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How to write a letter for classroom placement or teacher request with a sample letter

Some schools allow parents to write a teacher or placement letter request. In my humble opinion, if your school should allow this opportunity, then you SHOULD write one.

Here are a few guidelines and a sample classroom placement letter to get you started.

I believe that it may or may not help in making your next year’s teacher a better match with your child, but it is worth the chance. So, as the time is now for most schools, how should you write a placement request letter?

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Tips for Writing a Placement Letter Request

Grab your pens and paper , now’s the time to sit down and write a placement letter request. There really is no one right way. This is just the format that I use every year with my own children. Call your school first to find out if they accept placement letters, the date they need the letters by, and the specific guidelines for your school.  Some principals allow preferred teachers to be named others do not.

Placement Letter Request Format:

1. Start by stating your child’s current grade level and teacher. I always include a picture of my child somewhere in the letter as well.

2. Write about your child’s strengths – academic and social.

3. Write about your concerns for your child. This is the place to include any special needs or personality traits that may need extra attention.

4. Write about the type of classroom or teacher traits that you feel your child would do best with.

5. Thank the team for considering your request.

Read the article: Getting the Teacher You Want

Sample Classroom Placement Letter

RE: 2024-2025 Classroom Placement Dear “School” Team,

We are writing this letter on behalf of our daughter “name”. She is currently in “teacher” “grade level” class and excelling in all areas; social and academic. “Name” is a very bright and enthusiastic learner. She reads at a much higher decoding, vocabulary, and comprehension level than her current grade. In fact, she reads 1-2 chapter books and multiple picture books every evening and is able to discuss with higher-order thinking, challenging concepts. She reached over 100 AR points, made it to the 5 th level in Ticket to Read, and has read almost the entire collection of chapter book series in the school library this year (and she is only 6 years old). In addition to reading, she enjoys science and has become a citizen scientist collecting data for a project called Monarch Health. Her one complaint about school is that she wants to learn more than the material presented. We are currently providing her with enrichment activities at home.

She is also a very thoughtful, kind-hearted child. I have seen her give up her space for others, allow them to go first, and help solve disputes using kind words and effective problem-solving. She responds well to compassionate adults with fair rules.

It is amazing to be parents of such an inquisitive, thoughtful child. When she was younger, we were worried she would have trouble learning as she has vision issues. After patching for several years, multiple eye muscle surgeries, and therapy, she has improved her vision. Glasses are essential for her and she is never without them. She also relies heavily on her other senses and benefits from consistent classroom routines.

We feel that she would do the best in a classroom that is not only organized, with consistent routines but also has a teacher who is willing to challenge and enrich the grade level material. “Name” would also do well with a teacher who routinely uses multi-sensory lessons, rather than one who primarily leans towards providing visual cues and presentations.

Last, but not least, we feel that it is important for her to be placed in a classroom that supports and challenges her in a safe and loving way, for “name” to feel worthwhile and appreciated in her learning environment.

“Parents Names”

Need tips for writing a First Grade Classroom Request Letter?

As a Parent of a Grade School Child, you may also enjoy these resources:

• The Parent Backpack for Kindergarten through Grade 5: How to Support Your Child’s Education, End Homework Meltdowns, and Build Parent-Teacher Connections
• Smart Parenting for Smart Kids: Nurturing Your Child’s True Potential
• Raising a Gifted Child
• Simplicity Parenting: Using the Extraordinary Power of Less to Raise Calmer, Happier, and More Secure Kids
• Different Learners: Identifying, Preventing, and Treating Your Child’s Learning Problems
• Raising Happiness: 10 Simple Steps for More Joyful Kids and Happier Parents
• The Learning Habit: A Groundbreaking Approach to Homework and Parenting that Helps Our Children Succeed in School and Life
• The Educated Child: A Parents Guide From Preschool Through Eighth Grade

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May 31, 2013 at 2:47 pm

Great post! Any tips on how to figure out which teacher might be perfect for your little one?

May 31, 2013 at 5:50 pm

You know, that is a great question. I try to stay away from requesting a particular teacher as a "popular teacher" among parents may not be the best for my child. Almost every teacher I have ever taught with or my kid has had, has amazing qualities and I do feel that teachers are really trying hard to to their best and help our children reach their full potential. So, how to figure out which teacher would match your child??? Does your child like to sing? If so, does the teacher sing teaching songs in the classroom? Is your child ok with a more random daily schedule or do better with structure? the questions keep going…. Does this help?

June 1, 2013 at 5:27 pm

that is great advice. My oldest is a 3rd grader with ADHD and my youngest will be starting kindergarten in the fall. I never thought about the questions you just mentioned. I'll be sure to give it some thought! Thanks!

May 15, 2014 at 6:46 am

Thanks for your advice. This really helps.

May 18, 2014 at 10:15 pm

Great and helpful post, Amanda. I wish we wrote such a letter last year. We relied on our first grade teacher to describe our daughter better while transitioning her to the next teacher. As a result, we had a very disappointing school year. I am a little more optimistic for the third grade as we had several sessions with school principal who promised us a lot more consideration for the next year. Keeping fingers crossed!

June 3, 2014 at 8:40 pm

I am wondering how to address requesting my child not be placed with a certain other child. I would focus on the needs of my child and not attempt to cut down the other child's role, however I feel you only get one shot at making the letter right, and it has to be strong enough to communicate this is important. Any suggestions on wording things a little stronger in requesting these things?

June 25, 2014 at 11:34 am

This is great information. I have to admit when I went for placement this year and was handed the blank form my mind matched it, I wasn’t sure what to say! As for finding the right teacher, as the current teacher who you think would match your child’s learning style the best, some stay neutral, but some will give you a little tip in the right direction. Thanks for this.

June 28, 2014 at 5:15 pm

Help! We already found out about who my son will gave as a teacher next year as it was whats called bump up day this week. Sadly the way in which my sons class was split was extremely upsetting. Most of his grade 6 class moved forward into a 7-8 split. He was left behind with three other boys and two girls and the rest of the class being grade six students. Prior to the bump up day, I discussed with his teacher that I felt that it was important to have even just one of his friends with him. Not one was left behind. What is also upsetting is that his teacher yells. Not at him as he is a good student but at other students. In one year his marks dropped signifiganly from grade five. He had a lovely, kind, enthusiastic teacher. I now feel stuck and upset that I was not aware that I could request a teacher. This will be my sons second year with this teacher. I brought this concern up with the principal of the school and she was going to try to switch a student out but the parents refused. Do you have any suggestions to help my son succeed this year and should I tactful discuss his yelling with the school board.

As a elementary teacher, a lot of thought goes into placement. Many districts have the teacher make classes without knowing who the teacher will be. A good teacher is suppose to teach to the needs of all the students in his or her class.

With that said, we receive so many letters from parents it is impossible to make everyone happy. My suggestion would be put the top two or three things that are really a priority. At the end of the day I have moved kids out of the 'preferred' class because the make-up of the class wouldn't be beneficial to that child. There are so many pieces to consider during placement and so many moving parts.

As a parent, my child needs a more relaxed teacher. A teacher who will go with the flow while providing a structured environment and holds him accountable. I don't think, at this point I need to request students to be with or not with him. I feel like his teacher is with him every day, she knows who he works well with and who he doesn't. At this moment, social interactions are not a major concern. If that were to change and became a priority I would definitely include it in the letter and maybe even refer to a specific incident(s) that led me to that conclusion.

November 23, 2014 at 10:18 am

Sometime a letter is not enough, I encourage you to call and schedule an appointment with the principal to discuss your concerns. In my experience, principals and awesome people and great at problem solving. Always be kind, but clearly state your concerns. I hope they are heard and the year goes better.

November 23, 2014 at 10:19 am

Very true. Just because one writes a letter does not mean that all requests are honored. I just write one because I want my voice to be heard. My child is more than a number or statistic and writing a letter helps me feel that the school may get a better idea of who she is and what her needs are.

November 23, 2014 at 10:20 am

Shannon, this year I drew a blank too and had to come back to this letter for ideas.

November 23, 2014 at 10:21 am

I think focusing on the positive is a good thing. Then, clearly state your concerns in a kind, but firm manor. If the situation is major, then follow up the letter with a phone call or meeting. We must advocate for our children!

I am so glad! These letters are HARD to write!

November 23, 2014 at 10:22 am

I'm hoping her year is going better. Letters "MAY" help, but are in no way a guarantee for success. Constant communication with the teacher is important no matter what.

April 20, 2019 at 8:51 pm

I am hoping you can help me. my kids go to elementary school (2nd, and 3rd grade). Both my kids took the same teacher for kindergarten to 1st grade). This years however who is 2nd grade was placed in different classroom/teacher than his order brother took last year. it was very disappointing! He struggle at the beginning of the school year with the new I am very advocate and I am involved in my kids education and I put tons of hours in school as a volunteer. I do have a great relationship with my kids teachers and my younger child is familiar with his older brother’s teacher. We have a great teacher-parent/student relationship. My younger child wants to take the same teacher his older brother is taking when he is 3rd grade next year. I want to write a letter to the principle requesting my younger child to take the same 3rd grade teacher as his older brother. as a parent, I know my child does well in school, academically and socially when he has strong relationship with the teacher, and he already does. so, why break the bond between teacher-parent/student relationship.

May 30, 2019 at 3:45 pm

Help! my son was approved for a replacement to another school, but as a mother I am having difficulty finding the schools the best fits my son’s needs since most of them focus on academic rates and not so much on social skills. I do not where to search or what to look for, my son has an IEP and unfortunately the experiences have not being the best to remember or to share. I am interested in finding a solution than the guilty ones. and although i do not have any idea on where and who to go to, I found this page. I hope someone can help me. thanks

October 22, 2019 at 9:38 am

how do i write a letter requesting my child to be kept in her current teacher in grade 1. she is not doing well because of her age and would like to keep her with same teacher.

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Sample Teacher Request Letter to Principal from Parent

In this guide, I’ll provide a step-by-step approach, along with customizable templates , to help you write an effective teacher request letter to your principal.

Key Takeaways: Understand the purpose: Requesting a specific teacher for your child. Gather necessary information: Teacher’s name, child’s details, reasons for request. Format the letter professionally: Clear, concise, and polite. Free Templates :  Utilize the provided templates to simplify the process . State your request early in the letter. Provide specific reasons for your choice. Show appreciation for the principal’s consideration. Close with a polite call to action. Proofread and edit before sending.

Understanding the Purpose of Your Letter

Before you start writing, it’s crucial to understand why you’re writing this letter. Typically, parents write to request a specific teacher who they believe will be the best fit for their child’s learning style, personality, or educational needs.

Real-Life Example:

In my case, I wrote to request Mr. Johnson, an innovative math teacher whose teaching style matched my son’s learning preferences.

Step-by-Step Guide to Writing Your Letter

Step 1: gather necessary information.

• Child’s details: Name, grade, and any pertinent information about their learning needs.
• Teacher’s details: Full name and any relevant achievements or qualifications.
• Reasons for request: Specific examples of why this teacher is a good fit.

Step 2: Format the Letter Professionally

• Header: Your contact information, date, principal’s name, and school address.
• Salutation: A formal greeting, e.g., “Dear Principal Smith,”

Step 3: Clearly State Your Request

• First paragraph: Briefly introduce yourself and clearly state your request.

Step 4: Provide Specific Reasons

• Body: Explain why you believe this teacher is the best choice for your child.
• Example: “Mr. Johnson’s hands-on approach to math has helped many students like my son who thrive in interactive learning environments.”

Step 5: Show Appreciation

• Acknowledge the principal’s efforts in managing teacher assignments.

Step 6: Close With a Polite Call to Action

• Closing: A polite request for consideration, e.g., “I appreciate your consideration of this request.”
• Signature: Your name and contact information.

Final Steps: Proofread and Edit

Ensure your letter is free from errors, as this reflects your professionalism and seriousness about the request.

Teacher Request Letter To Principal Template

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

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[Principal’s Name] [School Name] [School Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to you as the [parent/guardian] of [Child’s Name], who is currently in [Child’s Current Grade/Class] at [School Name]. I am reaching out to discuss [Child’s Name]’s classroom placement and teacher assignment for the upcoming academic year.

Firstly, I would like to express my appreciation for the hard work and dedication demonstrated by the staff and teachers at [School Name].

[Child’s Name] has enjoyed and benefited greatly from the learning environment at the school, particularly [mention any specific positive experience or teacher interaction, if applicable].

The purpose of my letter is to request [specific request, e.g., a particular teacher, a specific teaching style, or a classroom environment] for [Child’s Name].

This request stems from [provide specific reasons, such as learning style, educational needs, past experiences with certain teaching methods, or any other relevant factor].

I believe that [Child’s Name] will thrive best in an environment that [describe the type of environment or teaching style you believe will benefit your child].

[Optional: Provide a brief anecdote or example to illustrate your point]. It is my hope that such a setting will foster [Child’s Name]’s academic growth and enthusiasm for learning.

I understand that teacher assignments are complex and involve numerous considerations. I trust your judgment and the school’s policies in these matters.

My intent is not to impose, but rather to provide information that may assist in making an informed decision regarding [Child’s Name]’s educational experience.

I am available to discuss this matter further at your convenience. I can be reached at [Your Phone Number] or [Your Email Address].

Thank you for your time and attention to this request, and for your ongoing commitment to the students at [School Name].

[Your Full Name]

Dear Principal Smith,

I am Jane Done, the mother of Emily Doe in grade 3B. I am writing to discuss the teacher assignment for the upcoming school year…

Writing a teacher request letter to the principal is an art that balances respect, clarity, and personal touch. By following this guide, you’re well-equipped to craft a letter that respectfully conveys your concerns and requests.

Comments Request:

I’d love to hear your experiences and tips on writing a teacher request letter. Have you tried this approach before? Share your stories and suggestions in the comments below!

Frequently Asked Questions (FAQs)

Q: What Should I Include in a Teacher Request Letter to the Principal?

Answer: In my experience, a successful teacher request letter should include a brief introduction of yourself and your child, a clear statement of your request, specific reasons for requesting a particular teacher, and an expression of gratitude for the principal’s consideration. Remember to keep the tone respectful and professional.

Q: How Formal Should My Letter Be?

Answer: It’s essential to maintain a formal tone throughout your letter. Address the principal respectfully, use a formal salutation like “Dear Principal [Last Name],” and close your letter formally with phrases like “Sincerely” or “Regards.” 

My letter balanced formality with a personal touch, which I believe made it more effective.

Q: Is It Okay to State Specific Reasons for My Preference?

Answer: Absolutely. In fact, providing specific reasons for your teacher preference strengthens your request. When I wrote my letter, I mentioned how the teacher’s teaching style aligned with my child’s learning needs. 

It’s important, however, to keep your reasons focused on your child’s academic and social development.

Q: Should I Mention My Child’s Past Experiences or Needs?

Answer: Yes, mentioning your child’s past academic experiences, learning styles, or special needs can provide context for your request. 

In my letter, I included a brief mention of my child’s learning style and how the requested teacher’s methods could benefit him. This helps the principal understand the basis of your request.

Q: How Long Should the Letter Be?

Answer: Keep it concise. A one-page letter is typically sufficient. When I wrote my letter, I focused on being clear and brief, providing just enough information to convey my request effectively without overwhelming the principal with unnecessary details.

Q: Can I Request a Meeting to Discuss My Letter?

Answer: Yes, you can suggest a meeting for further discussion, but do so politely. In my letter, I included a line like, “I am available for a meeting at your convenience to discuss this request further.” This shows your willingness to engage in open communication.

Q: How Soon Should I Follow Up After Sending the Letter?

Answer: Give the principal reasonable time to respond, usually a week or two. In my case, I waited for two weeks before sending a polite follow-up email. It’s important to be patient and respectful of the principal’s time.

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How to Write a Letter to Your Teacher

Last Updated: May 13, 2024 Fact Checked

This article was co-authored by Katie Styzek . Katie Styzek is a Professional School Counselor for Chicago Public Schools. Katie earned a BS in Elementary Education with a Concentration in Mathematics from the University of Illinois at Urbana-Champaign. She served as a middle school mathematics, science, and social studies teacher for three years prior to becoming a counselor. She holds a Master of Education (M.Ed.) in School Counseling from DePaul University and an MA in Educational Leadership from Northeastern Illinois University. Katie holds an Illinois School Counselor Endorsement License (Type 73 Service Personnel), an Illinois Principal License (formerly Type 75), and an Illinois Elementary Education Teaching License (Type 03, K – 9). She is also Nationally Board Certified in School Counseling from the National Board for Professional Teaching Standards. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 2,877,101 times.

Your teacher plays an important role in your life, and sometimes you want to show your appreciation by writing them a letter. While writing a good letter might seem hard, it's easy once you get started. Your teacher will be very happy that you took the time to share your thoughts. If you want to write your teacher a letter, start by greeting your teacher. Then think about what you want to say and write that down in the main part of the letter. Finally, close your letter and sign it.

Sample Letters

Starting Your Letter

• Ask your parents or guardian if they have any cards you can use. They may also be willing to take you shopping for a new card.
• You could also make a card for your teacher using either plain printer paper or construction paper. Your teacher will appreciate the effort you put into the card.

• Your teacher may cherish the letter for years to come. Including your name and the date will help them remember who wrote the letter.

• Use the name your teacher prefers. If your teacher has asked you to call them by their first name, then it’s fine to use their first name in your letter. For example, if you call your teacher Coach Sue, then you can say, “Dear Coach Sue.”
• Don’t start your letter with “hi” or “hey.” It’s too informal.

Writing the Body of Your Letter

• Say, “I am writing this letter to tell you how happy I am to be in your class because you are the best teacher. This year has been hard, but you helped me do my best.”

• You could write, “I appreciate the time you spent tutoring me after school. I felt like I would never understand multiplication, but you never let me give up. I’m so happy you’re my teacher!”
• If you’re having trouble deciding what to say, grab a sheet of scratch paper and do some brainstorming . Write down reasons why you like your teacher, times that they’ve helped you, or what you’ve learned from them. Then pick a few of your favorite reasons and use those in your letter.

• You could say, “Thank you for being a great teacher this year. I’m so happy I got to be in your class. I hope you have an incredible summer!”

Closing Your Letter

• Your closing should look something like this: “Sincerely, Brian.”

• You may be able to fix some small mistakes. However, if you find yourself crossing out whole sentences, it’s probably a good idea to start fresh so your letter looks nice and neat.
• White-out can be helpful in correcting mistakes.

• The envelope should include your teacher’s address in the center and your own address in the top left corner.
• If your handwriting is a little messy, it might be a good idea to ask an adult to write your teacher’s address for you so your letter doesn’t get lost in the mail.
• Don’t forget to ask your parents or guardian for a stamp.

Community Q&A

• You may want to keep a copy of your letter. Thanks Helpful 0 Not Helpful 1
• Ask a parent to read your letter, so they can help you find and fix spelling and grammar mistakes. Thanks Helpful 0 Not Helpful 1

• Never send a letter without having a parent or other trusted adult look over it first, especially if you are writing about a serious issue. Thanks Helpful 49 Not Helpful 21

Things You'll Need

• Pen or word processing program
• Card and envelope (if needed)

You Might Also Like

• ↑ https://www.edutopia.org/groups/education-leadership/787686
• ↑ https://edu.gcfglobal.org/en/business-communication/how-to-write-a-formal-business-letter/1/#
• ↑ https://www.readingrockets.org/topics/writing/articles/introduction-letter-writing
• ↑ https://positivepsychology.com/gratitude-messages-letters-lists/
• ↑ https://writingcenter.unc.edu/tips-and-tools/business-letters/

About This Article

To write a letter to your teacher, start by writing your name and the date in the upper right corner of the page so your teacher knows who the letter is from. Then, open your letter with "Dear" followed by your teacher's name, like "Dear Ms. Brown." After the greeting, write 1-2 sentences letting your teacher know why you're writing to them. For example, you might write something like, "I'm writing to tell you how happy I am to be in your class this year. You're one of my favorite teachers!" In the body of your letter, include a few examples of why you appreciate your teacher, like a time they tutored you after school or helped you do well on a test. Once you've written everything you have to say, end your letter with a polite closing, like "Sincerely" or "Best." Finish your letter by signing your name underneath the closing. For tips on how to proofread your letter before giving it to your teacher, scroll down! Did this summary help you? Yes No

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Before You Write a Teacher Request Letter

Many parents feel that making a request for a specific teacher will help a child have a good school year. However, not all parents know there's more to making that request than just telling the school in which classroom you want your child to be placed. Knowing how teacher choice works can help you make the right decision, both in terms of a teacher and how to approach your request.

Teacher Request Policies

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While some schools have fairly open teacher request policies, allowing parents to choose whomever they wish, other schools' policies are more stringent. Many schools have adopted policies that don't allow requests for specific teachers.

Instead, parents are asked to describe their child's personality, needs, and learning style as well as what type of teacher and classroom structure would suit him well. In fact, some schools have developed questionnaires for parents to fill out for this purpose.

Remember, policies can even vary from school to school within a district, so if your child's school hasn't informed you of their specific policy, be sure to ask before making a request.

Make Your Request in Writing

The best way to make your preferences known is to write a letter to the school's principal. You can certainly discuss placement with the current teacher, but since the principal typically makes the final decision, she's your go-to person.

Be sure to make it clear that you are aware of the teacher request policy and that your request falls within (or why it falls outside of) those guidelines. Identify your child, their grade, and the current teacher before describing what type of educational experience would help his academic success and, if allowed, the teacher you think would be best for him.

Placement Is Not a Popularity Contest

A lot of parents request a teacher based on what they've heard around the neighborhood. Granted, it may be true that Mrs. Smith was the best teacher the little girl down the street ever had, but that doesn't necessarily mean she'll be the best teacher for your child.

When using word-of-mouth as a recommendation, many parents fail to take into account that not all children learn the same way and not all personalities work well together.

Remember, it takes a few years for a teacher's reputation (good or bad ) to be built, so some very talented beginning teachers can be overlooked by this method.

Do Your Research

It's okay to listen to the other parents, but it's important to ask questions too, not only of parents but of administrators as well. You may not get all the answers you seek, but at least you'll have tried. Find out about the teacher and her teaching style.

Is she hands-on or does she do a lot of paperwork activities? What type of discipline or behavior plan does she use in her classroom? How well do her students perform academically in comparison to other classes? What type of training does she have working with children with certain types of disabilities? Does she teach boys and girls differently?

Bad Mouthing Is a Bad Idea

Your child may have had a terrible year with a difficult teacher, but using that as justification for next year's request isn't going to get you very far. Ideally, the teachers in school work as a team and insulting a team member isn't going to endear you to the rest of the players. Simply put, dwelling on the negative makes people look at you in a negative light.

Try to word your concerns in terms of the obstacles your child had to overcome this year and how you think the requested teacher will help him to avoid or navigate similar obstacles next year.

Of course, we all want to portray our children in the best light possible, but when trying to find a teacher who can help make his academic year a success, it's no time to gloss over the rough spots. If your child has trouble with authority or getting along with other children, now's the time to say so.

Mention whether your child has a diagnosed disability, what type of discipline he responds well to, how he reacts to change in routine and what his academic strengths and weakness are.

An IEP Doesn't Guarantee Choosing Their Teacher

Some parents are under the mistaken impression that IDEA (Individuals with Disabilities Education Act) gives them the right to choose their child's teacher. This simply isn't so.

You have the right to be involved in placement for your child, meaning that you can help determine the best type of classroom and program for him, but that's not the same as choosing a teacher.

After the year begins, if the teacher isn't implementing your child's​  IEP , you do have the right to request a meeting to discuss switching his teacher.

Balanced Classrooms

Sometimes, despite your best efforts, your child may not be placed with the teacher you have requested. Before getting upset, it's important to remember that all children deserve to have the best educational experience possible.

Many times a teacher has a stellar reputation as to how she works with children with learning disabilities or other types of students and a number of parents request her classroom. If all of those children are placed in the same classroom, the teacher will be overloaded, so an administrator may choose to redistribute the student population more evenly.

Remember, teachers and principals work hard to make sure each classroom has a balance of different types of learners, personalities and educational needs.

U.S. Department of Education. IDEA: Individuals with Disabilities Act .

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15 Brilliant Examples of Teacher Introduction Letters to Parents

Get ready for the new school year!

A new school year is about to begin. Are you ready? One of the best ways to get back into the groove is to write your teacher introduction letter to parents. This is a great time to reflect on previous years while setting an intention for the year ahead. Take time to curate the message you want to send, but don’t stress over it. We’ve put together some tips and examples to help you get started.

Tips for Writing a Teacher Introduction Letter to Parents

Make a friendly introduction.

Set the tone for your letter (and the school year!) by using a warm and friendly voice to introduce yourself to parents and students. Personalize this section by including the student’s name and class information. This is also helpful for parents who may have more than one child at the school.

Give them your background

Take a moment to highlight your education, experience, and skills to give them a better idea of your professional background and qualifications. Be sure to share any special training or certifications you’ve received as well as any goals you’ve set for the year.

Tell them why you are a teacher

There are many reasons why parents might find it harder and harder to leave their children in a classroom. Showcase your passion, teaching philosophy , and love for being a teacher, and let them know you are open and available to discuss any of their concerns during the school year.

Teacher Introduction Letter to Parents Examples

1. put preschoolers at ease.

Starting school for the first time can be intimidating. Welcoming preschoolers to an adventure can help reframe the experience and make it more exciting.

2. Build relationships with parents

Use your teacher introduction letter to parents to let them know that you want to be a team. Build a rapport and encourage them to share all of the things they love about their child.

3. Show them who you are

It’s important to give parents important information about your educational and professional background, but you can also use this space to share some personal details to help them get to know you better.

4. Ask parents for an introduction letter

While it’s essential to send out teacher introduction letters, why not ask for one in return? Invite parents to share anything and everything they want you to know at the beginning of the school year so you can get on the same page.

5. Make it a family affair

Let parents know that they are part of an extended family based in your classroom. Welcome them to be involved, set “family rules,” and make it clear that they have a seat at the table.

6. Provide class information

With your teacher introduction letter, consider including a one-sheet reference of important information about things like classroom rules, communication, volunteering, and the class website.

7. Share your family

Consider including a personal image of your family in your letter at the beginning of the year. Whether it’s you and your partner, your kids, or fur babies, this can help you make an immediate connection with parents.

8. Make a checklist

After the long summer break, back to school can be a stressful time. Help students and their families stay on track by including a helpful checklist with your teacher introduction letter.

9. Go high-tech

Want to take your efforts to the next level? Add a QR code that parents can scan. This will open a recording of you reading the letter to your students!

10. Keep it simple

Don’t want to get overly personal or technical? That’s OK! You can still write a great teacher introduction letter that gives students and parents the information they need while respecting your privacy.

11. Speak in code

Here’s another example of a customizable letter using technology to offer additional information without having to overstuff your letter or print out unnecessary pages. The QR code keeps things sleek and simple.

12. Stick to basics

In some situations, less is more. If you want to keep your teacher introduction letter to parents short, this customizable minimalist design might be perfect for you.

13. Space out

This fun teacher introduction letter template is easy to personalize and has just enough space (no pun intended) for the essentials. You can easily add more information or keep it short and sweet.

14. Go retro

This groovy design has a retro feel and a clean design. The bullets are a great way to share a lot of information without cluttering up your letter.

15. Block it off

We love the blocks used in this editable teacher introduction letter to parents. It looks clean and tidy, but the colors keep it fun and fresh.

Do you have more great teacher introduction letter examples? Share in the comments below!

Plus, check out these end-of-year letter examples ., want more articles like this be sure to subscribe to our newsletters .

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How to write a letter

HOW TO WRITE A LETTER:  A GUIDE FOR TEACHERS AND STUDENTS

In this age of digital communication, writing letters is becoming something of a lost art. Emails and text messages can be sent instantly and for a fraction of the cost good old-fashioned snail mail can offer.

So, why bother teaching letter-writing at all? Well, though electronic ‘letters’ are often freer in formatting and language than physical letters, we can also apply letter-writing rules to electronic media. However, physical letters do offer some distinct benefits of their own too.

A WELL-WRITTEN LETTER CAN CHANGE THE WORLD.

Whilst we pride ourselves here on how to write a great essay, information report, or another text type that is primarily used in an educational setting, the ability to craft a powerful letter or email has literally changed people’s lives, altered the course of history and been the difference between life and death in some cases.

It can be the one opportunity to remove all the noise and confusion on any subject area and honestly tell someone how you feel straight from the heart.  Pen to paper.  

For whatever reason, a thousand emails, tweets, and likes will never have the same impact as a well-crafted handwritten letter.  Its very creation and existence show your reader how passionate and genuine about what it contains.

Letters fall under the transactional writing category; if you want to know more about transactional texts, be sure to check out our in-depth guide here.

COMPLETE LETTER WRITING UNIT FOR STUDENTS

Over 100 PAGES of engaging RESOURCES , various letter SAMPLES , LESSON PLANS and INTERACTIVE DIGITAL RESOURCES to teach your students how to write amazing LETTERS and EMAILS .

Teach this life skill with confidence through this excellent ALL-IN-ONE RESOURCE . No preparation is required.

3 REASONS TO TEACH LETTER WRITING

1. the personal touch: .

Those of us who grew up in an age before the internet got going will remember the excitement of waiting for and receiving a letter. Many of us will have had childhood pen pals we never met or received love letters from our teenage sweethearts. Maybe some treasured letters are still securely stored in a bedside drawer.

There is something extremely personal and intimate about the letter that email cannot capture. Letters are physical, and their increasing rarity makes them seem even more intimate today.

In this day and age, receiving a personally written letter is something a unicorn in communication terms. Students who know how to produce a well-crafted letter can use it to their advantage. For example, any business hiring manager will undoubtedly be numbed by the constant torrent of emails flooding their inbox.

That mailed resume accompanied by a handwritten letter that waits for them on their desk in the morning will surely stand out and secure an attentive read. The letter, in its various forms, is guaranteed to stand out and make an impact in an age where the vast majority of communication is digital.

3. Handwriting

Just as letter writing has declined in popularity, so too has the emphasis on well-developed handwriting skills. You can, if you wish, take the opportunity here to have the students work on their handwriting skills.

While students may protest that they can accomplish the task much quicker by word-processing, another benefit of handwriting a letter is that the speed becomes almost meditative. This allows students to focus carefully on their grammar and punctuation without always resorting to the crutch of spell-checkers and grammar correction software.

FORMAL AND INFORMAL LETTER WRITING:  WHAT’S THE DIFFERENCE?

The table below outlines whether your letter should be written formally or informally, with some suggested prompts .  Whilst there are many similarities, a formal letter should always be considered as a document with a real purpose and ramifications.

FORMAL LETTER FEATURES

USED FOR PROFESSIONAL COMMUNICATION THESE DOCUMENTS FOLLOW A PRESCRIBED FORMAT. THEY ARE WRITTEN IN A PASSIVE VOICE FOR A SPECIFIC PURPOSE AND IN MANY CASES ARE LEGALLY BINDING. SOME EXAMPLES ARE.

INVITATION Make someone feel special about an upcoming event.

APPLICATION Write a professional letter of application for a job or group you wish to join.

REFEREE / REFERENCE Vouch for another’s skills, personality or credibility.

ACCEPTANCE & REJECTION Approve or deny an applicant in a professional manner.

MAKE AN OFFER Make a formal and binding offer in writing.

EXIT / RESIGNATION Formally leave or step down in a professional and dignified manner.

INFORMAL LETTER FEATURES

USED FOR PERSONAL COMMUNICATION THESE LETTERS HAVE NO PRESCRIBED FORMAT AND ARE WRITTEN IN AN ACTIVE VOICE.

THANK YOU Let someone know you appreciate their efforts.

CONGRATULATIONS Acknowledge someone’s achievements in life.

GRIEVANCE / LOSS Acknowledge someones personal loss or suffering and let them know you care.

FRIENDSHIP & LOVE Tell someone how special they are to you and why?

LETTER TO THE EDITOR / MAYOR ETC. Let someone know how their actions and adversely affect you and others.

LETTER TO SELF Give your older or younger self some words of advice and wisdom.

INFORMATIONAL UPDATE Write a letter back home telling them what you have been up to.

HOW TO WRITE FORMAL LETTERS

The writing process begins with planning.

As with all genres of writing, the process of formal letter writing should start with planning. This should involve sketching a brief outline from which to work rather than a comprehensive detailing of minutiae. The plan should include:

• Note addresses, names etc. – who are you writing to?
• Record the purpose of the letter – what do you want to say?
• List points to be made (each will form a paragraph) – how will you say it?
• State action point – what do you want the reader to do?

Formal letters can be written for a wide range of purposes and may come in various shapes, including a letter of complaint, a cover letter accompanying a job application, a letter of invitation, a reference letter, or a proposal letter – to name a few. Though each will adhere to its own rules of formatting and tone when writing formal letters, students should avoid using slang or contractions.

Language should be straightforward and polite. Encourage students to avoid bursts of purple prose in favor of direct, functional language. Usually, a formal letter will be written to achieve a particular end and should be written with that end foremost in mind. Students should avoid meanderings and stay firmly focused on the task at hand.

TIPS FOR WRITING GREAT FORMAL LETTERS

• The writer’s address should be in the top right-hand corner.
• The date should be written below the writer’s address
• The recipient’s name and address are below that on the left-hand side
• Use the correct opening (Dear Sir / Madam, Dear Mrs Ferguson, etc.)
• Use Standard English
• The opening sentence should explain the purpose of the letter
• Each paragraph should make a single specific point
• Use an appropriate formal tone and register in the wording of the letter
• Avoid contractions, slang, and abbreviations
• The concluding ‘action point’ paragraph states what you want the recipient to do
• The formal ending, such as Yours Sincerely or Yours Faithfully

A Note on Salutations

If the student knows the intended recipient’s name, start with Dear Mr. / Mrs Surname and end with Yours Sincerely. If they don’t know the recipient’s name, start with Dear Sir / Madam and end with Yours Faithfully.

Use of Rhetorical Devices

As mentioned, formal letter writing focuses on attempting to convince someone to take some course of action or other. To do this, it is helpful to employ some rhetorical devices to make the writing more persuasive . Some useful techniques to encourage your students to employ include:

Direct Address: Using the pronoun ‘you’ in a formal letter makes the reader feel that you are speaking directly to them. This helps to engage the reader and encourage them to continue reading the letter.

Emotive Language: Where students are trying to convince the reader to take a course of action, the use of emotive language can often be a powerful tool. Students can use either positive or negative colored words to create the desired response in the reader.

Facts and Figures: Another way to persuade and convince is to employ facts and figures to support the points made in the letter.

FORMAL LETTER STUDENT EXAMPLES

How to write an informal letter

Common features of informal letters:.

There are far fewer rules to follow when writing an informal letter, but there are still some practical guidelines to follow that will prove helpful for students engaged in writing informally.

As with any piece of writing, it is important to consider who the audience is and the reason for writing in the first place. In particular, this will help decide the tone and the language register. The more intimate the relationship, the more informal the language can be.

Though the letter will be informal, it will still have a purpose. Information should still be organized into paragraphs, as would be done with a formal, more ‘official’ letter. Students sometimes struggle with this aspect, as they often conflate ‘informal’ with ‘disorganized.’ Making them plan their informal letter before writing can help ensure it is sufficiently organized.

HOW TO START AN INFORMAL LETTER

Informal letters will start with a greeting appropriate to how close the relationship is. For acquaintances, this may be ‘Dear Tom,’ (using the first name instead of the surname) to a very informal ‘Hi Jane,’. Don’t forget the comma after the name!

After the greeting, a general opening sentence should follow. Usually, this will be something like a ‘How are you?’ or a ‘How have you been?’. If the recipient is married or has kids, you may wish to ask how their spouse or children are.

Next, students should state the reason for writing. The language should be open and friendly in tone and, in contrast to the formal letter, colloquial language, idiomatic expressions, and contractions are perfectly okay and even desirable.

Just as the opening salutation to an informal letter is much more relaxed, so too will the closing salutation. There are many possibilities for the students to choose here, and their decision will depend on who they are writing to and their personal preferences. Some examples of possible closings include ‘Love’, ‘Best regards’, ‘All the best’, and ‘Thanks’.

INFORMAL LETTER STUDENT EXAMPLES

Teaching Resources

Use our resources and tools to improve your student’s writing skills through proven teaching strategies.

PRACTICE LETTER WRITING WITH THESE ACTIVITIES FOR STUDENTS

The most effective way for students to internalize all the features of letter writing, formal or informal, is to gain experience by writing various letters for differing purposes. The following activities offer some suggestions for students to get practising today:

1. FICTION AS A SPRINGBOARD

Have students write as if they were a character from a piece of fiction you have been reading in class. Choosing a dramatic point in the plot , ask students to imagine they are one of the characters writing a letter to another character in the story. This writer may be either formal or informal, depending on the scenario presented. This will give students realistic letter-writing practice while also getting them to engage closely with the text and respond imaginatively to its themes.

2. THE AGONY AUNT

Either offer a range of possible life predicaments or cut out the questions from the ‘agony aunt’ page of a local newspaper. Students must write back offering advice in response to the predicaments expressed in the question or predicament. The response should be written in full letter format. This activity also lends itself to several variations. The response may be written to a close friend, for example, or written from the perspective of a professional agony aunt employing a more formal tone and presentation.

3. A LETTER OF COMPLAINT

Have students think of their favorite candy bar or clothing item. Encourage them to imagine they have bought this product lately and found it to be substandard. Students must write a formal letter of complaint to the manufacturer outlining their complaint and recommending a course of action to satisfactorily resolve that complaint. They must use all the features of a formal letter as outlined above.

HOW TO MAKE YOUR HANDWRITTEN LETTERS LOOK OLD AND AUTHENTIC.

• Write in pencil or a calligraphy pen,
• screw them up tightly and carefully unfold and flatten.
• Lightly dab coffee stains over the paper to make it look aged.
• Carefully singe or burn the edges of your paper.
• Add some sepia-filtered photos for effect.

SIGNING-OFF

As students become more confident in their understanding of letter-writing formats, encourage them to exchange letters with each other for peer assessment. You may wish to provide them with a checklist of features to look for while reading over their partner’s work.

Letter-writing can also be a great way to partner up with schools overseas; often, children studying English as a second language will be delighted to receive letters from (and write to) students in English-speaking countries. And though email increasingly encroaches on the traditional territory of the letter, many of the skills garnered in the practice of letter writing are transferable to the modern manifestation. There is ample opportunity here to link letter-writing learning with approaches to writing emails too.

Letter-writing can provide a focus for a wide range of learning objectives while also teaching students valuable practical skills that will serve them well beyond their school years, both in their personal and work lives. And who knows, perhaps in years to come, one of the letters your student writes in your class may become a treasured keepsake in someone’s bedside drawer.

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Content for this page has been written by Shane Mac Donnchaidh.  A former principal of an international school and university English lecturer with 15 years of teaching and administration experience.  Editing and support content has been provided by the literacyideas  team.

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4 Easy Tips for a High School Letter Writing Lesson

What used to be a “basic” writing skill like writing a letter now feels archaic for our students. But just because they haven’t written many letters before high school doesn’t mean they won’t need to after. Do your high school students a favor and work a letter writing lesson into your curriculum!

( Want to skip the prep work? Grab a done-for-you Letter Writing Lesson here that can be used in person or remotely! )

Why Teach a Letter Writing Lesson

Granted, writing a letter isn’t as necessary as it used to be. But once in a while, students will need to do so. 

In fact, in their final year of high school, students might find themselves writing a lot of letters. Jobs require cover letters, colleges require application letters, and they might one day need to write a letter of recommendation. 

If students have written a letter before, they’ll be less intimidated to write one late in the “real world.”

So make sure your students don’t leave your classroom without being introduced to this essential life skill!

Letter Writing Lesson Tip #1: Provide an Authentic Audience

Sure, you could tell students to write an imaginary letter to Santa, a character in a novel, or to a celebrity who’ll never actually look at it. 

But you’ll do your students a big favor if you provide an authentic audience in the form of a real reader.  

When students know that someone other than their teacher will be reading their work, it changes the game. Suddenly, there’s a pressure to perform and get things right that goes beyond just a passing grade. They don’t want to embarrass themselves. 

So, what kind of authentic audiences can you provide?

Authentic Audience Ideas

An easy one is to have students write to a member of the school staff. You can have students write a gratitude letter to a staff member for Thanksgiving or at the end of the year. 

Not only will students know that they’ll have to face this person after he or she has read their letters, but you’ll get to provide a much-needed emotional boost to your colleagues! Who wouldn’t have a better week after reading a letter of thanks from a student?

Another possible audience is to have students write a letter to the troops. This is a great lesson plan around the holidays when many armed forces are away from their families and don’t receive any communication. 

There are all kinds of programs out there you can connect with to help get your letters to troops in need. Give it a Google search or check out A Million Thanks or Operation Military Matters .

If you are a Civics teacher or teach a unit on civics, you can also have students write to a representative in their state. Local leaders are more likely to respond to student letters, and it’s so fun when students receive a reply months later! 

Students are always surprised that someone took the time to read their letter, and even more surprised to get a response. These positive moments can create more civic-minded students for our future, too.

Letter Writing Lesson Tip #2: Teach Formatting

This is probably a no-brainer. If you’re going to teach letter writing, you need to cover the letter format. 

This is, after all, what separates a letter from a note or a printed email. 

Hopefully, your students have mastered capitalizing the beginning of sentences and other basic writing skills, but we know that things like these cannot be taken for granted. For struggling writers, the formatting of a letter might be hard or even stressful. 

It’s worth taking your time to go over proper formatting, especially for those struggling writers. They’ll benefit from the practice the most. 

Letter Writing Lesson Tip #3: Discuss Tone

The audience you choose for your students’ letters will determine the tone that students need to take in their writing. 

But make sure to acknowledge that tone will change depending on the letter and the audience. A letter to grandma will read differently than a letter to a congressperson or to a best friend. 

You’ve probably discussed tone with students before, either in relation to literature or academic writing. Use your letter-writing lesson as another opportunity to discuss tone in a new way. 

What kind of language is appropriate for this task? How important is correct grammar? How do these things change as your relationship with the audience changes?

If possible, try to provide examples of both formal and informal letters for your students, so they can see the difference themselves. 

Letter Writing Lesson Tip #4: Don’t Forget the Envelope!

Just like letter writing might be a little foreign to your students, addressing an envelope definitely will be. 

I once asked my students to address envelopes for me to save some time. I didn’t think about how my senior high school students might have never addressed envelopes before. 

The results were… wild. I couldn’t believe how little my students knew about addressing an envelope!

So don’t do what I did and assume your students know how to actually send a letter once they’ve written it. Walk them through it. 

Just like you’ll teach the format of a letter, teach the format of addressing an envelope. Even if the letters will be delivered around the school, make students address the letters to a specific classroom number of the school from your classroom number. 

Students will have to send something in the mail at some point in their lives. Don’t let the graduate high school without knowing how to do it!

Also, here’s an important note about equity: do not have your students address envelopes to their own home addresses. This is another mistake I made (so you don’t have to!).

I once was sending home letters to parents and asked students to address envelopes for me. So many students had no idea what their addresses were. I was shocked!

I called up the guidance counselor to come help us. She was able to look up some addresses for us, but she explained that many of my students moved too frequently to keep up with their own addresses. 

Some were in foster homes. A few were even homeless. Other students didn’t know if they should send the letters to their mom’s or their dad’s house. 

Once I was faced with the problem, it made sense, and I shouldn’t have been surprised. But my own privilege blinded me to this problem before it occurred. 

So if you’re having students send a letter in the mail, provide them with the address yourself!

How to write a letter might not exactly be in the Common Core State Standards, but it’s still an important life skill for our students. 

At some point in their four years of high school, make sure they learn how to do it. Pay close attention to the formatting and tone, and don’t forget that the envelope is an important part of the process!

If you’d like to have your students write a letter but don’t have time to prep yet another lesson, I have a printable and digital, done-for-you Letter Writing Lesson here. 

In this resource, you’ll get a slideshow lesson, example letters (showing tone and formatting), and a blank envelope template for practicing. The assignment is editable, so while the default assignment is a gratitude letter to staff, you change the audience to whomever you wish. 

6 Examples: Impactful Letter of Recommendation for a Teacher

By Status.net Editorial Team on September 8, 2023 — 13 minutes to read

• Purpose of a Letter of Recommendation for a Teacher Part 1
• Components of a Letter of Recommendation for a Teacher Part 2
• Steps to Writing a Letter of Recommendation for a Teacher Part 3
• Sample Phrases for a Letter of Recommendation for a Teacher Part 4
• Teacher Letter of Recommendation Template 1 Part 5
• Teacher Letter of Recommendation Template 2 Part 6
• Teacher Letter of Recommendation Template 3 Part 7
• Teacher Recommendation Letter Example From a Co-Worker Part 8
• Recommendation Letter Example From a Principal Part 9
• Template of a Character Reference Letter for a Teacher Part 10
• Mistakes to Avoid Part 11

A well-crafted letter of recommendation can make a world of difference for a teacher, showcasing their strengths and helping them land the perfect teaching job. Whether you’re a colleague, supervisor, or student, your insight into the teacher’s skills, character, and performance carries significant weight. By sharing this through a well-structured letter, you can contribute to their career development. This article will provide you with useful tips and examples that will help you convey the teacher’s capabilities in the best possible light.

Related: Best Teacher Cover Letter (Examples and Templates)

Part 1 Purpose of a Letter of Recommendation for a Teacher

Purpose of a letter.

A letter of recommendation for a teacher is written to showcase a teacher’s qualifications, skills, and achievements. It helps potential employers, such as schools and educational institutions, evaluate the candidate’s suitability for a teaching position. Often, they play a significant role in the hiring process, as they not only provide an insight into the teacher’s expertise but also their personality and teaching philosophy. It’s crucial for you, as the author of the letter, to be honest and objective while highlighting key strengths and instances of excellence.

Part 2 Components of a Letter of Recommendation for a Teacher

When writing a letter of recommendation for a teacher, there are specific components you should include to make it comprehensive and useful:

• Introduction : Start by identifying yourself and your relationship to the teacher. Provide context on how long you have known them and in which capacity.
• Teaching Skills : Describe the teacher’s prowess in their subject area and instructional methods. Mention their ability to create engaging lesson plans, adapt to students’ needs, and assess learning outcomes effectively.
• Classroom Management : Highlight the teacher’s capacity to maintain a well-organized and disciplined classroom environment while promoting a positive learning atmosphere.
• Interpersonal Skills : Discuss the teacher’s rapport with students, colleagues, and parents. Detail their ability to work collaboratively in a team, as well as their communication and listening skills.
• Achievements and Contributions : Provide specific examples of the teacher’s accomplishments, such as high test scores, successful school events, or innovative teaching initiatives they have spearheaded.
• Personal Traits : Describe the teacher’s character and work ethic. Talk about their dedication, motivation, professionalism, and ability to handle pressure.
• Closing Statement : Reiterate your endorsement, expressing confidence in the teacher’s capabilities, and offer your contact information for further queries.

Part 3 Steps to Writing a Letter of Recommendation for a Teacher

1. set the tone.

Start by addressing your letter to the appropriate person or committee. Use a formal salutation, such as “Dear Hiring Committee” or “To Whom It May Concern.” In the opening paragraph, mention your relationship with the teacher, including the length of time you have known them and in what capacity. This helps establish your credibility as a reference.

2. Discuss Qualifications and Provide Specific Examples

Next, talk about their education, certifications, and teaching experience. Mention any awards or special recognitions they have received. Highlight their strengths as an educator, such as strong communication skills, dedication to student success, or passion for innovative teaching techniques. Use descriptive language to paint a clear picture of what sets this teacher apart from others.

Support your assertions by providing specific examples of the teacher’s accomplishments and successes. Describe instances where they went above and beyond in their role or made a meaningful impact on a student’s life. This may include their ability to create engaging lesson plans, adapt to different learning styles, or foster a positive classroom environment. Incorporate details that showcase the teacher’s unique approach to education and their commitment to their students.

3. Closing Statement

In the last paragraph, reiterate your wholehearted recommendation of the teacher for the position they are seeking. Offer your contact information, including phone number and email address, in case the recipient has any questions or would like further information. Finish your letter with a respectful and professional closing, such as “Sincerely” or “Best regards,” followed by your signature and printed name.

Part 4 Sample Phrases for a Letter of Recommendation for a Teacher

Introduction.

• I am writing to recommend [teacher’s name] for [position].
• My name is [Your name], and I have had the pleasure of knowing [Teacher’s name] for [number of years] in my capacity as [relationship].
• As a former student of [Teacher’s name], I am honored to write this letter of recommendation.
• I am writing this letter on behalf of [Teacher’s name], who I have worked with for [number of years] as a colleague.
• It is my pleasure to recommend [Teacher’s name], whom I have known for [number of years] as a friend and fellow educator.
• I have had the privilege of knowing [Teacher’s name] for [number of years] in my capacity as [relationship], and I am confident in their abilities as an educator.
• It is my pleasure to write this letter of recommendation for [teacher’s name].

Qualifications and Specific Examples

• They have [number of years] of experience teaching [subject/grade level].
• [Teacher’s name] has received numerous awards and recognitions for their work in education.
• Their strengths as an educator include [list of strengths], which make them an exceptional candidate for [position].
• I have witnessed firsthand [teacher’s name]’s ability to [specific example].
• [Teacher’s name] has a talent for [specific skill], as demonstrated by [specific example].
• They have created a classroom environment that is [specific adjective], which has led to [specific result].
• [Teacher’s name] has made a significant impact on [specific student’s name] by [specific action].
• [Teacher’s name] has a unique talent for creating lesson plans that are both engaging and effective in promoting student learning.
• They are skilled at adapting their instructional methods to meet the diverse needs of their students, ensuring that everyone in the classroom is able to thrive.
• [Teacher’s name] has a keen eye for assessing learning outcomes, using data to inform their teaching practices and improve student achievement.
• [Teacher’s name] is highly skilled at maintaining a well-organized classroom environment that is conducive to learning.
• They are able to effectively manage student behavior, promoting a positive and respectful atmosphere in the classroom.
• [Teacher’s name] has a talent for creating a sense of community among their students, fostering a supportive learning environment that encourages collaboration and mutual respect.
• [Teacher’s name] has a natural rapport with their students, earning their trust and respect through their kindness and dedication.
• [Teacher’s name] is an excellent communicator, able to listen carefully to the needs of their students, colleagues, and parents, and respond with empathy and understanding.
• [Teacher’s name] has consistently achieved high test scores among their students, demonstrating their effectiveness as an educator.
• They have spearheaded several successful school events, such as [specific event], which have brought the school community together and promoted school spirit.
• [Teacher’s name] has been recognized for their innovative teaching initiatives, such as [specific initiative], which have had a positive impact on student learning.
• [Teacher’s name] is highly dedicated to their students and their profession, going above and beyond to ensure their success.

Closing Statement

• I highly recommend [teacher’s name] for [position].
• I wholeheartedly recommend [teacher’s name] for the position they are seeking and am confident they would be an asset to your organization.
• I am honored to recommend [teacher’s name] for this position and am certain they will excel in this role.
• Thank you for considering [teacher’s name] for this position. I am confident that they will exceed your expectations and make a positive impact on your organization.
• I hope you will give [teacher’s name] serious consideration for this position. They are an exceptional educator with a passion for teaching and a dedication to their students.
• Please do not hesitate to contact me if you require any further information.

Part 5 Teacher Letter of Recommendation Template 1

Dear [Recipient’s Name],

I am writing to highly recommend [Teacher’s Name] for the position of [Job Title] at [School or Institution]. [Teacher’s Name] has been a [Subject/Grade Level] teacher at [Current School] for [Number of Years]. During this time, I have had the pleasure of witnessing their dedication, enthusiasm, and expertise in teaching.

[Teacher’s Name] has demonstrated exceptional skills in lesson planning, classroom management, and student engagement. They consistently receive positive feedback from both students and parents. Furthermore, [Teacher’s Name] has shown a commitment to professional development and works effectively with colleagues.

I am confident that [Teacher’s Name] will be an incredible asset to your institution and will greatly contribute to the success of your students. Please do not hesitate to contact me if you require any further information.

[Your Name]

Part 6 Teacher Letter of Recommendation Template 2

I am pleased to offer my strong endorsement for [Teacher’s Name] as a candidate for the [Job Title] position at [School or Institution]. As [Your Title], I have had the opportunity to observe [Teacher’s Name] in various professional settings since they became a part of the [Subject/Grade Level] team at [Current School] in [Year].

[Teacher’s Name] has consistently demonstrated a high level of proficiency in instructional design and delivery, employing a variety of strategies to engage students and foster a growth mindset. They have also exhibited strong collaboration skills, actively participating in curriculum review and school-wide initiatives.

What truly sets [Teacher’s Name] apart, though, is their passion for teaching and unwavering commitment to helping each student reach their full potential. I am certain that the dedication and skill set that [Teacher’s Name] brings will make a significant impact on the academic achievement of your students.

If there is any additional information I can provide, please do not hesitate to reach out.

Best regards,

Part 7 Teacher Letter of Recommendation Template 3

I hope this letter finds you well. I am writing to express my wholehearted recommendation for [Teacher’s Name] as they seek the [Job Title] position at [School or Institution]. I have had the privilege of knowing [Teacher’s Name] personally for many years, and I can confidently attest to their outstanding qualities as an educator.

[Teacher’s Name] brings a unique combination of warmth, creativity, and patience to their teaching. They genuinely care about the well-being and success of each of their students, and they foster an environment of trust and mutual respect in their classroom. Their lesson plans are both engaging and thoughtfully tailored to the diverse needs of their students.

In conclusion, I believe that [Teacher’s Name] would be an exceptional addition to your faculty, inspiring a love of learning and making a lasting impact on the lives of your students. I am confident that you will find their passion and expertise invaluable. Please feel free to contact me for any additional information.

Warm regards,

Part 8 Teacher Recommendation Letter Example From a Co-Worker

Dear [Recipient’s Name], I am writing to recommend [Teacher’s Name] for the position of [Position]. As a co-worker for the past five years at [School Name], I have closely observed their teaching methods, commitment to the job, and growth over time. [Teacher’s Name] is a creative and lesson plan developer. They know how to engage students in a variety of subjects and deliver comprehensive material that caters to different learning styles. They are always looking for new ways to challenge their students. [Teacher’s Name] consistently demonstrates patience and understanding when working with students who struggle academically or behaviorally. They go above and beyond to provide support and tailored approaches to help students succeed. I wholeheartedly believe [Teacher’s Name] is an excellent choice for the position of [Position] at [Name of School or Institution]. Their passion for teaching and dedication to the profession is unparalleled, and I am confident they would be a valuable addition to your team. Sincerely, [Your Name] [Your Position] [Your Contact Information]

Part 9 Teacher Recommendation Letter Example From a Principal

Dear [Recipient’s Name], I am writing to endorse [Teacher’s Name] for the position of [Position]. As the principal of [School Name], I have had the pleasure of observing [Teacher’s Name] teach for the past six years. I can confidently affirm that they have made a significant impact on our students and school culture. [Teacher’s Name]’s classroom management skills are exceptional. They create a positive and respectful learning environment that results in increased student participation and achievement. Their dedication to inclusivity and social skills development has fostered a strong sense of community in the classroom. Not only is [Teacher’s Name] a highly skilled educator, but they are also an active contributor to our school body. They have played a pivotal role in organizing extracurricular activities, championing school improvement initiatives, and supporting their fellow teachers. I highly recommend [Teacher’s Name] for the position of [Position] at [Name of School or Institution]. I am confident they will bring the same level of passion, expertise, and commitment to your organization. Sincerely, [Your Name] [Your Position] [Your Contact Information] Part 10 Template of a Character Reference Letter for a Teacher Dear [Recipient], I am writing to enthusiastically endorse [Teacher’s Name] for the teaching position at [School Name]. As a colleague, I have been fortunate to witness [Teacher’s Name]’s exceptional dedication, kindness, and empathy towards students. [Teacher’s Name] excels in creating a warm and engaging learning environment. They are attentive to each student’s needs and always encourage their strengths. I remember a time when [Teacher’s Name] took extra hours to tutor a struggling student, ultimately helping them achieve remarkable improvement. In summary, [Teacher’s Name] embodies the qualities of a remarkable educator, and I wholeheartedly recommend them for the teaching position. Sincerely, [Your Name]

Part 11 Mistakes to Avoid

When writing a letter of recommendation for a teacher, there are certain mistakes you must avoid to ensure the letter is as effective as possible:

• Being too generic: Make sure to personalize the letter by highlighting the teacher’s unique skills, strengths, and accomplishments. If your recommendation letter is too broad and lacks specific examples, it may lose credibility and fail to impress the reader.
• Neglecting to proofread: Typos, grammar, and punctuation errors can undermine the professionalism and impact of a well-written letter of recommendation. Always proofread your work carefully before submitting it to ensure it is error-free and maintains a polished appearance.
• Focusing solely on the past: While it’s important to mention the teacher’s past achievements, also emphasize their potential for future success. Describe the skills and qualities that make them a valuable educator in their current role, as well as how they will contribute positively to future endeavors.
• Overlooking the format and structure: A well-organized and properly formatted letter demonstrates attention to detail and professionalism. Include all the necessary elements, such as the date, a salutation, an introductory paragraph, a body with specific examples, and a conclusion with a compelling endorsement. Also, make sure to be consistent with font, spacing, and style throughout.
• Making unverified claims: Avoid exaggerating the teacher’s abilities or fabricating achievements that can’t be verified, as this could damage their reputation and harm their chances of being considered seriously. Stick to genuine examples and honest assessments of their skills and accomplishments.

Frequently Asked Questions

What are the key elements to include in a teacher recommendation letter.

When writing a recommendation letter for a teacher, make sure to include their full name, your relationship with them, and their teaching position. Explain your teacher’s specific skills and strengths, and provide examples of their successes. Describe their dedication, work ethic, and collaboration with colleagues. Lastly, mention their impact on students’ growth and learning.

How can a parent write an effective letter of recommendation for a teacher?

As a parent, focus on the teacher’s impact on your child’s learning and development. Describe the teacher’s teaching methods, their ability to engage and motivate students, and their adaptability to different learning styles. Provide specific examples showing how the teacher went above and beyond their duties to help your child. Close the letter by expressing your gratitude and enthusiasm for the teacher’s work.

What does an ideal recommendation letter from a principal look like?

An effective principal recommendation highlights the teacher’s professionalism, collaboration, and impact on the school community. Start by introducing your role, your relationship to the teacher, and the teacher’s teaching position. Discuss their expertise, classroom management skills, and commitment to professional development. Share examples of how they have improved student outcomes and contributed to the school’s goals.

• 6 Example Emails: How to Ask for a Letter of Recommendation
• 18 Inspiring Examples: Impactful Teacher Cover Letter
• 5 Free Templates: Recommendation Letter for a Student
• 8 Templates: A Perfect Letter of Recommendation
• 9 Examples: A Perfect Letter of Introduction
• 12 Examples: A Perfect Resignation Letter [plus Templates]

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Sample Letter of Introduction for Teachers

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If you’re searching for a teaching job, sending an introduction letter can be a great way to make a first and lasting impression with a hiring manager. Here’s a basic outline to follow as you write your teaching letter of introduction, with examples included.

1. Make an Introduction

State the reason why you’re reaching out and express your knowledge and interest in the school.

“I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.”

2. Highlight Your Skills and Education

Explain how your career plans, skills, education, or experiences are relevant to the school and how they could coincide with the district's values and goals.

“I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up to date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom.”

3. Showcase Your Passion

Express your enthusiasm for teaching and the qualities that you feel make you a good fit for the role or school.

“While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.”

4. Reference Other Application Materials

Before you conclude your letter, direct the reader to any additional application materials you’ve attached, and close the letter with a thank you.

“Attached is my résumé, which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.”

Sample Letter of Introduction for Recent Teaching Graduates

The following is an example of a teacher introduction letter sent from a recent graduate, to an employer that hasn't advertised a job opening.

Dear Mr. Smith,

I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.

I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up-to-date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom. 

While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.

Attached is my résumé which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.

Sincerely, 

[Signature]

[email/phone number/address]

444 Grand Avenue

Boston, MA 89827

Sample Letter of Introduction for a Teacher with Experience

Below is an example of a teacher introduction letter sent from an experienced teacher to an employer that hasn't advertised a job opening.

I’m reaching out to introduce myself and express my interest in teaching at ABC Academy. As a secondary English teacher for more than nine years, I’ve dedicated my career to helping students of all levels master the language skills and concepts they need to prepare them for life beyond high school, and I’d love to continue that path at ABC Academy.

In my current position, I teach literature, writing, and reading comprehension to students in grades 9 through 12. Over my nine years of teaching, I’ve managed to successfully increase my student’s reading and writing comprehension test scores every year for the last five years.

In my pursuit of lifelong learning, I’ve made it a point to stay up to date on the most current teaching methods, including Cooperative Learning and Flipped Classroom. I’ve also earned an ELL and ESL certification from Western Governors University, where I mastered concepts such as subject-specific pedagogy, language production, and theories of second language acquisition.

Even with the challenges of the current educational landscape, the feeling of watching my students have that “aha” learning moment never gets old. I’m passionate about forging relationships with students that build a sense of confidence and enable them to grow as learners.

I’m extremely enthusiastic about ABC Academy’s focus on language arts and would welcome the opportunity to contribute to the success and continued improvement of your learning initiatives. For this reason, I'd love to learn about any upcoming teaching roles in your district or be considered for any openings later down the road. My résumé is attached, and my contact details are listed in my email signature below.

Thank you for your time, and please let me know if there’s any additional information I can provide for you.

555 Grand Avenue

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Sample Request Letter for Teacher Transfer from One Station to Another

The following situations should be given priority when teachers are seeking transfer to another station which is in need of additional teachers:

a. When the teacher is declared excess by the SH and/or his/her expertise/area of specialization is needed in another school / district / division;

b. The teacher has served for more than five years outside his/her home barangay/municipality;

c. The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher’s Voter’s ID;

d. The teacher is joining his/her husband/wife in the same school (RA No. 4670);

e. She is a nursing mother (PD No. 603, Child and Youth Welfare Code);

f. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or

g. He/She is in poor health condition, as evidenced by pertinent medical records to that effect.

Continue Reading: Updated DepEd Guidelines on the Transfer of Teachers from One Station to Another

You may include the following:

• Last Name, First Name & Middle Name
• Residential Address
• Contact Number
• Email Address
• Date of Original Appointment
• Present Station
• No. of Years in the Present Station
• Level (Elementary or Secondary)
• If Secondary (Kindly specify your major area)
• Performance Rating for the Past 3 Years
• 3 Preferred Schools to Transfer
• Reason for Transfer

Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO Schools Supervisor Mahayag North District Mahayag, Zamboanga del Sur

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I and currently teaching at Upper Manguiles and Pilas Elementary School heartily applying for transfer of teaching station either Panagaan or Kaangayan Elementary School for the following reasons to wit:

• That I am teaching in my present station for three (3) year with utmost dedication and much achievement;
• That I am a bonafide resident of Panagaan, Mahayag Zamboanga del Sur and I am pretty sure that I can extend many services even beyond official hours for the benefits of the children and safer travel in going home;
• That it is my great opportunity because my present station is far from my residence hence time and travel expenses could be of great help for the education of my children.
• Being a mother, I have my children that need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor from your very good office.

Sincerely yours,

DEPEDTAYO Teacher I

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15 thoughts on “Sample Request Letter for Teacher Transfer from One Station to Another”

How about the guidelines of transfer of teacher from Region to another region like from Region 12 to Region 9.What is the appropriate process?ty

Good day, I would like to ask the guidelines for tranfer from one region to another like from Region VI to Region II..? How will I process that kind of tranfer.. thank you..

how about the guidelines for transfer from NCR to region V? Thank u so much.

I would like to ask the guidelines for transfer from NCR to region, like region V ?

pano po iprocess ang inter regional transfer? salamat po.

Hello po. My concern is regarding the transfer of junior HS teachers to their original plantilla and it is strictly imposed by our superintendent. Do we have any fight against this considering that we already applied for a transfer from previous admin and was granted under localization and being as a nursing mother?

I would to ask guidelines for transfer from NCR to Region VI.

I would like to ask guidelines for transfer from region IX to Region XI? how will I process that kind of transfer?

How about to tranfer from one region to another? What is the process? Thanks

I would like to ask the guidelines for transfer from Cavite to region, like region 2 ?

Paano po pag nag process po ako ng erf tapos approved n po hinihintay ko nalang po Yung appointment, Hindi konoo ba pwedeng I carry Yung yu erf sa pag transfer po?

Good day…let me know the guidelines for transfer from one region to another. Thank you for your response.

Same issue po.. Guidelines po for transfer from one region to another? Thank you for your response.

Guidelines po ng transfer of school head or principal from station to another station. Thank you so much.

Guidelines po ng transfer of school head or principal from present station to another station. Thank you so much.

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Teaching Job Acceptance Letter

Dear [Hiring Manager’s Name],

I am writing to formally accept the offer for the teaching position at [School Name]. I am extremely excited to join the faculty and contribute to the academic growth of the students.

I am grateful for the opportunity to work at such a prestigious institution and will work tirelessly to uphold the school’s high standards of academic excellence. I am confident that my teaching skills, experience, and passion for education will make a valuable contribution to the school’s community.

As we previously discussed, my start date will be [Date] and I will report to [Department Head’s Name]. Please let me know if there are any additional steps I need to take before my start date.

Once again, I want to express my appreciation for this opportunity and look forward to working with the talented team at [School Name].

[Your Name]