobs or certifications might be tempting, but some simply won't mean anything to the hiring manager. 

Including irrelevant information can also clutter your resume and make it harder for employers to quickly identify your qualifications for the specific position. 

3. Don’t Go Over One Page

One page is more than enough for most resumes. Not only does this help you stay concise and on-topic, but it also helps the hiring manager. On average, hiring managers spend less than 10 seconds reading a resume, which means you have limited time to grab their attention and get them to remember the most important parts of your background. 

Many companies use an ATS to scan and filter resumes. Having a concise, one-page resume also means it’s more likely your resume will pass through these systems without issues.

The Dos for Creating a Compelling Resume Narrative

To craft a compelling resume, you need to do more than list your experiences and skills; make a lasting impression and tell a cohesive and persuasive story of your professional journey. Combining your skills with a story might sound difficult, but we’ve got you. 

Here are 10 key resume dos that will guide you through the process from start to finish. These tips are based on best practices and standout resumes we’ve seen from top companies, and what we know hiring managers seek out. 

Take these into account as you’re writing and editing your application, and you’ll have a strong narrative ready in no time.

1. Do Use Your Personal Connections

Your resume will normally need to be submitted through the company’s ATS. If you make it past the first stage and it reaches your employers, it’s a good idea to include any personal connections in your network that you have inside the company. While it’s not a requirement for the ATS, it can give you a competitive advantage when compared to other candidates!

2. Do Use The Exact Job Position Title You’re Applying For

When applying for a specific position, use that exact job title on your resume. There’s a strong chance it’s one of the keyword requirements and it makes your what to write in a resume for work experience more relevant, which can position you as an ideal applicant.

3. Use the Reverse Chronological Format for Your Resume 

When listing your education or experiences, start with your latest position and the education you completed most recently. Using this reverse chronological format highlights your relevant activities. By featuring your most recent roles first, you demonstrate your current relevance and up-to-date skills, and you can easily showcase how your skills and responsibilities have evolved.

4. Include Context Statements 

A context statement provides a framework for your listed experience. It allows you to succinctly contextualize your role, and why it’s significant to the job you're applying for. It also clarifies the scope and level of the role you held.

“Led a team of ten writers and five editors, to produce branded e-commerce content for Fortune 500 clients like Amazon, eBay, and Walmart. Increased client conversion rates by 200% by aligning content team KPIs with client revenue goals.” 

These are especially useful if you’re making a career switch, or are listing previous roles that don't immediately seem relevant to the job you're applying for.

If you wish to include a context statement, include it right after listing the organization, your title, and employment dates.

5. Consider Including Section Headers in ALL CAPS

Do consider including section headers in ALL CAPS to make it easy for the applicant tracking system to categorize the information. It would also make it easier for a human reader to skim through and find the key details.

6. Include Certifications

Certifications are a great way to show you want to go the extra mile. But which certifications matter, and how do you mention them?

This will depend on your industry. If you have multiple certifications that are relevant to your field, focus on the ones that will differentiate you from other candidates and demonstrate your expertise in specific areas. 

Even if you’re still working toward a certification that’s a requirement for the position, put it on your resume. Just make sure you include a phrase such as “Pursuing (name of credential).”

Certifications should be easily visible to hiring managers. If the certification is a key requirement for the job, consider placing it near the top of your resume, possibly after your professional summary or skills section. For less critical certifications, they can be included toward the end of the resume. 

7. Use Numbers to Back Up Your Experience

Using statistics, metrics, and data to showcase your achievements makes your resume more impactful. When you back up your claims with numbers, you provide concrete evidence of your contributions and competencies and make it easier for hiring managers to understand your impact in previous roles.

For example, instead of simply stating that you “increased sales,” specify by including statistics, like: “Increased sales by 25% over six months.” Similarly, if you manage a team, include the size of the team: “Led a team of 10 professionals.”

8. Do Be Mindful of Special Characters and Accents

Some words and phrases can be misinterpreted by an applicant tracking system — for example, accented words. The word “résumé” itself is not ATS-friendly. The ATS does not recognize the accented letters. Instead, it reads it as “r?sum?.” 

9. Tell Your Story

Now, a simple resume doesn't need to be boring or one-size-fits-all. You can still clearly work your career story into it. Focus on the most compelling facts about yourself, and avoid repetition. In this way, even a one-page resume can chronicle your career journey.

To tie your story into your resume, begin with a brief but impactful summary or objective statement. 

“Marketing analyst with six years of experience in data analysis, data visualization, customer relationship management, and social media marketing. Strong written and verbal communicator, with deep insights into the UK automation market.” 

This sets the tone and provides a snapshot of who you are professionally. You can also highlight not just your responsibilities but also the results of your efforts and how your contributions positively impacted projects, teams, or the overall success of the organization.

10. Include Soft and Hard Skills

It might feel silly to list soft skills on your resume. After all, everyone can claim to be a good communicator, a great listener, or a strong team player. But listing both your soft and hard skills on your resume is crucial, and you can do it effectively by putting them in context. 

Here are some examples:

• Hard Skill in Context: "Expert in Java programming, evidenced by developing a customer-facing app that increased user engagement by 40%."
• Soft Skill Example: "Strong leadership abilities demonstrated through spearheading a cross-departmental project that resulted in a 15% increase in overall efficiency."

Weaving soft and hard skills in this way means you won't need to give them a separate section on your resume , and they can naturally become part of the bigger picture.

What Not to Do on Your Resume

There are 9 things you shouldn’t do on your resume. Keep these in mind for every job application you send!

1. Don’t Use Cliches or Jargon

Your resume is not the place to boast about your vocabulary. Focus on keeping it easy to read, and opt for words that are commonly understood. Don't use abbreviations if they can cause confusion, and steer away from jargon or cliches: you probably weren’t “born for” sales. 

2. Don’t Include Skills You Don’t Possess

Don’t try to fool the applicant tracking system into selecting you. Anything on your resume needs to be substantiated in an interview, or increasingly in a skills-based test beforehand. Lying on your resume in general won’t get you far.

3. Don’t Mix Different Fonts

The format and style of your job applications should be consistent. It’s more sensible for the recruiter and easier to identify/remember. If you’re mixing fonts between your cover letter and in your resume, it won’t look as professional. 

4. Don’t Feel The Need to Create a Stripped Down Document

In the old days, you would save documents in .txt format with absolutely no formatting before submitting them online. That’s no longer the case. Add in formatting like bold, caps, and bullet points to improve your resume’s readability.

5. Don’t Center Your Text

Give the ATS a little help by making sure your alignment and formatting are in the right place. 

Always ensure your experience section and other key content are left-aligned. This standard alignment is not only easier for the human eye to read but also ensures that ATS can parse or scan your resume without errors. Centered text, while visually appealing for certain elements like your name or section headings, can cause parsing issues when used for detailed content.

In addition to alignment, pay attention to font choice and size. Stick to professional and easily readable fonts like Arial, Calibri, or Times New Roman, and avoid using overly stylized or script fonts. The font size should ideally be between 10 to 12 points for regular text and slightly larger for headings, ensuring readability without straining the reader's eyes.

6. Don’t Abbreviate Your Credentials

Don’t assume an ATS will know all the abbreviations of all credentials. Moreover, most credentials when written out fully will include important keywords that the ATS will pick up on. 

Spelling out credentials can also aid human recruiters who may not be familiar with certain abbreviations. It leaves no room for misinterpretation and clearly communicates the extent of your qualifications.

7. Don’t Write in Big Paragraphs

Use bullet points instead. When you write in big paragraphs, it’s difficult to highlight key pieces of information and make it readable for the hiring manager. There are no resume formatting issues with this as well as it’s readable by the ATS.

8. Don’t Include Personal Information

Don’t mention your gender, current salary, or nationality on your resume. It’s not necessary. Your contact details are the only main personal information employers should know that need to be on your resume.

9. Don't Mention Reasons for Leaving Previous Jobs

This might seem like an obvious one, but it’s good to point out: don’t use your resume as a space to complain or explain reasons for leaving a previous employer. It isn't relevant at this stage and will take up valuable space on your resume. You might get asked these things later down the line, so play it safe here.

10. Refrain From Mentioning Experiences That Aren't Relevant to the Position You Want

Most people start in positions that aren’t entirely relevant to their current career positions. Employers are interested in how past experiences align with the requirements of the job, so including unrelated experiences creates confusion and may even suggest to the employer that you don't fully understand the expectations of the position.

Don't let these irrelevant experiences take up space on your resume and confuse the ATS. Remember: it’s about the quality of your experiences, not the quantity.

Ready to Start Landing More Interviews?

If you're set to take your job search to the next level, let Rezi be your partner in success. Rezi is designed to revolutionize the way you write and format your resume, harnessing the power of AI to create a document that not only looks professional but is also optimized for Applicant Tracking Systems (ATS). Don’t let your resume be a roadblock. Build a brand-new resume with Rezi today.

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

• 5 . 26 . 22

26 Resume Dos and Don’ts for 2023

• Posted by: Chris

By Rebecca Scott

It’s a new dawn, it’s a new day, it’s a new type of resume, and I’m feeling good.

Ok, maybe you’re not quite at the point of feeling good about resume writing, but after reading this article about resume dos and don’ts, you certainly will be!

Perhaps you’re at a soul-sucking job right now, desperately trying to get out (been there), maybe you’re fresh out of school ready to plunge into the job market, maybe you just want to revamp your resume, because you never know what’s going to happen. Regardless of what point you’re at in your career, you should have an updated resume on hand. Otherwise, you’ll be left scrambling trying to piece something together just before a job application deadline. Better to be proactive than reactive. 

In the past few years, resumes have changed… A LOT. This probably started before the pandemic, but since so many people have switched jobs during this time, the need for an updated resume has been amplified. Trust me, I was one of those people. I remember having a Word doc version of my resume, with skills, my degree, and a detailed description of every past job I’ve had listed on there.

When I was applying to jobs in 2021 (peak frustration point), I had to update my resume. I had the exact same resume since 2014 (plus a few new skills and descriptions). I quickly realized that my outdated resume just wasn’t going to cut it anymore. I needed a whole refresh and I’m sure you do too.

Revamping Your Resume

Let’s start with some basics, and then we’ll get into some more advanced tips so you can have a kick-ass resume and land that awesome job.

1. Don’t Include Your Address

I’m going to start with a simple one. I follow a lot of career coaches on LinkedIn, and I remember one in particular mentioning that you should remove your address on your resume. Why? Think about it: when you send your resume to a company, it passes through many hands — you don’t need that many people knowing where you live.

2. Do Include Your Contact Details

Some workplaces are going the hybrid route; others are fully in-office. So it’s good practice to at least include your city/country. Also include your phone number and email address.

3. Don’t Include The Year You Graduated 

The hiring manager doesn’t care that you graduated in 2010. Unless you’re a recent graduate, no need to include when you graduated. 

4. Do List Your Education 

Even if your degree isn’t totally relevant to the job you’re applying to, some jobs may require a bachelor’s, master’s or even a PhD. List the college you attended, your degree, and any relevant certificates you’ve acquired. 

5. Don’t Make It Hard To Find The Necessary Information 

Hiring managers and recruiters don’t want to dig around for the necessary information (e.g. contact information, education, portfolio, etc.). If your resume is five pages long and the information is scattered throughout, chances are your resume pages will be scattered too — into the discard pile. 

6. Do Format Your Resume

Format your resume so it makes sense, it’s easy to read and pleasant to look at. As you do this, make sure the necessary information is obvious — put it near the top, distinguish it with boldface or colors, etc. You’re making hiring managers’ jobs easier and will be more likely to hear from them to go to the next round of the application process.     

7. Don’t Have Your Last Position At The Top  

This is important if you’re pivoting careers. Say you want to be an operations manager but your last role was as a UX designer. You don’t want to mislead hiring managers into thinking you have the experience you are hoping to have in your next career, but you should be forthcoming with what you want. This of course doesn’t apply to everyone. If you’re looking for a similar role, keep your current/former title at the top. 

8. Do Have The Position You Want 

From the previous example, if you’re pivoting careers you could put “Aspiring Operations Manager, Former UX Designer” or simply “Seeking Operations Manager Position” or even “Career Pivot From UX Designer To Operations Manager.” You get the point. Be clear about what it is you’re seeking.

Oh — and this is advice for a lot of women (because we tend to act “small” and sometimes don’t feel worthy of bigger and better things) — aim higher. Say you’re a marketing director. Stop applying to jobs with the exact same title! Go for the VP of Marketing position; it shows you’re willing to grow (plus having a very similar role, just at a different company, won’t be challenging enough). 

9. Don’t List Job Duties  

If you’re including job duties for positions you held, you need to remove that ASAP. Nobody wants to read a long paragraph that describes every last little thing you did at your previous jobs. Here’s an example of what I used to have on my resume: “Prepared, edited and proofread correspondence, reports, presentations, and other required material/documentation.” This would be important for administrative type roles, but again, it doesn’t really say what I accomplished in that role. Nobody cares about generic descriptors, and it doesn’t make you stand out from other candidates.

10. Do Include Quantifiable Metrics 

When you’re mentioning specific roles you’ve had, also be specific about what you achieved. These metrics are important because it shows that your work made a significant impact on the organization, it backs up your claims, and shows that you’re results-driven (which is exactly what companies want to see). You want to include figures that show the scope of your accomplishments. If you’re in sales, you can touch upon revenue growth (on a monthly or yearly basis), if you’re in marketing this could be conversion rates, even if you’re a teacher you can quantify the number of students taught and how much their test scores improved because of you. You get the idea. As much as you can, include measurable results. 

11. Don’t Include Company Descriptions For Every Role 

If you’re applying to a job in a related field and the company you worked for is well-known, no need to include a description of the company 

12. Do Include Descriptions For Smaller/Unknown Companies

If the company you worked for is lesser known, serves a niche market, is a start-up, you’re applying to a position in a totally different industry, or you’ve built your own company, it’s good practice to include a description of the company, so the hiring manager has some context. 

13. Don’t List Every Single Job You’ve Had

This should be a given, but I’ll say it in case it’s not — stop including jobs that you had 20 years ago (especially if they aren’t relevant to the position you’re applying for). No one, and I mean no one, cares that you worked at a retail store during college. 

14. Do Be Intentional About The Positions You’re Listing 

If you’re fresh out of college, it might make sense to list some volunteer work you’ve done, teaching positions you’ve held or even projects you’ve worked on at school. As long as the experience makes sense and ties back to the role you’re applying for, include it. If you’re a professional and have been working for a few years (or maybe even a few decades), you have to draw the line somewhere. Include your most relevant positions that can demonstrate that you’d be an excellent fit for the role you’re applying for. Your resume shouldn’t be a novel of every single position you’ve had. Be consistent and be concise.   

15. Don’t Use The Same Resume For Every Job

Every job you apply to will be slightly different, because no two companies are the same, and what they’re looking for varies (regardless of if the job titles are the same). Shooting off the same resume to every company isn’t going to get your foot in the door. 

16. Do Include Keywords

Be intentional about reviewing the job description to make sure you’re hitting the right points. Look for recurring keywords especially and be sure to include them in your resume. There are plenty of online platforms out there (like JobScan ) that can help you determine the most essential keywords to add to your resume. Make sure the information you’re presenting is aligned with the job description for the role you’re applying to.   

17. Don’t List Traits

I feel like at some point we were taught to list traits about ourselves to show that we were exemplary employees. For example, listing things like hard-working, organized, self-motivated, punctual, excellent communicator, resourceful, etc. These traits should be a given. I cringe at this one because I’m guilty of including most, if not all of these traits on my former resume. After I had someone review my resume, they were quickly removed. 

18. Do Include Specific Skills 

Include any platforms you’re comfortable with (e.g. Hubspot, Salesforce, Shopify), your areas of expertise (e.g. career coaching, SEO, LinkedIn optimization), and any languages you’re fluent in. Keep this section concise; don’t list 20+ skills, rather, include the most relevant ones for the job you’re applying to.  

19. Don’t Be Boring

Unless you want your resume to be forgettable and lost in a sea of applicants, you want your resume to represent you. Even if you’re applying to technical roles, you can still include a short executive summary that describes who you are, what you’ve done, and what you’re looking for.    

20. Do Stand Out

Personal branding extends beyond your social media and includes your resume. Especially if you’re in a creative field, make sure your resume represents YOU and stands out from other applicants. My current resume isn’t anything extremely bold: I just added in some color (purple and orange), trimmed it down to one page and made it easy to read. Everything from the colors to the executive summary clearly represents me (for reference, my LinkedIn banner uses a similar color theme). If you want to include a headshot because you feel like it adds more personality to your resume, go for it. I’m personally not a fan because I don’t find it adds anything new that the hiring manager can’t see from my LinkedIn profile. If you want to make your resume pop, use a design platform like Canva to add some pizzazz to it.  

21. Don’t Sell Yourself Short

Now is not the time to be humble and downplay your accomplishments (ladies, I’m looking at you). No one, and I mean no one, is going to demonstrate why you’re the best candidate for a job other than you. Look for areas in your resume where you’re not giving yourself credit (even giving it to others), and downplaying your accomplishments. You could even have someone who knows you well highlight areas where you can boast about yourself more.

22. Do Sell Yourself 

No need to brag about yourself or be cocky, but there is a way to truthfully and confidently demonstrate your abilities. When it comes to your quantifiable accomplishments, make them clear and concrete, take credit for them, and own your successes. You worked hard to get where you are, now is the time to show it.  

23. Don’t Include Jargon 

Unless a technical term is related to the position you’re applying to, don’t include it. Make sure that the hiring manager will be able to understand your resume and won’t be scratching their head while having no clue what you’re talking about. 

24. Do Limit Academic Language

Similarly, for those of you who are coming straight out of school into the workforce (especially an industry that isn’t academia-adjacent), don’t use fancy terminology that no one understands. You don’t want to come across as a snob, unrelatable, or too zany. Try to frame your academic projects in an understandable fashion and even add some flair and personality to your resume. Use the acronym KISS to help you – keep it simple, stupid.    

25. Don’t Wait Until The Last Minute To Update Your Resume

This comes back to the beginning — stop waiting months, or even years, to update your resume. You don’t want to be scrambling at the last minute, putting together some sloppy resume, sending it off to a recruiter, and then missing out on a chance to land an amazing job. 

26. Do Continuously Edit Your Resume  

Don’t put it off. The longer you go without noting your quantifiable metrics, the harder it will be to remember what they were. Take time, even just 5-10 min every few weeks to jot down your accomplishments, add new skills, and edit your resume. Even if you’ve landed an incredible position, have a resume ready to go when a lucrative opportunity comes up. Trust me, you’ll be happy you did!

I know that updating your resume can seem daunting (especially if you haven’t done it in a while) and that there’s a lot of tips and tricks listed here. It won’t be done with a snap of a finger, but if you break it down into manageable steps, your success rate will quickly skyrocket!

Rebecca Scott

I am a freelance copywriter. I love how this career allows me to learn about a variety of topics. One moment I’m writing about finance, the next about the latest in design technology. No matter the subject, I’m ready to learn about it, write about it, and craft a clear message for your audience.

I have pivoted my career from psychology/academia (I worked as a research assistant and research ethics coordinator) into marketing and now into copywriting. I’ve learned a lot along the way from how to properly research and be a critical thinker, and using marketing (SEO, A/B testing, target audience) to be a strong copywriter. 

I love the value that Roostervane provides because the old way of thinking about careers (having an education, then having a job for 20+ years) just isn’t cutting it for today’s world. Even the way we apply to jobs has changed a lot in the past few years.  

If you’re in need of a consistent brand voice, feel free to reach out to me on LinkedIn .

P.S. People often ask me if I prefer being called Rebecca or Becky…either one works!

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Resume Dos and Don’ts for Ph.D.s

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By: Jennifer S Furlong & Stacy M Hartman

In this article , check out tips and strategies for navigating the creation and maintenance of a resume as a PhD student & graduate for the internship and/or job search process in industry opportunities, including in-depth information about each section within the document, as well as the differences between a CV and resume, and the benefit of creating a master document to collect everything in one place for use in creating targeted resumes quickly and easily.