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11 Executive Assistant Resume Examples for 2024

Stephen Greet

Executive Assistant Resume

  • Executive Assistant Resumes by Experience
  • Executive Assistant Resumes by Role
  • Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  building a resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Executive assistant resume example with 4 years of experience

Why this resume works

  • Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
  • If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
  • Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

Entry-level executive assistant resume example with 4 years of experience

  • Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
  • For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

Senior executive assistant resume example with 9 years of experience

  • For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
  • Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

Experienced executive assistant resume example with 10 years of experience

  • In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

Executive assistant calendar management resume example with 6 years of experience

  • Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

Real estate executive assistant resume example with 4 years of experience

  • As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

C-level executive assistant resume example with 10+ years of experience

  • Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

Executive administrative assistant resume example with 6 years of experience

  • You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
  • Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

Executive assistant to ceo resume example with 6 years of experience

  • For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
  • Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

Executive assistant to the president resume example with 8 years of experience

  • You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
  • Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
  • Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

Executive assistant & receptionist resume example with 13 years of experience

  • Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
  • For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

Related resume guides

  • Administrative assistant
  • Receptionist
  • Front Desk Receptionist
  • Office Assistant

Writing Your E xecutive Assistant Resume

Job seeker stands between two plants and looks through binoculars, searching for job

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

resume profile examples for executive assistant

There are three  primary resume formats  you can use when creating an executive assistant resume:

  • Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
  • Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
  • Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

resume profile examples for executive assistant

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

  • Executive assistant title 
  • Email 
  • Phone number
  • Location (city and state is fine)
  • Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Executive assistant resume contact header

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

  • Margins:  Use half to one-inch margins on all sides.
  • Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
  • Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
  • Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
  • Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
  • Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
  • Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

resume profile examples for executive assistant

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

  • Objective or summary

Job history

  • Key executive assistant skills 
  • Projects, interests, and hobbies
  • Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

  • Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
  • Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

resume profile examples for executive assistant

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

resume profile examples for executive assistant

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

  • Performed customer service 5 days each week
  • Used different technology and software for documentation
  • Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

  • Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
  • Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
  • Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

resume profile examples for executive assistant

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

  • Performed 10-20 check requests every week as part of accounting activities
  • Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
  • Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

resume profile examples for executive assistant

Key executive assistant skills to include on your resume

When resume building , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

Executive assistant resume skills

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

resume profile examples for executive assistant

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

resume profile examples for executive assistant

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

resume profile examples for executive assistant

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

Job seeker holds letters "F-A-Q" to ask about writing resumes, cover letters, & other job materials

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

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Executive Assistant Resume Examples & Guide for 2024

Background Image

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

  • A recruiter-approved executive assistant resume example
  • Advice on what to include in your executive assistant resume
  • How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

executive assistant resume sample

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

  • Consultant Resume
  • Business Analyst Resume
  • Financial Analyst Resume
  • Administrative Assistant Resume
  • Office Assistant Resume
  • Bookkeeper Resume
  • Accountant Resume
  • Bank Teller Resume
  • Banking Resume
  • Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

reverse chronological format for executive assistant

Of course, there are other resume formats to consider...

  • Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
  • Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

  • Margins - One-inch margins on all sides
  • Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
  • Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
  • Line Spacing - Use 1.0 or 1.15 line spacing
  • Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
  • Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

  • Contact Information
  • Resume Summary
  • Work Experience

If you want your resume to stand out more, you can also try these optional sections:


Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

  • Title - Why reinvent the wheel with this one? Use Executive Assistant.
  • Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
  • Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
  • (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
  • Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
  • Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

resume summary for executive assistant

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

  • Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

  • Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

  • Position name
  • Company Name
  • Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

  • Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
  • Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
  • Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
  • Prepared meeting briefing packages on a daily basis 
  • Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

  • Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

  • Coordinated
  • Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

  • Degree Type & Major
  • University Name
  • Years Studied
  • GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

  • Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
  • Served as Vice-President of Events for the International Business Students Association
  • GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

  • What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

  • Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

  • What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

  • Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
  • Database management
  • Calendar management
  • Online research 
  • Business Knowledge

Soft Skills for an Executive Assistant:

  • Communication (written and verbal)
  • Prioritization and problem-solving
  • Organization and planning
  • Attention to detail
  • Phone Etiquette
  • Emotional Intelligence
  • Responsibility
  • Teamwork and delegation
  • Management and training
  • Flexibility and efficiency
  • “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

  • Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

executive assistant cover letter structure

And here’s what you’d write in each section:

Contact Details

  • Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

  • Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

  • The position you’re applying for
  • Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

  • Why you want to work for this specific company
  • Anything you know about the company’s culture
  • What are your top skills and how are they relevant for the job
  • If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

  • Wrap up any points you missed in the body paragraph
  • Thank the hiring manager for their time
  • End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

  • A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
  • A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
  • Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
  • Power up your resume with “power words” that convey action.
  • Soft skills should be emphasized on an executive assistant resume.
  • Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

  • Why Should We Hire You - 10+ Best Answers
  • How to Answer “What Is Your Greatest Strength” [4 Samples]
  • 22+ Strengths and Weaknesses for Job Interviews

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Executive Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Executive Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

  • What To Know About Writing A Job-Winning Executive Assistant Resume
  • The Best Skills To Include On An Executive Assistant Resume

How To Write A Job-Winning Executive Assistant Resume Summary

How to write offer-winning executive assistant resume bullets.

  • 3 Executive Assistant Resume Examples

The 8 Best Executive Assistant Resume Templates

Here's the step-by-step breakdown:

Executive Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies look for candidates with strong organizational and multitasking skills to manage schedules, coordinate meetings, and handle correspondence. They also look for Executive Assistants with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant resume:

  • Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
  • Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
  • Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
  • Highlight your skills:   Highlight your skills in Communication, Management, Microsoft Office, and other abilities relevant to the role.
  • Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
  • Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
  • Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant resume.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

  • Communication
  • Presentations
  • Confidential Information
  • Organization
  • Microsoft Office
  • Correspondence
  • Project Management
  • Time Management
  • Coordination
  • Collaborative

2. Use To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Executive Assistant Hard Skills

Here's how it works:

  • Open a copy of your updated Executive Assistant resume
  • Open a copy of your target Executive Assistant job description
  • In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

resume profile examples for executive assistant

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.


And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

  • A relevant section title that ties your experience to the role
  • An introductory bullet that summarizes your experience and high-level value
  • A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
  • A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Executive Assistant role, it might look like this:

Executive Assistant Resume Summary Example #1

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Executive Assistant Highlight Reel:

Executive Assistant Resume Summery Example #2

The content of this example showcases a candidate transitioning from caregiving to an Executive Assistant role, leveraging their experience with and bringing in measurable results in the following bullet points. Then, they wrap up with a high-value extracurricular activity that's related to their target position.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

The Anatomy Of A Highly Effective Resume Bullet

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Executive Assitant with 8+ years of experience.

✅ Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

  • Head over to
  • Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
  • ResyBullet will score your resume bullet and show you exactly what you need to improve
  • You edit your bullet with the recommended changes and scan it again
  • Rinse and repeat until you get a score of 60+
  • Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Executive Assistant with 8+ years of experience.” 

ResyBullet gave that a score of 25/100.  Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Example Of A Bad Executive Assistant Resume Bullet

Now, let's take a look at our second bullet,  “Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.”

ResyBullet gave that a 61 / 100. Much better! This bullet had more content focused on the experience in the Executive Assistant role, while also highlighting measurable results:

Example Of A Good Executive Assistant Resume Bullet

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 executive assistant resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Executive Assistant Resume Example #1: A Traditional Background

Executive Assistant Resume Example #1 - Traditional

Executive Assistant Resume Example #2: A Non-Traditional Background

For our second Executive Assistant Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in caregiving but leverage experiences that help them transition to an Executive Assistant role. Here's an example of what their resume might look like:

Executive Assistant Cover Letter Example #2 - Non-traditional (New)

Executive Assistant Resume Example #3: Volunteer

For our third Executive Assistant Resume Example, we have a candidate who's worked their first year since graduation as a volunteer. Here's an example of what their resume might look like when applying for an Executive Assistant role:

Executive Assistant Resume Example #3 - Volunteer

At this point, you know all of the basics you'll need to write an Executive Assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

resume profile examples for executive assistant

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

resume profile examples for executive assistant

Key Takeaways To Wrap Up Your Job-Winning Executive Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant resume:

  • Start with a proven resume template from
  • Use to find the right keywords and optimize your resume for each role you apply to
  • Open your resume with a Highlight Reel to immediately grab your target employer's attention
  • Use to craft compelling, value-driven bullets that pop off the page
  • Compare the draft of your resume to the examples on this page to make sure you're on the right path
  • Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

resume profile examples for executive assistant

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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7 Executive Assistant Resume Examples for Your 2024 Job Search

Executive Assistants are highly organized and have a knack for anticipating needs. As an Executive Assistant, your resume should be just like your job - organized, efficient, and tailored to the needs of the employer. In this guide, we'll review 9 Executive Assistant resume examples that will help you stand out from the competition.

executive assistant resume

Resume Examples

Resume guidance.

  • High Level Resume Tips
  • Must-Have Information
  • Why Resume Headlines & Titles are Important
  • Writing an Exceptional Resume Summary
  • How to Impress with Your Work Experience
  • Top Skills & Keywords
  • Go Above & Beyond with a Cover Letter
  • Resume FAQs
  • Related Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

  • Manage executive's calendar and schedule, including arranging meetings, conferences, and travel
  • Prepare and edit correspondence, reports, and presentations
  • Create and maintain databases and executive contact lists
  • Manage and coordinate executive projects, including research, data analysis, and report preparation
  • Develop and maintain filing systems, both electronic and paper
  • Monitor and respond to emails, phone calls, and other inquiries
  • Prepare expense reports, manage executive budgets, and reconcile corporate credit card statements
  • Coordinate and plan events, such as staff meetings, conferences, among other special events
  • Develop and maintain relationships with internal and external stakeholders
  • Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned
  • Routinely prepare agendas and take detailed minutes of meetings
  • Assist with onboarding and training of new employees to ensure new hires are adequately brought up to speed
  • Track and monitor progress of key projects

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Executive Assistant Resume Example:

  • Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
  • Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
  • Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
  • Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
  • Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
  • Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
  • Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
  • Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
  • Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
  • Project management
  • Time management
  • Organizational skills
  • Database management
  • Budget management
  • Event planning
  • Relationship building
  • Administrative support
  • Calendar management
  • Report preparation
  • Onboarding and training
  • Meeting coordination
  • Communication skills
  • Attention to detail
  • Problem-solving
  • Multitasking
  • Confidentiality
  • Microsoft Office proficiency
  • Adaptability
  • Team collaboration

C-Level Executive Assistant Resume Example:

  • Managed the complex calendar and coordinated meetings and appointments for a C-level executive, resulting in a 95% on-time attendance rate for all scheduled meetings.
  • Developed and maintained a filing system for the executive, reducing time spent searching for documents by 30%.
  • Assisted with special projects as needed, including organizing a company-wide event that resulted in a 25% increase in employee engagement.
  • Arranged and coordinated travel plans, itineraries, and agendas for the executive, resulting in a 100% on-time arrival rate for all business trips.
  • Prepared expense reports with 100% accuracy, ensuring timely reimbursement for the executive and maintaining a positive relationship with vendors.
  • Acted as a liaison between the executive and internal/external contacts, managing communication with stakeholders and ensuring timely responses to inquiries.
  • Prepared and edited correspondence, reports, and presentations for the executive, resulting in a 20% increase in efficiency and a 15% increase in quality of work.
  • Managed and updated contact databases, ensuring accurate and up-to-date information for all contacts and reducing errors by 25%.
  • Provided administrative support to the executive team, including managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.
  • Filing system organization
  • Travel arrangements
  • Expense report preparation
  • Stakeholder communication
  • Correspondence drafting and editing
  • Presentation preparation
  • Schedule management
  • Confidentiality and discretion
  • Interpersonal skills

Junior Executive Assistant Resume Example:

  • Managed executive's calendar and scheduled meetings, conferences, and travel arrangements, resulting in a 95% on-time arrival rate for all meetings and events.
  • Prepared and edited correspondence, reports, and presentations, resulting in a 20% increase in executive's productivity and efficiency.
  • Researched and created presentations for executive-level meetings, resulting in a 30% increase in engagement and participation from attendees.
  • Managed and maintained executive's projects and deadlines, resulting in a 100% completion rate for all projects within the given timeline.
  • Prepared agendas and made arrangements for committee, board, and other meetings, resulting in a 90% attendance rate for all meetings.
  • Assisted with special projects as needed, resulting in a 25% increase in overall project success rate.
  • Prepared and submitted expense reports, resulting in a 100% accuracy rate and a 20% reduction in overall expenses.
  • Coordinated and directed office services, such as records, departmental finances, and housekeeping, resulting in a 15% increase in overall office efficiency.
  • Created and maintained filing systems, resulting in a 30% reduction in time spent searching for documents and information.
  • Travel coordination
  • Meeting and event planning
  • Written and verbal communication
  • Report and presentation preparation
  • Research and data analysis
  • Deadline management
  • Agenda preparation
  • Expense reporting
  • Office coordination
  • Financial management
  • Filing and organization
  • Microsoft Office Suite proficiency

Executive Assistant to CEO Resume Example:

  • Managed the CEO's calendar and travel arrangements, ensuring all meetings and events were scheduled efficiently and effectively.
  • Developed and maintained filing systems, resulting in a 25% increase in organization and productivity.
  • Acted as a liaison between the CEO and other departments, facilitating communication and collaboration to achieve company-wide goals.
  • Prepared and edited correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
  • Managed and updated contact lists, resulting in a 15% increase in efficiency and accuracy of communication.
  • Assisted with special projects and other duties as assigned, contributing to the success of various company initiatives.
  • Prepared agendas and took detailed minutes at meetings, ensuring all important information was captured and communicated effectively.
  • Coordinated and managed projects, including researching and gathering information, resulting in successful completion of projects within deadlines and budgets.
  • Prepared and submitted expense reports, ensuring accuracy and timely reimbursement for the CEO.
  • Travel planning and coordination
  • Interdepartmental communication
  • Liaison between CEO and other departments
  • Correspondence and report preparation
  • Presentation creation and editing
  • Contact list management
  • Special project assistance
  • Meeting agenda preparation
  • Minute taking
  • Project coordination and management
  • Expense report preparation and submission
  • Prioritization and multitasking
  • Problem-solving and decision-making
  • Adaptability and flexibility
  • Strong written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Research and information gathering
  • Relationship building and networking
  • Team collaboration and support

Entry Level Executive Assistant Resume Example:

  • Managed and maintained executive's calendar, scheduling over 100 meetings and appointments per month with 95% accuracy.
  • Prepared and edited over 50 reports and presentations, ensuring all documents were error-free and delivered on time.
  • Coordinated travel arrangements for executive and team, resulting in a 20% reduction in travel expenses.
  • Organized and executed logistics for 10 committee and board meetings, ensuring all attendees were present and materials were distributed on time.
  • Created and maintained a filing system for over 500 documents, reducing search time by 50% and improving overall organization.
  • Assisted with special projects, including a company-wide survey, resulting in a 90% response rate and valuable insights for the executive team.
  • Monitored industry trends and news, providing weekly updates to executive team and identifying potential opportunities for growth.
  • Managed executive's expense reports, saving the company over $5,000 in unnecessary expenses.
  • Created and maintained spreadsheets and databases, resulting in a 30% increase in team productivity and efficiency.
  • Document organization and filing
  • Industry trend monitoring
  • Expense report management
  • Spreadsheet and database creation

Senior Executive Assistant Resume Example:

  • Developed and implemented a new system for managing executive calendars, resulting in a 25% reduction in scheduling conflicts and a 15% increase in meeting efficiency.
  • Collaborated with internal and external stakeholders to plan and execute a successful company-wide event, resulting in a 20% increase in attendance and positive feedback from attendees.
  • Managed travel arrangements for executives, negotiating discounts with vendors and reducing travel expenses by 10%.
  • Implemented a new system for tracking and managing expenses, resulting in a 30% reduction in errors and a 20% increase in efficiency.
  • Developed and maintained effective relationships with key stakeholders, resulting in a 15% increase in customer satisfaction and a 10% increase in revenue.
  • Managed special projects, including the development and implementation of new policies and procedures, resulting in a 25% increase in operational efficiency.
  • Managed and coordinated executive-level meetings, including preparing agendas, taking notes, and following up on action items, resulting in a 20% increase in meeting productivity.
  • Developed and edited presentations, reports, and other documents, resulting in a 15% increase in quality and accuracy.
  • Handled confidential information with discretion, ensuring the security and privacy of sensitive data.
  • Event planning and execution
  • Travel arrangements and negotiation
  • Expense tracking and management
  • Relationship building and stakeholder management
  • Policy and procedure development
  • Meeting coordination and preparation
  • Presentation development and editing
  • Report writing and editing
  • Time management and prioritization
  • Problem-solving and critical thinking
  • Communication and interpersonal skills
  • Attention to detail and accuracy
  • Basic understanding of financial principles
  • Organizational and multitasking skills

Executive Administrative Assistant Resume Example:

  • Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall organization.
  • Coordinated and executed a successful company-wide event, resulting in a 25% increase in attendance and positive feedback from attendees.
  • Managed executive calendars and travel arrangements for a team of 5 executives, ensuring timely and efficient scheduling and reducing scheduling conflicts by 50%.
  • Streamlined and improved the invoice processing system, resulting in a 20% reduction in processing time and a 15% reduction in errors.
  • Collaborated with HR to develop and implement a new onboarding process for new hires, resulting in a 40% reduction in onboarding time and an increase in new hire satisfaction scores.
  • Managed and maintained a budget of $500K, ensuring accurate tracking and reporting of expenses and reducing overspending by 10%.
  • Developed and maintained a database of vendor contracts, resulting in a 25% reduction in time spent searching for contract information and improving overall organization.
  • Managed and coordinated a team of 3 administrative assistants, providing guidance and support to improve team productivity by 20%.
  • Prepared and presented monthly reports on departmental finances, providing valuable insights and recommendations for cost-saving measures and improving overall financial transparency.
  • Organization
  • Process improvement
  • Invoice processing
  • Onboarding coordination
  • Team leadership
  • Financial analysis
  • Vendor contract management
  • Communication

High Level Resume Tips for Executive Assistants:

As an Executive Assistant, your role is critical to the success of your organization. You are responsible for managing the day-to-day operations of the executive team, ensuring that they have the support they need to make strategic decisions and drive the business forward. When it comes to creating a resume that showcases your skills and experience, it's important to focus on the key priorities that hiring managers are looking for in an Executive Assistant. Here are some of our top tips for creating a compelling Executive Assistant resume: Highlight your ability to manage complex projects and tasks: As an Executive Assistant, you are often responsible for managing multiple projects and tasks simultaneously. Highlight your ability to prioritize tasks, manage competing demands, and meet deadlines, demonstrating your strong organizational and time-management skills. Emphasize your communication and interpersonal skills: Your role as an Executive Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Executive Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Executive Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Executive Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements. By following these tips, you can create a resume that showcases your strengths as an Executive Assistant and helps you stand out in a competitive job market.

Must-Have Information for a Executive Assistant Resume:

Here are the essential sections that should exist in an Executive Assistant resume:

  • Contact Information
  • Resume Headline
  • Resume Summary or Objective
  • Work Experience & Achievements
  • Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other Executive Assistant candidates, you may want to consider adding in these sections:

  • Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Executive Assistants:

Executive assistant resume headline examples:, strong headlines.

  • Highly organized Executive Assistant with 5+ years of experience supporting C-suite executives in fast-paced environments
  • Proactive Executive Assistant with a proven track record of anticipating needs and streamlining operations for senior leadership teams
  • Detail-oriented Executive Assistant with exceptional communication skills and expertise in managing complex calendars and travel arrangements for executives

Why these are strong:

  • These resume headlines are strong for Executive Assistants as they highlight key skills and experiences that are essential to the role. The first headline emphasizes the candidate's organizational skills and experience supporting high-level executives. The second headline showcases the candidate's proactive approach and ability to streamline operations for senior leadership teams. Finally, the third headline highlights the candidate's attention to detail and expertise in managing complex calendars and travel arrangements, which are crucial skills for Executive Assistants. Overall, these headlines effectively communicate the candidate's strengths and value proposition to hiring managers.

Weak Headlines

  • Executive Assistant with Strong Administrative Skills
  • Experienced Executive Assistant with Excellent Communication Abilities
  • Detail-Oriented Executive Assistant with Organizational Expertise

Why these are weak:

  • These resume headlines need improvement for Executive Assistants as they lack specificity and fail to highlight the candidate's unique value or accomplishments. The first headline is too generic and doesn't provide any context or results. The second headline mentions experience and communication skills, but doesn't showcase any measurable achievements or certifications that could strengthen the candidate's profile. The third headline mentions being detail-oriented and organized, but doesn't provide any examples or metrics to support these claims.

Writing an Exceptional Executive Assistant Resume Summary:

Executive assistant resume summary examples:, strong summaries.

  • Highly organized Executive Assistant with 7 years of experience supporting C-level executives in fast-paced environments. Skilled in managing complex calendars, arranging travel, and coordinating meetings and events. Proven ability to anticipate needs and provide exceptional administrative support, resulting in increased efficiency and productivity for executives.
  • Detail-oriented Executive Assistant with 5 years of experience in the finance industry, supporting senior-level executives in investment banking and private equity firms. Proficient in managing confidential information, preparing financial reports, and conducting research. Recognized for exceptional communication skills and ability to build strong relationships with clients and stakeholders.
  • Strategic Executive Assistant with 10 years of experience supporting CEOs and Board Members in the healthcare industry. Expert in managing multiple projects simultaneously, developing and implementing administrative policies and procedures, and overseeing office operations. Skilled in building and leading high-performing teams, resulting in increased productivity and streamlined processes.
  • These resume summaries are strong for Executive Assistants as they highlight the candidates' key skills, industry-specific experience, and quantifiable achievements. The first summary emphasizes the candidate's organizational skills and ability to provide exceptional administrative support, making them an asset to any executive team. The second summary showcases the candidate's expertise in the finance industry and their ability to manage confidential information, making them highly appealing to firms in this sector. Lastly, the third summary demonstrates the candidate's strategic thinking and leadership skills, making them an ideal candidate for supporting high-level executives in the healthcare industry.

Weak Summaries

  • Executive Assistant with experience in managing calendars, scheduling meetings, and providing administrative support, seeking a new opportunity to utilize my skills in a fast-paced environment.
  • Experienced Executive Assistant with strong communication and organizational skills, capable of handling multiple tasks simultaneously, looking for a challenging role in a reputable organization.
  • Executive Assistant with a proven track record of supporting senior executives, managing travel arrangements, and coordinating events, seeking a new opportunity to contribute to the success of a growing company.
  • These resume summaries need improvement for Executive Assistants as they lack specific details on the candidate's achievements, skills, and unique value proposition. The first summary provides only a general overview of the candidate's experience, without mentioning any specific accomplishments or industries. The second summary, though longer, still lacks concrete examples of the candidate's communication and organizational skills or how they have contributed to the success of their previous employers. The third summary mentions a "proven track record" but doesn't provide any quantifiable results or details on the candidate's successes in supporting senior executives, managing travel arrangements, or coordinating events, which would make their profile more compelling to potential employers.

Resume Objective Examples for Executive Assistants:

Strong objectives.

  • Detail-oriented and organized Executive Assistant with a strong background in managing calendars, travel arrangements, and administrative tasks, seeking a challenging role to support C-level executives and contribute to the smooth functioning of a fast-paced organization.
  • Highly motivated and proactive Executive Assistant with excellent communication and problem-solving skills, seeking an opportunity to work with senior leaders and assist in managing projects, events, and other high-level tasks to ensure the success of the organization.
  • Experienced Executive Assistant with a proven track record of providing exceptional administrative support to executives and teams, seeking a role where I can leverage my skills in managing complex schedules, coordinating meetings, and handling confidential information to contribute to the growth of a dynamic company.
  • These resume objectives are strong for up and coming Executive Assistants because they showcase the candidates' relevant skills, experience, and eagerness to contribute to the success of the organization. The first objective emphasizes the candidate's organizational skills and experience in managing administrative tasks, which are important attributes for an Executive Assistant. The second objective showcases the candidate's proactive nature and ability to work with senior leaders, making them a promising fit for a role that involves managing high-level tasks. Lastly, the third objective highlights the candidate's experience in providing exceptional administrative support, demonstrating their ability to handle complex schedules and confidential information.

Weak Objectives

  • Seeking an Executive Assistant position where I can utilize my organizational skills and attention to detail to support high-level executives.
  • Aspiring Executive Assistant with some administrative experience, seeking to develop my career in a fast-paced corporate environment.
  • Recent graduate with a degree in business administration, interested in an Executive Assistant role to gain experience in supporting senior executives.
  • These resume objectives need improvement for up and coming Executive Assistants because they lack specificity and don't effectively showcase the unique value or skills the candidates possess. The first objective is generic and doesn't provide any information about the candidate's background, passion, or relevant experience. The second objective hints at some administrative experience, but it doesn't mention any specific achievements, education, or industries the candidate is interested in. The third objective, although it mentions a degree in business administration, doesn't elaborate on the candidate's expertise, skills, or any particular area of executive support they are passionate about, which would make their profile more appealing to potential employers.

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  • Highlight your ability to manage multiple tasks and priorities simultaneously, while maintaining a high level of organization and attention to detail.
  • Showcase your experience in managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives.
  • Emphasize your communication skills, including your ability to communicate effectively with executives, team members, and external stakeholders.
  • Demonstrate your problem-solving skills by highlighting instances where you identified and resolved issues before they became bigger problems.
  • Highlight your experience in managing confidential information and sensitive situations with discretion and professionalism.
  • Showcase your ability to work independently and take initiative, while also being a team player and collaborating with others.
  • Mention any experience you have in project management, event planning, or budget management.
  • Lastly, ensure that your language is clear, concise, and professional, and avoid using industry jargon or overly technical terms.

Example Work Experiences for Executive Assistants:

Strong experiences.

Coordinated and executed all logistics for a high-profile executive retreat, including travel arrangements, event planning, and vendor management, resulting in a successful and well-received event attended by over 100 executives.

Managed the CEO's complex calendar and travel schedule, ensuring all appointments and meetings were scheduled efficiently and effectively, resulting in a 20% increase in the CEO's productivity.

Developed and implemented a new filing system for the executive team, resulting in a 30% increase in efficiency and a reduction in errors.

Successfully managed multiple projects simultaneously, including event planning, budget management, and vendor coordination, resulting in on-time and on-budget project completion.

Acted as a liaison between the executive team and external stakeholders, effectively communicating and managing expectations, resulting in improved relationships and increased trust.

Conducted research and analysis on industry trends and best practices, providing valuable insights and recommendations to the executive team, resulting in informed decision-making and improved strategic planning.

  • These work experiences are strong because they showcase the Executive Assistant's ability to manage complex logistics, communicate effectively, and provide valuable insights and recommendations to the executive team. The use of specific metrics and action-oriented language demonstrates the candidate's ability to deliver tangible results and effectively support the executive team.

Weak Experiences

Coordinated travel arrangements for executives, including booking flights, hotels, and ground transportation.

Managed calendars and scheduled meetings for multiple executives, ensuring timely and efficient communication.

Assisted with administrative tasks such as filing, data entry, and document preparation.

Acted as the main point of contact between the executive and internal/external stakeholders, managing communication and providing support as needed.

Assisted with the planning and execution of company events, ensuring all aspects were well-organized and executed smoothly.

Handled various administrative tasks, such as filing, data entry, and expense reports, to maintain an efficient and organized office environment.

  • These work experiences are weak because they lack specificity and do not showcase the impact of the individual's work or the benefits brought to the company. They provide generic descriptions of tasks performed without highlighting any achievements or results. To improve these bullet points, the candidate should focus on incorporating metrics to demonstrate their efficiency and effectiveness, using more powerful action verbs, and providing clear context that demonstrates their ability to support executives and contribute to successful outcomes.

Top Skills & Keywords for Executive Assistant Resumes:

Top hard & soft skills for executive assistants, hard skills.

  • Calendar Management
  • Travel Coordination
  • Meeting Coordination
  • Budget Management
  • Project Management
  • Event Planning
  • Data Analysis and Reporting
  • Communication Skills
  • Microsoft Office Suite
  • Time Management
  • Research and Analysis
  • Record Keeping and Filing

Soft Skills

  • Organization and Attention to Detail
  • Communication and Interpersonal Skills
  • Time Management and Prioritization
  • Adaptability and Flexibility
  • Problem Solving and Critical Thinking
  • Confidentiality and Discretion
  • Multitasking and Efficiency
  • Initiative and Proactivity
  • Professionalism and Poise
  • Resourcefulness and Creativity
  • Teamwork and Collaboration
  • Emotional Intelligence and Relationship Building

Go Above & Beyond with a Executive Assistant Cover Letter

Executive assistant cover letter example: (based on resume).

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Today’s Date]

[Company Name] [Address] [City, State ZIP Code]

Dear Hiring Manager,

I am excited to apply for the Executive Assistant position at [Company Name]. With my extensive experience in managing high-profile executive projects, developing efficient filing systems, and maintaining strong relationships with key stakeholders, I am confident that I can make a significant contribution to your team.

In my most recent role, I managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction. I also developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization. Additionally, I maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.

In my previous roles, I provided administrative support to multiple departments, managed executive budgets, planned and coordinated successful events, and assisted with onboarding and training of new employees. Through these experiences, I have developed strong organizational, communication, and problem-solving skills that will enable me to excel in this position.

I am confident that my skills and experience make me a strong candidate for this position. I am excited about the opportunity to contribute to the success of [Company Name] and look forward to discussing my qualifications further.

Thank you for considering my application.

[Your Name]

As an Executive Assistant, you are the backbone of your organization, providing crucial support to top-level executives and ensuring the smooth operation of the business. To showcase your skills and experience, it's important to pair your resume with a tailored cover letter that highlights your unique value proposition and demonstrates your passion for the role.

Here are some compelling reasons for submitting a cover letter as an Executive Assistant:

  • Personalize your application and showcase your understanding of the company's needs and culture
  • Highlight your ability to manage complex tasks and prioritize competing demands, which are essential skills for Executive Assistants
  • Share success stories and achievements that demonstrate your impact on the organization, such as streamlining processes or improving efficiency
  • Communicate your strong communication and interpersonal skills, which are crucial for building relationships with executives and stakeholders
  • Illustrate your attention to detail and ability to anticipate needs, which are key qualities for success in this role
  • Differentiate yourself from other applicants who might have opted not to submit a cover letter, showing your commitment to going above and beyond in your job search.

By submitting a cover letter along with your resume, you can showcase your unique skills and experience, demonstrate your passion for the role, and stand out from the competition. Don't miss this opportunity to make a strong first impression and increase your chances of landing an interview.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume.

An Executive Assistant resume should ideally be one to two pages long. The length of the resume depends on the individual's experience and the relevance of the information to the specific job they are applying for. A one-page resume is suitable for those with a few years of experience or those who are making a career change and have transferable skills. This format allows you to showcase your most relevant skills, experience, and accomplishments concisely. A two-page resume is more appropriate for Executive Assistants with extensive experience or a wide range of skills that are relevant to the position. In this case, it is important to ensure that the information is well-organized and easy to read, focusing on the most significant achievements and responsibilities. Regardless of the length, it is crucial for Executive Assistants to tailor their resume to the specific job they are applying for, highlighting the skills and experiences that are most relevant to the employer

What is the best way to format a Executive Assistant resume?

The best way to format an Executive Assistant resume is to focus on clarity, organization, and showcasing relevant skills and experiences. Here are some key elements to consider when formatting an Executive Assistant resume: 1. Contact Information: At the top of the resume, include your full name, phone number, email address, and LinkedIn profile link if applicable. This ensures that potential employers can easily get in touch with you. 2. Professional Summary: Write a brief, 3-4 line summary that highlights your experience, skills, and career goals as an Executive Assistant. This section should be tailored to the specific job you are applying for and should grab the reader's attention. 3. Work Experience: List your work experience in reverse chronological order, starting with your most recent position. For each position, include the company name, your job title, the dates of employment, and a brief description of your responsibilities and achievements

Which Executive Assistant skills are most important to highlight in a resume?

As an AI language model, I do not have personal experience or opinions. However, based on my training data, some important Executive Assistant skills to highlight in a resume include strong communication skills, organizational abilities, time management, attention to detail, problem-solving, and proficiency in technology and software. Additionally, highlighting experience in managing calendars, arranging travel, coordinating meetings and events, and handling confidential information can also be beneficial. It is important to tailor the skills highlighted in the resume to the specific job description and company culture to increase the chances of being selected for an interview.

How should you write a resume if you have no experience as a Executive Assistant?

If you have no experience as an Executive Assistant, it is important to highlight any transferable skills and experiences that can demonstrate your ability to perform the duties of an Executive Assistant. Here are some tips for writing a resume: 1. Start with a strong objective statement that highlights your interest in becoming an Executive Assistant and your willingness to learn and grow in the role. 2. Focus on your education and any relevant coursework or certifications that you have completed. This can include courses in business administration, office management, or communication. 3. Highlight any administrative or support roles that you have held in the past, even if they were not specifically Executive Assistant positions. This can include roles such as receptionist, administrative assistant, or customer service representative. 4. Emphasize any transferable skills that you have developed in your previous roles, such as strong communication skills, attention to detail, organization, and time management. 5. Use specific examples to demonstrate your skills and experiences. For example, if you have experience managing

Compare Your Executive Assistant Resume to a Job Description:

  • Identify opportunities to further tailor your resume to the Executive Assistant job
  • Improve your keyword usage to align your experience and skills with the position
  • Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Executive Assistants:

Executive assistant resume example, senior executive assistant resume example, junior executive assistant resume example, c-level executive assistant resume example, entry level executive assistant resume example, executive administrative assistant resume example, executive assistant to ceo resume example, more resume guidance:.

Administrative Assistant

Jobscan > Resume Examples > Administrative Resume Examples > Executive Assistant Examples, Skills, and Keywords

Executive Assistant Resume Examples, Skills, and Keywords

Executive assistants, as an integral part of any office, master many important skills throughout their careers—but how do you represent those skills on your resume? As you will see on these executive assistant resume examples, finding ways to showcase your skills on your resume is an important step to landing a job.

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Executive Assistant Resume Sample

Writing an executive assistant resume that recruiters notice does not have to be a complicated process. With the proper formatting and wording, you can accurately communicate your assistant experience and highlight organization, attention to detail, and management skills. Crafting a resume that highlights your strengths as an executive assistant makes you an impressive candidate whether you are networking or applying for a new position.

An effective resume should begin with a name and contact information. Including a well-written headline can grab a recruiter’s attention, too. A skills section should include key executive assistant skills that reflect the job posting and brief descriptions of how they fit into your executive assistant background. These skills clarify your expertise and show you have both the technical know-how and essential soft skills.

The experience section is the bulk of your resume. It will detail both the job titles you have held and what you have contributed to other companies. Be sure to include the company, job location, title, and start and end dates. Brief bullet points or sentences about what you accomplished during your time in the role should follow this information.

Depending on the job and your experience, sections such as education, certifications, awards, and volunteer experience can go at the bottom. If you have recently graduated college, your education section goes above your work experience and should be more detailed.

Below are executive assistant resume samples that demonstrate the candidate’s skills and experience in the best light.

Atlanta, Georgia • (555) 555-1234 • [email protected] •

Executive Assistant

Administrative leader with 20+ years’ broad-ranging experience providing executive support across legal, hospitality, healthcare, and real estate industries. Highly organized and detail-oriented, with a proven ability to manage business office functions, provide executive-level support, and facilitate smooth operations and successful project deliverables. Thrives on diverse challenges and maintains confidentiality, tact, and diplomacy when handling sensitive issue resolution.

C-Level Relationships | Executive Support | Leadership | Office Management | Process Improvement Board of Directors Meetings | Calendar Management | Scheduling | Global Travel Coordination | Budget & Expense Reports | Business Acumen | Legal Administration | Risk Management | Business Correspondence | Communication | Regulatory Compliance | Confidentiality

Support the owner and CEO of Skinny IT and Fireracker. Act as ‘gatekeeper’, creating win-win situations for direct access to the CEO’s time and office.

  • Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected
  • Serve as Office Manager; supervise the Receptionist, order and maintain office supplies and inventory, write and edit business correspondence, and create and organize confidential files
  • Collaborate closely with VP of Finance and VP of Vendor Management on CEO-directed projects
  • Charged with implementing a corporate credit card program and corporate travel program
  • Provide subject matter expertise to Human Resources (HR) and Legal departments on employee-related matters and training; coordinate all details and catering for employee meetings
  • Support the CEO’s multiple other non-IT businesses (fast-food, hair salon, and children’s entertainment); assist with all business aspects from start to finish

Provided executive support to the CEO, CFO, 2 other C-Level Executives and their 4 direct reports (SVP’s and VP’s), and the Board of Directors. Also served as department Office Manager.

  • Performed heavy calendar management of numerous calendars, processed all expense reports, and made all domestic and international travel arrangements
  • Assisted with Board of Directors meetings and events, coordinated all executive meetings (in-house and away), and oversaw meeting preparation
  • Maintained and updated Salesforce database (via Salesforce website or Cirrus Insight); conducted hospital and healthcare research via Definitive Healthcare website

Contract work assisting C-Level Executives and their families by maintaining their busy calendars and travel arrangements (domestic and international).

  • Maintained office supplies and served as Office Manager.
  • Processed expense reports, set up all meetings and catering, performed event planning, assisted with Board of Directors meetings, and supervised Administrative Assistants
  • Worked directly with Human Resources in the onboarding of all new employees

Resume written by Lezlie Garr

Why this resume works

Executive Assistant Resume Skills and Keywords

Employers are always looking for executive assistants with strong communication , organizational, and problem-solving skills. However, it does not matter how qualified you are for the position if your resume does not accurately represent your abilities.

When crafting an executive assistant resume—or any resume—keywords are a great way to show your positive traits and your ability to keep an office running. Keywords on a resume are specific terms that recruiters are searching for, either when they are skimming resumes or searching through the applicant tracking system (ATS) . The applicant tracking system is a software system specifically created to filter candidates based on keywords.

For an executive assistant, resume keywords should reflect your technical industry knowledge—such as administrative assistance, management, and technology. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. Including executive assistant resume keywords that capture your skills in relation to the job description greatly improves your chance of getting your resume noticed.

The best way to optimize for the ATS is to customize your resume with keywords for each job. Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully. These keywords can easily fit in your skills section. Below are some of the top executive assistant resume skills .

Top Executive Assistant Resume Skills

  • Administrative Support
  • Administrative Assistance
  • Clerical Support
  • Correspondence
  • Customer Service
  • Database Management
  • Editing and Proofreading
  • High School DIploma
  • Microsoft Office
  • Phone Etiquette
  • Travel Arrangements
  • Attention to Detail
  • Communication
  • Coordination
  • Multi-tasking
  • Organizational Skills
  • Prioritizing
  • Problem Solving
  • Resourcefulness
  • Time Management
  • Verbal and Written Communication
  • Works Independently

5 Resume Writing Tips for Executive Assistant

Along with keeping the proper formatting and keywords in mind, there are some additional ways to make your resume stand out.

Tip # 1: Focus on outcomes of your past experience as an assistant

The best way to approach your experience section is by discussing the outcomes of your work as an executive assistant. Finding measurable results and accomplishments from your previous positions is much more powerful than listing your daily duties. Using percentages or monetary values will emphasize your achievements. For example, “established new database system, saving the company $2,000 per year” sounds more impressive than “responsible for a new database.”

Tip # 2: Convey your executive assistant achievements with action verbs

An action verb, followed by a description of the accomplishment and the quantifiable outcome, makes an eye-catching statement. For example, instead of “was responsible for,” try “executed.” Alternatively, vague words such as “handled” can be replaced by more impactful terms such as “established.” Some more powerful action verbs for executive assistants are:

Tip # 3: Emphasize your office management skills

Management skills are important for executive assistants to have. Therefore, a strong background in management will make your resume stand out and shows you are a versatile and capable candidate. Tailor your more recent assistant positions to focus on management skills by discussing the teams you managed and what they were able to accomplish. For your earlier positions, focus on the industry or technical knowledge you gained.

Tip # 4: Keep sentences short to showcase your qualifications as an assistant

Because recruiters often skim resumes, keep your sentences or bullet points brief and focused . It will be easier to read and your skills will stand out. Stick to action verbs, keywords, and outcomes to concisely show your qualifications. Your most recent positions can be more detailed, while older positions or other sections of your resume can be briefer.

Tip # 5: Show your executive assistant career progress

Use your resume to tell the story of how your responsibilities and knowledge have increased as your career has progressed. Showing the arc of your career as an executive assistant demonstrates to recruiters that you are focused on growth. You can draw attention and go into detail for your most relevant experience, leaving off or including less information for your older or less relevant positions.

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Executive Assistant Resume Examples and Templates for 2024

Executive Assistant Resume Examples and Templates for 2024

Frank Hackett

  • Resume Examples

How To Write an Executive Assistant Resume

  • Resume Text Examples

As an executive assistant, your resume should show your ability to support high-level executives, handle complex tasks, and maintain efficient operations within the organization. Executive assistant job postings may have a wide range of desired skills, so it is essential to highlight your past work experience that fits those skills.

  • Entry-Level
  • Senior-Level


1. Write a dynamic profile summarizing your executive assistant qualifications

Resume profiles should be concise, personalized, and packed with relevant keywords from the job description. In about 2-3 sentences, highlight your unique skills, experiences, and accomplishments that align with the executive assistant role. Emphasize your expertise in providing comprehensive support, excellent communication, and organizational skills. Use action verbs and highlight your extensive background by telling readers how long you’ve worked in the industry. Remember, your executive assistant resume profile serves as a snapshot of your qualifications, so make it engaging and tailored to meet the organization’s specific needs.

Senior-Level Profile Example

Passionate and talented administrative professional with over a decade of experience promoting company objectives. Experience supporting teams and C-suite executives. Expertise includes corporate event planning, scheduling, administrative tasks, travel coordination, and other office management tasks.

Entry-Level Profile Example

Talented administrative professional and recent graduate in Communication Sciences and Disorders. 2+ years experience in customer service avenues, including receptionist and wait staff positions, demonstrating a commitment to identifying needs and working hard to accommodate them.

2. Showcase your executive assistant experience

As you recount your professional experience, show readers how you achieved success through your daily job duties instead of just giving a list of responsibilities. Use specific metrics, such as the number of executives supported, successful projects completed, or cost-saving measures implemented.

Feature your skills in calendar management, travel coordination, and other relevant tasks. Provide concrete evidence of your abilities to show potential employers that you take the initiative and work to get results. Giving examples of how you positively impacted the workplace will increase your chances of impressing hiring managers.

Senior-Level Professional Experience Example

Executive Assistant, APQ Media Inc, Kent, OH June 2014 – Present

[Regional headquarters for entertainment company with 1,000+ employees]

  • Support staff of 10+ C-level executives and vice presidents as needed, assisting such as answering phones, booking appointments, and ordering lunch
  • Write and send over 25 corporate communications per month on behalf of the CFO, including team-level distributions and company-wide memos
  • Prepare for events, including preparations for SEC filings and earnings calls, as well as training sessions and town halls
  • Assist in any other manner requested, such as one-off research projects, mailings and package delivery, and presentation organization

Entry-Level Professional Experience Example

Receptionist, Morty’s Salon, Amherst, MA May 2016 – July 2017

[High-end salon with 25+ employees]

  • Looked up reservations in the management software to ensure customers were attended to on time, consistently maintaining client satisfaction rating of over 95%
  • Answered phones and optimized the appointment schedule for clients, leading to a 20% increase in average number of clients served per day
  • Greeted guests at the front door and welcomed them to the salon
  • Kept the salon clean, including washing out sinks, wiping down chairs, sweeping floors, and keeping the front desk tidy

3. Include education and certifications relevant to executive assistants

It’s always important to highlight any education or certifications that enhance your skills in the field. Doing so demonstrates your commitment to professional development and adds credibility to your executive assistant resume. Even if you don’t have a high-level degree, consider including any specialized training you’ve completed around executive support, project management, communication, or relevant software proficiency.

Organize your education section with your highest level of education first. Then, list the degree’s title, the institution’s name and location, and the completion date. Follow this same format and create a certifications section for any executive assistant or administrative certifications you’ve earned.

  • [Degree Name]
  • [SCHOOL NAME], [City, State Abbreviation] [Dates Enrolled]
  • Bachelor of Arts (B.A.) Communication
  • AMHERST COLLEGE, Amherst, MA August 2015 – May 2019

4. Include a list of skills and proficiencies related to executive assistants

As hiring managers work to find the next addition to their team, they have a list of skills in mind that candidates must meet. Companies post these necessary skills for all to see within their job postings. Study the job descriptions of the roles you’re interested in and tailor your skills section to align with each position. Although executive assistants may require similar knowledge across the board, each company often has a subset of skills they’re looking for in a candidate. These skills will vary from job to job, so do your research. Here’s a list of skills companies may look for in an executive assistant:

Key Skills and Proficiencies
Attention to detail Customer service
Event planning Microsoft Office
Multitasking Operating system experience
Organization Software
Written communication Verbal communication

How To Pick the Best Executive Assistant Resume Template

The best resume template for executive assistants is clean, organized, and professional in appearance. The template should have clear sections highlighting and differentiating your work history, education, and key skills. Choose a design that complements the corporate environment and takes a simple approach to presenting your work. Look for templates that prioritize readability and consistency while avoiding overly flashy and intricate designs that may distract from the content. The goal is to present your information in a visually appealing format that emphasizes your suitability for the position.

Executive Assistant Text-Only Resume Templates and Examples

Jebediah Smith (123) 456-7890 | [email protected] | Anywhere, USA |

Talented administrative professional and recent graduate in Communication Sciences and Disorders. 2+ years experience in customer service avenues, including receptionist and wait staff positions, that demonstrate a commitment to identifying needs and working hard to accommodate them.

Professional Experience

Hostess, TGIMonday, Amherst, MA December 2018 – Present

[Local franchise of national restaurant chain with 50+ employees]

  • Expedite to-go orders, including adding sides, plastic silverware and condiments to prepare for pick-up, which has helped maintain an average rating of over 4.8 out of 5 on both Uber Eats and DoorDash
  • Bus tables and arrange table settings for new patrons, reducing wait times by over 30%
  • Greet guests at the front door and welcome them to the restaurant
  • Manage the seating chart, seating guests in rotation based on server sections and capacity
  • Communicate consistently with wait staff and cooking staff to ensure customers receive their food in a timely manner

Receptionist, Morty’s Salon, Amherst, MA May 2016 – July 2017

  • Kept the salon clean, including washing out sinks, wiping down chairs, sweeping floors and keeping the front desk tidy
  • Strong verbal and written communication
  • Customer service skills
  • Attention to detail

Bachelor of Arts, Communication, Amherst College, Amherst, MA August 2015 to May 2019

Joaquin Smith (123) 456-7890 | [email protected] | Anywhere, USA |

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

  • Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
  • Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
  • Coordinate with event staff at venues to ensure all events follow predetermined schedules
  • Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

  • Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
  • Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
  • Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
  • Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration, Broward College, Fort Lauderdale, FL August 2007 to May 2009

  • Event planning
  • Vendor coordination
  • Excellent customer service
  • Expert written and verbal communication skills
  • Organization
  • Inventory management
  • Microsoft Office

Jack Smith (123) 456-7890 | [email protected] | Anywhere, USA |

Passionate and talented administrative professional with over a decade of practice in promoting company objectives. Experience in supporting teams as well as C-suite executives. Expertise includes corporate event planning, scheduling, administrative tasks, travel coordination and other office management tasks.

Executive Assistant, APQ Media Inc, Kent, OH June 2014 – Present

  • Support staff of 10+ C-level executives and vice presidents as needed, providing assistance such as answering phones, booking appointments and ordering lunch
  • Prepare for events, including preparations for SEC filings and earnings calls as well as training sessions and town halls
  • Assist in any other manner requested, such as one-off research projects, mailings and package delivery and presentation organization

Administrative Assistant, Auto Repair Shop, Mansfield, OH July 2009 – April 2014

[Family-owned auto repair business that has been operating for over three decades]

  • Served as company receptionist, greeting visitors, answering phones, providing directions and contacting team members about visitors and deliveries, leading to a customer satisfaction rating of over 97%
  • Managed office supply budget of $1,000 per year, including assessing use, price comparison and ordering
  • Acted as the primary point of contact for visitors as well as employees with administrative support queries
  • Coordinated with supply and repair vendors to manage office needs, such as equipment repair and furniture requisition

Bachelor of Arts, History, The College of Wooster, Wooster, OH September 2007 – May 2011

Frequently Asked Questions: Executive Assistant Resume Examples and Advice

What are common action verbs for executive assistant resumes -.

We understand crafting the professional experience section of your resume can be challenging, especially when trying to find the right words. One way to keep your readers engaged and wanting to read more is by using action verbs to show how you accomplished your work. To get you started, we’ve compiled a list of common action verbs you can use to illustrate your responsibilities. These verbs will inject energy into your bullet points, allowing you to showcase your skills dynamically. Consider using the words on your executive assistant resume:

Action Verbs
Assisted Arranged
Communicated Coordinated
Corresponded Executed
Facilitated Implemented
Liaised Managed
Monitored Organized
Oversaw Prepared
Prioritized Resolved
Scheduled Streamlined
Supported Implemented

How do you align your resume with a job description? -

Although the overall employment of executive assistants is projected to decrease by 8 percent over the next decade, nearly 354,000 new positions will become available simultaneously each year as people retire. To stand out from other applicants, aligning your resume is imperative. The best way to do this is by studying the job description for each position you plan to apply for, working in keywords, choosing the most relevant skills, and speaking to each employer's needs. Taking the time to do this will significantly improve your chances of landing an interview.

What is the best Executive Assistant resume format? -

The chronological format is the most common and often best choice for executive assistants. This layout focuses on your work history and is a solid option for professionals with plenty of experience to fill out a resume. If you’re still building up your work experience, choose a functional resume format instead. This format emphasizes your key skills and allows you to build a well-rounded document with less professional history. The best format for your executive assistant resume will ultimately depend on your needs and what you have to work with.

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A well-crafted cover letter significantly enhances your chances of securing an interview in your job search. The secret to an effective cover letter is tailoring it to the specific organization you’re applying to. Our comprehensive executive assistant cover letter guide provides valuable insights on customizing your document. For other cover letter examples in related roles, check out our administrative assistant and office assistant cover letter examples.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Top 10 Executive Assistant Resume Summary Examples

A professional profile or summary for an Executive Assistant resume is a short paragraph that contains a glimpse of the whole resume.

Beginning your resume with a professional summary statement not only creates a good impression but also saves a lot of time for the employer.

Here, you’ll find our curated list of the top 10 executive assistant resume summary examples.

These snippets are not just sentences; they are the essence of your dedication, written to resonate with your future employers.

Dive in to discover how to capture your value in a few compelling lines, and make that all-important first impression count. Let’s begin your journey to landing your dream job with a summary that stands out.

Executive Assistant Resume Summary Page Image

Experienced Executive Assistant Resume Summary Examples

1. Dedicated Executive Assistant with over 8 years of experience in high-level administrative roles, supporting top executives by optimizing their schedules and workloads for peak efficiency. Extensive expertise in project management, organization, and seamless communication, providing pivotal support for company leadership and operations.

2. Strategic-minded Executive Assistant with 7 years of professional experience, recognized for superior attention to detail and the ability to manage multiple high-priority tasks effectively. Specialized in coordinating international travel, organizing large-scale meetings, and maintaining confidential records with the highest level of discretion.

3. Highly adept Executive Assistant with a strong 6-year background in executive-level support. Proven record of fostering efficient office environments through expert calendar management and logistical coordination, ensuring all business functions proceed smoothly and without interruption.

4. Resourceful Executive Assistant with more than 9 years of experience in supporting C-suite executives within fast-paced industries. Exhibits a forward-thinking approach to handling complex administrative challenges, adept at overseeing critical decision-making processes, and enhancing productivity through innovative workflow solutions.

5. Organized and result-driven Executive Assistant with 8+ years in the field, specializing in advanced administrative functions, including in-depth analytics and executive report generation. Skilled in adapting to evolving job requirements and executing high-level tasks with precision, contributing to the organization’s sustained growth and success.

Entry-Level Executive Assistant Resume Summary Examples

6. Proactive Entry-Level Executive Assistant, eager to contribute a strong foundational knowledge in administrative functions. Proficient in the latest office technology with a particular talent for quickly mastering new software, ensuring a seamless integration into dynamic work environments.

7. Dynamic and detail-oriented executive assistant, equipped with a fresh perspective and a dedication to producing high-quality work. Demonstrates an exceptional ability for time management and anticipates the needs of management to enable a smooth operation of daily tasks.

8. Diligent and highly organized Executive Assistant with a solid educational background in office administration. Excels at efficient handling of daily administrative tasks, while offering strong interpersonal skills to maintain professional relationships within the workplace.

9. Motivated and adaptable recent graduate, ready to apply theoretical knowledge of business administration to real-world executive challenges. Keen to support senior staff with strong problem-solving skills, meticulous attention to detail, and a proactive attitude towards personal and team objectives.

10. Eager and attentive Entry-Level Executive Assistant with internship experience in corporate environments. Bringing exceptional communication skills and the ability to work under pressure. Committed to excellence in organizing schedules, managing correspondence, and supporting day-to-day executive operations.

  • 10 Office Assistant Resume Summary Examples
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7 Executive Assistant Resume Examples & Writing Guide

Executive assistant resumes are key for getting interviews. But what should you include? View 7 real executive assistant resume samples paired with writing tips from HR pros. Discover how to structure each resume section - summary, experience, skills, and education - to impress hiring managers. Make your executive assistant resume shine and open doors to top EA roles.

Executive Assistant

A strong resume is very important if you want to get hired as an executive assistant. Hiring managers look at many resumes, so yours needs to quickly show that you have the right skills and experience for the job.

In this article, you'll find 7 examples of great executive assistant resumes. You'll also learn how to write each section of your resume, step by step. The tips will help you create a resume that grabs attention and increases your chances of getting interviews.

Whether you're looking for your first executive assistant job or want to move up in your career, you'll find advice that you can use right away. By the end of this article, you'll know exactly how to put together a top-notch resume that helps you stand out from other applicants and land the executive assistant position you want.

Common Responsibilities Listed on Executive Assistant Resumes

  • Managing and maintaining executive calendars, scheduling meetings, and making travel arrangements
  • Preparing and editing correspondence, reports, and presentations
  • Acting as a liaison between the executive and internal/external stakeholders
  • Handling confidential and sensitive information with discretion
  • Prioritizing and managing multiple tasks and projects simultaneously
  • Conducting research and compiling data to support executive decision-making
  • Managing expense reports and reconciling credit card statements
  • Coordinating and organizing events, conferences, and meetings
  • Providing administrative support, including answering phones, responding to emails, and managing files
  • Assisting with the onboarding and training of new staff members
  • Continuously seeking ways to improve efficiency and streamline processes

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How to write a Resume Summary

In the realm of professional developments, creating an effective resume is key, particularly the summary or objective section. An expertly crafted summary or objective not only gives a concise overview of your expertise and career goals, but it also serves as your first chance to make a compelling impression on potential employers.

The Importance of Summary/Objective Section in a Resume

Your summary/objective section is akin to the prologue of a fascinating novel. It's your chance to engage the reader, in this case, a potential employer, from the outset. It's a concise summation of your professional prowess, succinctly presented in a digestible manner that sets the stage for the rest of your resume. This section is especially crucial in today's competitive job market, where recruiters and hiring managers often have to sift through countless resumes.

The importance of a well-crafted, compelling summary/objective section cannot be understated. It's not just about showcasing your skills; it's about packaging your professional value in a manner that's as engaging as it is informative. A stellar summary/objective section can elevate your resume in the eyes of recruiters, making you standout in a sea of candidate applications.

How to Craft a Summary/Objective Section

Embarking on the task of creating a summary/objective section might seem daunting, especially if you're just starting out in the professional realm. But fear not, here are some useful tips to guide you in crafting this crucial part of your resume.

Be Clear and Concise : Ensure your summary/objective is straight to the point. It should be clear about your career goals and relevant expertise. Keep it succinct and avoid unnecessary jargon.

Use Action Verbs and Quantifiability : Start your points with strong action verbs. Also, wherever you can, quantify your achievements. Numbers are much easier to understand and make your successes more tangible.

Tailor Your Text : Recognize what the employer is looking for and tailor your summary/objective to match that. It may mean making small changes every time you apply, but it will significantly increase your chances of success.

Avoid Negativity : Keep the tone of your summary/objective positive. Don't mention what you lack or bring up any failures. Focus on what you can offer, instead of what you can't.

Stay Relevant : Ensure all the information is relevant to the job you are applying to. Don't include useless information. Every point should sell you as a candidate for the specific role you are applying for.

Creating a powerful summary/objective section is a lot like magic. Sure, it needs a comprehensive understanding of your skills and career goals, a dash of creativity, and a healthy dose of patience, but once you master it, you'll be well on your way to crafting a standout resume—a feat that would undoubtedly elevate your standing in the professional realm.

Strong Summaries

  • Versatile Executive Assistant with over 5 years of experience supporting high-level executives in a fast-paced corporate environment. Proficient in calendar management, event coordination, and communication, providing optimal support to busy executives.
  • Dedicated Executive Assistant with a ten-year track record in managing administrative tasks for top executives. Proven ability in liaising with clients, maintaining appointments, and managing special projects.
  • Experienced Executive Assistant recognized for making administrative operations smooth through excellent time-keeping skills, proficient organization, and clear communication. Skilled at making travel arrangements, coordinating meetings, and multitasking.
  • Result-driven Executive Assistant offering strong organisational skills and proficient in Microsoft Office Suite. Proven expertise in meeting planning, facilitating communication, and prioritizing tasks to increase efficiency.

Why these are strong ?

These are good examples because they highlight the candidates’ main skills, experience, and achievements making it easy for hiring executives to easily see the candidates' qualifications at a glance. Each summary uses different approaches to highlight unique qualifications. For example, the first example highlights versatility and proficiency, the second one focuses on the ten-year track record and liaison skills, the third underlines smooth operation skills, and the last one uses result-oriented approach. Starting with experience and skills in the summary section is a good practice because it allows potential employers to get a clear understanding of what the candidate can offer to their company.

Weak Summaries

  • Tasked with coordinating meetings, making travel arrangements, preparing reports, and ensuring day to day office smoothness.
  • Helping in managing an executive's schedule, assisting in document preparation, and communicating with senior management, coworkers, and the general public.
  • I'm a great team player, always on time, always finish my work, and make good coffee.
  • Handling some secretarial duties like coordinating travel, answering phones, and responding to emails. Also responsible for managing calendars and setting up meetings.
  • My duties include everything important that an Executive Assistant does.

Why these are weak ?

The telling points of the above examples are all vague, unquantifiable, and generic. They do not give any quantifiable insight into their skills or job performance. They also fail to show any specific achievement or instance where they positively impacted their previous employers. Using such vague statements wouldn't convince hiring managers since it does not indicate the applicant's abilities to handle unique and specific situations in the job. This makes it difficult for employers to imagine them being successful in the role. Furthermore, incorporating humor or trivial details, such as 'makes good coffee', is highly unprofessional and may undermine the seriousness of the role.

Showcase your Work Experience

A well-prepared resume is more than just a chronicle of your working life; it’s an instrument that can help narrate your professional story in a compelling (but no-nonsense) manner. Amidst its many sections, one component that holds remarkable importance is the 'Work Experience' segment. This section not only speaks about where you've been, but also alludes to where you can go, both in skill and capability. Specifically, for an Executive Assistant, it paints a vivid portrait of your capacity to handle administrative tasks, manage business operations, and facilitate smooth company functioning.

Crafting A Transparent Work Experience Section: The Essentials

When assessing how to adeptly articulate your work experience, providing a clear and simple narration of your professional journey becomes integral. For an Executive Assistant, the approach remains the same.

1. Start With The Basics

Always commence by specifying the crucial details of your previous jobs. A straightforward list including your job title (exact industry designation), name of the company, location, and the time frame you worked there is a good place to start. This provides a solid foundation upon which to build your work experience story.

2. Focus on Responsibilities

Next, delve into the key tasks and responsibilities you shouldered. As an Executive Assistant, your roles might span across executive support, corporate communication, event planning, strategic support, and more. Each responsibility need not get equal room; focus on those aspects that mark you out as a uniquely skilled and proficient individual in your area of expertise.

Quantify your achievements and impact in each role using specific metrics, numbers, and percentages to demonstrate the value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

3. Spotlight On Achievements

Where many tend to falter is in making their work experience look like just another bland laundry list of responsibilities. The secret lies in integrating your achievements. But remember, the trick here is to balance between bragging and underselling. Bring forth those accomplishments which not only make you feel proud but highlight your added value within a corporate setting.

4. Tailor For The Targets

Every job application is a unique entity, and crafting a 'one-size-fits-all' work experience narrative might fall flat. Skimming through the job requirements of the role you are applying for, and subtly tailoring your work experience to echo these needs, can significantly increase relevance.

Even though your responsibility is to depict your executive assistant role in its comprehensive capacity, elaborate predominantly on those parts which sync up with what your prospective employer is hunting for.

5. Maintain Professional Tone and Language

No matter how informal the company culture might be, preserving a professional tone in the resume is non-negotiable. Communicate your work experience in simplest possible language, avoiding jargon as far as possible.

Remember, as you recount your work experience as an Executive Assistant, your objective is to create an attractive but honest description of your career till now. To achieve this balance, stick to factual information, keep your explanations brief yet robust, and underline the skills that set you apart. It’s all about taking your experience and presenting it in a fashion that speaks not only of where you’ve been, but more importantly, where you can go.

Strong Experiences

  • Managed a team of five, delegating tasks and ensuring completion to increase overall efficiency and productivity.
  • Coordinated meetings with different executives from a wide range of companies, enhancing networking and professional relationships.
  • Assisted with the preparation of company-wide presentations, playing a key role in displaying company performance and future goals.
  • Streamlined office operations through improved workflow optimization, introducing technologies for better task management.
  • Managed the executive's schedule, arranging meetings and appointments, and ensuring no conflicting engagements.

These examples are good for an Executive Assistant's resume as they are specific, quantifiable, and showcase the individual's accomplishments and skills. The applicant has proven, through these examples, that they can manage teams, maintain professional relationships, assist in significant company operations and handle management responsibilities. The examples highlight task delegation, networking, presentation skills, workflow optimization, and effective management — all of which are vital skills for an Executive Assistant. Such bullet points are more likely to catch a potential employer's interest.

Weak Experiences

  • Did stuff for the boss.
  • Checked email and other stuff.
  • Handled random company things.
  • Organized whatever was necessary.
  • Managed, like, a ton of paperwork and stuff.

The above examples are considered bad practice for an Executive Assistant's resume for several reasons. Firstly, they lack specificity and detail, which employers seek to understand the candidate's actual competencies and experience. Phrases like 'Did stuff for the boss' are vague and do not highlight any specific skill or responsibility. Secondly, the language used is informal and unprofessional ('stuff', 'like, a ton', etc.), which doesn't give a good impression of the candidate's communication skills. Lastly, they do not result in any tangible or quantifiable outcome. The resume points should ideally illustrate the impact or value added by the candidate in the role. Therefore, more detailed and professionally articulated bullet points would improve these bad examples tremendously.

Skills, Keywords & ATS Tips

Everybody agrees that both hard and soft skills are vital for an Executive Assistant. That's so because these skills help you navigate your work effectively, collaborate with others, and ensure efficiency. But, how do skills relate to keywords and ATS or 'Applicant Tracking System'? That's what we’ll discuss today - minus the unnecessary jargon.

Why Should an Executive Assistant Develop Hard and Soft Skills?

Hard skills are practical abilities you acquire through training or education, such as writing, scheduling, or proficiency in a specific software. As an Executive Assistant, you must have hard skills in project management, administration, and basic IT. These are essential to handle the technical aspects of your role, such as arranging meetings, managing correspondence, and maintaining records.

On the other hand, soft skills are less tangible. They focus on character traits and interpersonal skills. As an Executive Assistant, you need to develop soft skills such as communication, decision-making and problem-solving abilities, and flexibility. These enable you to establish good relationships, sensibly manage crises, and adapt to different situations.

Both hard and soft skills are crucial in striking a balance - hard skills allow you to complete tasks, soft skills make it easier for you to interact with others and emerge as a reliable team player.

The Role of Keywords in Your Resume

Keywords are words or phrases that highlight your skills and qualifications. They describe what you can do and how you can add value to a particular role. These are essential for two reasons. One, they help recruiters understand your skills and expertise at a glance. Two, they are crucial for passing the Applicant Tracking System (ATS), which brings us to our next point.

Understanding the ATS (Applicant Tracking System)

The ATS is a tool used by many companies to manage job applications. This software screens and sorts resumes to find the ones that best match the job description. It uses keywords to do this. If your resume contains keywords that match the job description, it has a better chance of getting past the ATS. This is why it's essential to use keywords in the skills section of your resume.

The Connection Between Keywords, ATS & Skills

Your skills, keywords, and the ATS form a vital triangle. The skills you list form the basis of potential keywords. ATS uses these keywords to determine if your resume matches the job description. Therefore, the connection between these elements is very important!

Here's a simple strategy. Scrutinize the job description. Note down all the required hard and soft skills. These are your potential keywords. Make sure you use these exactly as they are written in the job description in the skills section of your resume. This raises the chances of your resume meeting the criteria established by the ATS.

Overall, hard and soft skills contribute to your effectiveness as an Executive Assistant. Keywords, particularly those used in the skills section, are vital to make your resume ATS-friendly. Ensure that you incorporate skills that are directly related to the job requirements and present them well in your resume. This will set you on a positive path towards landing your desired job.

Remember, your resume is a tool to showcase your capabilities and potential. By understanding and applying these insights, you will be able to create a resume that not only demonstrates your suitability for the Executive Assistant role but also successfully navigates the ATS.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

  • Event Planning
  • Project Management
  • Administrative Support
  • Time Management
  • Microsoft Office Suite
  • Data Analysis
  • Record Keeping
  • Conflict Resolution
  • Problem Solving
  • Office Equipment Maintenance
  • Bookkeeping
  • Customer service
  • Process Improvement
  • Social Media Management
  • Strategic Planning

Soft Skills

  • Communication
  • Organizational Skills
  • Flexibility
  • Adaptability
  • Confidentiality
  • Interpersonal Skills
  • Attention to Detail
  • Multitasking
  • Decision Making
  • Stress Management
  • Problem-Solving
  • Critical-Thinking
  • Time-Management
  • Negotiation

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

  • Coordinated
  • Streamlined
  • Implemented
  • Communicated
  • Prioritized
  • Administered
  • Facilitated

Education & Certifications

To add education/certificates to your resume as an Executive Assistant, start by creating a dedicated "Education" section. Place this section near the top if you're a recent graduate, or towards the bottom if you have a considerable amount of work experience. Include the title of your degree/certificate, the institution where you earned it, and the dates of attendance or completion. For certifications, it's also beneficial to note whether they're currently active and any identifying numbers associated with them. Always remember to prioritize the most relevant qualifications for the job you're applying for.

Some of the most important certifications for Executive Assistants

Validates expertise in Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.

Recognizes excellence in the administrative profession, focusing on communication, project management, technology, and leadership skills.

Demonstrates expertise in meeting and event planning, including site selection, budgeting, logistics, and risk management.

Validates knowledge and skills in facilitating Scrum teams and promoting Agile project management practices.

Resume FAQs for Executive Assistants

What is the best format for an executive assistant resume.

The most effective format for an executive assistant resume is the reverse-chronological format. This format highlights your most recent and relevant experience first, making it easy for hiring managers to quickly assess your qualifications. It also allows you to showcase your career progression and achievements in a clear, concise manner.

How long should an executive assistant resume be?

An executive assistant resume should typically be one to two pages long, depending on the length of your career and the depth of your experience. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant and impactful information that demonstrates your skills and accomplishments.

What are the most important skills to highlight on an executive assistant resume?

When crafting your executive assistant resume, focus on highlighting a mix of technical, organizational, and interpersonal skills. Some key skills to include are: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), strong written and verbal communication, excellent time management and multitasking abilities, attention to detail, problem-solving skills, and the ability to work well under pressure. Additionally, emphasize any experience with project management, event planning, or managing confidential information.

How can I make my executive assistant resume stand out?

To make your executive assistant resume stand out, focus on quantifying your achievements and demonstrating the impact you've had in your previous roles. Use specific examples and metrics to showcase your success, such as 'Implemented a new filing system that increased efficiency by 30%' or 'Managed executive calendar, scheduling over 50 meetings per week and ensuring no conflicts.' Additionally, tailor your resume to the specific job description, highlighting the skills and experiences that align with the company's needs. Finally, use a clean, professional design and error-free writing to create a polished and compelling resume.

An Executive Assistant provides administrative support to top executives. To craft an impactful resume: Highlight organizational skills managing busy schedules and travel. Spotlight communication abilities handling confidential matters. Demonstrate multitasking expertise juggling diverse tasks. Emphasize relevant experience with strong action verbs like "coordinated", "prioritized" and "facilitated". Tailor your resume to the role's specific requirements.

Highly organized and proactive Executive Assistant with a proven track record of supporting C-level executives in fast-paced environments. Adept at streamlining operations, managing complex schedules, and facilitating seamless communication. Committed to driving efficiency and contributing to organizational success.

  • Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management and productivity.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
  • Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.
  • Act as a liaison between the CEO and internal departments, facilitating effective communication and collaboration.
  • Oversee expense reporting and reconciliation, ensuring compliance with company policies and financial guidelines.
  • Supported a team of three senior executives, managing their calendars, travel, and administrative tasks.
  • Implemented a new filing system, improving document organization and retrieval efficiency by 30%.
  • Coordinated off-site meetings and company events, handling logistics, vendor management, and on-site support.
  • Conducted research and compiled reports on industry trends and competitor analysis to support executive decision-making.
  • Mentored and trained two junior administrative assistants, fostering their professional development and growth.
  • Provided comprehensive administrative support to the CFO and the finance department.
  • Managed the CFO's calendar, prioritizing meetings and ensuring effective time allocation.
  • Processed invoices, expense reports, and purchase orders, maintaining accurate financial records.
  • Coordinated the preparation and distribution of monthly financial reports to key stakeholders.
  • Assisted in the planning and execution of quarterly board meetings and investor presentations.
  • Calendar Management
  • Travel Coordination
  • Meeting Planning
  • Expense Reporting
  • Document Management
  • Executive Support
  • Project Coordination
  • Vendor Management
  • Presentation Preparation

Junior Executive Assistant role: Supporting high-level executives with scheduling, travel logistics, and confidential tasks. Requires excellent multitasking, communication, and organizational skills. Resume tips: Highlight administrative experience, attention to detail, and proficiency with office software. Quantify achievements like streamlining processes. Tailor your skills to anticipate executives' needs.

Highly motivated and detail-oriented Junior Executive Assistant with a proven track record of providing exceptional administrative support to top-level executives. Skilled in managing complex schedules, coordinating travel arrangements, and optimizing organizational processes to enhance efficiency and productivity. Adept at building strong professional relationships and maintaining confidentiality in high-pressure environments.

  • Provided comprehensive administrative support to the Chief Financial Officer and executive team, managing complex calendars and coordinating high-level meetings and events.
  • Streamlined expense reporting processes, reducing reimbursement processing time by 40% and ensuring timely and accurate submissions.
  • Collaborated with cross-functional teams to organize executive off-sites and quarterly board meetings, handling all logistical aspects and ensuring flawless execution.
  • Managed confidential correspondence and sensitive documents, maintaining the utmost discretion and professionalism.
  • Developed and implemented a new filing system, improving document accessibility and retrieval times by 25%.
  • Supported a team of 5 senior consultants, managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Acted as the primary point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
  • Prepared and edited presentations, reports, and correspondence, ensuring adherence to company branding and quality standards.
  • Assisted with onboarding new hires, creating training materials and facilitating orientation sessions.
  • Organized team-building events and volunteer opportunities, fostering a positive and collaborative work environment.
  • Provided general administrative support to the HR department, handling data entry, filing, and document management.
  • Assisted with the coordination of interviews and candidate assessments, ensuring a smooth and efficient hiring process.
  • Maintained office supplies inventory, anticipating needs and placing orders to ensure uninterrupted operations.
  • Greeted visitors and answered incoming calls, directing inquiries to the appropriate team members and providing exceptional customer service.
  • Collaborated with the facilities team to coordinate office maintenance and repairs, ensuring a safe and comfortable work environment.
  • Meeting Coordination
  • Stakeholder Communication
  • Onboarding Assistance
  • Office Supply Management
  • Customer Service
  • Filing Systems
  • Facility Coordination
  • Proficient in Microsoft Office Suite

An Entry Level Executive Assistant provides crucial administrative support to executives, managing schedules, travel plans, and correspondence. Requirements include excellent organizational abilities, multitasking skills, and computer proficiency. When crafting your resume, highlight any administrative experience, strong communication skills, and tech abilities like the MS Office suite. Focus on showcasing your time management and organizational talents. Keep your resume concise yet impactful at one page.

Highly motivated and detail-oriented Entry Level Executive Assistant with a passion for supporting executives and contributing to organizational success. Skilled in managing schedules, coordinating meetings, and maintaining confidentiality. Adept at multitasking and thriving in fast-paced environments while ensuring exceptional accuracy and efficiency.

  • Provided administrative support to a team of 5 executives, managing calendars, scheduling meetings, and coordinating travel arrangements
  • Maintained an organized filing system for confidential documents and ensured timely distribution of reports and correspondence
  • Assisted in the preparation of presentations and reports, ensuring accuracy and adherence to brand guidelines
  • Demonstrated strong attention to detail by proofreading and editing documents, resulting in error-free materials
  • Received commendation from executives for exceptional organizational skills and proactive approach to task management
  • Supported a busy office of 20+ employees by managing phone lines, greeting clients, and handling general inquiries
  • Maintained office supplies inventory and placed orders as needed, ensuring uninterrupted operations
  • Assisted with the onboarding process for new hires, preparing necessary documentation and coordinating orientation sessions
  • Demonstrated adaptability by quickly learning new software systems and processes, contributing to improved office efficiency
  • Received positive feedback from colleagues and supervisors for strong communication skills and ability to handle multiple tasks simultaneously
  • Provided administrative support to the university's student services department, serving a diverse student population
  • Maintained an organized and welcoming front desk area, directing students to appropriate resources and services
  • Assisted with data entry and record-keeping, ensuring accurate and up-to-date student information in the database
  • Demonstrated strong interpersonal skills by effectively communicating with students, faculty, and staff
  • Received recognition from the department head for exceptional customer service and commitment to student success
  • Travel Arrangements
  • Proofreading and Editing
  • Phone and Email Etiquette
  • File Organization

A C-Level Executive Assistant provides high-level support to top executives, managing schedules, travel, and confidential matters. When crafting a resume, highlight exceptional organizational, communication, and problem-solving abilities. Emphasize experiences showcasing multitasking, prioritization under pressure. Include relevant certifications. Focus on succinct yet compelling descriptions within the word limit.

Dynamic and highly motivated C-Level Executive Assistant with over a decade of experience supporting top executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication. Known for exceptional organizational skills, keen attention to detail, and the ability to anticipate and proactively address challenges.

  • Provide high-level administrative support to the CEO, managing complex calendar, travel arrangements, and correspondence
  • Act as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
  • Coordinate board meetings, prepare agendas, and maintain confidential records and documents
  • Implement process improvements that increased efficiency and productivity across the executive team by 25%
  • Manage special projects and events, consistently delivering exceptional results under tight deadlines
  • Provided comprehensive administrative support to the CFO, managing calendar, travel, and expense reports
  • Prepared financial reports and presentations for executive meetings and board meetings
  • Coordinated with finance and accounting teams to ensure accurate and timely reporting
  • Implemented a new expense reporting system, reducing processing time by 30% and improving accuracy
  • Managed the onboarding process for new hires in the finance department, ensuring smooth transitions
  • Provided administrative support to multiple executives, managing calendars, travel, and correspondence
  • Coordinated meetings and events, ensuring flawless execution and positive stakeholder experiences
  • Managed office supplies and equipment, ensuring optimal inventory levels and timely maintenance
  • Implemented a new filing system, improving document organization and retrieval time by 40%
  • Trained and mentored junior administrative staff, fostering a culture of continuous improvement
  • Event Management
  • Office Management
  • Correspondence Management
  • Liaising with Internal Departments
  • Training & Mentoring
  • Confidentiality & Discretion
  • Adaptability & Flexibility

An Executive Assistant to the CEO handles complex administrative operations including scheduling, travel and correspondence. Required skills: superb multitasking, time management and interpersonal abilities. When writing your resume, emphasize any experience providing elite-level executive support. Quantify achievements evidencing your organizational prowess and capacity to juggle multiple mission-critical priorities seamlessly.

Dynamic and proactive Executive Assistant with extensive experience supporting C-level executives in fast-paced environments. Adept at anticipating needs, managing complex schedules, and facilitating seamless communication. Exceptional organizational and problem-solving skills, combined with a strong commitment to confidentiality and professionalism.

  • Provide comprehensive administrative support to the CEO, including managing calendar, travel arrangements, and correspondence
  • Serve as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
  • Organize and coordinate high-level meetings, board meetings, and corporate events
  • Prepare and edit executive-level presentations, reports, and other confidential documents
  • Implement and maintain efficient filing systems and databases for easy retrieval of critical information
  • Supported a team of senior executives, prioritizing and managing multiple tasks and projects simultaneously
  • Coordinated domestic and international travel, including booking flights, accommodations, and ground transportation
  • Managed expense reports and reconciliations, ensuring adherence to company policies and procedures
  • Planned and executed company-wide events, including annual meetings, conferences, and employee recognition programs
  • Trained and mentored junior administrative staff, fostering a collaborative and efficient work environment
  • Provided administrative support to multiple executives in a fast-paced, high-profile entertainment industry setting
  • Managed complex calendars, coordinating meetings and appointments with clients, agents, and industry professionals
  • Handled sensitive and confidential information with the utmost discretion and professionalism
  • Assisted in the planning and execution of industry events, premieres, and client meetings
  • Demonstrated flexibility and adaptability in meeting the diverse needs of multiple executives and departments
  • Confidential Communication
  • Liaison and Coordination
  • Problem-solving
  • Professionalism

A Senior Executive Assistant provides comprehensive administrative and operational support to C-suite executives. To craft an effective resume: 1) Highlight relevant experience managing executives' schedules, travel arrangements, and confidential matters with poise. 2) Showcase skills in project coordination, communication, multitasking, and proficiency with office tools like MS Office suite. 3) Demonstrate an ability to anticipate needs, solve problems, and prioritize in a fast-paced environment. 4) Use a clean, easy-to-scan format that highlights your qualifications concisely.

Highly accomplished Senior Executive Assistant with over 10 years of experience supporting C-suite executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication across all levels of the organization. Adept at anticipating needs, problem-solving, and delivering exceptional results with a proactive and detail-oriented approach.

  • Serve as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and collaboration
  • Organize and coordinate executive-level meetings, board meetings, and company-wide events
  • Develop and implement process improvements to streamline operations and enhance efficiency
  • Manage confidential information with the utmost discretion and maintain strict confidentiality
  • Provided comprehensive administrative support to the President, managing calendar, travel, and communication
  • Coordinated cross-functional projects and initiatives, ensuring timely completion and successful outcomes
  • Prepared and edited executive-level presentations, reports, and correspondence
  • Managed expense reports, budget tracking, and financial administration for the President's office
  • Served as a trusted advisor, offering strategic insights and recommendations to support decision-making
  • Provided administrative support to multiple executives, managing calendars, travel, and communication
  • Coordinated meetings, events, and conferences, ensuring flawless execution and logistics
  • Managed projects and initiatives, collaborating with cross-functional teams to drive results
  • Developed and maintained filing systems, ensuring efficient organization and retrieval of information
  • Provided exceptional customer service to internal and external stakeholders
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Expertise in calendar management and scheduling
  • Strong project management and organizational skills
  • Excellent verbal and written communication skills
  • Proven ability to manage multiple priorities and meet tight deadlines
  • Exceptional attention to detail and accuracy
  • Proactive problem-solving and decision-making abilities
  • Strong interpersonal skills and ability to build relationships at all levels
  • Adept at managing confidential information with discretion
  • Proficient in expense reporting and budget tracking
  • Experienced in event planning and coordination
  • Ability to work independently and collaborate effectively in a team environment
  • Adaptable and flexible in a fast-paced, dynamic work environment
  • Skilled in process improvement and workflow optimization
  • Proficient in customer relationship management (CRM) systems

An Executive Administrative Assistant provides comprehensive support to ensure seamless operations for executives. Key responsibilities include managing complex schedules, arranging travel, preparing reports and presentations, and prioritizing correspondence. Proficiency in MS Office, outstanding organizational and communication abilities are required. When crafting your resume, clearly highlight relevant administrative experience, including quantifiable achievements. Emphasize your exceptional multi-tasking, time management, and interpersonal skills. Use distinct section headings for a polished format. Finally, incorporate keywords from the job posting to demonstrate your qualifications directly align with the requirements.

Highly organized and detail-oriented Executive Administrative Assistant with over 10 years of experience supporting C-level executives in fast-paced environments. Adept at managing complex schedules, optimizing workflows, and facilitating seamless communication. Known for discretion, adaptability, and a proactive approach to problem-solving.

  • Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
  • Prepare and edit executive correspondence, presentations, and reports
  • Liaise with internal departments and external stakeholders to facilitate effective communication and project coordination
  • Organize and maintain confidential files and documents, ensuring compliance with company policies and legal requirements
  • Provided comprehensive administrative support to the SVP of Operations
  • Managed expense reports, invoice processing, and budget tracking
  • Coordinated onboarding and training for new executive assistants
  • Planned and executed high-level meetings, events, and conferences
  • Developed and implemented process improvements to streamline administrative tasks
  • Supported the CFO and other finance executives with daily administrative tasks
  • Managed calendars, scheduled meetings, and coordinated travel arrangements
  • Prepared and distributed financial reports and presentations
  • Maintained filing systems and ensured the confidentiality of sensitive information
  • Assisted with the planning and execution of quarterly board meetings and investor relations events
  • Calendar management
  • Travel coordination
  • Expense reporting
  • Meeting and event planning
  • Document preparation and editing
  • Project coordination
  • Confidential information management
  • Process improvement
  • Stakeholder communication
  • Office management
  • Time management
  • Attention to detail
  • • Facilitated the win of 7 American Advertising Pele Awards.
  • • Provided business and administrative support to CEO, and maintained files of over 400 private investors.
  • • Managed over 650 customer accounts with loan portfolio of CAD 12 mln
  • • Trained and hired new associates, which resulted in a 25% decrease in year-over-year turnover.
  • • Reduced spending 11% saving $105k
  • • Hired 3 new people
  • • Effectively managed internal communications between management and an office staff base of 80+ employees
  • • Renewed office rental contract with a saving of S$60K a year
  • • Promoted twice in 6 years due to excellent personal performance
  • • Created and managed social media/online presence creating stature and over 11,000 followers in 6 months.
  • • Administered and accounted the purchase needs for an office location of 20+ staff.
  • • Negotiated agreements with, and supervised performance of contractors, saving over 500k annually.
  • • Launched 3 social-oriented programmes with 100% of success

7 Executive Assistant Resume Examples & Guide for 2024

Your executive assistant resume must clearly highlight your organizational skills. Employers want to see your ability to manage schedules and coordinate events with precision. It should also showcase your communication abilities. Illustrating your experience in handling correspondence and interacting with high-level executives is crucial.

All resume examples in this guide

resume profile examples for executive assistant

Entry-Level Executive Assistant

resume profile examples for executive assistant

Senior Executive Assistant

resume profile examples for executive assistant

Executive Administrative Assistant

resume profile examples for executive assistant

Executive Assistant to CEO

resume profile examples for executive assistant

Executive Assistant To The President

resume profile examples for executive assistant

Executive Assistant & Receptionist

Resume guide.

How to format an executive assistant resume

Common problems for executive assistants

How to write your executive assistant resume experience, how to list your hard and soft skills on your resume, how to list your certifications and education on your resume, how to write your executive assistant resume summary or objective, additional sections for an executive assistant resume, key takeaways.

By Experience

Executive Assistant resume example

In today's fast-paced business world, executive assistants play a pivotal role in ensuring the smooth operation of an organization . From managing complex schedules to handling sensitive communications, exec assistants are the backbone of executive efficiency. If you aim to land a job in this crucial role, a well-crafted executive assistant resume is your ticket to success.

Did you know that the demand for executive assistants is projected to grow significantly in the coming years? This surge is driven by the increasing complexity of executive roles and the need for skilled professionals to manage them. Additionally, executive assistants often enjoy a high level of job satisfaction due to the dynamic and impactful nature of their work.

However, navigating the job market as an executive assistant can present its own set of challenges. Crafting a resume that effectively showcases your unique skills and experiences is just the beginning. Many candidates find it difficult to articulate their diverse responsibilities and the critical role they play in executive management. Moreover, standing out in a competitive job market requires a strategic approach to highlighting your achievements and demonstrating your value to potential employers.

Behind every successful executive is an exceptional assistant who knows how to make things happen.

Cynthia S. Thompson, founder of The Thompson Group and executive assistant training expert

In this article, we'll guide you through the essentials of creating an outstanding resume for executive assistant positions. From tailoring your experience to emphasizing your soft skills, we'll provide tips and insights to see what exactly makes a good resume .

Let's dive in and start building a resume that will open doors to your next exciting career opportunity!

In this guide we’ll answer the following CEO executive assistant resume questions and more:

  • What’s the best resume format and the top sections for an executive assistant’s resume?
  • What are some common problems candidates face while applying for an executive assistant position?
  • How can you write the most effective work experience entries and things to do if you don’t have any experience?
  • What’s the best way to list your hard and soft skills?
  • How should you present your education and certification successfully on a resume?
  • Why do you need to create an amazing resume summary or objective?
  • Do you need to include any additional sections on your resume?

Looking for a more specific executive assistant position? Have a look at some other related resume guides from Enhancv:

  • Executive Personal Assistant Resume Guide
  • Executive Assistant to CEO Resume Guide
  • Executive Administrative Assistant Resume Guide
  • Senior Executive Assistant Resume Guide
  • Junior Account Executive Resume Guide
  • Executive Assistant Cover Letter Guide
  • Senior Executive Assistant Cover Letter Guide

In recent years, the rise of virtual executive assistants  has added another layer of complexity—and opportunity—to the job market. As a virtual executive assistant, you'll need to be particularly adaptable, leveraging technology to communicate effectively and manage tasks remotely. This role requires a high level of digital literacy, as well as the ability to stay organized and responsive without the traditional in-office environment.

Let’s begin by exploring the different resume formats  that can best showcase your skills and experience.

How to format an executive assistant resume

When crafting your CEO assistant resume, it's essential to choose the right format that emphasizes your strengths and experiences effectively. There are several types of resumes  but we’re only going to look at the most popular ones now. Here are the best ways to format your resume:

  • Reverse chronological order format :

This format lists your work experience in reverse chronological order, starting with the most recent position. It’s best for candidates with a solid, continuous work history in executive support roles.

  • Functional format :

This format focuses on your skills and experiences rather than your chronological work history. It’s ideal for candidates with gaps in their employment or those switching careers to become an executive assistant.

  • Hybrid format :

This format combines elements of both reverse chronological and functional formats. It highlights both your skills and your chronological work history, making it suitable for candidates with a diverse skill set and a consistent work record.

Whether you’re a seasoned executive assistant with extensive experience managing complex schedules and high-level communications, or you're new to the field, focusing on substance over style is crucial. Choosing the right resume format can help you get noticed for your skills and accomplishments rather than just aesthetics.

Below are a few more factors to consider when deciding on your resume layout .

Resume design

  • Template:  If you want your resume to highlight your executive assistant experience alongside your key skills, consider using a double-column template . This allows you to present your work history and achievements in one column, and your technical skills and additional qualifications in the other, creating a visually engaging layout.
  • Margins:  Keep your resume margins  between 0.5 and 1 inch. This ensures the document is clean and uncluttered, much like a well-organized executive's calendar.
  • Colors:  Neutral tones like greys or blues can add a touch of professionalism while keeping the look elegant. These colors help convey a sense of sophistication and clarity , ensuring your resume stands out without overshadowing your qualifications.
  • Fonts:  Choose clear, ATS-friendly fonts , sized between 10 and 12 points. Fonts such as Arial, Calibri, and Times New Roman perform well in the eyes of recruiters.
  • Resume length : Keep your resume to one page —two at most if you have extensive experience. If you need some tips on how to shorten your resume , we got you covered.
  • Lines : Including lines on your resume  can help organize sections and improve readability, but it's important to use them sparingly and ensure they don't interfere with ATS compatibility.

Resume header

  • Contact information :  Begin with your name, job title, and address on your resume . Make sure your resume header  is professional and includes a reliable email .
  • Links:  Include a link to your LinkedIn profile  and/or professional portfolio . Hiring managers often look here to assess your professional experience and network. Ensure your LinkedIn profile is updated  and reflects your resume.
  • Resume photo:  Generally, it’s best to omit photos  to maintain focus on your qualifications and avoid potential biases.
  • Resume headline : A strong resume headline  can immediately convey your core strengths and value to potential employers.

For an executive assistant, a headline should highlight your organizational skills, experience supporting executives, or proficiency in managing complex schedules.

"Highly Organized Executive Assistant with 10+ Years of Experience in Managing Executive Schedules and Streamlining Office Operations."

This headline gives a clear and concise snapshot of your qualifications, making it easier for recruiters to see your value at a glance.

File formatting and naming

  • File format:  Always save your resume as a PDF  to preserve the layout and formatting across different devices.
  • Naming convention:  Name your file professionally; for example, ‘FirstName_LastName_Executive_Assistant_Resume.pdf’.
  • Applicant tracking system (ATS) compatibility :  Avoid confusing and complex formatting. This maintains readability and ensures your resume easily passes through ATS, which is commonly used to help filter candidates.

More on ATS

The most important thing to remember about ATS systems when creating your resume is to ensure it’s ATS-friendly by using simple, standard formatting and it’s always a good idea to include relevant keywords. This means avoiding complex layouts, images, and graphics, and using clear headings, bullet points, and fonts. Additionally, tailor your resume with keywords and phrases from the job description to improve your chances in general.

Just remember there isn’t anything that results in automatic rejection or any impenetrable barriers when it comes to ATS. At the end of the day, it’s the recruiter who decides to call you in for an interview or not.

Wondering how your current resume would hold up? Run it through our AI-powered resume checker  and see!

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Here are the main sections your resume will need to have any success:

The top sections on an executive assistant resume

  • Professional summary:  Include this to offer a brief overview of your capabilities and experiences that align with the executive assistant role.
  • Work experience: Provide your past job history here, emphasizing your experiences as an executive assistant to showcase your relevant background.
  • Technical skills and competencies:  This section will highlight your administrative skills like scheduling and coordination abilities which are essential for the executive assistant job.
  • Education and certifications:  Recruiters often look at this section to verify your formal education and any additional certifications you may possess like administrative or office management training.
  • References:  Even though it's sometimes an optional part, it's good to provide references to demonstrate the credibility of your work history and skills as an executive assistant.

Within those sections, it’s vital to do your utmost to impress those recruiters. Below is an important list for you to reference as you write your resume. We compiled the top 5 elements that HR managers consistently seek out in their candidates. Take note!

What recruiters want to see on your resume

  • Proven experience:  Recruiters prefer to see evidence of you having previously held executive assistant roles to demonstrate your understanding of the job expectations.
  • Organizational skills:  As an executive assistant, your ability to manage several tasks and prioritize effectively is critical, showcasing your organizational prowess can put you in good stead with recruiters.
  • Communication skills:  Recruiters put a high value on this since your role as an executive assistant will require communicating clearly and effectively with various individuals.
  • Technical proficiency: Demonstrating your knowledge and ability in using office management software, email platforms, and other productivity tools is essential as it’s integral to daily operations on the job.
  • Confidentiality:  Given the sensitive nature of the work, recruiters prioritize individuals who exhibit a strict adherence to and understanding of confidentiality guidelines and practices.

Writing a resume wouldn’t be complete without facing some difficulties.

Here are some of the top issues that executive assistants may come across while writing a resume or applying for a job, along with practical solutions for each:

Problem:  Showcasing advanced technical skills on an EA resume can be challenging. With numerous tools like Asana and Google Suite being essential, it's tough to highlight proficiency without overcrowding the resume.

  • Solution:  Create a dedicated "Technical Skills" section where you list relevant software and tools. Use bullet points to keep it concise and consider including a proficiency level for each tool (e.g., "Asana – Advanced").

Problem:  Proving your worth with quantifiable achievements can be challenging, as an executive assistant's contributions aren't always easily measured. Presenting tangible evidence of your efficiency and effectiveness on your resume is crucial.

  • Solution:  Focus on specific outcomes and improvements. For example, "Implemented a new scheduling system that reduced meeting conflicts by 30%," or "Streamlined office procedures, resulting in a 20% increase in overall efficiency."

Problem:  The competition is often high for executive assistant positions, so it’s important to make your resume stick out, but getting this right without seeming over the top is often tricky.

  • Solution:  Use a professional resume template  with subtle enhancements. Incorporate a clean layout with clear headings, bullet points, and a splash of color to highlight sections, ensuring it remains professional yet distinctive.

Problem:  Balancing soft skills with professional experiences on a C-Level executive assistant resume is challenging. These roles require a blend of interpersonal skills and administrative expertise, making it difficult to craft a well-rounded and compelling resume.

  • Solution:  Incorporate soft skills into job descriptions, such as "Effectively coordinated with team members and executives for seamless operations" or "Solved problems efficiently in managing executive schedules and priorities."

Problem:  Finally, confidentiality is a crucial part of the executive assistant role. However, demonstrating your respect and understanding of this on a resume, without violating any previous confidentialities, can be a complex issue to navigate.

  • Solution:  Use general statements like, "Maintained strict confidentiality of sensitive information and executive communications," to convey your experience without revealing specifics.

Now with that covered, we can move on and explore the different sections of your resume in more detail.

An executive assistant is like a duck: calm on the surface, but always paddling like the devil underneath.

Listing work experience  on an executive assistant resume is crucial because it demonstrates your practical skills, reliability, and ability to handle the demands of the role. It shows potential employers your career progression, the scope of your responsibilities, and your achievements in previous positions. This helps them assess how well you can perform in the executive assistant role and contribute to their organization.

Of course, these need to be listed in reverse chronological order starting with your most recent job first and then working backward.

If you’re wondering how far back you should go on your resume —the general rule is to include 10 to 15 years of work experience, focusing on relevance. Consider dividing your experience into "relevant" and "recent" and then tailoring them to highlight experiences pertinent to the job you're applying for.

How to write a work experience entry on a CEO executive assistant resume

When writing a work experience entry on an EA resume, include the following elements:

Job title and company name: Clearly state your job title and the name of the company. This provides context about the level and type of roles you've held.

Location and dates of employment:  Include the city and state, along with the duration of your employment. This gives a timeline of your experience.

Key responsibilities:  List your primary duties and responsibilities using bullet points. Focus on tasks that highlight your administrative, organizational, and technical skills.

  • Managed complex calendars and scheduling for senior executives.
  • Coordinated travel arrangements, including international travel and itineraries.
  • Prepared and edited correspondence, reports, and presentations.

Achievements:  Include specific, quantifiable achievements to demonstrate your impact and effectiveness in the role.

  • Implemented a new filing system that increased document retrieval efficiency by 40%.
  • Organized company-wide events, leading to a 20% improvement in employee engagement.

Tips for writing work experience entries

  • Use action verbs: Start each bullet point with a strong action verb  to make your responsibilities and achievements more dynamic and engaging. Examples include "managed," "coordinated," "implemented," and "improved."
  • Be specific and quantify: Whenever possible, use numbers to quantify your achievements  to provide concrete evidence of your impact. This can include percentages, time saved, or number of events coordinated.

By including these elements and following these tips, you can create compelling work experience entries that effectively showcase your skills and accomplishments as an executive assistant.

Tailoring your resume

Just as executive assistants meticulously organize schedules to ensure optimal productivity, targeting your resume to a job description  ensures that it effectively highlights the skills and experiences most relevant to the specific job. This can also help your resume get past Applicant Tracking Systems that many companies use.

Another extremely useful method is to do some research on the company  you’re applying to. Finding out what they’re passionate about and gaining insight into their company culture could give you a ton of effective information.

To illustrate this, we’ve provided an actual example of a job posting below for an executive assistant. Let’s craft our experience entries based on that, and you can see how effective a targeted resume can be .

Job Title: Executive Assistant

Job Description: Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have a passion for video games? If so, then the Executive Assistant position in Make Believe Games at The Mighty Gaming Company might be right for you!

This position supports the Vice President of Marketing and Vice President of Business Development and Licensing for Make Believe Games. You would be a key member of a dynamic, fast-paced team and would work with the most creative, resourceful people in the business.

We are searching for someone with support experience who also demonstrates curiosity and passion for games. If that's you, apply today!

Key Responsibilities and Duties:

  • Thoughtfully manage complex calendars and protect the executives' time through strategic and proactive calendar management and vetting a variety of meeting requests.
  • Handle Travel & Entertainment expenses for your team, book travel for your leader and/or team and build travel itineraries.
  • Proactively resolve problems and pitch in to help.
  • Coordinate onboarding/offboarding of team members.
  • Process and track payments to vendors using SAP.
  • Plan recognition and team events.
  • Order supplies and equipment along with other office management duties like coordinating office space.
  • Manage project tracking and follow-up.
  • Prepare reports to be shared with leaders and stakeholders.
  • Compose correspondence on behalf of the leader.
  • Schedule and host Zoom meetings which could include presentation sharing.
  • Attend meetings to take notes as well as follow up on action items.
  • Partner and consult with your leader in high-level discussions.
  • Prepare professional PowerPoint Decks.
  • Research and report on specific topics as required.
  • Manage your executive’s Inbox to include composing correspondence on behalf of the Executive, maintaining the utmost discretion with highly confidential correspondence and information.
  • Work closely with the Executive on activities, projects, meetings, event planning, and office logistics.


  • Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
  • Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
  • Generally tech-savvy and willing to learn new skills
  • Professional and highly discreet while maintaining absolute confidentiality
  • Effective communication skills, including diplomatic and professional handling of telephone and email communications
  • Ability to be proactive, resourceful, flexible, and responsible
  • Ability to take initiative and anticipate needs
  • Extremely well organized and attentive to detail
  • Good knowledge of games and the gaming industry


  • A minimum of 5+ years of experience supporting business executives in large organizations in an administrative role
  • Prior experience supporting at the VP level (preferred)
  • Experience working in a large publicly traded company (preferred)
  • Required: High School Diploma
  • Preferred: Bachelor's Degree

Location: Los Angeles, CA

Job Type:  Full-time

Pay:  $60,400.00 to $80,900.00 per year based on a 40-hour work week.

Have a specific job post you want to tailor your resume to? No problem! Just use our free AI-assisted resume scanner  and get your ATS compatibility score instantly!

Now, let’s examine some work entries. This first example shows a noticeable absence of key elements.

  • • Managed calendars for the executive team.
  • • Organized travel arrangements.
  • • Handled various administrative tasks.
  • • Assisted in coordinating office events.

Here’s what’s missing in that example:

  • Lacks specificity:  The bullet points are too vague and don’t detail the scope or impact of the tasks performed.
  • Misses key responsibilities:  Important duties such as managing expenses, project tracking, and preparing reports are omitted, which are critical for the executive assistant role at The Mighty Gaming Company.
  • No quantified achievements:  The entry doesn’t provide any quantifiable achievements, such as efficiency improvements or cost savings, to demonstrate the impact of the candidate's work.

Now let’s remedy that entry so it becomes a more relevant, targeted, and descriptive example.

  • • Efficiently managed complex calendars for the executive team, improving meeting scheduling efficiency by 20%.
  • • Coordinated international and domestic travel arrangements, creating detailed itineraries that streamlined executive travel.
  • • Implemented a new office supply tracking system, reducing costs by 15% through improved inventory management.
  • • Organized and executed company-wide events, enhancing team collaboration and morale.

Let’s look at exactly what was improved:

  • Specific and relevant details:  The bullet points provide specific details about the tasks performed and their relevance to the executive assistant role.
  • Industry alignment:  The improved entry includes tasks that align with the job post’s focus on organizational and administrative skills, relevant even if the company isn’t in the gaming industry.
  • Expanded responsibilities:  The entry includes a range of responsibilities, from calendar management to event organization, showcasing a well-rounded skill set.
  • Quantified achievements:  The entry quantifies achievements, such as improving scheduling efficiency and reducing costs, demonstrating the candidate’s impact.

It would be a good idea for us to continue on the theme of quantifying, so let’s look at some great ways you can do just that on your next application.

How to quantify impact on your resume

Here are some tailored tips that any executive assistant could utilize to make their impact more noticeable and impressive.

  • List the size of the budget you managed for executive office expenses , showing your financial management capabilities.
  • Mention the number of high-stake meetings you coordinated and executed flawlessly , highlighting your meticulous planning skills.
  • Indicate the response time for email correspondence under your management , offering insight into your promptness and professionalism.
  • Provide details on the volume of documents processed or generated , which indicates your work efficiency.
  • Note the number of executives or managers you provided support for , demonstrating your ability to multitask.
  • Quantify any process improvements you initiated that resulted in time or cost savings , highlighting your solution-oriented mindset.
  • State the number of countries you coordinated travel arrangements for , demonstrating flexibility and international business understanding.
  • Specify the percentage decrease in executive scheduling conflicts under your management , indicating your organizational skills.

Network strategically  and leverage LinkedIn to connect with professionals in your desired industry. Attend industry events, join relevant groups, and actively engage with posts and discussions. Building a strong professional network can lead to valuable referrals and insights about job opportunities, significantly enhancing your chances of landing an executive assistant position.

How do I write an EA resume with no experience

Writing a resume for an executive assistant position without having any relevant past work experience  might seem daunting, but don’t worry—you’ve got this!

Even without direct experience, you have valuable skills and attributes that can make you a distinguishable candidate. By highlighting your transferable skills, education, and any related volunteer work or internships, you can create a compelling resume that showcases your potential.

Let’s dive into how you can craft a resume that opens doors to exciting opportunities as an executive assistant, even if you're just starting out.

Underscore transferable skills and core competencies on your resume :

  • Highlight your organizational skills  by showcasing your ability to manage schedules, tasks, or projects efficiently. Emphasize your proficiency in verbal and written communication , crucial for coordinating with executives and stakeholders. List your experience with office software  like Microsoft Office and Google Suite, and relevant tools such as project management software and communication platforms.

Emphasize relevant education and certifications:

  • Include your highest level of education , emphasizing any coursework related to administrative skills, and list relevant certifications such as Microsoft Office Specialist, Certified Administrative Professional (CAP), or online courses from platforms like Coursera or LinkedIn Learning.

Include volunteer or internship experience :

  • List any volunteer work or internships  where you managed events, handled communications, or performed administrative tasks, emphasizing the skills you gained in these roles.

Leverage any relevant experience:

  • If you’ve worked in customer service , highlight your experience in handling inquiries, managing communications, and providing support, and emphasize any team collaboration, project management, or coordination between departments.

Create a strong resume profile :

  • Write a compelling resume objective  at the top of your resume that highlights your strongest attributes and how they align with the executive assistant role. Focus on your organizational, communication, and problem-solving skills.

Start where you are. Use what you have. Do what you can.

Arthur Ashe

Now that you've effectively detailed your work experience, let's focus on displaying the hard and soft skills that make you an exceptional candidate for an executive assistant role.

Listing hard and soft skills on a CEO executive assistant resume is crucial as it showcases your technical abilities and interpersonal qualities, demonstrating your comprehensive suitability for the role.

There are two kinds of skills that you need to worry about.

Hard skills,  in other words, are your technical skills , measurable abilities acquired through training and education, such as proficiency in software or typing speed. Soft skills  are interpersonal and behavioral traits, such as communication, teamwork, and problem-solving, which are more subjective and related to how you interact with others.

Let’s focus first on listing hard skills on your resume  followed by preferred executive assistant soft skills.

Hard skills

Your hard skills should be listed in a dedicated "Skills" section on your resume . Include technical proficiencies like Microsoft Office, Google Suite, project management software, and any other relevant tools. When listing hard skills, use bullet points for clarity and be specific about your proficiency level. Tailor this section to highlight skills mentioned in the job description.

Here’s a comprehensive list of the most sought-after executive assistant technical skills.

Best hard skills for your executive assistant resume

  • Microsoft Office Suite
  • Google Workspace
  • Scheduling software
  • Project management software
  • Data analysis software
  • Database management
  • Typing speed
  • Bookkeeping software
  • Customer relationship management (CRM) systems
  • Social media platforms
  • Teleconferencing technology
  • Business Intelligence tools
  • Cloud storage systems
  • Document management software
  • Travel coordination platforms
  • Enterprise Resource Planning (ERP) systems
  • Basic HTML and CSS
  • Adobe Acrobat Pro

Soft skills

The best way to demonstrate your soft skills on a resume  is to weave them throughout it—in the summary, objective statement, work experience, and education sections rather than in a separate one. Highlight qualities such as communication, organization, problem-solving, and adaptability. Providing examples within your work experience can effectively illustrate these skills in action. For instance, mention how your strong communication skills helped streamline team meetings or how your organizational skills improved office efficiency.

Best soft skills for your executive assistant resume

  • Time management
  • Active listening
  • Problem-solving
  • Multitasking
  • Decision-making
  • Interpersonal skills
  • Emotional intelligence
  • Professional approach
  • Critical thinking
  • Detail-oriented
  • Conflict Management
  • Proactivity
  • Organizational skills
  • Discretion and confidentiality
  • Stress tolerance
  • Flexibility
  • Prioritization

Try to follow these tips for listing your skills:

  • Be specific and relevant: Tailor your skills to match the job description.
  • Use bullet points for hard skills for easy readability.
  • Demonstrate soft skills through examples in various resume sections.
  • Balance both hard and soft skills to present a well-rounded candidate profile.

With your hard and soft skills effectively underlined, let's move on to crafting impactful education entries for your CEO assistant resume.

These items are absolutely essential to include in your resume as they demonstrate your formal qualifications, specialized training, and commitment to professional development. These elements provide employers with a clear understanding of your educational background and any additional expertise that enhances your suitability for the role.

The education section on your resume  establishes the fundamental knowledge base and skills necessary for an executive assistant. It's especially important because:

  • Credential verification:  Many executive assistant positions require at least an associate's or bachelor's degree. This is often the minimum educational requirement to be considered for the role.
  • Specialization:  Your degree can also indicate your area of specialization, such as business administration, communications, or office management, which helps employers quickly understand your expertise.

Elements of an education entry

  • Degree earned: Clearly state the degree you earned (e.g., Bachelor of Arts, Associate of Science). This establishes your educational qualification.
  • Major and minor: Include your major and minor on your resume  to highlight your primary and secondary fields of study, demonstrating the breadth and depth of your knowledge.
  • University name and location: List the name of the university and its location (city, state). This provides context and verifies the institution from which you graduated.
  • Graduation date: Include the month and year of your graduation. This helps employers understand your timeline of education and ensures your credentials are up-to-date.
  • GPA (optional): If your GPA is 3.5 or higher , include it to demonstrate academic excellence. If it's lower, consider omitting it to avoid drawing attention to weaker academic performance.
  • Relevant coursework (optional): Highlight specific coursework  relevant to the executive assistant role. This is particularly useful if you lack direct work experience, as it emphasizes relevant skills and knowledge.
  • Dean's list (optional): Mentioning Dean's List honors  indicates consistent academic achievement and dedication.
  • Graduation honors (optional): Include honors such as cum laude , magna cum laude, or summa cum laude to showcase high academic standing and distinguish yourself from other candidates.

Now that you know what’s needed in an ideal education entry, let’s have a look at one.

  • • Relevant Coursework: Office Management, Business Communication, Project Management
  • • Dean’s List (Fall 2018, Spring 2019)
  • • Graduated cum laude


Listing certifications on an executive assistant resume is important because it demonstrates your commitment to professional development and mastery of specific skills relevant to the role.

Certifications on your resume  can set you apart from other candidates by underlining your expertise in areas critical to the job, such as software proficiency, project management, or administrative capabilities.

Elements to include in a certification entry

  • Certification name:  Clearly state the name of the certification. This allows employers to quickly identify the specific qualification you’ve earned.
  • Issuing organization:  Include the name of the organization that issued the certification. This adds credibility and helps employers verify the legitimacy of your certification.
  • Date obtained:  List the date you obtained the certification. This provides context regarding the recency and relevance of your skills.
  • Expiration date (if applicable):  If the certification has an expiration date, include it to inform employers of its current validity.
  • Brief description (optional):  Include a brief description if the certification isn’t well-known or if it’s particularly relevant to the job you’re applying for. This helps employers understand the significance and scope of the certification.

It’s recommended to place this section immediately after your education. This is a logical spot since certifications often complement your educational background.

Here’s an example to better illustrate:

We’ve gathered a list of the top certifications out there for executive assistants. Have a look and consider enriching your professional repertoire with one or more of these highly respected certificates.

Best certifications for your executive assistant resume

  • Certified Administrative Professional (CAP)
  • Professional Administrative Certificate of Excellence (PACE)
  • Microsoft Office Specialist (MOS)
  • Certified Professional Secretary (CPS)
  • Certified Executive Administrative Professional (CEAP)

After detailing your educational background, it's time to focus on creating compelling resume summaries and objective statements that capture your unique qualifications and career aspirations.

As an executive assistant job seeker in today's competitive market, your resume is your ticket to securing interviews. Hiring managers receive numerous applications and often spend only about 7 seconds on each resume . This makes your resume a crucial opportunity to leave a lasting impression.

Here, your personal statement  takes center stage. It captures the curiosity of hiring managers and encourages them to learn more about you. Positioned at the top of your resume, it acts as a teaser, offering a glimpse into your professional identity and highlighting your key skills and experiences. This brief introduction can make a significant difference in getting noticed and securing an interview.

There are two kinds of introduction that we’ll talk about: resume summary and objective statement. Let’s look at the differences between them.

Resume summary:

A resume summary  is a brief overview of your professional experience and key skills. For an executive assistant, it should contain your years of experience, notable achievements, and key competencies. It expresses your readiness to contribute effectively to the new role. This is the introduction that’s used by job seekers with a good deal of experience in the field.

Let’s have a look at a couple of summary examples based on the job post from earlier in the article. The first one illustrates the incorrect way of producing your professional summary.

Here’s why it fails to impress:

  • Vague and generic:  The summary uses broad terms like "hard-working" and "good organizational skills" without providing specific examples or achievements, failing to differentiate the candidate from others.
  • Lacks impact:  It doesn't highlight any particular skills or experiences relevant to an executive assistant role, such as managing executive schedules, coordinating travel, or handling confidential information. This makes it less compelling to hiring managers looking for specific qualifications.

It’s imperative that you tailor every aspect of your resume to the specific job you’re applying for—especially your professional statement. This shows the employer that you’ve taken the time to understand their needs and align your qualifications and goals accordingly.

Here are three tips to do so:

  • Align with the job description: Carefully read the job description and highlight key skills and qualifications mentioned. Ensure your resume summary and objective statement directly address these points.
  • Highlight relevant achievements: Showcase specific accomplishments that demonstrate your capabilities as an executive assistant. Use quantifiable results to add impact.
  • Use keywords: Incorporate relevant keywords from the job listing to improve your resume’s chances of passing through Applicant Tracking Systems (ATS).

Let’s follow those tips and create an awesome resume summary.

Here’s why the candidate excels in this summary:

  • Aligned with the job description in the posting:  Highlights relevant experience and skills such as calendar management, travel coordination, and office efficiency.
  • Includes keywords:  Uses terms from the job listing like "confidentiality," "proactively resolve issues," and "support high-level executives."
  • Specific and relevant:  Mentions specific software (Microsoft Office, SAP) and relevant industry passion (video games), making it tailored to the position.
  • Implied first person:  No use of first-person pronouns, instead only action verbs, e.g. ‘Passionate about video games,’ ‘Skilled in Microsoft.’

Now let’s look at the other type of resume introduction.

Objective statement:

An objective statement  focuses on your career goals and how they align with the position. It should contain your immediate career intentions and how they fit the company’s needs. This statement expresses your ambition and direction—the best choice for candidates with little to no experience.

Let’s look at a good objective statement.

It’s effective for the same reasons as the resume summary example before it— aligns with the job description, includes keywords, and is specific and relevant.

Now, let’s explore some possible extra sections on a resume that you could find beneficial.

Including additional sections on your resume can help you stand out and provide a more comprehensive view of your qualifications and interests. However, only do so if you have the space—don’t squeeze anything in.

Here are some sections that can be beneficial for an executive assistant application and when it’s a good idea to include them:

  • When to include:  If you’re fluent or proficient in multiple languages, especially if the job description mentions the need for bilingual skills or if the company operates in multiple countries.
  • What to include: List the languages you speak and your proficiency level (e.g., fluent, conversational, basic).

Hobbies and interests:

  • When to include:  If your hobbies and interests are relevant to the job or demonstrate skills that could be valuable in the workplace, such as organizational skills, teamwork, or creativity.
  • What to include:  Mention interests that align with the company’s culture or the role's responsibilities.


  • When to include:  If the job application specifically requests references or if you have strong references from previous employers that could reinforce your application.
  • What to include:  List professional references with their name, job title, company, and contact information.
  • When to include:  If you’ve managed significant projects that showcase your skills and achievements relevant to the executive assistant role.
  • What to include:  Describe the project, your role, and the outcomes or achievements.
  • • Description: Led the implementation of a new digital scheduling system to streamline the coordination of executive and team calendars.
  • • Outcome: Increased scheduling efficiency by 30% and reduced meeting conflicts by 25%.
  • • Skills Demonstrated: Project management, technical proficiency, organizational skills, and team collaboration.

Including these additional sections can provide a well-rounded view of your qualifications and personality, making your resume more engaging and comprehensive to potential employers. Tailor these sections to align with the job description and company culture  to maximize their impact.

Let’s wrap up with the key takeaways to ensure your CEO assistant resume stands out and showcases your unique strengths and qualifications! Here are the main points we covered today:

  • Choose the right format:  Use reverse chronological, functional, or hybrid formats to best showcase your executive assistant experience.
  • Maintain clean design:  Use 0.5-1 inch margins, neutral colors, and clear, ATS-friendly fonts sized 10-12 points.
  • Craft a strong header:  Include your name, job title, professional email, and links to your LinkedIn profile or portfolio.
  • Emphasize education and certifications:  Clearly list your degree, major, university, and graduation date, highlighting relevant coursework and honors.
  • Tailor your resume:  Align your resume with the job description, using specific keywords and highlighting relevant skills and achievements.
  • Detail work experience:  List jobs in reverse chronological order with job titles, companies, locations, dates, responsibilities, and achievements.
  • Include quantifiable achievements:  Showcase measurable outcomes like efficiency improvements and cost savings.
  • Balance hard and soft skills:  Highlight technical proficiencies and weave soft skills throughout your resume with specific examples.
  • Consider additional sections:  Think about adding sections for languages, hobbies, interests, references, and significant projects to enhance your application.

Executive Assistant resume examples

Explore additional executive assistant resume samples and guides and see what works for your level of experience or role.

Entry Level Executive Assistant Resume Example

The Senior Executive Assistant role has evolved from traditional administrative tasks to aiding in key business decisions. Hence, your resume needs to reflect these diverse capabilities.

Familiarity with office management systems and procedures is crucial. Showcase the systems you have used, and how they improved organizational efficiency.

Demonstrate your project management skills, such as leading a project or managing a CEO’s schedule to reflect organizational and prioritization skills.

Highlight any experience working cross-functionally or leading teams, emphasizing achievements driven by these collaborations.

Include any event management experience. Not just logistical but also how you made it successful.

Don’t simply list soft skills. Demonstrate how they helped you manage crisis situations, meetings or negotiations. Show the 'Skill-Action-Results' pattern like 'Improved meeting efficiency by...'.

Executive Administrative Assistant Resume Example

Similarly, the Executive Administrative Assistant position evolved from general secretarial roles, thereby why evolving administrative trends impact professional expectations for this role.

The tips below will give you a better shot at successfully applying for Executive Administrative Assistant positions:

  • Proficiency in organizational processes and knowledge of office management systems are crucial. Highlight any experience you have in managing appointments, organizing meetings, creating reports and presentations, and managing databases.
  • Don't overlook your soft skills. Emphasize your strong communication abilities, both written and verbal, your reliability, and your ability to work under pressure.
  • Prioritize your practical knowledge that streamlines executive operations. Show any background you have in supporting high-level executives, and how that impacted the smooth running of the office.
  • Don't just list skills, demonstrate their impact. Describe how your skills directly improved working processes. For example, "Implemented a new filing system which increased office efficiency by...", "Reduced executive's weekly tasks by..." Follow the "skill-action-result" model.

Executive Assistant to CEO Resume Example

The Executive Assistant to CEO role is similar to being a strategic partner. Thus, your resume must showcase your strategic contribution and trustworthiness.

Knowledge of C-level executive support is pivotal. Detail your experiences and how you made things easier for the executive.

Establish your confidentiality by discussing times where you dealt with sensitive information.

Show your strategic thinking abilities. Maybe there was a project you helped steer in a better direction.

Do not just enumerate your skills. Show how you used them to add value like 'enhanced CEO's productivity by...'

Include any special interactions with the board or other high-level executives. Show your ability to navigate such settings tactfully and professionally.

Executive Assistant To The President Resume Example

Looking to build your own Executive Assistant resume?

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8 Tips for Writing the Perfect Executive Assistant Resume (Plus an Example!)

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Behind nearly every busy executive is an even busier executive assistant artfully orchestrating their boss’s jam-packed schedule. Executive assistants (or EAs for short) play a key role in keeping an executive’s office running smoothly, often juggling multiple competing priorities all at once. They somehow, as if by magic, keep everything—meetings, schedules, travel arrangements, and much, much more—on track.

But it’s not magic at all. Executive assistants are smart, savvy, and resourceful professionals, with a knack for multitasking and a talent for interacting with people. Drawing on this specialized skill set, they often make what can be a very challenging job look like a breeze. In reality, it’s a fast-paced role that requires organization and adaptability; one moment a quarterly report is your top priority and the next you need to secure a lunch reservation for 12 people ASAP. It takes a special kind of person to be able to perform this job well.

As the title would suggest, executive assistants generally support one or more executives with their administrative needs, like scheduling meetings and booking travel; business operations, like creating presentations and generating reports; or personal needs, like picking up dry cleaning or taking a car into the shop for repairs. Sometimes an executive assistant serves as the gatekeeper between the boss and their team and plans the office holiday party, too. The role varies vastly from one executive to the next, which can be part of the fun—especially if you like being kept on your toes.

As an EA, your resume should spell out the myriad ways that you can make an executive’s life easier, help their days run more smoothly, and increase their overall efficiency. Capturing the breadth of your responsibilities and achievements as an EA on a single page might prove to be a challenge. It’s totally understandable given the array of tasks an EA might perform in a single day, let alone over the span of several years!

The good news is that writing a standout executive assistant resume is easier than you might think. You just need to follow these eight simple tips.

1. Zero in on Your Ideal Role, Company, Industry, and/or Executive

Because an EA’s responsibilities can vary so greatly, it’s important to get a handle on what you want your role to look like before you start writing your resume. So ask yourself: Is there a specific industry you’d like to target? Do you want to support a single executive or would you prefer to work with a small group of leaders? Are you OK with handling personal matters? Being clear about your preferences will help you draft a strong, compelling resume (and narrow down the roles you apply for!).

2. Tailor your Content

In addition to understanding what you’d like your next EA job to look like, you’ll also need to tailor the content of your resume to reflect the job description for which you’re applying. You’ll find a fantastic guide for doing just that here , but a quick and easy way to fine-tune your tailoring skills is to remember this golden rule: If it’s in the job description and you have experience doing it, then it belongs on your resume.

In other words, if a job posting mentions creating meeting agendas and you’ve created countless agendas with expert efficiency, make sure you mention that on your resume. Conversely, if there’s no mention of assisting with personal needs in the job description, you can leave that portion of your experience out—especially if it’s not something you’d be open to or interested in doing in your next role.

3. Work the Keywords

Chances are, your application is going to pass through an applicant tracking system (or ATS) before it reaches the eyes of a human. And if your resume doesn’t have the right keywords, it might not even make it to a recruiter’s inbox. Customizing your resume for every job you apply to—using the skills and experiences emphasized in the job description—will help you hit all the right terms, but it wouldn’t hurt to work in some executive assistant staples in your initial draft, too.

Here are a few to get you started:

  • Booking Travel
  • Calendaring
  • Confidentiality
  • Corporate Communications
  • Correspondence
  • Editing & Proofreading
  • Meeting Coordination
  • Microsoft Office Suite
  • Preparing Agendas
  • Presentations
  • Report Generation
  • Reviewing Contracts

4. Keep It Interesting (and Be Specific!)

Most executives will emphatically agree that they wouldn’t be able to function without their assistants. That’s a pretty huge deal. As an EA, you play an integral role in the overall success of a business—and the content of your resume should reflect that.

Using bullet points to illustrate your experience and being as specific as possible will help make your resume much more compelling. So rather than simply stating that you drafted email communications on behalf of the CEO, you might say that you “composed 20+ daily email communications, weekly briefings, and quarterly updates on behalf of the CEO, saving her an average of 10 hours a week.” That sounds much more impressive, doesn’t it?

5. Showcase the Numbers

Speaking of being specific, using numbers will help you illustrate and highlight your career accomplishments, making it more likely you’ll catch a recruiter’s eye.

Think of it this way: A recruiter will think it’s good that you’ve booked travel arrangements, but they’ll think it’s great that you coordinated upward of 10 trips a month, including flights, hotel bookings, car rentals, dinner reservations, and meeting agendas, all while staying within the monthly $14K travel budget.

So whether you’ve increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don’t leave those numbers out.

6. Highlight Your Special Skills

Are you a whiz with spreadsheets? Do you have a background in event planning? Have you assisted with negotiating several complex contracts? Spend some time reflecting on your unique areas of expertise, as they’ll likely help you stand out. Because executive assistants often find themselves juggling a diverse array of tasks, highlighting your particular mix of skills—technical or otherwise—can be a great way to demonstrate your resourcefulness.

7. Consider a Summary (Optional!)

I typically reserve resume summaries for entry-level job seekers and career changers, so if you’ve already got a few years of EA experience, you can probably skip this. But if you’d like to take a couple of lines (no more than three) to briefly introduce yourself to a prospective employer, it won’t hurt anything either. Here’s what a great EA summary might look like:

“Resourceful executive assistant with five years of experience supporting C-suite executives in the digital advertising space. A scheduling whiz specializing in booking travel and coordinating meetings. Recognized for tact, creativity, and prioritization.”

8. Remember a Few Tried-and-True Resume Guidelines

There are a handful of sacred resume rules that transcend virtually every industry, specialty, and experience level. So I highly recommend keeping these in mind as you draft your executive assistant resume:

  • Keep it to a single page (two at most, and only if your situation warrants it ). There are plenty of ways to cut down your resume , including removing experience that’s more than 10 to 15 years old and, going back to number two above, tailoring your resume for each role.
  • Follow a chronological format . This common layout works for most job seekers, but if you have a more unconventional work history, are looking to make a career pivot, or don’t have a lot of recent experience, you may want to consider a functional or combination resume instead (just be aware that recruiters and hiring managers tend to eye functional, or skills-based, resumes with caution).
  • Create clearly defined sections . This is just one more way to make it super easy for someone to scan your resume and find all of the information they’re looking for.
  • Proofread! Then have a friend proofread it for you. Then proofread it yourself again.

What Does an Executive Assistant Resume Look Like?

So what will it look like when you’re finished? That’ll depend greatly on your unique experience and achievements. But here’s an example of a great executive assistant resume for inspiration:

resume profile examples for executive assistant

Download sample executive assistant resume

Executive assistants are often the unsung heroes of an organization, literally keeping leadership on task, on schedule, and under budget. Chances are, you’ve achieved some pretty impressive things in your career as an EA (and are excited about continuing to add to your impressive list of accomplishments). Just make your resume reflects that!

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Executive Assistant resume examples & templates

Executive Assistant resume examples & templates

How to write an executive assistant resume

How do you pass the ats test, demonstrate that you understand the industry, speak the hiring manager’s language.

If you are the power behind the throne, the velvet glove that covers the iron fist, the quietly competent admin who practically runs the place but always lets the boss think he’s in charge … then let us assist you in writing the perfect executive assistant resume. 

Entry-level Executive Assistant Translation missing: en.examples.resume_example

You are there to help executives achieve their objectives. The life of an executive assistant is one of facilitation and selflessness. All executives have their own priorities to keep their part of the business running smoothly, but often there are tasks where they simply don’t have the time or expertise to take on. That is where an executive assistant comes in — with an intuitive understanding of the challenges their bosses face, and a knack for overcoming the obstacles that slow them down, allowing them to concentrate on their core roles.

We all know what it feels like to be distracted by details that take our minds off a crucial task. Successful executive assistants deal with all those annoying distractions so that the boss doesn’t have to. Good executive assistants are worth their weight in gold, because sometimes those distractions can cause business-critical harm if they are not dealt with in the right way. As an executive assistant, your resume has to demonstrate how you always keep things running smoothly. This guide will show you how to:

  • Showcase your ability to glide like a swan while frantically paddling under the surface.
  • Cover the varied aspects of your job – you take on hundreds of tasks every week.
  • Ensure that you use role-specific language to pass the ATS test.
  • Use the resume format that best highlights your most relevant experience.

Along with our sample resumes and builder tool , we will help you to get a job that is challenging and most suited to your unique skill set, while passing the ATS software test. We will explore how to make any executive feel like you would be not only helpful but indispensable.

What does an executive assistant do?

As the workplace changes, the roles of executive assistants also change, and over the past few years they are actually taking on many of the tasks that their executives are simply unfamiliar with because they are so new. They are not only helping executives through change, they are leading them through change. They are supporters, office assistants , personal assistants , planners , coordinators and managers . 

In many cases, they are also gatekeepers for all sorts of internal and external problems and seek to solve them before they hit their boss’s desk. A boss who isn’t being constantly bombarded by unwanted issues is a happy and productive boss. The resume of an executive assistant has to portray the candidate as someone who will go to great lengths to minimize problems and avoid complications. Risk mitigation is key, and you always have to keep an eye on what is coming up tomorrow. Your future employer is looking for someone who is able to spot trends, identify problems, deal with people, communicate ideas and most importantly, listen and understand the needs of those they support. All of these traits need to shine through in your resume.

Need more ideas and inspiration? Check out these related resume examples from the Business & Management industry : 

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The nature of the role will vary greatly depending on the industry in which you work and the functional area of your boss, but there are a number of common aspects. People tend to always need help with the same things, and the personalities of executives often dictate that they have common weaknesses. But what elements of the role could you include? 

The first job of any executive assistant is to make sure that every administrative task is completed efficiently. They might be doing it themselves or checking that the boss has done everything necessary – with an eagle eye for detail and a resolute approach to solving problems. 

Executive assistants help to plan every aspect of the executive’s activity and help to coordinate with a multitude of internal and external stakeholders. Executive assistants are master communicators, both in spoken and written forms, and understand that other people do what is required only if they understand it in the first place. 

Executive assistants manage inventory and equipment – it is surprising just how many things are required to run a business efficiently. Their role as project managers cannot be underestimated – they seek to answer questions and provide solutions without having to bother the boss. As technology becomes more sophisticated, they work to ensure that the boss is making the most of the latest methodologies. 

We should not forget the more mundane aspects, such as meeting and travel coordination, but for an executive assistant no task is unimportant. Everything contributes to the success of the whole. Does your resume communicate the fact that you are willing to do anything and everything to make the life of the executive easier? If not, why not? That is your purpose. All of these aspects should be woven into the story your resume tells.

Applicant Tracking Systems (ATS) are computer applications that screen resumes before people do. Because each executive will have very specific requirements, the job description will contain the keywords that need to appear in a relevant resume. Executive assistant positions can be extremely competitive, with lots of applicants, so to select the most suitable people, ATS software will be used to choose those whose resumes are most suited. 

If you do not include the right keywords, you risk your resume not being read by a human at all. Applicants that understand how an ATS works have an actual chance of delivering their resume to human eyes, and the recruitment journey can begin in earnest. The keywords for an executive assistant will cover many of the functional aspects of the role and will be common for most roles.

It is a great idea to look at an employer’s website to understand the demands that might be placed on an EA and gauge the language that the business uses. For the executive assistant, this is important because every business will have different expectations and a different structure for how its executives do their jobs.

Executive assistant summary resume example 

More than anything else, your prospective bosses are looking for someone who can make their lives easier. Your summary has to adopt a tone of willingness and assistance. You will do whatever it takes to make things happen for your boss. 

Don’t just describe what you do, describe how you do it. Help the reader to imagine what it is like to have you as an ally. Make that person want to hire you, or otherwise the competitors might. 

Cultivate an air of exclusivity and excellence in the summary. Make the reader want to read on. After an employer reads an executive assistant’s resume summary, he or she should be thinking: “I need this person working with me now.” 

An executive assistant should ideally be an expert in the intricacies of the industry. Because the summary is a free-form section, it is the perfect place to go into a little more detail about how you understand those specifics. You don’t need to go into great detail – if you show that you understand one aspect, you are likely to understand others. This should signal to the reader that this is going to be a fit.

To a reasonable extent, use the same type of language that is included in the job description. Word clouds are useful software to pick out hidden patterns from the text, informing useful strategies for how to present yourself. If the keywords that the hiring manager has specified for the job description are sprinkled throughout your summary, now you’re speaking the same language.

Enthusiastic and experienced Executive Assistant, bringing forth an impressive background serving as a source of critical support for Executive Management Leaders. Adept at maintaining accurate schedules, filing systems, and office correspondence. Committed to utilizing my organizational skills to provide optimal support to busy executives. 

Executive assistant employment history resume example

The mix of how you communicate your experience base is important. Include the more basic skills and experiences in your earlier roles and go into more detail about your more advanced attributes in the more recent ones. Your seniority may not have changed hugely, but it will give a sense of increased responsibility. 

It is rare that executive assistants include facts and figures in their resumes, but if you have taken part in or led any operational changes, this is exactly what will set you apart from your peers. Your future boss will be interested in the bottom line, so an executive assistant who also has a sound commercial understanding will be a great person to have on the team. 

Show that you know what makes the business tick. Your employment history should also show your absorption of sales training and methodologies. You have to portray yourself as someone who is keen to learn. 

Executive Assistant, PepsiCo, White Plains, NY January 2013 - October 2019

  • Reported to the CEO and handled a wide variety of day-to-day tasks.
  • Maintained schedules, communicated with clients, and arranged travel.
  • Handled accounts payable and receivable, and maintained documentations.
  • Coordinated company events and ensured employees remained up-to-date on events and initiatives.

Executive Assistant, Hunter Public Relations, New York May 2010 - September 2013

  • Managed company meeting calendar and handled travel arrangements for two of the company's busiest executives.
  • Proofread and prepared documents.
  • Kept meeting minutes and distributed important information to employees.
  • Maintained a meticulously organized internal filing system.

Skills section resume example

The role is so varied that any employer would expect a lot of skills details. 

A common mistake that many executive assistants make is assuming that a potential employer knows what they do, and they do not go into enough detail on their resumes. This is a problem from an ATS perspective because it does not see the keywords that it is expecting, and it is a problem from a hiring manager perspective because they think that the individual does not care enough to share the details. 

First, here are a few longer-form examples of how an executive assistant might list his or her skills. These longer examples are ideal to sprinkle throughout the employment history section and can use much of the same vocabulary that is included in the separate skills section. Repetition is not a bad thing in certain circumstances – as long as you are driving the right messages home.

  • Administrative and operational support for a range of board directors
  • Coordination and planning of all aspects of business activity
  • Writing presentations and managing all business correspondence
  • Full responsibility for all data management and IT integrations
  • Inventory management of equipment and business supplies
  • Organizing and scheduling calendars, travel and meetings in a busy office
  • Management of information flow, with only the biggest issues escalated
  • Administrative Skills
  • Excellent Multitasking Skills
  • Motivated Attitude
  • Verbal and Written Communication Skills
  • Office Technology Skills
  • Project Management Skills

The words that you choose to use in your resume will have a direct impact on the perception of your skills and experience. Take your time and make sure that they communicate the blend of your ability and your potential.

Choosing the best resume format for an executive assistant

Sometimes less is more. If you are careful enough about the type of language that you choose, you should have plenty of space in a one-page resume to make sure that it is readable and highlights the parts of your experience that really matter. The format should be easy to read. Be consistent in your use of bullet points and lists, and don’t go into too much detail that could be expanded upon during a job interview . Try not to repeat activities or skills in multiple parts of the resume. Make sure that you include enough keywords for the ATS, but there is no need to repeat them for impact. Ensure that it can be “read” by humans and machines and make it easy to scan during a busy interview.

Executive assistant education CV example 

There is a significant amount of discipline involved in achieving solid academic results, and some employers may have minimum educational requirements that should be reflected on your CV. While a track record of experience is important, the mix of education and training will still be a consideration if there are a number of similar candidates. The same goes for on-the-job training. Executive assistants need to show that they are on top of the latest technology and social media innovations. They are increasingly expected to do things like running an executive’s social media profiles, so industry-leading training in this area would be a great thing to include if possible.

Bachelor of Communications, University of Virginia, Richmond August 2006 - May 2010

High School Diploma, Princeton School, Princeton, NJ September 2002 - May 2006

Key takeaways

  • Write your resume around how you help others and make work streams smoother.
  • Portray yourself as efficient, unflappable and ruthlessly organized.
  • Make sure that your written resume is clear and concise – key for any executive assistant.
  • Detail how you have positively impacted the work of those around you.
  • Know the sort of work that you do well and be specific about what you enjoy.

Beautiful ready-to-use resume templates

Resume Worded   |  Career Strategy

Executive assistant resume summary examples.

Approved by hiring managers, here are proven resume summary examples you can use on your Executive Assistant resume. Learn what real hiring managers want to see on your resume, and when to use which.

Kimberley Tyler Smith - Hiring Manager

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Executive Assistant Resume Summary Example

Longevity in role.

Stating your tenure in the role you're applying for, as this summary does with "a decade of experience," gives recruiters instant insight into your expertise and reliability. It also allows them to visualize you in a similar long-term commitment with their organization, which can be a strong selling point.

Quantifying Achievements

Providing specific numbers related to your accomplishments, such as managing a team size or increasing efficiency by a certain percentage, showcases your ability to create measurable results. This can help recruiters understand the impact you might bring to their organization.

Highlighting Unique Skills

Mentioning specific tasks you've handled, such as coordinating international events, can show recruiters that you have a unique skill set. This can make you stand out from other candidates and show that you can handle complex, high-stakes tasks.

Executive Administrative Assistant Resume Summary Example

Efficiency implementer.

When you mention that you've implemented efficient procedures, you show potential employers that you're proactive and seek to enhance productivity. This suggests that you're not just a follower, but a leader who's ready to take initiative and bring positive changes.

Customer Satisfaction

Highlighting an improvement in client satisfaction can indicate to potential employers that you understand the importance of providing excellent service and maintaining good client relationships. This can be particularly appealing to companies who prioritize customer experience.

Budget Management

Mentioning your experience with budgeting and expense reporting shows that you have a handle on financial management. It also indicates your potential to contribute to cost-saving efforts within the company.

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Executive Assistant in Human Resources Resume Summary Example

Efficiency upscale.

When you talk about improving recruitment workflows, it speaks volumes about your problem-solving abilities. It shows that you can spot bottlenecks, draft solutions and streamline processes. This is a great way to say you're not just an administrator; you're a strategic partner who takes proactive steps to improve operations.

Hiring Hero

Coordinating the hiring process for over 100 positions isn't a small thing. It points to your robust organizational skills and recruitment knowledge. This implies that you can manage multiple tasks concurrently, stick to timelines and make the hiring process faster and smoother.

Executive Assistant in Marketing Resume Summary Example

Campaign conductor.

Managing successful promotional campaigns means you've got project management skills and a solid understanding of marketing. It shows that you can coordinate various aspects of a campaign, collaborate with different teams and ensure its success.

Lead Generation Leader

When you talk about contributing to a 20% increase in lead generation, you're showing that you've played a role in business growth and understand the importance of marketing metrics. This implies that your work can lead to tangible results and ROI.

Implementing a social media management tool not only shows you're tech-savvy, but also shows you understand the importance of using technology to improve processes and obtain measurable data. It positions you as someone who's comfortable with digital tools and can use them to improve efficiency.

Executive Assistant in Sales Resume Summary Example

Retail environment expert.

Having experience in high-volume retail environments is a way of telling recruiters that you understand the fast-paced nature of sales. It hints at your capability to handle stress, manage several tasks simultaneously, and keep everything running smoothly.

Cost Cutback Contributor

A 15% reduction in supply costs? That's a clear, quantifiable achievement that shows you understand the importance of cost control. It alludes to your negotiation skills, vendor management, and your ability to contribute to the company's bottom line.

Executive Assistant to CEO Resume Summary Example

Diverse background.

Highlighting experience in diverse environments can demonstrate adaptability and a wide range of skills. This versatility could make you more appealing to employers who value employees that can thrive in various settings.

System Implementation

Illustrating your role in implementing a new CRM system can show potential employers that you're comfortable with technology and can contribute to the digital transformation of their business. It also gives a glimpse of your ability to adapt to and learn new systems, a valued trait in today's rapidly changing business world.

Executive Personal Assistant Resume Summary Example

Diverse industry experience.

When you showcase your background in distinct sectors like entertainment and finance, it demonstrates your adaptability. It makes you a versatile pick who can navigate different company cultures and industry nuances. This is a silent nod to your ability to handle diverse responsibilities and work with varied teams.

Tangible Time Management

Managing schedules for high-profile clients? That's a solid way to show you've got time management skills in spades. By highlighting your ability to maintain both personal and professional calendars while ensuring privacy, you're essentially saying that you can juggle priorities, maintain confidentiality and keep your boss organized!

Junior Executive Assistant Resume Summary Example

Industry-specific experience.

Stating your experience in a specific industry, like tech startups in this case, can demonstrate to recruiters that you're familiar with the unique challenges and pace of their sector. This can position you as a strong fit for their organization.

Balancing Priorities

Describing how you've managed calendars and correspondence for multiple departments can show your ability to juggle competing priorities, a critical skill for any executive assistant. This also shows your ability to stay organized and efficient in a dynamic environment.

Senior Executive Assistant Resume Summary Example

Streamlining operations.

Describing how you've improved workflows or implemented systems in past roles, as this summary does, conveys your problem-solving abilities and shows recruiters that you're always looking for ways to optimize processes.

Leadership Experience

Mentioning your experience in leading a team can show that you're capable of taking on responsibilities beyond your typical job description. Recruiters may also interpret this as an indication of your ability to mentor and develop others, which can be a valuable asset in any organization.

Virtual Executive Assistant Resume Summary Example

Remote work adaptability.

By specifying your proficiency in managing remote workflows, you showcase your adaptability to the new normal of work culture. This also implies that you're tech-savvy and can handle the unique challenges of remote work, which could be especially attractive to companies that operate remotely.

Global Team Management

Your ability to successfully coordinate virtual meetings for global teams speaks to your strong cross-cultural communication skills, your ability to navigate time zone differences, and your aptitude for handling technical difficulties. These are all essential skills in today's increasingly global and remote work environments.

Executive Assistant Resume Templates

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resume profile examples for executive assistant

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resume profile examples for executive assistant

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Executive Assistant Resume Examples and Guide

  • Guest Blogger
  • January 30, 2024

Navigating the job market as an executive or administrative assistant can be challenging. You’re not just competing against other candidates; you’re also trying to position yourself as the best fit for high-stakes roles that require a unique blend of hard skills, soft (power) skills, and industry knowledge. Your resume is your first opportunity to showcase these attributes. But, how do you create a resume that checks off all the required boxes, showcases you in the best light, and helps you stand out in a growing crowd? Here’s a step-by-step guide on crafting an executive assistant resume that will make you shine and help you land the job.

Joan Burge, a renowned figure in the administrative profession, and her company, Office Dynamics, are the definitive resources for executive and administrative professionals aiming to create a compelling resume and grow their career. With a rich history spanning decades, Office Dynamics has a proven track record of facilitating the career growth of administrative professionals, providing them with the tools and insights they need to succeed. Joan’s unique perspective, derived from her extensive experience as a former executive assistant and now a successful entrepreneur, enables her to offer distinctive insights and actionable advice that aligns with the evolving demands of the professional landscape. Her expertise is a powerful asset in helping to shape resumes that not only highlight your skills and experience but also resonate with prospective employers.

Understanding the Fundamentals: Resume Tips for Executive Assistants

Before we delve into the specific intricacies of crafting an executive assistant resume, it’s essential to grasp some foundational rules. These rules transcend the specifics of the role. They are universal aspects that hold true for any resume in any industry. Understanding these fundamentals will provide you with a robust bedrock upon which you can build a customized, role-specific resume. Let’s explore some of these key elements that help to build out top-tier resumes:

  • Contact Information: Your name, professional email address, and phone number should be clearly displayed at the top of your resume. If you’re comfortable doing so, you can also include your LinkedIn profile.
  • Objective Statement/Professional Summary: This section should succinctly encapsulate your career goals and highlight your most significant professional achievements. For executive assistant roles, focus on showcasing your organizational skills and experience supporting high-level executives.
  • Work Experience: List your past jobs in reverse chronological order, including the company name, your title, dates of employment, and a brief summary of your responsibilities and achievements. As an executive assistant, highlight your proven ability to manage complex administrative tasks, coordinate logistics, and facilitate communication.
  • Skills: This section should outline both hard and soft skills relevant to the executive assistant role. These can include proficiency in office software, project management, time management, and interpersonal skills.
  • Education: Detail your academic background, including degrees or certifications earned and the institution attended. If you have relevant coursework or training, it’s worth highlighting here.
  • References: While it’s common to simply state “references available upon request”, if space allows, you can provide a list of references, including their name, title, company, and contact details.

Executive Assistant Example Resume: One Page

One page executive assistant resume example

Making a Strong First Impression: The Executive Assistant Resume Summary or Objective

A resume summary or objective is your elevator pitch. It’s a brief statement that highlights your key skills, experiences, and career goals. Make sure it’s concise, compelling, and tailored to the specific role you’re applying for. Here are some helpful tips for crafting a strong summary or objective statement:

  • Highlight your most relevant skills and experiences.
  • Showcase your unique value proposition.
  • Use keywords from the job description to show that you understand the requirements of the role.
  • Keep it concise – aim for 2-3 sentences maximum.

Overall, your resume summary or objective should entice recruiters to continue reading and convince them that you are a qualified and motivated candidate for the executive assistant role.

Top Skills and Keywords for Your Resume

As an executive assistant, your range of skills is likely incredibly broad and diverse. It’s crucial to distinguish yourself from the pack and showcase those skills! You need to illustrate not just your competence but your outstanding, unique value to a potential employer. One of the critical strategies to achieve this is through the strategic use of keywords in your resume. These words and phrases, often used by recruiters and computer software to sift through the massive pool of applicants, can work as a golden ticket, ushering your resume to the top of the pile. But the importance of keywords extends beyond just getting your foot in the door – they also serve to highlight your unique skills and experiences, illuminating the specific, tangible value you can bring to a company. Here are some examples of hard and soft skills that help resumes stand out:

Hard Skills:

  • Microsoft Office proficiency
  • Project management
  • Budgeting and financial management
  • Scheduling and calendar management
  • Data analysis and reporting
  • Multilingual (if applicable)
  • Event planning and coordination
  • CRM and database management

Soft Skills/Power Skills:

  • Communication
  • Time management
  • Adaptability
  • Problem-solving
  • Attention to detail
  • Interpersonal skills

When listing your skills, be specific about your proficiency levels and provide examples wherever possible. This not only adds credibility to your resume but also paints a clearer picture of your capabilities. Be sure to use keywords from the job description in your skills section, as well as throughout your resume. This shows that you have carefully read and understood the requirements of the role.

Additionally, when listing your skills and selecting unique keywords, make sure you touch on your values and guiding principles. Companies are seeking candidates that fit the culture of their company. Be honest and do your research to see how your values align with the company for which you are applying. Your company will be much more likely to select your resume for an interview if they feel you align with their mission and core values.

Tailoring Your Resume for Executive Assistant Roles

Now that you have a solid understanding of the fundamentals and know how to highlight your unique skills, it’s time to tailor your resume specifically for executive assistant roles. In this section, we will focus on the customization of your resume specifically to align with the requirements of an executive assistant role. The purpose of this customization is to focus your skills, experience, and professional objective with the specific demands and responsibilities of the position for which you are applying. This involves highlighting experiences that showcase your capability and strategically positioning your resume to reflect the competency, professionalism, and the unique value proposition that you as an executive assistant candidate bring to the table. Here are some key aspects to keep in mind:

  • Highlight Relevant Experience:  Emphasize any experience you have in roles that require similar skills to those of an executive assistant. This could include previous administrative or support positions, project management, event planning, etc.
  • Include Industry Knowledge:  If you have experience in a specific industry, such as healthcare or finance, highlight this knowledge on your resume. It can give you a competitive edge and show that you are familiar with the unique demands of the role.
  • Showcase Your Software Proficiencies:  If you’re experienced with specific software that’s relevant to the executive assistant role—like project management software or enterprise resource planning (ERP) systems—be sure to mention it. This can further demonstrate your preparedness for the role.
  • Feature Your People Skills:  As an executive assistant, you’ll be interfacing with numerous people, both within and outside the organization. Highlight any experience that demonstrates your ability to manage relationships, resolve conflicts, or facilitate cooperation among diverse groups.

The Power of Precision: Tips for Formatting an Executive Assistant Resume

Your resume’s format plays a crucial role in its effectiveness. In crafting an executive assistant resume, the importance of precision cannot be overstressed. The way you format your resume can significantly impact the impression you make on potential employers. A well-structured, clean, and crisp format not only makes your resume visually appealing but also ensures that your key strengths and experiences are easily identified. The format of your resume provides the framework within which your skills, qualifications, and achievements are showcased. It is essentially the roadmap guiding recruiters through your professional story. It should highlight your most valuable assets and mirror your meticulous attention to detail – a critical trait for an executive assistant. Formatting your resume for maximum impact and readability will help to elevate you from a potential candidate to a prime contender for the role. Keep these points in mind:

  • Length:  A one or two-page resume is appropriate, with the latter being more suitable for those with over 10 years of relevant experience. Always consider a two-page resume when the job description is demanding or if omitting critical details would sell your experience short.
  • Format:  PDF format is widely preferred due to its compatibility across different systems.
  • Structure:  Organize your resume into clear sections, including key elements like contact information, professional summary, work experience, skills, and education.
  • Font and Size: Choose a professional, easy-to-read font, and keep the font size consistent throughout your resume. A font size of 10-12 points is generally acceptable.
  • Bullet Points:  Use bullet points for listing your skills or job responsibilities. This enhances readability and allows recruiters to quickly scan your qualifications.

Executive Assistant Example Resume: Two Pages

Two page executive assistant resume example, page 1

Using Action Words in Your Executive Assistant Resume

When listing your responsibilities and achievements, use action words like ‘managed,’ ‘coordinated,’ ‘implemented,’ etc. These words add dynamism to your resume and help paint a vivid picture of your capabilities.

To add even more power to your resume, whenever possible, use numbers and statistics in addition to action words to fully showcase your accomplishments. For example:

  • Successfully coordinated and executed a company-wide event with a budget of over $100,000, resulting in a 20% increase in employee satisfaction.
  • Streamlined administrative processes, leading to a 15% reduction in operational costs.

Using action words and providing concrete examples of your accomplishments will make your resume stand out and demonstrate your value as an executive assistant.

Going the Extra Mile: Additional Sections to Consider

To truly set yourself apart in the competitive field of executive assistants, consider adding extra sections to your resume that underscore your unique skills and experiences. These additional sections can provide a more comprehensive picture of your capabilities, demonstrating how you’ve gone the extra mile in your career. These extra details can further substantiate your qualifications for an executive assistant role. A resume not only enumerates your professional journey but is also a reflection of your dedication, capabilities, and individuality. In addition to the standard sections, consider adding these:

  • Languages Spoken:  If you’re proficient in multiple languages, this can be a significant asset, especially in global companies.
  • Special Skills:  Do you have any unique skills that aren’t covered in the standard sections? Highlight them here.
  • Volunteer Work:  Volunteering demonstrates a commitment to community service and can showcase additional skills.
  • Certifications:  If you have any relevant certifications, such as advanced MS Office skills, make sure to list them – they can be a testament to your dedication in enhancing your capabilities.
  • Professional Development:  Attending seminars, workshops, or conferences shows your commitment to continuous learning and staying updated in your field. List any relevant events you’ve attended, emphasizing how they’ve contributed to your professional growth.

Avoiding Common Pitfalls: Navigating Resume Challenges with Ease

Embarking on the journey of crafting an effective resume can be a daunting task, filled with potential pitfalls and stumbling blocks. However, with the right approach, these challenges can be transformed into opportunities to showcase your professional acumen and unique capabilities. Here we’ll shed light on some common resume mistakes and provide actionable strategies to avoid them, helping you create a standout executive assistant resume that truly reflects your skills, experiences, and career goals. Navigate these potential challenges with confidence and turn them into showcases for your professionalism, attention to detail, and commitment to excellence. Beware of common mistakes that can undermine your resume’s effectiveness:

  • Don’t Just Recycle:  Remember to update your resume regularly, tailoring it to each specific job application.
  • Poor Formatting and Typos:  A well-formatted, error-free resume is critical. Consider using a professional resume template and proofread your resume meticulously.
  • Excessive Length:  Keep your resume concise. Aim to include only relevant information that adds value to your application.
  • Technical Jargon:  While it’s important to demonstrate your industry knowledge, avoid overusing jargon. Your resume should be easily understandable to non-specialists as well.

Beyond Your Resume

Creating an effective executive assistant resume requires careful thought, meticulous attention to detail, and a clear understanding of what potential employers are looking for. By following these guidelines, you can craft a resume that not only highlights your skills and experiences but also positions you as the ideal candidate for your dream role. Remember, your resume is more than just a document; it’s a powerful tool that can open doors to exciting career opportunities. Make it count!

If you’re ready to dive in deeper and learn more about how to demonstrate your value as an assistant with a professional career portfolio, consider becoming a  World Class Assistant . Unlock the secrets of self-promotion, creative demonstration, and professional excellence, adaptable to both remote and office work environments.

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